BLDG 56_Final Specifications.pdf

Smithsonian Institution

Office of Planning, Design & Construction

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SPECIFICATIONS

PROJECT NO.: 1580001

PROJECT TITLE: Refurbishment of Facilities (BLDG 56)

FACILITY:

Building 56, Gamboa, Colon, Panama Gamboa, Smithsonian Tropical Research Institute, Panama

DATE: APRIL 2, 2024

600 Maryland Avenue, S W Suite 5001 Washington, DC. 20024 Voice: 202 633 6230 fax: 202 633 6233

USPS Mail OPDC Capital Gallery

MRC5II

P.O Box 37012 Washington. DC 20013-7012 l

Gamboa Refurbishment of Facilities building 56 Final Submission. April 2, 2024. OPDC Project No. 1580001

TABLE OF CONTENT 000110

SPECIFICATIONS

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

01 0000 – Supplementary Conditions for Construction 01 3000 – Administrative Requirements 01 3100 – Project Management adn Coordination 01 3200 – Construction Progress Documentation

DIVISION 02 – EXISTING CONDITIONS

02 4100 – Demolition 02 4119 – Selective Demolition

DIVISION 03 – CONCRETE

03 2000 – Concrete Reinforcing 03 3000 – Cast-in-Place Concrete

DIVISION 04 – MASONRY

04 0511 – Masonry Mortaring and Grouting 04 2000 – Unit Masonry 04 2200 – Concrete Unit Masonry

DIVISION 05 – METALS

05 1200 – Structural Steel Framing 05 5000 – Metal Fabrications 05 5133 – Metal Ladders 05 5213 – Pipe and Tube Railings

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

06 0300 – Conservation Treatment for Period Wood 06 2023 – Interior Finish Carpentry 06 4116 – Plastic Laminate Faced Architectural Cabinets

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 2100 – Thermal Insulation 07 2123 – Manufactured Gutters and Downspouts 07 2600 – Vapor Retarders 07 4113.16 – Standing Seam Metal Roof Panels 07 4646 – Fiber-Cement Siding 07 8100 – Sprayed Fire-Resistant Materials 07 8413 – Penetration Firestopping

TABLE OF CONTENT 000110

DIVISION 08 – OPENINGS

08 1113 – Hollow Metal Doors and Frames 08 1423 – Clad Wood Doors 08 1433 – Stile and Rail Wood Doors 08 3100 – Access Doors and Panels 08 5113 – Aluminum Windows 08 8000 – Glazing 08 8300 – Mirrors 08 8813 – Fire-Rated Glazing 08 9000 – Louvers and Vents

DIVISION 09 – FINISHES

09 2300 – Gypsum Plastering 09 2900 – Gypsum Board 09 3000 – Tiling 09 5100 – Acoustical Ceilings 09 9113 – Exterior Painting 09 9123 – Interior Painting 09 9300 – Staining and Transparent Finishing

DIVISION 10 – SPECIALTIES

10 2800 – Toilet, Bath, and Laundry Accessories 10 4400 – Fire Extinguishers and Cabinets

DIVISION 11 – EQUIPMENT

11 5313 – Laboratory Fume Hoods

DIVISION 12 – FURNISHINGS

12 3553.13 – Metal Laboratory Casework

DIVISION 13 – SPECIAL CONSTRUCTION (NOT USED)

DIVISION 14 – CONVEYING EQUIPMENT

14 2100 – Electric Traction Elevators

DIVISION 21 – FIRE SUPPRESSION

21 0100 – Operation and Maintenance of Fire Suppression 21 0500 – Common Work Results for Fire Suppression 21 0513 – Common Motor Requirements for Fire Suppression Equipment 21 0516 – Expansion Fittings for Fire Suppression 21 0529 – Hangers and Supports for Fire Suppression Piping Equipment 21 0548 – Vibration and Seismic Controls for Fire Suppression Piping and Equipment

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21 0553 – Identification for Fire Suppression Piping and Equipment 21 1000 – Fire Sprinkler and Standpipe Systems 21 1313 – Wet pipe Sprinkler Systems 21 3110 – Fire Pump Systems

DIVISION 22 – PLUMBING

22 0000 – Basic Plumbing Material and Methods 22 0519 – Meters and Gauges for Plumbing Piping 22 0553 – Identification for Plumbing Piping and Equipment 22 1005 – Plumbing Piping 22 1116 – Domestic Water Piping 22 1316 – Sanitary Waste and Vent Piping 22 4000 – Plumbing Fixtures

DIVISION 23 – HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

23 0510 – General Provision for Mechanical Trades 23 0520 – General Completion 23 0525 – Basic Mechanical Materials and Methods 23 0600 – Motors for Mechanical Equipment 23 0605 – Hangers and Supports 23 0610 – Mechanical Identiofication 23 0611 – Mechanical Vibration 23 0838 – Power Ventilators 23 0856 – Intake and Relief Ventilators 23 0861 – Air Filters 23 0950 – Testing and Balancing 23 3713 – Diffusers Registers and Grilles

DIVISION 25 – INTEGRATED AUTOMATION (NOT USED)

DIVISION 26 – ELECTRICAL

26 0500 – Common Work Results for Electrical 26 0519 – Low-Voltage Electrical Power Conductors and Cables 26 0526 – Grounding and Bonding for Electrical Systems 26 0529 – Hangers and Supports for Electrical Systems 26 0533 – Raceways and Boxes for Electrical Systems 26 0544 – Sleeves and Sleeve Sealsd for Electrical Raceways 26 0553 – Identification for Electrical Systems 26 2413 – Switchboards 26 2416 – Panelboards

TABLE OF CONTENT 000110

26 2726 – Wiring Devices 26 2816.13 – Enclosed Switches and Circuit Breakers 26 3213 – Engine Generators 26 3600 – Transfer Switches

DIVISION 27 – COMMUNICATIONS

27 0528 – Pathways for Communications Systems 27 0529 – Hangers and Supports for Communications Systems

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 3111 – Addressable Fire Alarm System

DIVISION 29 – RESERVED (NOT USED)

DIVISION 30 – RESERVED (NOT USED)

DIVISION 31 – EARTHWORK

31 1000 – Site Clearing 31 2200 – Grading 31 2323 – Fill 31 3116 – Termite Control

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 1123 – Aggregate Base Courses 32 1313 – Concrete Pavings 32 3113 – Chain Link Fences and Gates

DIVISION 33 – UTILITIES

33 0561 – Concrete Manholes 33 0569 – Concrete Trenchways 33 1416 – Site Water Utility Distribution Piping 33 3113 – Site Sanitary Sewerage Gravity Piping 33 4230 – Stormwater Drains 33 7119 – Electrical Underground Ducts, Ductbanks, and Manholes 33 7900 – Site Grounding

END OF SECTION 000110

SUPPLEMENTARY CONDITIONS FOR CONSTRUCTION 010000

DIVISION 01 00 00 – SUPPLEMENTARY CONDITIONS FOR CONSTRUCTION

PROJECT SUMMARY AND INFORMATION

1. PROJECT INFORMATION

1.1. Smithsonian Tropical Research Institute (STRI) – SF Project

Gamboa Refurbishment of Facilities, P/N 1580001 Colon, Province of Colon Republic of Panama

1.2. STRI Contacts:

Attn: Carolina I. Vásquez López Smithsonian Facilities – STRI Building #362 Ave. Luis Felipe Clement Ancon, Panama Republic of Panama (507)212-8108

2. SUMMARY OF WORK

2.1. The Contractor shall furnish all labor, materials, equipment, tools, transportation, testing, shop drawings, submittals, supervision, certifications, required for the Construction of the Project. The Smithsonian Tropical Research Institute shall not provide any elements or supplies for the construction of this project.

2.2. The Scope of Work for this project consists in construction of new building replacing the old Building 56 in Gamboa, construction of new water tank, air conditioning pad, pump room, generator and site facilities for the building. The site works include new trash bin, parking, water line and parking access.

2.3. The Work includes, but is not limited to:

Clearing, grubbing, earthwork and filling.

Foundations.

Concrete Structure.

Masonry and Wall Divisions.

Civil Works for underground utilities.

Openings: Doors and Windows Floor and Wall Finishes.

Electric System.

Potable Water System.

Fire Systems.

Sanitary Systems.

HVAC Systems.

IT Systems previsions.

Security Systems previsions.

Testing and Acceptance.

3. CONTRACT TIME FOR COMPLETION

3.1. Work under this contract shall begin by the Contractor within ten (10) calendar days after the Notice to Proceed and shall be completed within the total contract time three hundred (300) calendar days.

All work, including project close-out activities, shall be completed in every respect within the contract time.

4. SCHEDULE OF UNIT PRICES

4.1. The unit prices in the following schedule shall be submitted as part of the proposal. The Smithsonian reserves the right to accept or reject any or all unit prices.

4.2. The Contractor agrees that, in the event, the Contractor is directed by the Smithsonian to increase or decrease the quantities of work required by the contract documents on items listed below, the contract amount shall be adjusted based on the following unit prices.

4.3. Unit prices shall include the furnishing of all materials, labor, equipment, and services necessary for or incidental to the execution of the work specified. Unit prices shall include all direct and indirect costs, overhead, taxes, insurance, and profit.

4.4. These unit prices shall be binding upon the Contractor for the duration of the project. No escalation or other variation shall be allowed.

4.5. If requested by the Smithsonian, the Contractor shall provide material, equipment, and personnel (rates or wages) to verify or determine changes in quantities. Contractor measurements and calculations shall be subject to verification by the COTR.

5. OFFEROR EXAMINATION OF SITE

5.1. Every effort has been made to indicate all work necessary to complete the project as identified. All offerors shall carefully examine the premises during the offer period and satisfy themselves as to the extent, nature, and location of the work, general and local conditions, particularly those bearing on transportation, disposal, handling and storage of materials, availability of labor, water, electric power, access routes, uncertainties of the weather, type of equipment and facilities needed for the successful execution of the Work.

SPECIAL PROJECT REQUIREMENTS

6. UNITS OF MEASURE

6.1. All fabrication and installation shall be performed in accordance with the units of measure given in the Contract Documents.

6.2. All Contractor and subcontractor personnel working on the site shall possess and use metric measuring equipment for all work shown in metric units. Conversion of dimensions shown on contract drawings to English units for use of non-metric measuring equipment is prohibited.

CONTRACTOR USE OF PREMISES

7. HOURS OF WORK, WORKDAYS, AND GOVERNMENT HOLIDAYS

7.1. Work shall be performed under this contract during the normal workdays of Monday through Saturday, except Panamanian holidays as specified herein, and the normal work hours of 7:00 A.M. to 3:30 P.M. from Monday to Friday and 7:00 A.M. to 12:00 P.M. on Saturdays.

7.2. For each occasion the Contractor intends to work on Saturdays, Sundays, or Panamanian holidays, or during hours other than those indicated above, the Contractor shall obtain written permission from the COTR, at least 72 hours in advance.

7.3. Republic of Panama Holidays: All legal Panamanian Holidays shall be observed by law.

8. CONDITIONS AFFECTING CONTRACTOR'S WORK

8.1. Space for Contractor Use: The space available for Contractor's use is limited to areas indicated on the

Contract Drawings as the project site limits of disturbance. Space allocation and availability are subject to change, at the discretion of the Smithsonian, to meet the needs of all parties requiring access and space within the building and the surrounding areas.

9. CONTRACTOR DELIVERIES, HAULING, AND ACCESS

9.1. The Contractor's materials and equipment shall be delivered, received, and handled by the Contractor's personnel.

10. DRESS AND DEPORTMENT

10.1. Contractors' personnel shall be fully and appropriately always clothed for a construction site and conduct themselves in a manner appropriate to a public place. The COTR may require removal of any individual from the premises and project for unacceptable dress, demeanor, or disruptive conduct, if the Contractor superintendent fails to correct conditions in violation of this paragraph.

11. CONTRACTOR PARKING

11.1. Arrangements for Contractor's parking is the sole responsibility of the Contractor. Parking may not be available at the project site.

12. EATING, DRINKING, SMOKING, AND ILLEGAL SUBSTANCE ABUSE

12.1. Eating and drinking in Smithsonian buildings or leased space will be allowed only in designated areas. Offenders may be subject to removal from the premises and project should the Contractor's Superintendent fail to correct conditions which, in the opinion of the COTR, violate this clause.

12.2. The consumption of alcoholic beverages by the Contractor's personnel is prohibited in all Smithsonian buildings or leased space.

12.3. The possession, sale and/or use of narcotic or other illegal substances or firearms by Contractor employees is strictly prohibited in all Smithsonian facilities and leased space. Contractor employees are strictly prohibited from working on the project under the influence of alcohol and/or illegal substances. Contractor employees in violation of any of the above prohibitions will be removed from the project.

PROJECT COORDINATION

13. COORDINATION OF TRADES

13.1. The Contractor shall coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work, including existing services, will be avoided.

13.2. Where work by separate entities requires off-site fabrication of products and accurate interfacing of materials to produce the required results, the Contractor shall prepare coordination drawings to indicate how work shown on separate shop drawings will be interfaced, intermeshed, and sequenced for installation. Coordination drawings shall be submitted in accordance with the requirements of the "Submissions" section.

13.3. Work installed prior to approval of coordination drawings shall be at the Contractor's risk.

Subsequent relocations required to avoid interferences shall be made without additional expense to the Smithsonian. If interference develops, the COTR will decide which work shall be relocated, regardless of which was installed first.

13.4. Installation of equipment and systems shall allow the maximum practical space for operation, repair, removal, and testing, within the limits indicated on the Contract Documents. Pipes, conduit, ducts, and other system components shall be installed as close as possible to ceiling slabs, walls, and columns to minimize space used while accommodating function and maintenance.

14. QUALITY CONTROL

14.1. The Contractor shall provide for quality control, inspections, testing, and re-testing as necessary for all work, including that of subcontractors, to assure compliance with the contract documents.

15. PERMITS, LICENSES, & FEES

15.1. The Contractor shall obtain and pay for all applicable permits and licenses required by regulating agencies, including but not limited to: permits for pedestrian and road markings, construction fences, sidewalk cuts, utility company connections, elevator certificates, waste containers, construction permits, etc.

15.2. The Contractor shall pay all duties, fees, taxes, and other charges and give all notices necessary and incidental to the due and lawful execution of the work.

15.3. The Contractor shall keep the Smithsonian indemnified against all penalties and liability for breach of provisions of any national, provincial, district or city statute, ordinance, or law and the regulations and by-laws of any local or other duly constituted authority which may be applicable to the Work, and with such rules and regulations of public bodies and companies.

15.4. The Contractor shall register with Panama's "Junta Tecnica de Ingenieria y Arquitectura" and shall be represented by a licensed Panamanian Engineer and/or Architect.

16. SALVAGE

16.1. The Smithsonian Institution assumes no responsibility for salvage value or any loss or damage to materials or structures on the site for which the Contractor may have reflected a salvage value in his or her proposal.

16.2. Except as specifically stated in the contract documents and the solicitation - RFP Technical Proposal, construction materials, equipment, or other items that are to be removed and neither re-used under this contract nor reserved as property of the Smithsonian Institution shall become the property of the Contractor and shall be removed from the premises by the Contractor.

PROTECTION OF THE SITE DURING CONSTRUCTION

17. PROTECTION OF THE SITE

17.1. The Contractor shall provide adequate protection for all parts of the site not programed for demolition.

18. PROTECTION OF FLORA AND FAUNA

18.1. Flora Protection: The Contractor is expressly prohibited from collecting plant materials on

Smithsonian property.

18.2. Turf areas damaged during construction shall be repaired by the Contractor. The Contractor shall bear all costs for these repairs.

18.3. Any plant material destroyed and/or damaged by the Contractor during construction shall be replaced with like genus and species of the same size, at no additional cost to the Smithsonian. The damaged plant materials must be replaced prior to final payment.

18.4. Any construction scaffolding on planted beds must be coordinated with the STRI's Safety Office through the COTR to ensure that its installation will not damage or destroy existing plant materials or turf area or interfere with daily maintenance of the grounds and comply with SI and Panamanian regulations.

18.5. Fauna Protection: The Contractor is prohibited from hunting, collecting, or feeding animals on Smithsonian property. All food and food wrapping brought on the premises must be properly disposed of in approved containers which are secured from animals.

19. DEBRIS CONTROL AND DAILY CLEANUP

19.1. The Contractor shall regularly clean up the work areas and shall at all times maintain the project in as neat and orderly a manner as is consistent with normal operations. Debris resulting from construction operations shall be removed from the site daily by the Contractor. The Contractor shall keep all access, haul routes, and site areas free of dirt, debris, and other materials resulting from construction activities.

19.2. Under no circumstances shall any rubbish or waste be dropped or thrown from one level of scaffolding to another or within or outside the building. Rubbish may be lowered by way of chutes, taken down on hoists, or lowered in receptacles.

19.3. Trash receptacles: The Contractor shall provide enclosed trash receptacle(s) in quantity and size necessary to meet project needs located as approved by the COTR.

20. DUST AND AIR QUALITY CONTROL

20.1. The Contractor will execute the Work by methods that minimize dust, vapors, and gases raised by construction operations. The Contractor will utilize engineering controls and work practices to prevent airborne dust, vapors, gases, and objectionable odors from dispersing into the atmosphere and from being drawn into existing air intake louvers, ductwork, and adjacent elevator shafts. A work plan of methods and means for this section shall be submitted to the COTR for review and approval.

21. NOISE CONTROL

21.1. The Contractor shall comply with the regulations of Panama (DGNTI COPANIT 44-2000, DE 306-

202, DE 1-2004, DE 2-2008) and all other regulations relative to safety noise control.

21.2. Activities that generate excessive noise or vibration and interrupt museum functions or create public disturbances may be required to be performed during off-hours at the discretion of the COTR.

21.3. The Contractor shall provide sound attenuation to maintain acoustic level below 65 (DE 306-2002, art. 7) dBA at a distance of 15 m, or below 60 dBA (DE 306-2002, art. 4) in occupied staff areas if less than 15m away from noise source.

22. DRILLING, WELDING, TORCH CUTTING, AND OTHER OPERATIONS THAT

PRODUCEAIRBORNE CONTAMINANTS

22.1. Fire Watch: No welding or torch cutting shall be performed unless adequate fire protection is provided. The Contractor shall maintain a fire watch for the duration of welding, cutting, and heating operations and for at least 30 minutes after the 'hot' work has stopped. A fire extinguisher minimum 10 pounds, dry-chemical type, typical) shall be on hand when drilling, welding, or cutting.

TEMPORARY CONSTRUCTION FACILITIES

23. STAGING, STORAGE, AND WORK AREAS

23.1. The Contractor shall provide adequate storage and protection of materials and equipment delivered to the site to prevent theft, weather damage, or other physical damage.

24. SANITARY FACILITIES

24.1. Contractors' personnel shall use temporary sanitary facilities provided by the contractor. The contractor is responsible for the regular cleaning and maintenance of these installations. It is expected cleaning at least once a week.

25. SCAFFOLDING AND PLATFORMS

25.1. The Contractor shall erect temporary scaffolding in accordance with OSHA 29 CFR 1926.451 and ANSI A10.8 and DE 2-2008. The Contractor shall provide landing platforms with stairways or ladders for proper access and egress to all work areas.

25.2. For all frame scaffolding greater than 4 m in height, the Contractor shall submit working drawings to the COTR a minimum of ten working days in advance of scaffolding erection. Working drawings submitted by the Contractor shall be certified by a registered Professional Engineer.

25.3. During non-working hours, the Contractor shall close and lock the scaffolding with a physical barrier to prevent access by unauthorized persons.

26. PROJECT SIGNS

26.1. All signs, including signs identifying the Contractors, shall be submitted at least five working days prior to erection for approval by the COTR. The Contractor shall maintain and relocate the signs as necessary during the progress of the Work. The Contractor shall remove all signs, framing, and foundations at the completion of the Work.

MEETINGS

27. PRECONSTRUCTION MEETING

27.1. A Preconstruction Meeting will be scheduled with the Contractor before any work is started at the site.

As soon as possible after the Date of Award, the COTR will contact the Contractor to arrange a time, date, and place for the conference. Items to be discussed at the Preconstruction Meeting include, but are not limited to:

Contract Time: Notice to Proceed date and Completion date Scheduling and Submittals;

Mobilization and Staging;

Access to the Premises, Haul Routes, Loading Dock;

Security Requirements/List of Contractor's Personnel;

Contractor Deliveries;

Emergency Procedures and Phone Numbers;

Protection of Site and Historic Preservation;

Fire Protection and Safety Requirements;

Utility Interruptions, Rough-in Inspections, Testing;

Applications for Payment;

Pre-Condition Survey of the Site;

Accessibility Requirements;

Quality Control;

Preservation of Wildlife and Natural Resources.

27.2. All of the Contractor's staff and Subcontractors or Suppliers whose presence is necessary or requested by the COTR shall attend the Preconstruction Meeting.

27.3. Coordination Plan: The Contractor shall use the Preconstruction Meeting to develop a Coordination Plan for interaction with other parties working in or using the facility. The plan shall be submitted no less than five working days after the Preconstruction Meeting, and shall address interactions with other contractors, tenants, the public, and any others making use of the site and surrounding areas. completed by others either before or during this project.

28. PRE-CONDITION SURVEY OF THE SITE

28.1. After the Preconstruction Meeting and before the start of work on the site, the project site (i.e. building, its contents, grounds, and equipment) shall be inspected by the Contractor, major Subcontractors, COTR, and other Smithsonian Institution personnel as may be required for the purpose of verification of the existing conditions. Any damages or defective equipment will be noted at this time, and this survey will serve as the basis for the establishment of the pre-contract conditions. The identification of pre-contract conditions will be jointly established by the Contractor and Smithsonian Institution.

28.2. Written and photographic documentation: The Contractor shall prepare an electronic and photographic report in triplicate to identify damages or defects of materials, equipment, and the site. The Contractor shall retain one report and shall submit one report each to the Contracting Officer and the COTR.

29. PROJECT MEETINGS

29.1. Progress Meetings: The COTR will lead regular progress meetings with representatives of the Contractor, Smithsonian, Architect/Engineer (as required), major subcontractors, and other critical subcontractors and suppliers. The purposes of these meetings are to expedite the work, coordinate and schedule the Work, and coordinate the work with Smithsonian activities. Progress meetings shall be held weekly unless otherwise directed by the COTR. The time and place of the meetings will be established at the Preconstruction Meeting. The Contractor shall insure that all required subcontractors and suppliers attend the Progress Meetings and the COTR will ensure that all necessary SI personnel attend.

29.2. Special-Topic Meetings: At the discretion of the COTR, separate meetings may be scheduled to address issues of quality control, coordination with other contractors on the premises, coordination with other agencies, scheduling of the work, application for payments, etc. The Contractor's staff and Subcontractors or Suppliers whose presence is necessary or requested by the COTR shall attend.

29.3. Meeting Minutes: The Contractor shall promptly prepare minutes of each meeting and send to the COTR within five working days.

29.4. 2 Week Look Ahead: The Contractor responsibility to submit 2 Week Look Ahead (2WLA) programs for project follow up.

SUBMISSIONS

30. SUBMITTAL DEFINITIONS

30.1. Submittals are defined to include shop drawings, product data, samples, and additional data required for submission to the COTR for review and approval prior to incorporation into the work. Contractor note: This project is to be digitally represented and all required submittals listed below in this section such as shop drawings, product data, samples and any additional data required for submission to be submitted using a recognized electronic format (i.e., PDF). All submittal information to be coordinated with the Quality Supervisor.

30.2. Submittal will distribute electronically in PDF format, using e-mail, the Smithsonian’s Dropbox portal, or as directed by the COTR.

30.3. Shop Drawings: Detailed drawings, schedules, diagrams, and illustrations prepared specifically for this project by the Contractor, or any subcontractor, manufacturer, supplier, or distributor to illustrate fabrication and/or installation of a portion of the Work.

30.4. Schedule: A detailed tabulation of components, items, or parts to be furnished for use on this project.

30.5. Project Daily Reports: The Contractor responsibility to upload within five working days.

30.6. Project Daily Photo Reports: The Contractor responsibility to upload within five working days in jpg format photographic daily files.

31. SUBMITTALS AND REVIEWS

31.1. Contractor Responsibility for Submittals: The Contractor shall provide all required submittals, by technical specification section, in accordance with the contract documents. The Contractor shall clearly indicate on the submittal that it has been reviewed by the Contractor and found to meet the project requirements. Any items submitted as substitutions shall be clearly identified as such on the submittal and the transmittal document. If shop drawings show variations from the contract documents because of standard shop practices or for other reasons, the Contractor shall provide a separate, written description of variations along with the submittal. The Contractor shall:

Review each submittal for conformance with requirements of the contract documents and coordination with related work.

Determine and verify all field measurements, required material quantities, method of assembly or erection, installation requirements, and proper connection to adjoint materials installed by others.

Assure that all submittals use the appropriate units of measure. All drawings and technical data shall be in SI (metric) units for projects designed in SI units. Preprinted literature in other units shall be accompanied by documentation to show conformance to project requirements.

Transmit all required submittals for a technical specification section at the same time unless prior written waiver of this requirement has been provided by the COTR.

Transmit submittals to the COTR in a logical and orderly sequence in accordance with the Submittal Schedule to prevent project delays or adversely impact work by the Smithsonian Institution or other contractors.

Correct and resubmit submittals according to response from COTR.

Commence work on items requiring submittals only after all related submittals are reviewed and approved by the Smithsonian. All Work shall conform to approved submittals.

31.2. Submittal Reviews by the Smithsonian: Reviewed submittals will be marked "Approved", Approved as

Noted", "Resubmit", or disapproved". Submittal approval by the Smithsonian shall not relieve the Contractor of responsibility for submittal errors, omissions, or deviations from the contract documents.

Approval of submissions does not constitute acceptance of substitutions except as covered under sub-paragraph entitled "Contract Requests for Substitutions".

31.3. Submittal Review Period: The Contractor shall transmit to the COTR all submittals sufficiently in advance of the time necessary for fabrication and installation to allow for review by the Smithsonian and return to the Contractor, including any time needed for correction and resubmission by the Contractor. The expected time required by the Smithsonian for review of initial submission is 15 working days for normal submittals and 20 working days for structural submittals. No extension of the Contract Time will be granted for the Contractor's failure to allow sufficient time for review and processing, including resubmission of items which initially rejected due to improper submission or non-compliance with the Contract Documents.

31.4. Contractor Requests for Substitutions: Contractor requests for items identified by manufacturer, brand name, make, catalog number, etc. in the contract documents shall be submitted to the Contracting Officer for approval prior to contract award, in accordance with the General Conditions. After award of the contract, contractor requests for substitutions may be considered and accepted by the Smithsonian at the discretion of the Contracting Officer.

32. CRITERIA FOR PRODUCT SELECTION

32.1. To the greatest extent possible, subject to the restrictions of the Buy American Act, provide products, materials, or equipment of a singular generic kind from a single source. Where more than one choice of a product or material is available for Contractor's selection, select an option which is compatible with other products and materials already selected.

32.2. Provide products complete with accessories, trim, finish, safety guards, and other devices and details needed for complete installation for intended use and effect.

32.3. Products which, by nature of their application, are likely to be needed at a later date for maintenance and repair or replacement work, shall be current models for which replacement parts are available.

32.4. Product selection shall be done in accordance with the following requirements:

Standards, Codes, and Regulations: Select from among products that are in compliance with the project requirements, as well as with construction standards and all applicable codes and regulations.

Performance Requirements: Provide products that comply with the project requirements, as well as with construction standards and all applicable codes and regulations.

SAFETY, HEALTH AND FIRE PROTECTION

33. JOB SITE SAFETY

33.1. Occupational Safety and Health: This contract is subject to Title 29 of the Code of Federal Regulations, Part 1910 "Occupational Safety and Health Standards" and Part 1926 "Safety and Health Regulations for Construction" pursuant to the Occupational Safety and Health Act (OSHA) of 1970 administered by the US Department of Labor, Occupational Safety and Health Administration.

33.2. Local Regulations from the Republic of Panama are applicable for this project. Ley No.51, 27 de diciembre del 2005 de la Caja de Seguro Social y Decreto Ejecutivo No.2, 15 de febrero del 2008.

PAYMENTS, CHANGES, BONDS AND INSURANSE

34. PAYMENT AND FINAL PAYMENT

34.1. All Application for Payments are subject to a 10% retainage. The total invoice needs to exclude the retainage amount.

34.2. For an Application for Payment (AFP) the Contractor shall submit the following:

DGI Fiscal Invoice Signed AFP Updated Project Progress Chart Photographic Progress Report Project Staff Payroll Caja de Seguro Social Good Standing Certificate (Paz y Salvo) Up to date project daily reports Up to date uploaded photographic jpg.files

34.3. Application for Final Payment shall be submitted only after Final Acceptance has been certified in writing to the Contractor by the COTR. Application shall include final labor data and progress schedule update.

34.4. Final Payment will be approved when Final Acceptance has been certified and the following conditions have been met:

Certification signed and submitted by the Contractor that all contract requirements, including contract modifications, have been met.

Final Release of Claims submitted.

Release of assignment of claims or consent of surety submitted, as necessary.

All security ID badges and parking permits returned to Smithsonian if applicable.

As-Built Record Drawings Submitted as indicated.

DGI Fiscal Invoice Signed AFP Updated Project Progress Chart Photographic Progress Report Project Staff Payroll Caja de Seguro Social Good Standing Certificate (Paz y Salvo) Up to date project daily reports Up to date uploaded photographic jpg.files

35. PCN (PROPOSED CHANGE NUMBERS)

35.1. For changes, new prices must be reviewed and approved according to established procedures in Division 01 00 00. All estimates from subcontractors, suppliers, and the prime contractor must be supported by back-up showing man-hours, wage rates, material quantities, and material unit costs. If the price adjustment for the change is expected to exceed $100,000.00 (US$ ONE HUNDRED THOUSAND AND 00/100), submit certified cost and pricing data. If the proposed change requires a time adjustment, provide an analysis showing the effect of the change on the project schedule.

35.2. Composite overhead & profit:

To contractor on work performed by another than his own forces: 10% To contractor for that portion of work performed with their respective forces: 21%

35.3. In the event that the Contractor fails to submit his proposal within the designated period, the SI may order the Contractor to proceed with the Change and the Contractor shall so proceed. The C.O. will unilaterally determine the reasonable cost and time to perform the Change in question, which determination shall be final and binding upon the Contractor.

35.4. Project management or supervision cost, unless specified otherwise by the Smithsonian project management, is considered to be included in the contractor’s and each involved Subcontractor’s overhead costs.

36. BONDS AND INSURANCE

36.1. Bonding and Insurance are required for this Project. The successful contractor shall submit a Performance Bond of 50% of the construction cost and a Payment bond: 25% of the construction cost.

Additionally, shall furnish CAR Insurance to cover 100% of the Offer and Civil Liability Insurance with a limit of up to 1M of coverage. All bonding and insurances shall be issued in English.

PROJECT CLOSEOUT REQUIREMENTS

37. WARRANTY OF CONSTRUCTION

37.1. The Contractor shall warrant that the work performed under this contract conforms to the contract requirements and is free of any defect in equipment, materials, design furnishes, or workmanship performed by the Contractor or any subcontractor or supplier at any tier. Unless otherwise stated in the technical sections of the Specifications, the warranty of the Work shall continue for a period of one (1) year from the date of Final Completion status. If Smithsonian takes partial occupancy before Final Completion, then the warranty for that portion shall be in effect for a period of one (1) year beginning on the date of Substantial Completion for that portion of the Work.

37.2. Submission of original warranties for all products, equipment and systems: The Contractor shall assemble original warranty certificates or notarized copies of warranty certificates executed by the Contractor, subcontractors, suppliers and manufacturers in a tab-indexed three-ring loose-leaf binder with a durable plastic cover. The table of contents shall identify the item covered, the location of the item, the date of Substantial Completion, expiration date of the warranty and the supplier, vendor and installing contractor. Duplicate notarized copies of warranties shall be provided as required by "Manuals for Operation, Maintenance and As-Built Product Data." Include electronic copy in PDF format, on CD.

38. AS-BUILT RECORD DRAWINGS

38.1. During the progress of the work, the Contractor shall maintain a complete and up-to-date set of record prints, open to inspection by the COTR at any time. These prints shall provide a complete and accurate as-built record of all changes to the Contract Drawings, including rerouting of runs, relocation of items or control points and all other modifications. The exact location of pipes, conduit or other features concealed underground, under concrete, in chases or above ceilings shall be shown by perpendicular dimensions from at least two available landmarks. As-built drawings shall be neatly marked with colored pencils or ink, marked "As-Built" and signed and dated by the Contractor. Upon completion of the Work and before final payment, the Contractor shall submit, to the COTR, photographically produced as-built record drawings on 4-mil, double matte mylar sheets sized the same as the contract drawings. The Contractor shall submit electronic files in .DWG and PDF formats.

38.2. As-Built Record Survey of Underground Utilities submitted. If outside or underground utilities are part of the work, the Contractor shall furnish, to the COTR for approval, an acceptable and accurately dimensioned survey showing location and elevation of underground storage tanks, all utility lines for water, gas, electrical, sewer, steam, etc., including valves, connections and changes in direction, as installed under the contract, within the property lines and outside the building walls. Points where utility lines emerge from the building shall be located from lot monuments. The survey shall be made to scale and must be marked "As-Built" and signed and dated by the Contractor. The Contractor shall furnish as scanned, digital copy to the COTR as well as a copy on a 3-mil, double matte mylar sheet or sheets the same size as the contract drawings.

38.3. As-Built Record Specifications submitted. The Contractor shall submit one (1) hard copy and a digital (scanned) set of project specifications with annotations to identify any changes made during construction, referencing modification numbers, dates and originators of authorizing letters or memos and other sources of changes. The cover shall be marked "As-Built" and signed and dated by the

COTR.

END OF SECTION 010000

Gamboa Refurbishment of Facilities Building 56 01 3000 - 1 Administrative Requirements

SECTION 01 3000

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. General administrative requirements.

B. Electronic document submittal service.

C. Progress meetings.

D. Construction progress schedule.

E. Submittals for review, information, and project closeout.

F. Number of copies of submittals.

G. Requests for Interpretation (RFI) procedures.

H. Submittal procedures.

1.02 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Make the following types of submittals to STRI

1. Requests for Interpretation (RFI).

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 ELECTRONIC DOCUMENT SUBMITTAL SERVICE

A. All documents transmitted for purposes of administration of the contract are to be in electronic (PDF, MS Word, or MS Excel) format, as appropriate to the document, and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

1. Besides submittals for review, information, and closeout, this procedure applies to

Requests for Interpretation (RFIs), progress documentation, contract modification documents (e.g. supplementary instructions, change proposals, change orders), applications for payment, field reports and meeting minutes, Contractor's correction punchlist, and any other document any participant wishes to make part of the project record.

2. Contractor and Architect are required to use this service.

3. It is Contractor's responsibility to submit documents in allowable format.

4. Subcontractors, suppliers, and Architect's consultants will be permitted to use the service at no extra charge.

5. Users of the service need an email address, internet access, and PDF review software that includes ability to mark up and apply electronic stamps (such as Adobe Acrobat, www.adobe.com, or Bluebeam PDF Revu, www.bluebeam.com), unless such software capability is provided by the service provider.

6. Paper document transmittals will not be reviewed; emailed electronic documents will not be reviewed.

Facilities Building 56 01 3000 - 2 Administrative Requirements

7. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

B. Submittal Service: The selected service is:

C. Training: One, one-hour, web-based training session will be arranged for all participants, with representatives of Architect and Contractor participating; further training is the responsibility of the user of the service.

D. Project Closeout: Architect will determine when to terminate the service for the project and is responsible for obtaining archive copies of files for Owner.

3.02 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the work at maximum bi-monthly intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required:

1. Contractor.

2. Owner.

3. Architect.

4. Contractor's superintendent.

5. Major subcontractors.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Maintenance of progress schedule.

7. Corrective measures to regain projected schedules.

8. Planned progress during succeeding work period.

9. Maintenance of quality and work standards.

10. Effect of proposed changes on progress schedule and coordination.

11. Other business relating to work.

E. Record minutes and distribute copies within two days after meeting to participants, with two copies to Owner, participants, and those affected by decisions made.

3.03 CONSTRUCTION PROGRESS SCHEDULE

A. Within 10 days after date of the Agreement, submit preliminary schedule defining planned operations for the first 60 days of work, with a general outline for remainder of work.

B. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

C. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major contractors have reviewed and accepted proposed schedule.

D. Within 10 days after joint review, submit complete schedule.

E. Submit updated schedule with each Application for Payment.

3.04 REQUESTS FOR INTERPRETATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the

Facilities Building 56 01 3000 - 3 Administrative Requirements same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Whenever possible, request clarifications at the next appropriate project progress meeting, with response entered into meeting minutes, rendering unnecessary the issuance of a formal RFI.

C. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of

Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

2. Prepare in a format and with content acceptable to Owner.

3. Prepare using software provided by the Electronic Document Submittal Service.

4. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

D. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

E. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in

Contract Documents.

2. Owner's, Architect's, and Contractor's names.

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date, and requested reply date.

5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

6. Annotations: Field dimensions and/or description of conditions which have engendered the request.

7. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example;

routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

F. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

G. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

3. Highlight items requiring priority or expedited response.

4. Highlight items for which a timely response has not been received to date.

5. Identify and include improper or frivolous RFIs.

H. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to Owner.

1. Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issued forthwith. Identify the amended RFI with an R suffix to the original number.

2. Notify Owner within seven calendar days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified above.

Facilities Building 56 01 3000 - 4 Administrative Requirements

3.05 SUBMITTAL SCHEDULE

A. Submit to Owner for review a schedule for submittals in tabular format.

1. Coordinate with Contractor's construction schedule and schedule of values.

2. Format schedule to allow tracking of status of submittals throughout duration of construction.

3. Arrange information to include scheduled date for initial submittal, specification number and title, submittal category (for review or for information), description of item of work covered, and role and name of subcontractor.

4. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

a. For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make corrections or revisions to initial submittals, and time for their review.

3.06 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B. Submit to Architect for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. Samples will be reviewed for aesthetic, color, or finish selection.

3.07 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

B. Submit for Architect's knowledge as contract administrator or for Owner.

3.08 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Submit for Owner's benefit during and after project completion.

3.09 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in…