Bidders Instructions~36.pdf

Maura Healey Governor

Kim Driscoll Lieutenant Governor

The Commonwealth of Massachusetts Executive Office of Public Safety & Security Military Division 2 Randolph Road Hanscom AFB, Massachusetts 01731-3001 Tel: (339) 202-3900 www.mass.gov/guard

Terrence M. Reidy Secretary of Public Safety & Security

Major General Gary W. Keefe The Adjutant General

February 12, 2025

RFQ 250342 Install Traffic Gates on Turpentine Rd (Camp Edwards, MA) Bidders Instructions

Concept: The Awarding Authority seeks a Limited User Contract (restricted to use by issuing entity only) to contract with one (1) contractor to furnish all necessary equipment, labor, parts, materials, supervision and other support services to install seven (7) traffic barriers gates on Turpentine Road, MTA Camp Edwards, MA as specified herein.

Applicable Procurement Law: M.G.L. c. 30, § 39M

Acquisition Method: Fee For Service. The Awarding Authority will accept a single invoice for services provided. Invoices to be paid with Electronic Funds Transfer (EFT).

The Massachusetts Military Division and Camp Edwards are tax-exempt entities. The awarded contractor will produce Liability Insurance information naming the Commonwealth as additionally insured prior to work commencing.

Bonding: A bid bond in the amount of 5% of the value of the total bid is required at the time of bid submission. Bid bonds should be included with the other documents uploaded with the bid. In addition, a payment bond in the amount of 50% of the project value will be required prior to work commencing.

Bid Submission: Participating vendors shall complete the bid form included which should include the cost for furnishing all plant, labor, materials, equipment, transportation, and qualified personnel to perform all necessary travel and services required to complete the requirement herein described.

Additional statutory forms to be included are the Commonwealth Authorized Signatory, Non Collusion, Certification of Compliance with MA Tax Laws, and Certification of Corporate Vote Forms.

Only electronic quotes submitted via COMMBUYS will be accepted in response to this RFQ.

Responses must be sent via the “Create Quote” functionality in COMMBUYS. Bidders should ensure that they input a unit cost for any items submitted as part of their bid Commbuys.

Site Visit: There is a mandatory site visit on 26 February, 2025 at 10:00am. Any vendor interested in attending must contact the project manager, Robert Blair, at robert.g.blair14.nfg@army.mil to reserve access to the base. The background verification process can take up to two (2) business days.

Questions: Contractors with questions can email the contract specialist, Michaela Kochka at michaela.a.kochka@mass.gov no later than the “Online Questions Due” date and time indicated in the Estimated Procurement Calendar (below). The issuing department reserves the right to not respond to questions submitted after this date.

mailto:robert.g.blair14.nfg@army.mil mailto:michaela.a.kochka@mass.gov

It is the Bidder’s responsibility to verify receipt of questions. It is the responsibility of the prospective Bidder and awarded Contractor to maintain an active registration in COMMBUYS and to keep current the email address of the Bidder’s contact person and prospective contract manager, if awarded a contract, and to monitor that email inbox for communications from the Purchasing Department, including requests for clarification. The Purchasing Department and the Commonwealth assume no responsibility if a prospective Bidder’s/awarded Contractor’s designated email address is not current, or if technical problems, including those with the prospective Bidder’s/awarded Contractor’s computer, network, or internet service provider (ISP) cause email communications sent to/from the prospective Bidder/Awarded contractor and the Purchasing Department to be lost or rejected by any means including email or spam filtering.

Bid due date: Bids will be submitted electronically on www.commbuys.com no later than 5 March, 2025 at 10:00 am with an award from the Awarding Authority immediately following. A lump sum bid will be evaluated using M.G.L. c. 149, s. 44A by the Awarding Authority.

Estimated Procurement Calendar:

Announcement of Intent to Procure Feb 19 Bid Release Dat e Feb 19 at 10:00am Site Visit Date Feb 26 at 10:00am Question & Answer Due Date Feb 28 at 10:00am Deadline for Quotes/Bid Responses Mar 5 at 10:00am Notification of Apparent Successful Bidders Mar 7 Estimated Contract Start Date Mar 10

The awarded contractor personnel must be able to pass security screening in order to access the base for a site visit or to conduct work on this project. The project manager may request limited personal information for any contractor personnel accessing the site in order to pre-clear them with base security.

Small Business Purchasing Program

Program Background The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive Order 523 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts. Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

SBPP Award Preference While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract. The Strategic Sourcing Services Team (SSST) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the SSST’s best value evaluation criteria.

SBPP Participation Eligibility To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP-registered business in COMMBUYS:

1. Have its principal place of business in the Commonwealth of Massachusetts;

2. Been in business for at least one year;

3. Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and http://www.commbuys.com/ https://www.mass.gov/sbpp https://www.mass.gov/executive-orders/no-523-establishing-the-massachusetts-small-business-purchasing-program https://www.mass.gov/executive-orders/no-523-establishing-the-massachusetts-small-business-purchasing-program https://www.commbuys.com/bso/

4. Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.

Non-profit firms also must be registered as a non-profit or charitable organization with the MA Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.

SBPP Compliance Requirements It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about the SBPP, including how to apply, visit the SBPP Webpage.

Program Resources and Assistance Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.

http://www.mass.gov/sbpp http://www.mass.gov/sbpp mailto:sbpp@mass.gov