BNATCS_DRAFT SIR_Section E.pdf

Section E – Inspection and Acceptance

TABLE OF CONTENTS

E. 1 AMS 3.1-1 Clause and Provisions Incorporated by Reference (July 2019)

E. 2 AMS 3.10.4-13 Higher-Level Contract Quality Requirement (April 2020)

E. 3 AMS 3.10.4-14 Assignment of a Quality Reliability Officer (QRO) (Jul 2023)

E. 4 Quality Assurance Requirements

E. 5 Inspection and Acceptance

E. 6 Deviations and Waivers

Section E - Inspection and Acceptance

E. 1 AMS 3.1-1 Clause and Provisions Incorporated by Reference (July 2019) This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

3.10.4-4 Inspection of Services - Both Fixed-Price & Cost Reimbursement (Apr 1996) 3.10.4-14 Assignment of a Quality Reliability Officer (QRO) (Oct 2015) 3.10.4-19 Government Industry Data Exchange Program (GIDEP) (Jan 2018) 3.10.4-25 Alternate Quality System Plan (Apr 2009) 3.10.4-26 Technical Data Quality Requirement for NAS Procurements (Jan 2004)

E. 2 AMS 3.10.4-13 Higher-Level Contract Quality Requirement (April 2020)

(a) The Contractor must comply with the standard titled ANSI/ISO/ASQ Q9001-2015 Quality Management Systems Requirements Standard, which is hereby incorporated into this contract.

(b) The Contractor must establish and maintain a Quality System in accordance with the above referenced standard(s) and the contractor's Quality System Plan (QSP). This QSP is hereby incorporated into this contract when approved by the Contracting Officer. If the QSP is submitted as part of a response to a Screening Information Request (SIR) submission and approved before award, then the QSP is hereby incorporated into this contract at time of award.

The QSP must describe the Contractor's provisions for quality assurance, inspection and test of all supplies to be provided under this contract, in accordance with the terms of this contract, including but not limited to the contract specifications and the above referenced standard. (Note;

Formal third-party AS9100 registration is not required. Formal third-party AS9100 registration does not relieve the contractor from the requirements of submitting a QSP.)

(c) In the event of conflict between the Quality System Plan (QSP) and the above referenced standard(s), the applicable standards must control.

(d) Calibration systems and measuring and test equipment must be controlled in accordance with a nationally recognized standard, such as ISO 10012.

(e) Government Furnished Property must be controlled to assure acceptability upon receipt, preclude degradation, damage or misuse during storage, use or test, and assure proper final disposition in accordance with the contract.

(f) Site installation activities, maintenance, and support services must be controlled in https://fast.faa.gov/contractclauses.cfm accordance with contract requirements.

E. 3 AMS 3.10.4-14 Assignment of a Quality Reliability Officer (QRO) (Jul 2023)

The following provisions are a part of this contract.

a. The Government's Quality and Reliability Officer (QRO) assigned to this contract, and designated as such by the Government, has the authority to verify that the contractor's quality system complies with contract requirements, including the contractor's Quality System Plan (QSP) (if applicable), to witness tests, and to inspect and accept or reject supplies provided under this contract.

b. Prior to shipment thereof, the Contractor must submit to the QRO, for inspection and preliminary acceptance, all supplies which are subject to final Government inspection and acceptance at destination. Preliminary acceptance by the QRO constitutes verification by the Government that supplies comply with all contract requirements which are to be completed prior to shipment, including satisfactory completion of factory tests. Any supplies determined by the QRO to be nonconforming or suspected counterfeit parts must be corrected prior to shipment. All other supplies, except those specified to be accepted by the Contracting Officer, must be submitted to the QRO for final inspection and acceptance prior to shipment. For all supplies subject to preliminary acceptance, final acceptance and passage of title to the Government must occur at destination.

c. Failure of the Contractor to maintain and operate a Quality System in accordance with the terms of the contract may, based upon a written determination of the QRO (and consistent with the quality system requirements of the contract), be grounds for rejection of affected supplies.

d. The Contractor must provide appropriate office space for the QRO and staff for the performance of Government evaluations and administrative functions. The office area must be secure to accommodate meetings of a sensitive nature. File cabinets, suitable desks (both with locking capabilities), office chairs, and other miscellaneous office equipment (as required) must be supplied by the Contractor. The Contractor must provide secretarial help, as required by the QRO, for generating documents related to the contract. The office(s) must have both telephone and broadband internet access. A telephone must be provided to each desk, with no less than one line per QRO staff member. The cost of business long distance calls placed by the QRO staff will be borne by the Contractor. The Contractor must provide parking space to the extent available. In the event a change in location of the QRO staff is required, Contractor/QRO coordination will take place in order to facilitate Government planning and implementation of a smooth transition.

e. Notification of Readiness for Inspection. Unless otherwise specified in the contract, the contractor must notify the designated resident QRO in writing within 2 workdays (7 workdays if there is not a resident FAA QRO) of the time:

(1) when contractor inspection or tests will be performed in accordance with the conditions of the contract and

(2) when the supplies or services performed will be ready for government inspection.

E. 4 Quality Assurance Requirements

The Contractor must provide and maintain a quality assurance program in accordance with the Statement of Objectives (SOO), ANSI//ISO/ASO Q9001-2015 and the Government-approved Quality System Plan (CDRL M024). The Quality System Plan must describe the procedures and controls to be utilized by the Contractor and/or subcontractor(s), if applicable, for assuring that all requirements of the contract are met. At a minimum, this program must provide for:

a. A quality assurance (QA) organization that has sufficient responsibility and authority to identify and evaluate quality problems, and to initiate, recommend or provide solutions;

b. Maintenance of a proper record keeping function to provide objective evidence and traceability of operations performed;

c. If applicable, procedures and controls for assuring that all software products or services procured from subcontractors conform to contract requirements;

d. Procedures and controls to assure that all documentation is adequately reviewed and meets contract requirements;

e. Procedures and controls for the prevention of deficiencies, detection and analysis of deficiencies when they do occur, as well as procedures for corrective action;

f. A system of periodic internal quality audits or reviews to verify whether quality activities and related results are in compliance with planned arrangements, and to verify that the QA program is performing effectively.

E. 5 Inspection and Acceptance The Integrator must work with designated FAA personnel and contractors to ensure appropriate inspection and acceptance criteria are applied in every instance.

E. 6 Deviations and Waivers A request for waiver may be submitted by the Contractor to the FAA Contracting Officer for relief of a requirement on a case-by-case basis. The FAA has the sole authority to approve or reject any waiver request. If Government inspection is waived for a Contract Item, the Contractor must nevertheless perform all of the required tests utilizing the Government approved test procedures and provide to the Government certified test data recorded on forms approved by the Government.