BIM Statement of Work Revised Amendment 0002.pdf

ARCHITECTURAL 3D MODEL OF BUILDINGS A, B, C, AND D

i

Government Publishing Office Campus Building Information Model

Statement of Work (SOW) Government Publishing Office

Operations Support, Engineering Division ii

C.1 Table of Contents

C.1 Table of Contents .............................................................................................................................. ii

C.2 Background

C.3 Purpose

C.4 Scope of Work

C.5 Tasks and Deliverables

C.5.1 Initial Site Assessment

C.5.2 Kick-Off Meeting

C.5.3 BIM Execution Plan (BEP)

C.5.4 Scanning and Data Collection

C.5.5 Model Development

C.5.6 BIM Model and Scan Data Delivery

C.5.7 Progress Reports

C.5.8 BIM Execution Plan and Model Training

C.5.9 BIM Production Support During Contract Option Years

C.6 Deliverables and Delivery Schedule

C.6.1 Deliverables Table

C.6.2 Instructions For Deliverables

C.7 Key Considerations

C.8 Period of Performance

C.9 Place of Performance/Hours of Operations

C.10 Security

C.11 Points Of Contact

C.2 Background

The United States Government Publishing Office (GPO) is located at 732 North Capitol Street NW, Washington, DC 20401. GPO provides publishing and dissemination services for official and authentic government publications to Congress, Federal Agencies, Federal Depository Libraries, and the American Public.

C.3 Purpose

The purpose for this contract is to procure professional services for the 3D laser scanning and Building Information Model (BIM) generation of the existing facility in GPO headquarters. The objective is to develop an accurate and up-to-date three-dimensional digital representation of the facility’s current as-built conditions, including architectural, structural, and major mechanical, electrical, and plumbing (MEP) systems.

Existing facility drawings are incomplete, outdated, and inconsistent with actual field conditions.

Accordingly, this contract seeks to establish a verified and comprehensive as-is model that will serve as the authoritative reference source for all future planning, design, renovation, construction and facility maintenance activities.

The resulting BIM deliverable shall:

• Capture and document the existing built environment with the specified level of information need and completeness.

• Provide a consistent and measurable spatial foundation for future BIM coordination, clash detection, and design integration.

• Enable data interoperability with design, construction, and facility management systems through adherence to open data standards; for example, Industry Foundation Classes (IFC), Construction-Operations Building information exchange (COBie).

• Support long-term asset management and digital transformation initiatives by providing scalable and maintainable digital representation of the facility

This contract is intended to establish the baseline digital model upon which all subsequent BIM management, renovation, and capital improvement projects will rely, ensuring that future work is based on verified, precise, and current building information.

C.4 Scope of Work

GPO seeks proposals from qualified firms to create an as-built architectural 3D model, also known as a Building Information Model (BIM), of the entire Washington, DC GPO campus, Buildings A, B, C and D. The approximate gross area is roughly 1,500,000 square feet. Building D’s third floor will likely be in construction when the scanning begins. Because of construction activity, this floor will be scanned and modeled based on the condition at scan time. The BIM model is expected to encompass architectural, mechanical, electrical, plumbing (MEP), life safety components, major equipment, and space management information. The space management information to be identified includes identification, type and measurements of all assignable and common spaces and areas encountered in the buildings; types of spaces and areas may include corridors, offices, conference rooms, restrooms, shafts, mechanical rooms, elevators, production areas, etc. The primary objectives of this project are as follows:

• Develop a BIM Execution Plan (BEP).

• Develop a comprehensive as-built BIM model of the entire GPO campus, including parking areas, utilizing existing drawings, existing Revit models, site visits, and 3D scanning.

• Include interior and exterior architectural components, MEP, life safety components, and fixed major equipment and instrumentation (production, testing and mechanical) within the model.

• Incorporate accurate space management information to facilitate facility management and planning.

C.5 Tasks and Deliverables

C.5.1 Initial Site Assessment

Conduct a thorough site visit to gather necessary data and assess existing conditions. Gather architectural drawings, equipment specifications, and other relevant documentation.

C.5.2 Kick-Off Meeting

The contractor shall conduct a kick-off meeting within seven (7) days of contract award. The meeting will include:

• Overview of the project team and scope

• Communication protocols and security and other risks

• Control point strategy

• Lighting and other needs for accurate scanning; additional lighting requirements are the responsibility of the contractor

• Scheduling for restricted areas

C.5.3 BIM Execution Plan (BEP)

Within 30 days of award, the contractor shall, in consultation with GPO, develop a BEP (PDF or Word format). The contractor shall submit the BEP for GPO approval. This plan will serve as a strategic framework and include, but not be limited to, the following detailed components in reference to future infrastructure projects that require BIM coordination with the existing as-built model. The BEP shall include:

• Roles and responsibilities

• Strategic planning, goals and scope definitions

• Project milestones and timeline

• Existing conditions integration

• Model quality control and standards compliance

• Working procedures

• File-Naming Conventions

• Annotations, Abbreviations, and Symbols

• Technology and infrastructure need to manage BIM processes

• BIM Iteration Management

• Data Transfer Management

• Training materials to ensure all team members can effectively use the BIM tools and system

• Scanning plan – in addition to the Initial Scanning Plan (see section C.5.3.1)

• Coordination and clash detection

• Model exchange and collaboration

• Closeout and facility management integration

C.5.3.1 Initial Scanning Plan

The initial scanning plan should follow the BIM Execution Plan (BEP) developed in collaboration with GPO. The COR must approve the initial scanning plan before conducting field scanning.

Drop ceilings. The scanning plan should include scanning above drop ceilings. Areas with drop ceilings account for approximately 40% of the square footage.

The contractor shall follow the level of information need tabulated in section C.3.4, unless determined otherwise (i.e., for critical areas) during the BIM Execution Plan Development phase of the project (section C.5.2).

The contractor shall prepare and submit a final scanning plan that will describe their means and methods, including but not limited to:

a. Data capture areas

b. Equipment and materials used

c. Calibration standards

d. Scanning procedures

e. Scanning accuracy

f. Variables that affect the measurement outcome

g. Personnel qualifications

h. Data quality assurance and quality control plan

i. Proposed schedule for field data collection

j. Methodology to correct missing data or errors.

k. Clearly defined roles and responsibilities of each team and organization.

C.5.4 Scanning and Data Collection

On-site scanning will be conducted according to the final approved BEP and Scanning Plans. GPO will provide access to secured areas and escorts as required. The contractor shall furnish all labor, tools, and materials necessary for the scanning, including removing and replacing ceiling tiles for access above dropped ceilings. The contractor/vendor is responsible for any damage to ceiling tiles in their removal and replacement above a threshold determined by the CO.

Perform 3D scanning per the approved BEP and Scanning Plan. Includes:

• Access above drop-ceilings (approximately 40% of area)

• Removal and replacement of ceiling tiles

• Compliance with representation accuracy standard (±1”)

C.5.5 Model Development

Develop a BIM model using Autodesk Revit, incorporating:

• Visible architectural, structural, fixed furnishings, life safety systems, and MEP larger than ¾”, including spaces above drop ceilings, with accurate location and orientation.

• Space management data, including room dimensions, occupancy details, and functional use

• Asset data integration

• Baseline Level of Information Need per table in section C.5.5.1.

C.5.5.1 Baseline Level of Information Need

Given the variability and convolution of multiple attributes into generally accepted definitions of levels of detail/development (LOD), GPO chooses to specify the desired representation detail, location and orientation, represented accuracy, and appearance, which may not fit into a contractor’s definition of LOA (level of accuracy) or LOD.

Building Elements

Graphical Representation and Information

Data availability Detail Location and

Orientation Represented Accuracy

Appearance

Exterior Architectural Elements

Detailed Absolute and accurate

± 1” Realistic Existing but incomplete Revit model provided for information only

Interior Architectural Elements (including fixed furnishings)

Generic Absolute and accurate

± 1” Symbolic Space management data to be provided

Structural Elements

Generic Absolute and accurate

± 1” Symbolic Structural drawings for information only

Life Safety Components

Generic Absolute and accurate

± 1” Symbolic Asset data provided

MEP

*Represent all piping, conduits larger than ¾"

Generic Absolute and accurate

± 1”

Symbolic Asset data provided.

Available drawings, if any, may not represent current conditions.

C.5.6 BIM Model and Scan Data Delivery

Deliver the BIM model and scan data:

• Format: Autodesk Revit (.RVT) for the BIM, and .RCP/.RCS for scan point cloud data.

• Delivery: Secure unique download link to a cloud storage platform (e.g. BIM 360, or another GPO-approved platform). The link shall remain active for 90 days after submission, and link expiration dates shall be clearly communicated. If alternative delivery methods are required due to file sizes, technical limitations, or project-specific needs, the contractor must request approval from the GPO prior to submission. Alternative methods may include providing physical storage media (e.g., external hard drives, USB drives) or utilizing additional cloud platforms if required and approved by the GPO.

• Timeline: Within 60 days of milestone completion

• Must meet BEP standards and be error-free

C.5.7 Progress Reports

During the period of performance, the contractor shall attend weekly progress meetings to be held in-person or virtual, and provide updates on:

• Scanning progress

• Modeling milestones

• Risk/issues tracking

C.5.8 BIM Execution Plan and Model Training

The contractor shall provide eight (8) hours of training, split over at least two days (i.e., two 4-hour sessions), for approximately 20 staff members, on the BIM Execution Plan, and the delivered model for GPO staff (architects, engineers, facility managers and supervisors) who understand basic Revit navigation. The training shall include two modules, and a BIM User Guide specific to the GPO BIM model delivered:

1. BIM Execution Plan Overview (1-2 hours)

• Overview & purpose

• Governance

• Goals

• BEP maintenance and management

• Roles and responsibilities

2. Delivered model orientation and familiarization (1-2 hours)

• Purpose and scope of the model

• Model organization

• Navigation in the specific model

• Accessing the model in BIM360

• Basic measurement, tagging and exporting views

3. Model data and asset information training (4 hours)

• Model parameters and shared property sets

• Accessing schedules

• Exporting or linking model data

• Maintaining data accuracy during updates

• Coordination between BIM data and FM Systems (FM systems to be disclosed at contract award)

Training Module Topic Expected Duration

BIM Execution Plan 2 hours

Model Orientation & Navigation 2 hours

Data & Asset Information Use 4 hours

C.5.9 BIM Production Support During Contract Option Years

During each Option Year, if exercised, the Contractor shall provide ongoing BIM-related services in accordance with the BIM Execution Plan, including but not limited to:

1. Model Updates and Maintenance: Incorporation of design changes, revisions, or new data into the BIM models as requested by GPO. This may include but is not limited to, structural, architectural, MEP (Mechanical, Electrical, Plumbing), and other system updates.

2. Collaboration and Coordination: Continued support for interdisciplinary coordination, ensuring that the BIM model accurately reflects all design and construction changes and that all relevant stakeholders (e.g., architects, engineers, contractors) are informed on project updates.

3. BIM Management: Ensuring the BIM data remains current, accurate, and in compliance with project standards and industry best practices, including verification of model data against real-world conditions as the project progresses.

C.6 Deliverables and Delivery Schedule

C.6.1 Deliverables Table

Deliverable Type/Format Delivery Method Delivery Date/Frequency

Kick-off meeting presentation and discussion summary

Meeting and meeting minutes

In-person or virtual. Email.

Within 7 days after contract award

Site assessment summary

Document PDF or MS Word file

BIM Execution Plan

PDF or MS Word document

Email Within 30 days after award.

Draft Scanning Plan

PDF or MS Word document

Email Prior to scanning/modeling.

Progress Report.

Meeting minutes

Report In-person or virtual. Email

Each week after contract award

Point Cloud Data Open point cloud data file, per BEP

Secure download link or email, per

BEP

With model

BIM Model Autodesk Revit File Secure download link or BIM 360, per BEP

Prior to training

BIM Execution Plan and Model Training.

Live Group Instruction

In-person or virtual training, as with COR-approval. User guide via email

Within 30 days after model delivery

BIM User Guide PDF of MS Word document or Training Slides with Comments

Email After training completion

C.6.2 Instructions For Deliverables

Deliverables and work products are considered the property the Federal Government and shall be considered final upon receiving Government approval. The Government shall provide written notification of acceptance or rejection of all deliverables within 7 days of receipt. All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection.

Deliverables must be approved by the CO and COR to be considered “accepted.”

Deliverables shall be deemed acceptable if the document adequately covers all required topics, meets specified quality measures, and is professionally prepared in terms of completeness, accuracy, clarity, format, and timeliness. Quality measures, as set forth below, shall be applied to each work product received from the contractor.

• Completeness: All required components shall be included, and the work fully addresses the purpose. Supporting materials are provided if needed.

• Accuracy: Documents shall be correct, factual, and free from spelling, citations, and grammatical errors in presentation, content, and style; and meet the standards and requirements in C.5 Tasks and Deliverables.

• Clarity: Documents shall be clear and concise, easy to understand, and logically organized.

• Format: Documents shall adhere to required formats, standards, and be transmitted via mutually agreed upon media.

• Timeliness: Documents shall be submitted on or before the required or GPO-approved scheduled due date.

C.7 Key Considerations

Experience with Similar BIM Production and Maintenance Projects: The contractor should have experience delivering BIM-related services for government agencies, large-scale commercial projects, or institutional facilities.

Technical BIM Expertise and Certifications: Contractors with certifications in BIM standards such as NBIMS, COBie, ISO 19650, or Autodesk Revit/BIM 360 expertise will be considered more capable of meeting technical requirements.

Since FFP contracts require strict adherence to schedule without additional funding for delays, the government will evaluate the contractor’s ability to develop and execute a detailed project plan that ensures timely delivery. The government will assess whether the proposed schedule is realistic, well-structured, and achievable based on the complexity of the BIM production and maintenance tasks. The contractor must demonstrate how they will meet all required deadlines for BIM model development, data validation, integration with facility management systems, and long-term maintenance updates.

Project Execution Strategy: The contractor should outline a step-by-step approach to BIM production, coordination with stakeholders, and data handover processes.

Risk Management & Contingency Planning: The proposal should include an analysis of potential risks (e.g., software compatibility issues, data integrity problems, or coordination challenges) and detailed mitigation strategies to minimize disruptions.

Software and Technology Integration Plan: The contractor should specify how they will ensure BIM software compatibility with existing government platforms and future integration needs.

Ensuring high-quality BIM production and long-term maintenance requires a combination of skilled personnel and rigorous quality control processes. The government will assess whether the contractor has the right expertise, management structure, and QA/QC procedures in place to deliver accurate, reliable BIM models.

BIM Quality Assurance Plan: The contractor must outline a QA/QC strategy to ensure all BIM models meet government specifications and are free from errors. This may include automated model validation, clash detection, and manual review processes.

Adherence to Federal BIM Standards: The contractor must demonstrate full compliance with NBIMS (National BIM Standard), COBie (Construction-Operations Building Information Exchange), IFC (Industry Foundation Classes), and ISO 19650 (International BIM Standards).

Data Integrity & Accuracy: The government will evaluate how the contractor ensures consistent, well-structured BIM data that aligns with asset management and facility maintenance requirements.

Ongoing BIM Maintenance & Updates: The contractor must provide a plan for long-term data management, periodic updates, and compatibility with government facility management software.

Validation & Acceptance Procedures: The proposal should include a detailed process for government review, verification, and acceptance of deliverables, ensuring all work meets contractual requirements before final approval.

C.8 Period of Performance

Base period of performance for scanning, modeling, BEP, and training: 18 months from date of award (or shorter if a shorter timeline is proposed). Option years: up to four (4) 12-month periods for BIM production support, if exercised. This requirement will also include an option to extend the ordering period up to six months, if necessary. Option year 1 will include the remaining baseline performance beyond the first twelve (12) months.

C.9 Place of Performance/Hours of Operations

The contractor shall submit the work schedule to COR for approval. The COR shall review and approve the contractor’s schedule. The COR may change the work schedule if necessary. Normal work hours are to include core hours of 8 AM to 3 PM, Monday through Friday.

The contractor may be asked to work on weekends or nights, or both, in order not to interrupt the daily operations or due to security reasons at the GPO. The weekend work shall be billed as regular billing hours, and it is the duty of the contractor to include this cost in their proposal. After‑hours work requires COR coordination.

Work under this requirement shall be performed at GPO headquarters, Buildings A, B ,C, and D in all indoor and outdoor locations of the campus.

C.10 Security

Entry Requirements:

• The contractor shall exchange his/her valid federal or state identification for a GPO Visitor’s Badge for entry to GPO

• Expired identification shall not be acceptable forms of ID

• Under no circumstances shall a visitor be granted access to GPO without proper identification

• The Visitor’s Badge shall be always visible as safety allows.

• Contractors shall be always escorted and/or in line of sight of the escort.

• Visitor badges required for entry; escorts required for uncleared personnel (line of sight at all times of escort). Affiliate GPO badges require background checks and allow unescorted access.

• Contractor must be USA‑based, and all data processing must be done in the USA. Cloud hosting and collaboration environments and, any subcontracted processing, must reside within the U.S.

• If scans or images contain people or vehicles, faces license plates and personal identifiable information (PII) must be blurred prior to delivery.

C.11 Points Of Contact

Prior to award POCs contact information will be provided.

Contracting Officer

Troy White

Contract Specialist

Michael McKenzie

Contracting Officer Representative

Denver Terrance

Contractor Representative

TBD at time of award

C.12 Key Personnel

The success of the contract depends heavily on the qualifications, experience, and technical capabilities of the proposed key personnel. The government will evaluate the extent to which personnel demonstrate the skills necessary to accurately capture, process, model, and deliver verified as-built Build Information Model (BIM) of the existing GPO campus.

Offerors shall submit resumes and supporting documentation demonstrating the following:

• Experience with existing condition surveys, including laser scanning and point cloud processing

• Proficiency in scan-to-BIM workflows, using tools such as Revit, Navisworks, Recap, or equivalent

• Ability to coordinate across architectural, structural, and MEP disciplines

• Familiarity with BIM standards, Level of Development (LOD) requirements, and data integration for facility management

• Knowledge of historical buildings and occupied campus documentation practices is preferred

The minimum required key personnel for this effort are:

BIM Manager/Coordinator Responsibilities:

Oversees all BIM-related activities and ensures compliance with the BIM Execution Plan (BEP). Manages point cloud data integration, model coordination, and quality control of the federated model.

Responsible for data structure, file naming, and compliance with government modeling standards.

Minimum Experience: Five (5) years in BIM management with at least three (3) years of as-built or existing condition modeling projects Minimum Education: Bachelor’s degree in Architecture, Engineering, or Construction Management Preferred Certifications: Autodesk Certified Professional, CM-BIM (AGC), or equivalent

Field Verification Lead Responsibilities:

Conducts and manages field measurements, 3D laser scanning, and other survey work necessary to capture existing conditions. Coordinates with the modeling team to ensure accurate translation of field data into the BIM environment. Works closely with campus facilities staff to schedule and conduct site access and verification Minimum Experience: Five (5) years conducting field verification or reality capture Minimum Education: Associate’s or Bachelor’s degree in Architecture, Surveying, or related field Preferred Certifications: Leica, Faro, or other reality capture equipment training

Modeler/Architect or Engineer Responsibilities:

Creates Revit-based models from point cloud data to represent existing architectural, structural, and MEP conditions. Interprets scan data, photographs, and field notes to ensure accurate geometry and information. Responsible for modeling to the required Level of Development (LOD 300 or higher) and integrating data attributes.

Minimum Experience: Three (3) years in BIM modeling for as-built or renovation projects Minimum Education: Bachelor’s degree in Architecture, Engineering, or related field Preferred Certifications: Autodesk Revit Certified, experience with point cloud-to-BIM workflows

Data Integration Specialist Responsibilities:

Prepares and structures model data for export into facility management (FM) systems, such as ServiceNow, COBie, Maximo, or equivalent. Ensures model includes asset tagging, equipment schedules, and associated metadata required by the owner.

Minimum Experience: Three (3) years in BIM-FM integration or digital twin data structuring Minimum Education: Associate’s or Bachelor’s degree in Facility Management, Engineering, or related field Preferred Certifications: COBie or equivalent FM data standards experience