Bid QA - Answers.pdf

RFR – Fentanyl Gloves

BD-24-1098-HOC-SDS02-91193

Bid Questions & Answers

Please see updated RFR – Fentanyl Gloves – v2.

Due to the similarities in questions, Questions have been categorized in the following sections:

Commodity Specifications (Section 5.2)

1. Can we bid on any brand of gloves, or are we only allowed to bid on the brand specified in the bid?

Vendors may bid on any brand of gloves as long as they are Fentanyl Rated.

2. Just to clarify is this bid for brand name only, or can we offer equal or better Fentanyl gloves?

Vendors may offer equal or better fentanyl rated gloves.

3. Is blue an option or is black the only color accepted for these gloves?

Any color is accept black preferably blue or white

4. Do the gloves have to be black or can they be white?

Any color is accept black preferably blue or white

5. For thickness: 6mil, is this fingertip, palm, or cuff?

The 6mil thickness is in relation to the fingertip and palm.

6. Does the glove need to be fentanyl and chemo rated?

Fentanyl rated.

7. Can we bid with equal brands from the same manufacturer – Intco?

Yes, safety data sheets and samples are required.

8. My question is this limited to the INTCO import Medical Technology CO product, or will you entertaining other mainstream companies that meet or exceed the spec listed? We have been locally distributing Gloves for many years and can supply MSDS sheets and samples at the opening.

Yes, safety data sheets and samples are required.

9. Is there a list of specific chemicals (and the concentration) to which the Sheriff’s department is likely to be exposed?

No

10. Would an analysis of the estimated penetration and permeation time of these chemicals assist in making a choice on which product to purchase?

11. Would a different product that offers equal or greater protection be considered? If so, would samples be required?

Yes, SCSD will consider a different product. Samples are required.

12. Do you accept alternate Brands that meet the Specs?

Yes

13. If alternate brands are accepted, do you need samples? Or are the data sheets enough?

Yes, samples and data sheets are required.

14. Will the Massachusetts Department of Corrections accept an alternative to the Intco glove?

Not related to the Sheriffs Dept

15. Is there a preference for a glove manufactured in the US?

16. Is there a requirement to submit samples?

Yes. See Section 5.5

17. We are a vendor on State contract HSP44 for Medical Supplies and we have sold gloves to you in the past. In the past we have sold you the Black Mamba which is also a 6mil black, textured nitrile glove, which has been tested against fentanyl and meets or exceeds all the specs of the

Sunline glove in the RFQ, are they acceptable?

No, due to the color. We only use these gloves in our maintenance and fleet management departments

18. Will you accept approved Equal brands or are you ONLY looking for the Sunline brand nitrile gloves?

Any brand

19. Is it a requirement that the Fentanyl Glove outlined in “Commodity Specifications”, (section 5.2) be this specific glove from INTCO Medical Technology Co., Ltd, or is an alternative that meets the same specifications and certifications acceptable?

Alternatives to Section 5.2. may be submitted.

Estimate Quantities (Section 6.1)

20. Is there an order pattern?

No. Orders are based on need.

21. Are the quantity estimates based on annual purchases?

Yes.

22. Are the qty estimates for one year?

Yes.

23. Do the estimated quantities listed represent annual usage or the estimated usage over the entire term of the contract?

The estimated quantities listed represent annual usage.

24. Based on previous ordering history and purchase orders, about how often are the gloves ordered (Monthly, quarterly or other) and what is an approximate case order per installment?

SCSD normally orders an estimate of 200 cases of gloves per quarterly. However this is an estimate and SCSD may order more or less gloves at any time.

25. Will all quantities be shipped at once or will it be ordered on an as-needed basis? If as-needed do you have an estimated quantity per shipment, or an approximate number of weeks or months between each shipment?

Gloves shall be shipped on an as-needed basis. SCSD estimated that shipments will be quarterly. However, this is an estimate and SCSD may order more or less gloves at any time.

Past Procurement

26. Are you able to provide the current pricing the County is purchasing these gloves at? Or the previously awarded bid?

See attachment – Bid QA – Attachment A

27. May you provide the previous pricing?

See attachment – Bid QA – Attachment A

28. Can you provide the award pricing and winning vendor from the previous bid? Or can you provide the last price paid for the Gloves and the Vendor?

See attachment – Bid QA – Attachment A

Bidding Processing

29. Is there a possibility to submit our bid electronically?

No. See Section 10.

30. On page 16 (10.2) the document states: All proposals shall be delivered to a physical address, if we are submitting the bid online, do we need to still send a hard copy to the address listed on page 16?

No. The Suffolk County Sheriff’s Department does not accept submissions via emailed, faxed, or online.

Misc.

31. Does the SCSD have an anticipated date for the first order?

No, SCSD does not have an anticipated date for the first order.

32. Is the award going to be strictly based on price?

See Section 11. Contract will be awarded based on Best Value. Best value shall be furthered define as the result of common sense Procurement decision-making consistent with the States Procurement Principles, which are to be balance and support the achievement of: required outcomes, best quality economic value, timely performance, minimizing the burdens on administrative resources, expediting simple or routine purchases, flexibility in developing alternative Procurement and business relationships, encouraging competition, encouraging the continuing participation of quality Contractors and supporting Sheriff’s Office Procurement planning and implementation.