BIM Responses.pdf

BIM Q&A Responses

1. Can a contractor house non-USA based employees in the US for the data processing?

See Security section in SOW.

2. Does a contractor have a NAICS code matching 541131 – Architectural Services?

Anyone can submit a proposal regardless of the NAICS codes associated with your registration.

3. Can a company bid on only a portion of the effort?

No, it’s all or nothing.

4. Please confirm Section "C.7 Security" (RFQ Page 13) pertains only to Contractor's Staff that require physical entry and data collection while on-site at the GPO facilities.

Confirmed.

5. Please confirm that the requirement "Contractor must be USA based, and all data processing must be done in the USA" does not exclude a U.S. based Contractor from employing at least some virtual-only staff that reside outside the U.S. - while hosting project data and models domestically in the US. This is a common practice for this field of work.

Work is to be done within the United States.

6.Thermal properties (Section C.3.4, p.6).Please confirm the source and format for thermal properties required in the model (parameter names and units). Will GPO provide a parameterized dataset or should the contractor source values from industry standards (e.g., ASHRAE or manufacturer data)?

Energy modeling and thermal properties reequipments are to be removed from this solicitation.

7. Asset and space management data (Section C.3.4, p.6).

Please confirm the delivery format and template for asset and space management data (COBie, CSV, Revit parameter file, etc.) and provide the template or mapping guide if available.

See SOW.

8. BIM Execution Plan timing (Section C.4.1, pp.6–7).

The BEP is due “within 60 days after model delivery.” Please confirm which event triggers the

60-day period (completion of field scanning, delivery of the initial federated as-built BIM, or other) and define the criteria for “model delivery.”

9. Model QA/QC (Section C.4.2 / Quality Control, p.7).

Please provide the required model audit checklist (naming conventions, classification/asset IDs, clash-check thresholds, parameter completeness, geometry tolerances). If no checklist exists, please confirm which automated QA tools (e.g., Solibri, Navisworks) and pass/fail thresholds GPO will use.

10. U.S. processing requirement — cloud/subcontractors (Section C.6/C.7, p.14).

Please clarify whether cloud processing or use of non-U.S. subcontractors is strictly prohibited.

If limited offshore processing is permitted for non-sensitive tasks, please state the conditions (e.g., data must remain on U.S. servers, encryption/NDAs, vetting requirements).

See Security section in SOW

11. Citizenship requirement (Sections F.3, C.6/C.7, H.1 — pp.20, 14, 26).

Please confirm whether GPO requires U.S. citizenship for contractor personnel assigned to this project. If so, identify which roles are affected. Also clarify whether the public-trust/background check requirement for key personnel implies U.S. citizenship, and whether non-U.S. nationals may be used for modeling tasks under specified controls. See C.6 Security

GPO Personnel Security will not screen every contractor personnel assigned to the project. However, contractor personnel that apply for an affiliate GPO badge will undergo a background check. The affiliate badge will allow individuals to gain access to the GPO campus without an escort.

12. Section L.1. indicates that responses must be no longer than 100 pages single spaced. Can GPO provide additional clarity around the page limit? Is 100 pages the allocated amount across all five volumes or does each volume a 100-page limit? If combined, will the government consider excluding Volumes 1 and Volume 5 from the page limit?

The Government hereby increases the page limit to 130 pages across all fives volumes.

13. Section L.2 indicates that signed letters of commitment must be included in offeror submissions for each key personnel accepting employment on the contract. Can GPO clarify whether this requirement applies only to contingent hires accepting employment? Or are signed letters of commitment required from proposed key personnel currently employed by the prime or subcontractor(s) who are accepting a key personnel role?

Please adhere to the solicitation instructions for the key personnel volume. Offerors must submit signed letters of commitment for all individuals proposed to fill labor categories designated as key personnel.

14. Can the government clarify whether any additional security requirements or clearances will be required for those accessing the site?

Yes, see revised SOW.

15. Will GPO provide access to historical documentation, such as architectural drawings, equipment specifications, and facility records, to support the development of the BIM model?

Understanding the quality, quantity, organization, and type of existing data will enable the consultant to propose a more accurate schedule and pricing structure.

Due to the vulnerabilities, existing building blueprints were pulled from the solicitation for security reasons and will be provided upon notification of award to the successful offeror.

16. Can GPO confirm the required Level of Development (LOD) for the BIM model deliverables?

This will ensure alignment with expectations for model detail and usability across architectural, structural, and MEP disciplines.

17. Does GPO require civil and site elements to be modeled in Autodesk Revit, Civil 3D, or another platform? Clarification will help ensure compatibility with existing workflows and software infrastructure.

See SOW.

18. Are there any areas within the GPO campus that require special access protocols, such as secure zones or SCIFs? Understanding these constraints will help plan scanning logistics and personnel coordination.

Yes, there are several secure zones. See SOW.

19. Will GPO be able to provide multiple escorts to facilitate simultaneous mobilization of scanning and engineering teams across different areas of the campus?

See SOW.

20. What is the source of the asset management data to be integrated into the BIM model? Will this data be provided by GPO, or is the contractor expected to collect and structure it?

21. Are there specific COBie, ServiceNow, or other FM data standards that the contractor must adhere to when structuring and exporting model data?

22. Will GPO provide a template or framework for the BIM Execution Plan, or should the contractor develop one independently based on industry standards?

The contractor shall develop one independently based on industry standards.

23. Is there flexibility in the 60-day delivery timelines for laser scan data and BIM model submission? Can the contractor propose a phased schedule that includes client review cycles, provided it remains within the overall 18-month period of performance?

Yes, see the revised deliverable table.

24. Can GPO provide guidance on the criteria that will be used to evaluate proposals, particularly regarding technical approach, staffing, and past performance?

The criteria are outlined in Section M of the Request for Proposal (RFP).

25. Would GPO consider extending the period of performance from 18 months to 24 months to accommodate additional coordination, review, and training activities?

18 months is the expectation. Note that option years are being added with the services/support required now defined in the SOW.

26. During the site walk, we were introduced to a building across the street, can the GPO please provide an address for that building?

735 North Capitol St NE, Washington, DC 20002

27. Besides the photos taken during the site walk, are there sets of drawings or PDFs available that would allow a more detailed estimation of LiDAR scanning and BIM ASMEP modeling effort?

For security reasons, blueprints of GPO buildings will be provided upon notification of award to the successful offeror. The floor plans are provided they are for information purposes.

28. Will there be any demolition before or after the laser scanning that would affect which systems need to be modeled?

See SOW.

29. When were these scans and the 3rd-floor model produced, and with which scanner/workflow?

That information will be provided after award.

30. Is the existing model in Revit? Please provide the file and available provenance/metadata.

A basic and incomplete Revit model will be provided for information only after award upon request

31. Should we fully rescan/remodel or coordinate/reuse existing assets? Please confirm the preferred approach.

32. For 'energy modeling', do you require simulation-ready geometry/exports (e.g., gbXML/IDF) or only thermal properties in BIM?

All energy modeling and thermal properties requirements will be removed from the SOW.

33. Will GPO provide authoritative Space Management data (IDs, types, measurements), or should we derive it from scans and drawings?

Derive measurements from scans and cross-reference with data from GPO. GPO will provide floor plans that identify which spaces are assigned to the various GPO Business Units.

34. Can you describe the space in more detail including square footage by floor?

No further description will be provided. The approximate square footages are as follows:

Building 1 - 498,976; Building 2- 159,850; Building 3 – 592,469; Building 4 – 170,212;

Garage and Basement– 18,144; Steel Room Oil House – 6,125; Drum Storage – 6,570;

Loading Dock – 3,577

35. Can you describe generally how the space is used by buildings or by floor?

Spaces are used for office, industrial, warehousing, laboratory, and assembly.

36. The solicitation references prior scans and models of Building D. How should previously scanned areas in Building D be integrated – should we remodel from scratch or reuse/coordinate existing models?

See SOW.

37. To ensure we can prepare accurate and comprehensive proposals that meet the project requirements, will you provide the architectural drawings, equipment specifications, and all relevant supporting documents? If so, please confirm the expected date and method of distribution.

See SOW.

38. Scan above drop ceilings (~40% of area). Accuracy shall meet or exceed 1/8” tolerance.

Please confirm access/escort windows for above-ceiling work and any restrictions (security, noise, lighting) affecting schedule. Is the 1/8″ tolerance required campuswide, or can it be tiered by space/system?

See SOW.

39. Will weekend/night work be permitted to reduce disruption? Are additional clearances required for off-hours crews? Yes, same security requirements for normal business hours and outside ot normal business hours.

40. Should office furniture and movable equipment be modeled, or only fixed assets? Please define the FF&E vs. fixed boundary.

41. Will GPO supply the material thermal properties/BTU-related data, or should contractors propose a standard library and validation method? Energy modeling and thermal properties reequipments are to be removed from this solicitation.

All energy modeling and thermal properties requirements will be removed from the SOW.

42. Will GPO provide authoritative climate data links and asset datasets (format/system of record?) What is the intended use case for the climate link (e.g. energy baseline, resiliency KPIs)?

Energy modeling and thermal properties requirements are to be removed from this solicitation.

43. Working procedures to cover iteration management, data transfer, file-naming, tolerances, annotations, and tech infrastructure. Please outline expected processes/tools for iteration control (versioning, approvals, audit trails) and data exchange (CDE, formats, frequency). Does GPO have a BEP template and BIM Standards to adopt, or should we propose both? Are there BEP approval gates before fieldwork/modeling?

See SOW.

44. Training topics reference asset management, building ops and control systems, space/asset planning, and health/safety/compliance. These topics suggest integration with FM/CMMS/space systems. Which target platforms (e.g., Maximo, ServiceNow) and data flows are in scope? Will sandbox access be provided for validation during training?

See SOW.

45. Introduction to the completed BIM Model and navigation using 3D, 4D, and 6D views (if applicable). Please clarify training expectations for 4D/5D/6D (workflows and linked datasets vs.

'views'). Should we focus on schedule/cost linkage concepts? Please confirm the delivery mode (in-person/virtual/hybrid), expected trainee count/baseline skills, and whether hands-on exercises with the live model are required.

Assume fundamental-level, basic program navigation skills. Roles include architects, engineers, contractors, project owners, facility managers. There are no specialized BIM professional roles. See SOW.

46. After final delivery, will the contractor be responsible for ongoing updates to the BIM model, or will GPO manage updates internally? After the finial delivery it will be maintained by GPO.

GPO may award a future contract for BIM model management; GPO has not made a final decision on maintenance of the BIM model.

47. Can GPO clarify the role-specific expectations and intended outcomes of the training?

Specifically, is the training aimed at providing general user familiarity or at developing specialized role capabilities such as Project Managers, BIM Coordinators, and BIM Modelers?

Assume fundamental-level, basic program navigation skills. Roles include architects, professional roles.

48. Can GPO clarify the required LOD per discipline (Architectural, Structural, MEP, Fire Protection, and Signal Systems)? In practice, MEP/FP and Signal Systems are often modeled at a higher LOD than Architecture and Structure. Please confirm if this is expected.

49. BIM Execution Plan is listed post-model delivery in the current milestones. We recommend BEP approval prior to scanning/modeling so it governs tolerances, LOD, file naming, and data flows. Would GPO accept revising this milestone to earlier draft/final dates?

Yes. See the SOW.

50. Provide BIM model and scan data; delivery via secure cloud (e.g., BIM 360/ACC, Procore);

Revit 2024 or mutually agreed. Will GPO provision the CDE (e.g., BIM 360/ACC/Procore), or should the contractor host? Are both RCP and RCS formats required for point clouds? Will earlier Revit versions be accepted if required by downstream users?

See SOW.

51. Kick-off within 7 days; weekly progress meetings; coordination of control points, lighting, and restricted locations. Will GPO provide any pre-existing survey control? If not, may we propose survey/control establishment as an early task? Please confirm meeting forum(s) (in-person/virtual) and required participants from each side.

See SOW.

52. As part of the deliverables, does GPO require a full set of As-Built 2D drawings (CAD/PDF) in addition to the As-Built BIM Model?

No.

53. Can GPO clarify if it expects an Existing Conditions Model (capturing current state), an As- Built Model (verified installations), or both?

See SOW.

54. Period of performance not to exceed 18 months; shorter proposed timelines are encouraged. Can the schedule be phased by building/discipline to allow parallel scan/model streams? Are phased interim deliverables acceptable for earlier owner use?

55. Beyond US-based processing, are there storage/location requirements (e.g., FedRAMP) for scan/BIM data and the CDE? Are additional badging/background checks required beyond visitor badge exchange?

See SOW.

56. Please confirm LOD per discipline and any federal/GPO BIM standards (ISO 19650, COBie) to adopt in addition to the BEP. For symbolic elements (e.g., sprinklers, valves), what minimum attributes are required?

See SOW.

57. Is GPO currently using Autodesk Construction Cloud (ACC)? If yes, please confirm project setup, permission model, and data retention policies.

No.

58. Will GPO assign one or more people and in which department(s) to be trained and to access alerts and workorders?

Assume fundamental-level, basic program navigation skills. Roles include architects,

59. Custom reports. Does GPO currently use a CMMS? Will GPO assign one person to generate reports or will additionally support post execution be necessary. Can report customization be detailed so they can be pre-configured in the model for easy generation?

See SOW.

60. Does GPO currently have installed energy meters that can be integrated into BIM or is this part of the RFP scope? How granular is the desired data, by floors (zones), by equipment category (HVAC, lighting, etc.), all buildings or just specific areas? Can you share the location and document the main distribution panels (MDPs) and subpanels for each building?

Energy modeling and thermal properties requirements were removed from this solicitation.

61. Integration with BMS and Training. Will GPO engage their BMS control integrator to support the BMS configuration? How many BMS systems are there and who are the manufacturers and versions? What are the BMS systems currently monitoring (HVAC, fire alarms, etc.)? What type of HVAC is in each building and how many tons of cooling per chiller? Are lights manually switched on timers, or controlled by a centralized lighting control system or BMS? Are there occupancy/daylight sensors in use? Are there any RTUs. Is AI-driven HVAC optimization for energy savings desired? What is the lighting system? Will we have access to the HVAC zoning diagrams or control schematics? Will we have access to Electrical single-line diagrams? Will we have access to Control drawings? Will we have access to Mechanical Drawings? Can you list the types of HVAC systems in each building including number of air handling units, rooftop units, VAVs, chillers, cooling towers, boilers, fan coil units, etc.? How many CCTV cameras are in each building and each floor?

BMS integration related training requirements are not required.

At this stage, GPO will not provide detailed information regarding Building Management Systems (BMS), HVAC systems, lighting controls, or related infrastructure. These details will be gathered and verified during the survey and field investigation phase of the project.

GPO anticipates that the selected contractor will be responsible for identifying and documenting existing conditions as part of that effort, including coordination with the Government’s designated BMS integrator and other stakeholders as required.

Information such as BMS manufacturer, version, systems monitored (HVAC, fire alarms, lighting, etc.), HVAC tonnage, lighting control types, and availability of zoning or control drawings will be confirmed during this survey and coordination process.

62. Does GPO currently have installed occupancy IoT devices that track temperature, humidity, occupancy, etc. that can be integrated into BIM or is this part of the RFP scope?

No. IoT device installation is out of scope.

63. Regarding laser scanning, will scanning crew have access to all locked offices and spaces?

Will the crew require escorts? Any restrictions on working hours for scanning and tile removal?

Are there restrictions on setting survey markers throughout the facility? Will GPO provide a secure area for storing equipment and gear? Are contractors permitted to use GPO outlets for charging batteries? Are there restrictions on using public servers to processing laser scan data and sharing between BIM modeling teams?

Escorts are always required for individuals that have not been cleared by GPO Security to access the building. Yes, secure areas for equipment storage will be provided, and outlets are available for equipment power and battery charging. See SOW for information on access, tile removal, and restrictions.

64. Regarding ceiling tiles, has an asbestos survey been performed for GPO? If so, can the report be provided? If asbestos is present, will certified abatement contractor handle removal, or is the contractor expected to perform under these conditions? What are the requirements for air monitoring, clearance testing, and waste disposal?

GPO will provide an asbestos survey for information only. The contractor is responsible for training and protecting the staff surrounding the work area. If hazardous material is identified, the contractor must notify GPO. GPO has the capability to test asbestos.

Asbestos abatement is not included in the scope of this project.

65. Regarding scope and responsibility, is the scope limited to removing and replacing ceiling tiles, or for hazardous materials management as well? What level of “no damage” is expected with tiles given the fragility of them? Are contractors responsible for full ceiling tile replacement if damaged? What if specific tiles are difficult to source?

See SOW. Can be handled on a case-by-case basis, however assume full responsibility for ceiling tile damage.

66. Regarding health and safety, are there specific federal, agency, or site-specific safety protocols that are to be followed (OSHA, EPA GSA, etc.)? Will GPO provide a designated asbestos safety officer or hygienist to oversee work? Will workers be required to submit a hazard communication or site-specific safety plan before commencing?

See SOW.

67. Regarding risk allocation, is there a clause addressing unforeseen hazardous materials encountered during work? Will the government indemnify contractors for asbestos-related claims if following procedures? How should contractors handle the discovery of damaged or friable asbestos-containing material not identified previously?

The Government/Contractor will identify and disclose known asbestos hazards before work begins. The contractor shall immediately notify GPO if asbestos is found during performance of this contract.

68. What is the expected access schedule (after-hours, weekends, phased)?

See scope for hours of operations

69. What areas will be cleared and secured before work begins?

All areas will be open and available to survey and scan.

70. Are contractors required to perform any cleaning or restoration beyond the ceiling tiles?

No.

71. What as-built drawings, Revit models, or CAD files will GPO provide, and in what format?

How complete and reliable are these drawings, and when were they last updated?

CAD, PDF and hardcopies will be available for reference only.

72. What assumption does GPO expect offerors to make in order to effectively Price services for the existing scans/models of Building D floors 2 and 3, i.e. reuse, coordination, or re-scan?

See SOW.

73. Can GPO provide metadata (accuracy, methods) about those existing scans/models so we can determine usability? If so, when will this data be provided?

See SOW.

74. Is the stated 1/8” accuracy requirement intended to apply to all areas uniformly, or are there critical zones where this accuracy is mandatory and others where lower accuracy is acceptable?

75. Would GPO accept a hybrid scanning approach (e.g., 90% mobile + 10% tripod) if it meets project objectives and reduces schedule/cost?

Means and methods are at the discretion of the contractor.

76. Can you clarify the primary intended uses of the BIM model (e.g., facility management, renovations, energy modeling, space planning), and which use cases are highest priority in the near term?

See SOW.

77. Will different building areas (administrative, production, logistics, roof/exterior, underground) require different Levels of Development (LOD) or detail?

See SOW.

78. Does GPO expect the BIM Execution Plan (BEP) to comply with specific standards (e.g., ISO 19650, AIA E202, COBie), or should we propose a standard?

See SOW.

79. What level of involvement will GPO have in approving or co-developing the BEP?

Review and approval. See SOW.

80. Which spaces will require special access or escorts, and how will escort scheduling be coordinated to avoid delays?

Escorting is required for all spaces within GPO. See SOW.

81. Can escorts be provided consistently during after-hours/weekend work if needed? Yes82.

Can GPO confirm the 40% percentage of the campus with drop ceilings requiring above-ceiling scanning and provide a floor-by-floor breakdown?

No. See SOW.

83. If additional lighting or temporary power is required during scanning, will GPO provide it, or is the contractor responsible?

GPO will not provide lighting or temporary power. See SOW.

84. Are there any confined-space restrictions or safety certifications required for underground connectors, storage areas, or stairwells?

No.

85. Will GPO permit drone-based scanning for roof and exterior façades given DC airspace restrictions, or should we assume tripod/terrestrial only?

Means and Methods will not be dictated by GPO. This is a question for AFP.

86. If drones are permissible, will GPO assist in securing FAA waivers/flight permissions?

No. If allowed and necessary, permitting will be gained by contractor.

87. Will GPO require contractors to validate or correct existing documentation against field conditions, or should we only model based on new scans?

See SOW.

88. Are there any preservation requirements or restrictions when accessing historical building documentation?

No

89. Does GPO want us to formally adopt a specific modeling standard (e.g., ISO 19650, COBie), or should we propose one in the BEP?

See SOW.

90. Can GPO clarify how deliverables will be reviewed and approved (who reviews, how deficiencies are tracked), and what constitutes “final” acceptance?

COR from Engineering Department

91. If a deliverable is rejected, what is the remediation process, and will resubmittals affect payment timing?

Yes.

92. Will weekly progress meetings be contractor-led (with slides/reports) or GPO-led, and what format do they prefer?

Contractor-led progress to be conducted.

93. Besides the CO, COR, and Contract Specialist, will facilities staff or IT teams be actively involved in reviews and approvals?

GPO Engineering Staff, which includes engineers and architects, will be involved in the review and approvals.

94. Who specifically will attend the BIM training (facilities staff, IT, managers, engineers)?

Facilities Staff, project managers, architects and engineers.

95. Should training emphasize basic navigation and reporting, or extend to advanced FM integration and energy performance analysis?

Both. See SOW.

96. Does GPO expect printed/recorded training materials (manuals, videos, guides) as part of the deliverable?

97. Should we plan training to be in-person, virtual, or hybrid, and will multiple sessions for different user groups be required?

Training is required and shall consist of six (6) hours conducted either in-person or virtually. The training will cover fundamental-level content focused on basic program navigation skills. Participants will include architects, engineers, contractors, project owners, and facility managers. There are no specialized BIM professional roles anticipated, and no additional user group sessions are required. See SOW.

98. Will training need to cover post-project BIM maintenance workflows (how staff update the model after renovations/equipment changes)?

No. Post-project BIM maintenance workflows are not part of this requirement. Once the project is complete, GPO staff will be responsible for maintaining and updating the BIM model to reflect future renovations or equipment changes.

99. Are there any special hazards (beyond PPE/noise) requiring additional certifications or safety protocols?

Contractor is responsible for staff safety.

100. Does GPO require specific insurance levels or certificates (general, professional liability), and must proof of coverage be submitted before NTP?

Refer to the solicitation.

101. What is the timeline and process for contractor staff to obtain public trust clearance, and will interim access be allowed while clearances are pending?

Refer to the solicitation.

102. Does GPO have a preferred delivery platform (BIM 360, Procore, other), or should we propose one?

Delivery method is up to contractor. See SOW.

103. If GPO rejects a deliverable, how many iterations are expected before final acceptance, and will additional review cycles affect schedule?

The contractor is required to fulfill the contract requirements.

104. Does GPO intend to integrate the BIM model with an existing FM space and/or maintenance management system(s) (e.g., Maximo, ServiceNow, COBie exports)? If so, specifically what systems?

Yes, ServiceNow, but integration is not part of the scope.

105. Will work outside of normal hours require additional security or facility support costs?

Refer to the solicitation.

106. How often does GPO expect invoices (monthly, milestone-based), and will they align with deliverable submissions?

Most likely invoicing will be structured to support monthly submissions.

107. Can the Government clarify whether the Service Contract Act (SCA) will apply to the Government Publishing Office Campus Building Information Model SOW or any aspects of contract performance?

The contract award will have the relevant clauses pertaining to this project. The Service Contract Act will play a part.

108. Can the government please list all the Bonds and/or Bonding requirements?

This is not a construction requirement, so no bonds are required.

109. Can GPO clarify the extent of existing scan data for Building D and whether it meets the required accuracy?

See SOW.

110. Is GPO open to proposals that include optional value-added services related to the creation, operation, or ongoing utilization of the BIM (e.g., digital twin technology, predictive maintenance modules), provided that base requirements and price remain clearly segregated?

Contractors should strive to meet the minimum requirements of the solicitation. Any add-ons or additional features or services should be clearly identified and priced separately.

111. Section H.3 of the RFP requires the contractor to maintain “adequate insurance with the proper coverage limits, including general liability and professional liability insurances, and others if needed, during the term of this contract.” Can GPO please specify the required types, and minimum coverage amounts for each type of insurance?

Refer to the solicitation.

112. Can GPO confirm whether a Collective Bargaining Agreement (CBA) is in effect for any employees who will perform work covered by this solicitation, and if so, provide a copy of the CBA and a list of covered positions?

No Collective Bargaining Agreements (CBAs) are in effect for this requirement.

113. What kind of equipment will be available on-site for above ceiling scanning (i.e. ladders)?

Contractor is required to supply all equipment to perform contract requirements. See

SOW.

114. The RFP lists: “The COR may change the work schedule if necessary. Normal work hours are to include core hours of 9 AM to 3 PM, Monday through Friday. The contractor may be asked to work on weekends or nights, or both, in order not to interrupt the daily operations or due to security reasons at the GPO. The weekend work shall be billed as regular billing hours, and it is the duty of the contractor to include this cost in their proposal.” Can we be assured at least 8 hours of access at a time? Do they have some idea how much work they might want off hours?

See SOW.

115. What is the footprint of the basement and sub-basement relative to the 1st floor (percentage)?

Basement footprint is equivalent to floors 2 and above for all buildings. Sub-basement footprint is less than 5% of the above-ground footprint.

116. The RFP modeling request lists: “fixed furnishings (including, but not limited to, production, laboratory, and shop equipment).” Do we know any more about how many objects we may be talking about? 50? 100? 500?

There are roughly 200 fixed furnishing objects, not including mechanical equipment.

117. ServiceNow is listed as the CMMS, what are other systems service providers that need to be integrated for the BMS, IWMS, EAM, etc. (i.e. Maximo, Tririga, enteliWEB, Johnson Controls, Honeywell)?

No. Integration is out of scope.

118. We are assuming documents for MEP systems will be made available for areas with hard ceilings where access may be limited or within walls or shafts. Please advise. We are assuming existing documents identify electrical circuits for fixed and large pieces of equipment, electrified furnishings, lighting systems, etc. Please confirm. We are assuming existing documents identify fire alarm circuits for annunciation and initiation devices. Please confirm. We are assuming existing documents identify circuits for security devices. Please confirm.

Documents for MEP systems behind closed walls/ceiling will likely not be available. If available, drawings will be provided for information only. Documents may exist for newer large pieces of equipment but may not for older.

119. Does GPO use any specific standards for modeling and the creation of the BEP?

No.

120. Will a list be provided of the attending companies at the site walkthrough?

The site visit attendance sheet will be posted with this amendment.

121. The solicitation mentions “design build” in the clauses but no design or construction scope is outlined. Please confirm this is strictly an as-built documentation and BIM deliverable contract, not design-build?

There is no design or construction in the scope.

122. The J.8 Attachment for Cost/Price Proposal referenced in the RFP was not included as an attachment. Can one be provided?

Offerors must respond to this volume using their own pricing template. The solicitation is revised as part of this amendment.

123. The chart on page 11 it states “Scan Data” is due within 60 days of on-site scanning. It also states the BIM model is due within the same time frame. Is that intentional or is the BIM expected following the scan data?

The deliverable table has been revised.

124. The RFP states “The contractor shall provide both the BIM model and scanned data to the GPO within 60 days following the specified milestone or phase completion” on page 15. What constitutes “specified milestone or phase completion?”

The deliverable table has been revised.

125. In addition to the requirement for the references to submit via email the completed past performance questionnaires to the Contracting Officer and Contract Specialist, the RFP states:

"The offeror’s proposal submission must include a minimum of three completed past performance questionnaires, but no more than five completed questionnaires, to enable proper evaluation." Is the requirement asking us to also include the past performance questionnaires in our proposal?

Per the Section L instructions, “The customers references shall submit the completed questionnaires via email to the Contracting Officer and Contract Specialist.” Offerors should allow sufficient time for GPO to receive the PPQs prior to the proposal submission deadline.

126. Is any PPE mandatory while working in the facility?

PPE is required where necessary. Contractor is responsibility for safety of the workforce.

127. Are there any restrictions on capturing digital imagery and/or requirement to blur faces or license plates if present within imagery?

Yes, if the scans have individuals or vehicles in it, face and license plate blurring is required. We anticipate that scans will be performed without people in them.

128. This is a 1.5 mil sq. ft complex of (4) buildings. Best modeling practices state the complex should be split into at least (4) buildings with discipline (Arch, Mech, Elec, Plumb, Structural, Site/ Civil) models comprising each building. The statement of work implies a single model is to be delivered. Please clarify if delivery of multiple models will be allowed.

Means and methods is the responsibility of the contractor.

129. What level of effort is expected to connect ducts, systems, and pipes that may be hidden or inaccessible without destructive investigation to an overall model of the building?

Means and methods is the responsibility of the contractor.

130. Is there a 'degree of certainty' to be added to elements and systems that cannot be confidently traced back to a main or otherwise identified during the on-site process?

Means and methods is the responsibility of the contractor.

131. Scope calls for "information necessary to support whole building energy modeling." Key in providing outputs like this is an understanding of existing insulation, construction of wall, floor, and roof assemblies, and glass composition. Is part of this scope to investigate as-builts provided or is the contractor to assume as-built information about these elements is correct?

Energy modeling and thermal properties requirements are to be removed from this

132. Training scope does not talk about Revit or other software experience of the target audience. Will the training group have completed a Revit fundamentals class that has taught them the basics of program navigation?

Assume fundamental-level, basic program navigation skills. Roles include architects,

133. Building operations section of scope identifies multiple requirements that are not within the capabilities of a standard Revit BIM model. (real time monitoring, integration into maintenance management systems, integration with building management systems, and system diagnosis) Is the intent to provide a digital twin and platform rather than a BIM model?

Refer to SOW.

134. Does the government have any preferred set-asides, such as SB, WOSB, 8(a), etc.?

There are no identified set-asides for this requirement.

135. Does the government expect all mechanical, plumbing, electrical and life safety systems to be modeled even if they are not visible? If so, will the government provide all necessary historical data necessary for accurate modeling?

Refer to SOW.

136. Are past project summaries required in addition to the PPQs? Government RFP documents only require PPQs for past projects. How many of the 3 required PPQs need to be from the prime? Do past projects need to be fully constructed to be included in the past performance section?

The PPQ requirements applies to the prime contractor only. PPQs for subcontractors will be considered supplemental information. PPQs must be received by GPO prior to the proposal closing date. Please refer to the Recency Assessment in Section M.

137. Is there a required format for the proposal submission? If not, we recommend SF330.

The format is outlined in the solicitation.

138. Does the Government have expectations for acceptable construction tolerances? Do the acceptable tolerances vary between different systems such as mechanical pipe vs electrical conduit?

Refer to SOW.

139. Is it acceptable to model all mechanical, plumbing and electrical equipment to LOD 300.

Refer to SOW.

140. Does mechanical and plumbing equipment include instrumentation?

Refer to SOW.

141. Does the government expect elevator shafts to be scanned and modeled or just the elevator cab?

Refer to SOW.

142. Can the government be more specific on what is included under electrical boxes?

Refer to SOW.

143. Can the government be more specific with what they expect in the cost narrative?

Refer to SOW.

144. Other than COBie, are there any specific asset data requirements that must be included in the BIM deliverables — such as equipment tagging, metadata for facility management systems (e.g., ServiceNow or Maximo), or standardized datasets to support operations and maintenance?

Refer to SOW.

145. What type of classification system does the client require for organizing and structuring the BIM data (e.g., OmniClass, UniFormat, MasterFormat, or another standard)?

UniFormat. Refer to SOW.

146. Are drawings available for all fit-out phases and renovation projects across the GPO campus? If so, approximately how many of these projects exist (even a ballpark estimate would be helpful)?

Refer to SOW.

147. What level of support from GPO staff can the contractor expect during the project? Will personnel be assigned to support full-time, part-time, or on an as-needed basis? GPO staff will be present and available during the project.

Refer to SOW.

148. Is the contractor expected to model receptacles and light switches? If so, should the electrical systems be modeled and connected down to the level of individual outlets and light switches?

149. “Energy Management: Using the BIM model to track energy consumption and analyze building performance, particularly for sustainability goals or energy optimization (e.g., HVAC systems, lighting systems). “Please define more precisely what is the intended method of accomplishing this task. Is the intention to ensure that the BIM model is prepared in such a way so as to be readily exported via a gbXML export to a third-party whole-building energy modeling software which is capable of running comprehensive energy simulations? Alternatively, is the relatively simplistic native Revit energy modeling functionality sufficient? The only known energy modeling software with plug-in integration to Revit is IESVE. Is this the preferred energy modeling software?

150. Does the government have a preference as to single or double-sided pages? And would the 100 pages be total sheets or numbered pages?

The formatting is outlined in the solicitation. Please refer to previous response on page restrictions.

151. Can you please tell us the exact weight of each Evaluation Factor?

As stated in the solicitation, all evaluation factors other than price, when combined, are significantly more important that price factors.

152. Do the Client Questionnaires have to be completed before the submission deadline?

Yes

153. Item #0002 in the bid forms is “GPO Campus BIM Option Year 1” and has a firm fixed price. This is not mentioned in the SOW. What is this line item intended to accomplish?

Refer to SOW.

154. The SOW says the COR (Contracting Officers Representative), may modify working hours of the contractor. It seems to imply that the Contractor must be prepared to work nights and weekends and must include this cost in their firm fixed price (outside of 9am – 3pm M to F). Is there any reasonable expectation that some work can be performed during normal business hours? Or should the Contractor assume all site activities are to be performed outside business hours?

Refer to SOW. Working outside of the normal business hours are to be coordinated with the COR in advance.

155. Bid docs indicated that all Contractors personnel must have an escort at all times. Can we assume that the GPO will provide several escorts to allow for multiple contractor teams to work different areas of the buildings, which may be outside normal business hours, assuming we plan and schedule this in advance?

Working outside of the normal business hours are to be coordinated with the COR in advance. Multiple escorts will be available to support the contractor as necessary.

156. H.1 - indicates Key Personnel being replaced must be able to pass a background check and able to obtain a public trust clearance. Does this only apply to key personnel only, only those that are on-site, or any and all contractor persons working on the contract? Finally, please confirm the base contract requires public trust clearances and background checks, as it currently seems

Refer to SOW.

157. Section H.14 – item (d) Note that all contractors working on this contract must undergo fingerprinting and background checks, including subcontractors. Please confirm this is for on-site work only. For on-site workers only

Refer to SOW.

158. C.7 – Contractor must be US based, and all data processing must be done in the USA – please confirm if data processing is limited to the 3D scanning data captured on-site, or if this clause extends to the Building Information Modeling or other aspects of the digital project delivery? Please confirm that Contractor’s personnel are not required to be U.S. Citizens, aside from the rent for drivers per section F.3 to be U.S. citizens.

Refer to SOW.

159. How many scan technicians/scanners can be scanning at one time?

Means and methods are the responsibility of the contractor.

160. Will GPO provide guidance on which asset types must be tagged in the BIM (e.g., only major MEP equipment, or down to valves, dampers, and smaller components)?

Only major MEP equipment. GPO will provide the asset data to the successful vendor.

161. Will GPO be providing us with the data that needs to be entered into the model (e.g., MEP equipment make/model)?

Refer to SOW.

162. Are there specific LOD (Level of Development) requirements for architectural, structural, MEP, and life safety systems?

Refer to SOW.

163. Can GPO confirm the preferred file formats for deliverables in addition to Revit (e.g., IFC, COBie spreadsheets, Navisworks)?

Refer to SOW.

164. Are above-ceiling plenum spaces fully accessible (e.g., locked rooms, clearance issues), or should contractors anticipate obstructions and access requests?

Yes

165. Does GPO have existing BIM standards (naming conventions, layer/discipline coding, classification systems) that we must align with?

No

166. Will COBie data be required for all equipment, or only for certain asset categories?

Refer to SOW.

167. Should the BIM Execution Plan (BEP) be developed jointly with GPO staff, or is the contractor expected to deliver a finalized BEP independently?

Refer to SOW.

168. What facilities management (FM) and energy analysis platform does GPO intend to use with the BIM model?

169. Can cloud collaboration platforms (e.g., BIM 360, Autodesk Construction Cloud) be used?

170. Regarding modeling, are existing signs needed to be shown in the model? Is equipment layout required to be modeled to 1/8” and is equipment interface points for services required to be modeled the same? For embedded/hidden services, conduit, etc., is it expected that assumptions are made on the routing through walls, concrete, etc.? Is there a building energy spec requirement?

Refer to SOW. Means and methods are the responsibility of the contractor.

171. What are the specific deliverables for energy modeling? Full energy simulation, thermal attributes only, or just placeholders, etc.?

172. For space management information, are there any further attributes required beyond identification, type and measurements of space? Could samples be made available?

Refer to SOW.

173. Are contractors only using scan data to develop the model or are they to plan drawings as well? If both, do the drawings reflect as-built conditions? If drawings, are full construction documents available or is there an expectancy of missing drawings? Mean and method is the responsibility of the contractor.

174. Is advanced notice required for requesting escorts?

Yes.

175. How will risk be shared if delays are government/GPO causes? Access, documentation, escorting, etc.?

Refer to SOW. Government caused delays will be addressed if/when they occur.

176. Is there a government preference or incentive for accelerated completion, and how will this affect evaluation?

Refer to solicitation. Accelerated completion is not being requested.

177. The SOW references “generic shapes”, but key personnel roles cite LOD 300+. Can the government confirm the minimum LOD requirements across architectural, structural, MEP, and life safety components?

Refer to SOW.

178. Will GPO provide replacement materials for damaged ceiling tiles, or is the contractor expected to procure them?

GPO will not provide replacement material of replace damage tiles.

179. Regarding the BIM execution plan being required within 60 days after model delivery, is this within 60 days of GPO delivering the model to the contractor or the contractor delivering the model to GPO?

Refer to SOW.

180. Are there liquidated damages or penalties for schedule delays?

The final contract will have the pertinent clauses.

181. For past performance, will large campus/federal BIM projects suffice if we lack direct GPO experience?

There is no requirement for prior to have been completed for GPO. The important takeaway is that the projects are similar in size, scope, complexity, recency, and relevancy.

182. Is training only related to the model, or also based around generating reports?

Refer to SOW.

183. What clearance/background checks are required for subcontractor staff assessing the site?

Refer to solicitation.

184. A large amount of loose material was observed during the site visit, such as large rolls of paper. Will this material remain during scanning and how should it be accounted for?

Assume large rolls and pallets of printed materials will remain during scanning. These items should not be accounted for. Extrapolation of architecture and MEP is expected around these large items that are not considered fixed furnishings.

185. Section L says to include proposed fully burdened labor rates, but Section B says the intent is to issue a fixed price contract. Please confirm the intent on providing hourly / unit rates or a fixed lump sum.

A Firm-Fixed Price (FFP) contract is the total of all costs, considering all potential costs, risks, travel, labor, everything. It’s on the contractor to include and consider everything.

186. Do we fill in “address offer to” on Form 1442 with contractor details?

Section L has the instructions.

187. Are escalation or inflation adjustments allowed during the 18-month performance period?

The submitted price will be a Firm-Fixed Price and should take into account any potential inflation or escalation costs.

188. Please clarify the scope, content, quantity, format and medium of the 'asset management data' that the Government will provide for integration into the BIM model (ref. SOW C.3.4 Non Geometric Data Integration). For example, will the contractor receive COBie files of data or should we expect to work from paper documentation?

Asset data will be provided in CSV file format.

189. The Past Performance Questionnaire header says Attachment 1, but the RFP refers to it as Attachment 2. Please confirm no attachments are missing and resolve the discrepancy in citations.

This was an error and will be corrected in this amendment.

190. Section L.2 Proposal Preparation Instructions on page 41 states that "The offeror's proposal must be submitted in as Adobe PDF portfolio format including all documents."

However, the subsection on the cost/price proposal states "Offerors shall attach the Cost/Price proposal separately from non-cost factor(s) proposal." Please clarify exactly how we are to submit the cost/price proposal and spreadsheet to ensure we don't violate the intent of this language.

Pricing can be submitted in Excel or PDF. This will be clarified in this amendment.

191. Please confirm it is allowable to provide detailed…