BL038-23 Addendum #3

March 22, 2023

ADDENDUM #3

BL038-23, Removal, Purchase and Installation of a File Retrieval System

**PLEASE NOTE: THE BID DEADLINE FOR BL038-23 HAS BEEN POSTPONED UNTIL FURTHER NOTICE. The bid has NOT been cancelled. The County is still evaluating questions received about the bid and will address those and the new bid deadline in a forthcoming addendum.**

REVISIONS:

R1. General Requirements: The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for the Purchase and Installation of a File Retrieval System for the Gwinnett County Recorder’s Court. The awarded contractor shall be responsible for the installation of five (5) four

(4) new vertical carousel file retrieval systems, as well as the removal of the existing file retrieval systems.

R2. Product Installation: The awarded contractor shall provide and install three (3) two (2) Kardex Remstar 125-1811X Lektriever Vertical Carousels or approved equivalent and two (2) Kardex Remstar 125-1811-S Lektriever Vertical Carousels or approved equivalent.

R3. The Bid Schedule has been revised. Please submit your pricing on the REVISED BID SCHEDULE found on pages 3R and 4R below.

QUESTIONS & ANSWERS:

Q1. Please confirm that the four Lektrievers to be removed are the ones in the middle of the room and they are to be replaced with four (4) Lektrievers with the same LFI (Linear Filing Inches). Or do we supply the five (5) Lektrievers as shown on the RFQ? If so, where are they to be installed?

A1. The four Lektrievers in the middle of the room shall be removed and replaced with four (4) Lektrievers with the same LFI.

Q2. A dual motor system was referenced, and we want to confirm that we are going to quote a single motor system. There are a variety of reasons but most importantly, a single motor reduces our customers’ cost to procure and operate. Also, this is the arrangement of your existing Lektrievers.

A2. The Lektrievers must be a single motor system.

Q3. Are the units to be equipped with standing height access window?

A3. Yes, access windows shall be standing height and fixed position (non-moveable).

Q4. Are the units to be equipped with LED overhead lights?

A4. Yes, the Lektrievers shall be equipped with LED overhead lights.

Q5. Are the Lektrievers to be equipped with a key lock on the control panel door?

A5. Yes, locks shall be required on the control panel doors.

Q6. Are the existing Lektrievers running?

A6. Yes.

Q7. Is a redundant safety needed for the new Lektrievers?

A7. A redundant safety shall be required for the new Lektrievers.

Q8. Should the new Lektrievers include movable, or fixed posting boards?

A8. The new Lektrievers shall include fixed posting boards.

Q9. Does a bar code scanner need to be included?

A9. Bar code scanners shall be required.

Q10. Are there any security issues with the existing machines?

A10. There are no security issues with the existing Lektrievers.

Q11. Is there a loading dock in the building?

A11. A loading dock is not available at this facility.

Q12. Do the new Lektrievers need to interface with any existing software?

A12. The existing Lektrievers must interface with E-Court by Journal Technologies.

Q13. Does installation need to occur during regular business hours?

A13. Yes, delivery of equipment and installation must occur during regular business hours.

This addendum should be acknowledged in the space provided on page 4R of the bid documents. Failure to do so may result in your bid being deemed non-responsive.

Thank you, Jake Scarpone

Jake Scarpone Purchasing Associate II

Attachments:

1. Pre-bid Conference Sign-In Sheet

2. REVISED Bid Schedule, Pages 3R-4R

BL038-23 Page 3R

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN BID BEING REJECTED.

REVISED BID SCHEDULE

ITEM

# DESCRIPTION TOTAL

PRICE

1.

Lump sum fee for purchase and installation of two (2) Lektriever Vertical Carousel;

Kardex Remstar 125-1811X or approved equivalent Price MUST include all costs associated with purchase and installation, including inside delivery, travel, labor, equipment, and materials.

2.

Lump sum fee for purchase and installation of two (2) Lektriever Vertical Carousel;

Kardex Remstar 125-1811S or approved equivalent Price MUST include all costs associated with purchase and installation, including inside delivery, travel, labor, equipment, and materials

3.

Lump sum fee for dismantling and removal of four (4) existing Lektriever Vertical Carousels Price MUST include all costs associated with the removal, including travel, labor, equipment, and proper disposal.

BID TOTAL $

NOTE: All costs associated with this purchase MUST be included in the rates in the Bid Schedule.

State # of days to begin dismantling and installation after award. _________________

State # of days to complete dismantling and installation after beginning work. ___________________

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

BL038-23 Page 4R

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN BID BEING REJECTED.

REVISED BID SCHEDULE CONTINUED

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

Certification Of Non-Collusion in Proposal Preparation

(Signature) (Date)

In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are bid, at the price set opposite each item, delivered to the designated point(s) within the time specified in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

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