BNJ 75 ABW Chapel Family Retreat Signed.pdf

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Note: This MFR is only applicable to acquisitions under the Simplified Acquisition Threshold. Acquisitions using FAR Subpart 13.5 shall follow the special documentation requirements at FAR 13.501.

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MEMORANDUM FOR RECORD

SUBJECT: Use of a Single Source below the Simplified Acquisition Threshold (SAT)

I. BACKGROUND

A. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

B. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED

III. RATIONALE FOR SOLICITING FROM A SINGLE SOURCE OR BRAND NAME (select all that apply):

The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

Item required must be a brand name product, or feature of a product, particular to one manufacturer.

The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified.

2. Required delivery date/period of performance.

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

4. If appropriate, include any additional pertinent information.

IV. CONTRACTING OFFICER'S DETERMINATION

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Refer to FAR 5.102(a)(6) for the requirement to post the brand-name justification or documentation.

9.0.0.2.20120627.2.874785

OR ...

[ Identify the distributor(s)/authorized technical representative(s) for the item or service. Provide evidence of the exclusive licensing agreement as an attachment to this document. NOTE: If there is more than one distributor/authorized technical representative for an OEM part, then Part B, BRAND NAME SOLE SOURCE, is applicable, and Part A, ONLY ONE RESPONSIBLE SOURCE, should be left blank). ]

Manufacturer / Service Provider Name of Service: Performance Work Statement, paragraph 4.5, Call Area 5 Lodging Period of Performance/Ordering Period: 3 years, 15 Apr 2025 to 14 Apr 2028 Service Location: Retreat place of performance shall be within 45 minute drive from Hill AFB UT 84056

North American Industry Classification System (NAICS) 721214 Recreational and Vacation Camps (except Campgrounds) Product Service Code (PSC) is G099 Social - Other

The 75the Air Base Wing Chapel Hill Air Force Base, Utah requires a single award Blanket Purchase Agreement (BPA) capable of providing Family Retreat Services, fulfilling all call areas identified in the PWS.

PWS Paragraph 3 Scope Call Area 1—Scheduling Call Area 2—Speaker(s) Call Area 3—Meeting Facilities Call Area 4—Dining Facilities and Catering Requirements (Food and Beverages) Call Area 5—Lodging Facilities - Brand Name Service Call Area 6—Worship Facilities Call Area 7—Off-site Activities Call Area 8–Photographer Call Area 9—Volunteers Call Area 10–Event Management Call Area 11—Location and Geographic Restrictions Call Area 12 – Participant Survey

Market Research has indicates The Wolf Creek Foundation is the only contractor able to provide lodging in accordance with PWS paragraph 4.5. The contractor shall provide lodging for as many as 200 retreat attendees and any volunteers who need lodging. Lodging is provided in most part through a partnership between Wolf Creek Foundation and Mountain Luxury Lodging, Mountain Luxury Real Estate.

The property owners associated with Mountain Luxury Lodging and Mountain Luxury Real Estate donate their properties to the 75 ABW Chapel Family Retreat participates, approximately 50 properties per retreat, Friday to Sunday, 3 days, 2 nights.

Market research indicates there is only one source, The Wolf Creek Foundation, with the relationship with the property managers and the condo owners that donate their property.

This acquisition is essential to the Government’s requirements, thereby precluding consideration of a service provided by another company. A determination by the contracting officer will be made that the anticipated cost to the Government will be fair and reasonable. To remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required in the future, the government will review the specifications of the required service.