BL141-15 Page

November 1, 2022

INVITATION TO BID

BL138-22

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers for the Lease of SAP Equipment for GJAC and E911 on a 48 Month Multi-Year Contract for the Department of Information Technology Services.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on November 29, 2022 at the Gwinnett County Purchasing Office, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Dana Garland, CPPB, FOII, NIGP-CPP, Purchasing Associate III at dana.garland@gwinnettcounty.com or by calling 770-822-8723, no later than 3:00 P.M. on November 18, 2022. Bids are legal and binding upon the bidder when submitted.

Successful contractors will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Dana Garland, CPPB, FOII, NIGP-CPP Purchasing Associate III

The following pages should be returned as your bid: Requirements, Page 2 Bid Schedule, Page 11 References, Page 12 Contractor Affidavit and Agreement, Page 15

Code of Ethics Affidavit, Page 16 http://www.gwinnettcounty.com/ mailto:dana.garland@gwinnettcounty.com

BL138-22 Page 2

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID PACKAGE MAY RESULT IN REJECTION OF BID.

SCOPE

The Gwinnett County Board of Commissioners is soliciting competitive bids from qualified suppliers for the Lease of SAP Equipment for GJAC / E911 on a 48 Month Lease on a Multi-Year Contract. The unit price must reflect the total cost, including shipping and handling, of IBM Power E1050 servers, IBM SAN Volume Controllers, IBM Flash Systems 7300, IBM SAN Switches, racks and all pertaining hardware equipment to include support for a period of four years. The successful supplier must be an authorized provider for IBM Hardware and Software maintenance contracts and should provide proof of this with bid submittal.

Gwinnett County does not pay late fees, and any supplier wishing to provide the IBM Hardware must agree to waive such charges. Professional services for the packaging, installation and removal of leased IBM equipment will be provided by IBM directly.

Gwinnett County reserves the right to make purchases outside of this contract if determined to be in the best interest of the County.

The supplier should comply with the following services. Respond to each and return with bid:

Company Name

Requirement YES/NO The supplier will be a company that has been in business not less than 5 years, directly relating to IBM Hardware and Software for mid to large size companies and government entities.

Supplier must be an authorized IBM reseller with a current either Gold or Platinum current competency rating.

The supplier must assign the County an account manager and a central contact for billing purposes.

The supplier must supply the County with an Internet page capable of supplying order tracking from receipt to delivery, maintaining standard system configurations available for purchase, order history, system configuration history, and the ability to configure custom systems.

The supplier must be capable of processing and accepting orders placed by telephone, fax, purchase orders, the Internet, or via direct integration with Gwinnett County procurement systems.

The supplier must be able to respond to pricing and product information requests within four (4) hours of request.

The supplier must be able to provide a notification of delivery date, a minimum of 5 days prior to delivery, for all orders not delivered via overnight shipping method. A notification of delivery date for all orders prior to delivery is required.

Approved standard configuration orders must be shipped within 10-15 business days of receipt.

All hardware equipment must be configured according to the specifications set forth in the order and shipped fully configured (no partial shipments).

The total quoted price for equipment must include all processing fees, shipping, and convenience fees.

The supplier must be able to supply systems under the standards defined in the system configuration requirements section with pricing and delivery time frames for each.

Supplier is responsible for notifying the contact listed on the purchase order of estimated delivery prior to delivery of equipment.

Pricing must include 24 x7 hardware support with 4 hours turnaround for a period of 4 years for all hardware.

BL138-22 Page 3

The hardware on this lease will be split between two different locations; the primary data center located at the Justice and Administration Center (Location #1) and the secondary technology data center located at the Police E911 Center (Location #2). Supplier must be able to ship hardware and provide support to the following locations:

Location # 1:

GJAC Data Center 75 Langley Drive Gwinnett County Government Lawrenceville, GA 30046

Location # 2:

E911 Data Center 800 Hi-Hope Road Gwinnett County Government Lawrenceville, GA 30043

SYSTEM CONFIGURATION REQUIREMENTS

MINIMUM REQUIREMENTS

Includes Quantity of four (4) IBM E1050 POWER10 processor server

PER SERVER

* 50 cores installed, 50 active

* 640G memory, 512 active

* 32G fibre channel attachment - QTY 8 dual port adapters

* 25GbE (SFP28) Ethernet - QTY 16 2 port adapters

* NVMe VIO boot option (4 * 800G)

* 1 PCIe Gen3 IO expansion drawers

* Redundant 2300w power supplies

* PowerVM Enterprise Edition

* IBM AIX Enterprise 7.3

ADDITIONAL ITEMS

* IBM 7965-S42 Racks - QTY 2

* IBM PDUs with 30A single phase attachment - QTY 8 per rack - L6-30 PDU to wall line cord

* 4 year, 24x7 hardware support

* Expert Premium Care Support for AIX

Includes Quantity of two (2) IBM SAN Volume Controller 2145-SV3

Includes Quantity of four (4) IBM FlashSystem 7300

PER STORAGE

* 17 9.6 TB NVMe Flash Core Module

Includes Quantity of two (2) IBM Storage Networking SAN64B-7

PER SAN SWITCH

* 2 SFP+,LWL,32G,10KM,1-PK,SECURE

* 1 P64 24 x 64Gbps SW SFP Bundle

* 3 SAN64B-7 8 Port 64Gbps SW Upgrade

BL138-22 Page 4

GJAC – Data Center

Quantity Product Name Product Code 2 IBM Power System E1050 9043-MRX

2 AIX Partition Specify 9043-MRX-265 2 Customer Specified Placement 9043-MRX-456 2 US TAA Compliance Indicator 9043-MRX-983 2 Primary OS - AIX 9043-MRX-146 8 Power Cord To PDU/UPS, (100-240V/16A) 9043-MRX-558 2 Rack Integration Services 9043-MRX-649 2 Rack Indicator, Rack #1 9043-MRX-651 2 Software Preload Required 9043-MRX-000 2 Language Group Specify - US English 9043-MRX-300 36 New AIX License Core Counter 9043-MRX-440 64 Other AIX License Core Counter 9043-MRX-444 2 Expert Care Indicator 9043-MRX-LH0 2 SP Machine Setup Support for Power 9043-MRX-0VP 8 Power Supply - 2300W for Server (200-240 VAC) 9043-MRX-B39 32 25GbE Optical Transceiver SFP28 9043-MRX-B47 16 PCIe3 2-Port 25/10Gb NIC&ROCE SR/Cu Adapter 9043-MRX-C2U 2 PCIe2 2-Port USB 3.0 Adapter 9043-MRX-C6K 8 800GB Mainstream NVMe U.2 SSD 4k for AIX/Linux 9043-MRX-C7T 4 3M Copper CXP Cable Pair for PCIe3 Expansion Drawer 9043-MRX-CCS 16 Optical Wrap Plug 9043-MRX-CW0 2 Backplane 10 NVMe for 9043-MRX 9043-MRX-EJ0Q 4 PCIe4 x16 to CXP Converter Adapter (support AOC) 9043-MRX-EJ2A 4 Power Cable - Drawer to IBM PDU (250V/10A) 9043-MRX-ELC5 20 64GB (2 x 32GB) DDR4 Memory DDIMM 9043-MRX-EM75 2 512 of #EMCP 1GB Memory Activations for MRX 9043-MRX-EMCE 2 PCIe Gen3 I/O Expansion Drawer 9043-MRX-EMX0 2 AC Power Supply Conduit for PCIe3 Expansion Drawer 9043-MRX-EMXA 4 PCIe3 6-Slot Fanout Module for PCIe3 Expansion Drawer 9043-MRX-EMXH 16 PCIe4 32Gb 2-port Optical Fibre Channel Adapter 9043-MRX-EN1J 6 18-core Typical 3.20 to 4.0 GHZ (max) processor 9043-MRX-EPEV 2 Front Heatsink + TIM PAD (For MRX) 9043-MRX-EPLU 4 Rear Heatsink + TIM PAD (For MRX) 9043-MRX-EPLV 100 1 core Processor Activation for #EPEV 9043-MRX-EPUS 100 PowerVM - Enterprise Edition 9043-MRX-EPVV

2 S&H 9043-MRX-ESC7

102 AIX Update Access Key (UAK) 9043-MRX-ESWK 2 Standalone USB DVD drive w/cable 9043-MRX-EUA5

2 4 YEAR, PREMIUM EXPERT CARE 9043-MRX-EXP4

2 5000 Power to Cloud Reward points 9043-MRX-SVPC

BL138-22 Page 5

2 IBM Power Software HIPO 5313-HPO 2 HW Routing Code 9043MRX 5313-HPO-0654 2 Base OS 5313-HPO-0967

2 TAA 5313-HPO-0983

2 OSSpecifyCodeforAIXV7.3 5313-HPO-1073 2 Enterprise AIX for POWER (V6.1 or V7.1) 5313-HPO-2200 2 Preload 5313-HPO-5000 2 English Preinstall PII Language 5313-HPO-5924 2 HW is Rack integrated 5313-HPO-9210 1 7965-S42 SP Warranty and Maintenance 3Y 24x7 Same Day ORT 6662-M12 1 9043-MRX SP Machine Setup Support for Power 6668-T15 1 9043-MRX SP Machine Setup Support for Power 6668-T15 1 IBM Enterprise Slim Rack 7965-S42 4 Rack Indicator, Rack #1 965-S42-4651 8 4.3m (14-Ft) 1PH/30A (24A derated) Power Cord 7965-S42-6654 1 SP WAMO 3Y 24x7 SD 7965-S42-B0UW 8 High Function 9xC19 PDU plus: Switched, Monitoring 7965-S42-ECJJ 1 Rack Rear Door Black 7965-S42-ECRG 2 Rack Side Cover 7965-S42-ECRJ 1 Rack Front Door High-End for 7965-S42 7965-S42-ECRT 4 Rack Content Specify: 4U PCIe Gen3 I/O Drawer (EMX0/ELMX) 7965-S42-ER0M 8 Rack Content Specify 1U Horizontal PDU - 1 EIA 7965-S42-ER14 1 Reserve 2U at Bottom of Rack 7965-S42-ER2B 2 Rack Content Specify 9043-MRX 4EIA unit 7965-S42-ER3E 1 Left/Right PDU Redundancy 7965-S42-ERLR 1 Rack S&H-a 7965-S42-ESC1 2 4 year, IBM Power Expert Care Premium 9679-P04

2 AIX SPO (5692-A6P) 5692-A6P

2 DVD Process No Charge 5692-A6P-1101 2 Cloud Mngment Console 5692-A6P-2347

2 DVD/CD-ROM 5692-A6P-3435

2 Electronic Delivery 5692-A6P-3450

2 AIX SPO (5692-A6P) 5692-A6P

2 DVD Process No Charge 5692-A6P-1101 2 ITM V6.3.2 for AIX EE (5765-AEZ,G99) 5692-A6P-2309 2 NovaLink 5692-A6P-2324 2 IBMVMRecoveryManageHAPowSys 5692-A6P-2342 2 IBMPowerVMV3/VIOS 5692-A6P-2344 2 IBMPoweV3ExpaPack 5692-A6P-2345 2 PowerVC V2 5692-A6P-2371 2 IBM PowerSC 2.0 5692-A6P-2373 2 AIX 7.3 Base 5692-A6P-2375 2 AIX 7.3 Expansion Pack 5692-A6P-2376 2 AIX 7.3 EE Specify Code 5692-A6P-2383

2 DVD/CD-ROM 5692-A6P-3435

BL138-22 Page 6

2 Electronic Delivery 5692-A6P-3450

2 AIX Enterprise Edition 1.5 with AIX 7.2 (5765-CD3) 5765-CD3 36 Per processor Small 5765-CD3-0010 2 AIX 7.3 EE Specify Code 5765-CD3-2383 2 Pre-installed software 5765-CD3-3500 2 IBM Cloud Management Console Monthly Term offering 5765-CMT 6 PerSoconSmaSer12-ter 5765-CMT-0002 2 IBM PowerVM Enterprise Edition (5765-VE3) 5765-VE3

100 PerProCorSmaNoCha 5765-VE3-0005 2 Cloud Management Console 12-month term 5773-CMT 6 12MonRegPerSoconSer 5773-CMT-1921 2 AIX Enterprise Edition 4yr Reg SWMA (5774-AEZ) 5774-AEZ 36 4yr7x24PerProcSm 5774-AEZ-0094 36 4yrRegPerProcSm 5774-AEZ-0095 2 TAM for AIX and IBM i 4 Year (5774-TA4) 5774-TA4 2 Sup4YPerServVariaOrdQt1 5774-TA4-0146 2 PowerVM EP Edition 4yr Reg SWMA (5779-PVE) 5779-PVE

100 4yr7x24PerProcsSm 5779-PVE-0003 100 4yrRegPerProcsSm 5779-PVE-0004

1 IBM SAN Volume Controller Storage Engine 2145-SV3 1 No Software Order Indicator 2145-SV3-0019 1 Additional Storage Enclosure Indicator 2145-SV3-3002 1 Power Cord - PDU Connection 2145-SV3-9730 1 480 GB M.2 Boot Drive Pair 2145-SV3-ACGU 1 512GB Cache Upgrade 2145-SV3-ACHA 1 V5020 Cache Upgrade 2145-SV3-ACHC 1 Order Type 1 Indicator – CTO 2145-SV3-ADN1 1 Shipping and Handling - Model SV3 2145-SV3-AGKE 2 32 Gb FC 4 Port Adapter Cards 2145-SV3-AH1E 1 Node Pair 2 Engine 1 2145-SV3-AH93 1 IBM SAN Volume Controller Storage Engine 2145-SV3 1 No Software Order Indicator 2145-SV3-0019 1 Additional Storage Enclosure Indicator 2145-SV3-3002 1 Power Cord - PDU Connection 2145-SV3-9730 1 480 GB M.2 Boot Drive Pair 2145-SV3-ACGU 1 512GB Cache Upgrade 2145-SV3-ACHA 1 V5020 Cache Upgrade 2145-SV3-ACHC 1 Order Type 1 Indicator – CTO 2145-SV3-ADN1 1 Shipping and Handling - Model SV3 2145-SV3-AGKE 2 32 Gb FC 4 Port Adapter Cards 2145-SV3-AH1E 1 Node Pair 2 Engine 1 2145-SV3-AH93

BL138-22 Page 7

1 FlashSystem 7300 4657-924 1 Power Cord - PDU Connection 4657-924-9730 2 Encryption USB Flash Drives (Four Pack) 4657-924-ACEA 1 Encryption Enablement 4657-924-ACED 1 768 GB Cache upgrade 4657-924-ACGB 1 512 GB Cache upgrade 4657-924-ACGJ 2 240 GB M.2 Boot drive Pair 4657-924-ACGV 2 32 Gb FC 4 Port Adapter Cards (Pair) 4657-924-ADBE 1 Order Type 1 Indicator - CTO 4657-924-ADN1 17 9.6 TB NVMe Flash Core Module 4657-924-ADSB 1 Shipping and Handling 4657-924-AGDA 1 All Flash Indicator 4657-924-AHZD 1 Expert Care Indicator 4657-924-ALH0 1 Expert Care Premium 4 Year 4657-924-ALL4 1 FlashSystem 7300 4657-924 1 Power Cord - PDU Connection 4657-924-9730 2 Encryption USB Flash Drives (Four Pack) 4657-924-ACEA 1 Encryption Enablement 4657-924-ACED 1 768 GB Cache upgrade 4657-924-ACGB 1 512 GB Cache upgrade 4657-924-ACGJ 2 240 GB M.2 Boot drive Pair 4657-924-ACGV 2 32 Gb FC 4 Port Adapter Cards (Pair) 4657-924-ADBE 1 Order Type 1 Indicator - CTO 4657-924-ADN1 17 9.6 TB NVMe Flash Core Module 4657-924-ADSB 1 Shipping and Handling 4657-924-AGDA 1 All Flash Indicator 4657-924-AHZD 1 Expert Care Indicator 4657-924-ALH0 1 Expert Care Premium 4 Year 4657-924-ALL4 1 4 year IBM Storage Expert Care Premium 4658-P04 1 4 year IBM Storage Expert Care Premium 4658-P04 2 8960-P64 SP Warranty and Maintenance 3Y 24x7 Same Day ORT 6662-F04 2 IBM Storage Networking SAN64B-7 8960-P64

4 SFP+,LWL,32G,10KM,1-PK,SECURE 8960-P64-2627

2 P64 24 x 64Gbps SW SFP Bundle 8960-P64-2639 6 SAN64B-7 8 Port 64Gbps SW Upgrade 8960-P64-7507 2 Shipping Charge 8960-P64-AGFD 2 SP WAMO 3Y 24x7 SD 8960-P64-B0NU 1 IBM Storage Expert Care Premium 4 Year (5774-ECP) 5774-ECP 1 Expert Care Premium 4yr 5774-ECP-0074 1 IBM Storage Expert Care Premium 4 Year (5774-ECP) 5774-ECP 1 Expert Care Premium 4yr 5774-ECP-0074 1 Support Line for Storage 4 YR No charge (5774-NC4) 5774-NC4 1 Sup4YperServerNC 5774-NC4-0073 1 Support Line for Storage 4 YR No charge (5774-NC4) 5774-NC4 1 Sup4YperServerNC 5774-NC4-0073

BL138-22 Page 8

E911- Data Center

2 IBM Power System E1050 9043-MRX 2 AIX Partition Specify 9043-MRX-265 2 Customer Specified Placement 9043-MRX-456 2 US TAA Compliance Indicator 9043-MRX-983 2 Primary OS - AIX 9043-MRX-146 8 Power Cord To PDU/UPS, (100-240V/16A) 9043-MRX-558 2 Rack Integration Services 9043-MRX-649 2 Rack Indicator, Rack #1 9043-MRX-651 2 Software Preload Required 9043-MRX-000 2 Language Group Specify - US English 9043-MRX-300 36 New AIX License Core Counter 9043-MRX-440 64 Other AIX License Core Counter 9043-MRX-444 2 Expert Care Indicator 9043-MRX-LH0 2 SP Machine Setup Support for Power 9043-MRX-0VP 8 Power Supply - 2300W for Server (200-240 VAC) 9043-MRX-B39 32 25GbE Optical Transceiver SFP28 9043-MRX-B47 16 PCIe3 2-Port 25/10Gb NIC&ROCE SR/Cu Adapter 9043-MRX-C2U 2 PCIe2 2-Port USB 3.0 Adapter 9043-MRX-C6K 8 800GB Mainstream NVMe U.2 SSD 4k for AIX/Linux 9043-MRX-C7T 4 3M Copper CXP Cable Pair for PCIe3 Expansion Drawer 9043-MRX-CCS 16 Optical Wrap Plug 9043-MRX-CW0 2 Backplane 10 NVMe for 9043-MRX 9043-MRX-EJ0Q 4 PCIe4 x16 to CXP Converter Adapter (support AOC) 9043-MRX-EJ2A 4 Power Cable - Drawer to IBM PDU (250V/10A) 9043-MRX-ELC5 20 64GB (2 x 32GB) DDR4 Memory DDIMM 9043-MRX-EM75 2 512 of #EMCP 1GB Memory Activations for MRX 9043-MRX-EMCE 2 PCIe Gen3 I/O Expansion Drawer 9043-MRX-EMX0 2 AC Power Supply Conduit for PCIe3 Expansion Drawer 9043-MRX-EMXA 4 PCIe3 6-Slot Fanout Module for PCIe3 Expansion Drawer 9043-MRX-EMXH 16 PCIe4 32Gb 2-port Optical Fibre Channel Adapter 9043-MRX-EN1J 6 18-core Typical 3.20 to 4.0 GHZ (max) processor 9043-MRX-EPEV 2 Front Heatsink + TIM PAD (For MRX) 9043-MRX-EPLU 4 Rear Heatsink + TIM PAD (For MRX) 9043-MRX-EPLV 100 1 core Processor Activation for #EPEV 9043-MRX-EPUS 100 PowerVM - Enterprise Edition 9043-MRX-EPVV

2 S&H 9043-MRX-ESC7

102 AIX Update Access Key (UAK) 9043-MRX-ESWK 2 Standalone USB DVD drive w/cable 9043-MRX-EUA5

2 4 YEAR, PREMIUM EXPERT CARE 9043-MRX-EXP4

2 5000 Power to Cloud Reward points 9043-MRX-SVPC 2 IBM Power Software HIPO 5313-HPO 2 HW Routing Code 9043MRX 5313-HPO-0654 2 Base OS 5313-HPO-0967

2 TAA 5313-HPO-0983

2 OSSpecifyCodeforAIXV7.3 5313-HPO-1073 2 Enterprise AIX for POWER (V6.1 or V7.1) 5313-HPO-2200 2 Preload 5313-HPO-5000 2 English Preinstall PII Language 5313-HPO-5924

BL138-22 Page 9

2 HW is Rack integrated 5313-HPO-9210

1 7965-S42 SP Warranty and Maintenance 3Y 24x7 Same Day ORT 6662-M12 1 9043-MRX SP Machine Setup Support for Power 6668-T15 1 9043-MRX SP Machine Setup Support for Power 6668-T15 1 IBM Enterprise Slim Rack 7965-S42 4 Rack Indicator, Rack #1 7965-S42-4651

8 4.3m (14-Ft) 1PH/30A (24A derated) Power Cord 7965-S42-6654 1 SP WAMO 3Y 24x7 SD 7965-S42-B0UW 8 High Function 9xC19 PDU plus: Switched, Monitoring 7965-S42-ECJJ 1 Rack Rear Door Black 7965-S42-ECRG

2 Rack Side Cover 7965-S42-ECRJ 1 Rack Front Door High-End for 7965-S42 7965-S42-ECRT 4 Rack Content Specify: 4U PCIe Gen3 I/O Drawer (EMX0/ELMX) 7965-S42-ER0M 8 Rack Content Specify 1U Horizontal PDU - 1 EIA 7965-S42-ER14 1 Reserve 2U at Bottom of Rack 7965-S42-ER2B 2 Rack Content Specify 9043-MRX 4EIA unit 7965-S42-ER3E 1 Left/Right PDU Redundancy 7965-S42-ERLR 1 Rack S&H-a 7965-S42-ESC1 2 4 year, IBM Power Expert Care Premium 9679-P04

2 AIX SPO (5692-A6P) 5692-A6P

2 DVD Process No Charge 5692-A6P-1101 2 Cloud Management Console 5692-A6P-2347

2 DVD/CD-ROM 5692-A6P-3435

2 Electronic Delivery 5692-A6P-3450

2 AIX SPO (5692-A6P) 5692-A6P

2 DVD Process No Charge 5692-A6P-1101 2 ITM V6.3.2 for AIX EE (5765-AEZ,G99) 5692-A6P-2309 2 NovaLink 5692-A6P-2324 2 IBMVMRecoveryManageHAPowSys 5692-A6P-2342 2 IBMPowerVMV3/VIOS 5692-A6P-2344 2 IBMPoweV3ExpaPack 5692-A6P-2345 2 PowerVC V2 5692-A6P-2371 2 IBM PowerSC 2.0 5692-A6P-2373 2 AIX 7.3 Base 5692-A6P-2375 2 AIX 7.3 Expansion Pack 5692-A6P-2376 2 AIX 7.3 EE Specify Code 5692-A6P-2383

2 DVD/CD-ROM 5692-A6P-3435

2 Electronic Delivery 5692-A6P-3450 2 AIX Enterprise Edition 1.5 with AIX 7.2 (5765-CD3) 5765-CD3 36 Per processor Small 5765-CD3-0010 2 AIX 7.3 EE Specify Code 5765-CD3-2383 2 Pre-installed software 5765-CD3-3500 2 IBM Cloud Management Console Monthly Term offering 5765-CMT 6 PerSoconSmaSer12-ter 5765-CMT-0002 2 IBM PowerVM Enterprise Edition 5765-VE3 100 PerProCorSmaNoCha 5765-VE3-0005 2 Cloud Management Console 12-month term) 5773-CMT 6 12MonRegPerSoconSer 5773-CMT-1921 2 AIX Enterprise Edition 4yr Reg SWMA 5774-AEZ 36 4yr7x24PerProcSm 5774-AEZ-0094

BL138-22 Page 10

36 4yrRegPerProcSm 5774-AEZ-0095

2 TAM for AIX and IBM i 4 Year (5774-TA4) 5774-TA4 2 Sup4YPerServVariaOrdQt1 5774-TA4-0146 2 PowerVM EP Edition 4yr Reg SWMA (5779-PVE) 5779-PVE 100 4yr7x24PerProcsSm 5779-PVE-0003 100 4yrRegPerProcsSm 5779-PVE-0004 1 FlashSystem 7300 4657-924 1 Power Cord - PDU Connection 4657-924-9730 2 Encryption USB Flash Drives (Four Pack) 4657-924-ACEA 1 Encryption Enablement 4657-924-ACED 1 768 GB Cache upgrade 4657-924-ACGB 1 512 GB Cache upgrade 4657-924-ACGJ 2 240 GB M.2 Boot drive Pair 4657-924-ACGV 2 32 Gb FC 4 Port Adapter Cards (Pair) 4657-924-ADBE 1 Order Type 1 Indicator - CTO 4657-924-ADN1 17 9.6 TB NVMe Flash Core Module 4657-924-ADSB 1 Shipping and Handling 4657-924-AGDA 1 All Flash Indicator 4657-924-AHZD 1 Expert Care Indicator 4657-924-ALH0 1 Expert Care Premium 4 Year 4657-924-ALL4 1 FlashSystem 7300 4657-924 1 Power Cord - PDU Connection 4657-924-9730 2 Encryption USB Flash Drives (Four Pack) 4657-924-ACEA 1 Encryption Enablement 4657-924-ACED 1 768 GB Cache upgrade 4657-924-ACGB 1 512 GB Cache upgrade 4657-924-ACGJ 2 240 GB M.2 Boot drive Pair 4657-924-ACGV 2 32 Gb FC 4 Port Adapter Cards (Pair) 4657-924-ADBE 1 Order Type 1 Indicator - CTO 4657-924-ADN1 17 9.6 TB NVMe Flash Core Module 4657-924-ADSB 1 Shipping and Handling 4657-924-AGDA 1 All Flash Indicator 4657-924-AHZD 1 Expert Care Indicator 4657-924-ALH0 1 Expert Care Premium 4 Year 4657-924-ALL4 1 4 year IBM Storage Expert Care Premium 4658-P04 1 4 year IBM Storage Expert Care Premium 4658-P04 1 IBM Storage Expert Care Premium 4 Year (5774-ECP) 5774-ECP 1 Expert Care Premium 4yr 5774-ECP-0074 1 IBM Storage Expert Care Premium 4 Year (5774-ECP) 5774-ECP 1 Expert Care Premium 4yr 5774-ECP-0074 1 Support Line for Storage 4 YR No charge (5774-NC4) 5774-NC4 1 Sup4YperServerNC 5774-NC4-0073 1 Support Line for Storage 4 YR No charge (5774-NC4) 5774-NC4 1 Sup4YperServerNC 5774-NC4-0073

131 IBM Virtual Storage Center Storage Capacity Unit D1N24LL (101-250) SW Subscription & Support Reinstatement 12 Months

125 IBM Virtual Storage Center Storage Capacity Unit D1N29LL (251-500) SW Subscription & Support Reinstatement 12 Months

BL138-22 Page 11

FAILURE TO RETURN THIS PAGE AS PART OF BID DOCUMENT MAY RESULT IN REJECTION OF BID

BID SCHEDULE

Delivery: F.O.B. Destination Prepaid and Allowed

ITEM

QTY PRODUCT NAME DELIVERY

A.R.O.

PRICE FOR

YEAR 1

(12 months)

TOTAL

PRICE FOR 4

YEARS

(48 months)

1 1 Section A – Hardware, Software and Services for GJAC – Data Center

2 1 Section B – Hardware, Software and Services for E911 – Data Center

3 1

Section C - VSC (Virtual Storage Center) Licensing, Subscription & Support for both GJAC & E911

Total $ $

Note: Any documents required for purchase should be acknowledged and returned with bid document.

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin upon Board of Commissioners approval.

Certification Of Non-Collusion in Bid Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Bidders" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are bid, at the price set opposite each item bid, delivered to the designated point(s) within the time specified in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

Federal Tax ID

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number E-mail address

BL138-22 Page 12

FAILURE TO RETURN THIS PAGE AS PART OF BID DOCUMENT MAY RESULT IN REJECTION OF BID

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

Company Name

BL138-22 Page 13

PROFESSIONAL SERVICES INSURANCE REQUIREMENTS

(For projects less than $5,000,000)

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $1,000,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, nonowned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Professional Liability Insurance - $1,000,000 (project specific for the Gwinnett County project) limit of liability per claim/aggregate or a limit of $1,000,000 per occurrence and $2,000,000 aggregate or a claim/aggregate limit of $3,000,000 per occurrence and $3,000,000 aggregate.

Insurance company must be authorized to do business in the State of Georgia.

Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04 or some other form)

5. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional insured on

General Liability and Auto Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain

Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

BL138-22 Page 14

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

*See above note regarding Professional Liability

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the County to verify the compliance with these insurance requirements.

12. All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the County.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the County, the Board of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the contractor or their insurer relating to a County project will be made available to the county upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law

91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

Surety Bonds (If Required)

All of the surety requirements will stay the same except the Surety Company must have the same rating as item 8 above.

Rev. 06/11

BL138-22 Page 15

BL138-22 Lease of SAP Equipment for GJAC and E911 on a 48 Month Multi-Year Contract for the Department of Information Technology Services.

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

BL141-15

BL138-22 Lease of SAP Equipment for GJAC and E911 on a 48 Month Multi-Year Contract for the Department of Information Technology Services.

CODE OF ETHICS AFFIDAVIT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH

YOUR SUBMITTAL AND WILL BE REQUIRED PRIOR TO EVALUATION)

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of his/her knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1.

(Company Submitting Bid/Proposal)

2. (Please check one box below)

No information to disclose (complete only section 4 below)

Disclosed information below (complete section 3 & section 4 below)

3. (if additional space is required, please attach list)

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. Sworn to and subscribed before me this

BY: day of , 20

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent Notary Public

Title of Authorized Officer or Agent of Contractor (seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at www.gwinnettcounty.com

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY LISTING.

BL138-22

Buyer Initials: DG

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY

CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN BID BEING DEEMED NON-RESPONSIVE

AND AUTOMATIC REJECTION:

1. FAILURE TO USE COUNTY BID SCHEDULE.

2. FAILURE TO RETURN APPLICABLE COMPLIANCE SHEETS/SPECIFICATION SHEETS.

3. FAILURE TO RETURN APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. THE COUNTY SHALL BE THE SOLE DETERMINANT OF TECHNICALITY VS. NON-

RESPONSIVE BID.

6. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN BID BEING DEEMED

NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON ALL

BIDS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION TO BID. IF YOU

NEED CLARIFICATION, CONTACT THE PURCHASING ASSOCIATE. IF BONDS ARE

REQUIRED, FORMS WILL BE PROVIDED IN THIS BID DOCUMENT.

7. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED,

MAY RESULT IN BID BEING DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION.

CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL BIDS. IF YOU NEED

CLARIFICATION, CONTACT THE PURCHASING ASSOCIATE.

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR BIDDERS, TERMS AND CONDITIONS

I. PREPARATION OF BIDS

A. Each bidder shall examine the drawings, specifications, schedule and all instructions. Failure to do so will be at the bidder’s risk, as the bidder will be held accountable for their bid response.

B. Each bidder shall furnish all information required by the bid form or document. Each bidder shall sign the bid and print or type his or her name on the schedule. The person signing the bid must initial erasures or other changes. An authorized agent of the company must sign bids.

C. With the exception of solicitations for the sale of real property, individuals, firms and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

D. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the bid/proposal submittal but are contained for informational purposes only. If awarded, the successful bidder(s) will be required to complete them prior to contract execution.

E. Effective, July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform Enhancements for

2013, an original signed, notarized and fully completed Contractor Affidavit and Agreement should be included with your bid/proposal submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your bid/proposal submittal may result in bid/proposal being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each bidder should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. shall not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.) shall be stated (if calendar days are used, include Saturday, Sunday, and holidays in the number).

III. EXPLANATION TO BIDDERS

Any explanation desired by a bidder regarding the meaning or interpretation of the invitation for bids, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation in order for a reply to reach all bidders before the close of bid. Any information given to a prospective bidder concerning an invitation for bid will be furnished to all prospective bidders as an addendum to the invitation if such information is necessary or if the lack of such information would be prejudicial to uninformed bidders. The written bid documents supersede any verbal or written communications between parties. Receipt of addendum should be acknowledged in the bid. It is the bidder’s responsibility to ensure that they have all applicable addenda prior to bid submittal. This may be accomplished via contact with the assigned Procurement Agent prior to bid submittal.

IV. SUBMISSION OF BIDS

A. Bids shall be enclosed in sealed envelopes, addressed to the Gwinnett County Purchasing Office with the name of the bidder, the date and hour of opening and the invitation to bid number on the face of the envelope.

Telegraphic/faxed bids will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized company representative.

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the County, at no expense to the County. Unless otherwise specified, samples will be returned at the bidder’s request and expense if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality, which will adequately serve the use and purpose for which intended.

E. Full identification of each item bid upon, including brand name, model, catalog number, etc. must be furnished to identify exactly what the bidder is offering. Manufacturer’s literature may be furnished.

F. The bidder must certify that items to be furnished are new and that the quality has not deteriorated so as to impair its usefulness.

G. Unsigned bids will not be considered except in cases where bid is enclosed with other documents, which have been signed. The County will determine this.

H. Gwinnett County is exempt from federal excise tax and Georgia sales tax with regard to goods and services purchased directly by Gwinnett County. Suppliers and contractors are responsible for federal excise tax and sales tax, including taxes for materials incorporated in county construction projects. Suppliers and contractors should contact the State of Georgia Sales Tax Division for additional information.

I. Information submitted by a bidder in the bidding process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act.

V. WITHDRAWAL OF BID DUE TO ERRORS

The bidder shall give notice in writing of his claim of right to withdraw his bid without penalty due to an error within two (2) business days after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the bid sought to be withdrawn. The bidder’s original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his bid. If a bid is withdrawn under the authority of this provision, the lowest remaining responsive bid shall be deemed to be low bid.

No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted.

Supplier has up to forty-eight (48) hours to notify the Gwinnett County Purchasing Office of an obvious clerical error made in calculation of bid in order to withdraw a bid after bid opening. Withdrawal of bid for this reason must be done in writing within the forty-eight (48) hour period. Suppliers who fail to request withdrawal of bid by the required forty-eight (48) hours shall automatically forfeit bid bond. Bid may not be withdrawn otherwise.

Bid withdrawal is not automatically granted and will be allowed solely at Gwinnett County’s discretion.

VI. TESTING AND INSPECTION

Since tests may require several days for completion, the County reserves the right to use a portion of any supplies before the results of the tests are determined. Cost of inspections and tests of any item, which fails to meet the specifications, shall be borne by the bidder.

VII. F.O.B. POINT

Unless otherwise stated in the invitation to bid and any resulting contract, or unless qualified by the bidder, items shall be shipped F.O.B. Destination. The seller shall retain title for the risk of transportation, including the filing for loss or damages. The invoice covering the items is not payable until items are delivered and the contract of carriage has been completed. Unless the F.O.B. clause states otherwise, the seller assumes transportation and related charges either by payment or allowance.

VIII. PATENT INDEMNITY

The contractor guarantees to hold the County, its agents, officers or employees harmless from liability of any nature or kind for use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used in the performance of the contract, for which the contractor is not the patentee, assignee or licensee.

IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS

(IF REQUIRED, FORMS WILL BE PROVIDED IN THIS DOCUMENT)

A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred percent (100%) payment bond must be furnished to Gwinnett County for any bid as required in bid package or document. Failure to submit a bid bond with the proper rating will result in the bid being deemed non-responsive. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of the Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating as stated in the insurance requirement of the solicitation. The bid bond, payment bond, and performance bond must have the proper an A.M. Best rating as stated in the bid when required in the bid package or document.

X. DISCOUNTS

A. Time payment discounts will be considered in arriving at net prices and in award of bids. Offers of discounts for payment within ten (10) days following the end of the month are preferred.

B. In connection with any discount offered, time will be computed from the date of delivery and acceptance at destination, or from the date correct invoice or voucher is received, whichever is the later date. Payment is deemed to be made for the purpose of earning the discount, on the date of the County check.

XI. AWARD

A. Award will be made to the lowest responsive and responsible bidder. The quality of the articles to be supplied, their conformity with the specifications, their suitability to the requirements of the County, and the delivery terms will be taken into consideration in making the award. The County may make such investigations as it deems necessary to determine the ability of the bidder to perform, and the bidder shall furnish to the County all such information and data for this purpose as the County may request. The County reserves the right to reject any bid if the evidence submitted by, or investigation of such bidder fails to satisfy the County that such bidder is properly qualified to carry out the obligations of the contract.

B. The County reserves the right to reject or accept any or all bids and to waive technicalities, informalities and minor irregularities in bids received.

C. The County reserves the right to make an award as deemed in its best interest, which may include awarding a bid to a single bidder or multiple bidders; or to award the whole bid, only part of the bid, or none of the bid to single or multiple bidders, based on its sole discretion of its best interest.

XII. DELIVERY FAILURES

Failure of a contractor to deliver within the time specified or within reasonable time as interpreted by the Purchasing Director, or failure to make replacement of rejected articles/services when so requested, immediately or as directed by the Purchasing Director, shall constitute authority for the Purchasing Director to purchase in the open market articles/services of comparable grade to replace the articles/services rejected or not delivered. On all such purchases, the contractor shall reimburse the County within a reasonable time specified by the Purchasing Director for any expense incurred in excess of contract prices, or the County shall have the right to deduct such amount from monies owed the defaulting contractor. Alternatively, the County may penalize the contractor one percent (1%) per day for a period of up to ten (10) days for each day that delivery or replacement is late. Should public necessity demand it, the County reserves the right to use or consume articles delivered which are substandard in quality, subject to an adjustment in price to be determined by the Purchasing Director.

XIII. COUNTY FURNISHED PROPERTY

No material, labor or facilities will be furnished by the County unless so provided in the invitation to bid.

XIV. REJECTION AND WITHDRAWAL OF BIDS

Failure to observe any of the instructions or conditions in this invitation to bid may constitute grounds for rejection of bid.

XV. CONTRACT

Each bid is received with the understanding that the acceptance in writing by the County of the offer to furnish any or all of the commodities or services described therein shall constitute a contract between the bidder and the County which shall bind the bidder on his part to furnish and deliver the articles quoted at the prices stated in accordance with the conditions of said accepted bid. The County, on its part, may order from such contractor, except for cause beyond reasonable control, and to pay for, at the agreed prices, all articles specified and delivered.

Upon receipt of a bid package containing a Gwinnett County “Sample Contract” as part of the requirements, it is understood that the…