BID PACKAGE.pdf

CONTRACTOR'S BIDDING PACKAGE

BID DUE DATE: Friday, July 18, 2025, at 10:00 A.M.

OWNER: Franklin Roe PHONE: (845) 849-1496

ADDRESS: 5 Holt Road West, Hyde Park, NY 12538

CONTRACTOR NAME:______________________________________________________

1. This is a bid package for the work on the residence listed above. Bids are to be based on the attached documents.

2. Examination of Plans and Location - Statements of conditions and the work description, including plans, surveys, measurements, dimensions, calculations are made for a comparison of bids. The parties do not represent that they are other than approximations. The bidder must investigate all conditions affecting the work and labor and materials needed and make its bid solely on this investigation. The bidder must contact the owner to make an appointment to examine the property before submitting a bid.

3. Preparation of Bids - The bidder shall submit its bid on the attached forms. All information must be in ink or typed. All blank spaces must be filled in. Provide a separate cost for each item described in the work write-up. Questions should be directed to Michael Peratikos, Rehabilitation Specialist, Dutchess County Department of Planning & Development at (845) 486-3637 or mperatikos@dutchessny.gov. Bid price must be specified in words and figures. In case of a discrepancy between words and figures, the words shall govern.

All bids shall be signed. Bids will not be accepted unless countersigned at the bottom of page 4 by the owner. If the bid is by an individual, his/her name and address must be given. If the bid is by a firm, partnership, or corporation ("the firm"), it shall be signed by a person having legal authority from the firm and the person signing the bid shall give his/her name and title in addition to the name and address of the firm.

4. Delivery of Bids - Return entire bid package in a sealed envelope, Write on envelope “SEALED BID” and indicate the project address and the name and address of the bidder, to the Dutchess County Department of Planning & Development, 85 Civic Center Plaza, Suite 107, Poughkeepsie, NY 12601. Do not return bids to the owner. Make a copy of the package for your records. Bids are due by 10:00 A.M. on the date at the top of this page. There are no exceptions to this deadline.

5. Withdrawal of Bids - A bidder may withdraw a bid provided the request is conveyed to the County Rehabilitation Specialist or authorized County representative prior to the bid opening.

6. Rejection of Bids - Bids which fail to meet the requirements or are incomplete, conditioned, contain unreasonable time frames, obscurities, or irregularities of any kind, or which contain abnormally high or low prices for any item of work may be rejected. The owner reserves the right to reject any and all bids, for any reason whatsoever.

7. Acceptance of Bids - Bids will be good for 45 days from the bid due date to allow the owner adequate time to review and accept bid. No work shall be started until a written notice to proceed has been issued.

8. Competency of Bidders - No contract will be awarded except to responsible bidders. Before the award of a contract, a bidder must submit a contractor qualification statement, provided by the Department of Planning, which demonstrates the necessary facilities, experience, ability and financial resources.

9. Contracts - All construction contracts will be between the contractor and the owner. Award of a contract is subject to the owner receiving financing under the Dutchess County Community Development Block Grant or HOME Investment Partnership Programs.

10. Insurance - Prior to contract signing, the Contractor and its sub-contractors, if any, shall maintain at its own cost the following insurance and shall provide proof thereof to the County and the Homeowner, in the form of a Certificate of Insurance:

Commercial General Liability Insurance coverage including blanket contractual coverage with limits not less than $1,000,000 per occurrence and $2,000,000 in the aggregate. This insurance shall be written on an occurrence coverage form and include bodily injury, as well as property damage liability . The County and the Homeowner must be listed as additional insured. The additional insured endorsement for the Commercial General Liability insurance required above shall not contain any exclusion for bodily injury or property damage arising from completed operations.

Excess/Umbrella Liability with limits not less than $2,000,000 per occurrence with a $2,000,000 aggregate. The County and the Homeowner must be included as additional insured.

The Acord form certificate of insurance must contain the following provisions:

(A) The County of Dutchess and the Homeowner must be listed as certificate holder and additional insured on the commercial general and umbrella/excess liability policies.

In addition, the commercial general liability policy must include the additional insured endorsement forms cg 2037 July 2004 edition and the cg 2010 April 2013 edition or their equivalent.

(B) The commercial general policy and the umbrella/excess policy are primary and noncontributory.

Worker’s Compensation Employer’s Liability (statutory limits). In compliance with the Workers’ Compensation Law of the State of New York, each contractor shall provide:

(A) a certificate of insurance on an Acord form indicating proof of coverage for Worker’s Compensation, Employer’s Liability, OR

(B) a New York State Workers Compensation Notice of Compliance (Form C-105, Form U-26.3, Form SI-12 or Form SI-105.2P).

(C) In the event that the Contractor is exempt from providing coverage, it must provide a properly executed copy of the Certificate of Attestation of Exemption from NYS Workers' Compensation Board, Form CE-200.

11. Permits - The contractor shall facilitate, file and pay for all required permits and coordinate all inspections. If a building permit is necessary, contractor shall obtain from the municipality with a copy sent to the County Planning & Development Dept.

12. The contractor shall perform all work in accordance with local building code, NYS Uniform Fire Prevention and Building Code, NY Board of Fire Underwriters, Dutchess County Health Department, plus other applicable codes.

13. The contractor shall take necessary precautions to protect surroundings (interior and exterior) and shall be liable for all damages that may be caused by its work.

14. Work Performance

A. Labor Quality - All labor must be performed by trained and skilled craftsmen, licensed when required. All work shall meet minimum acceptable quality standards and will be subject to inspection and approval by the County.

B. Material Quality - Materials used and installed must be new and of the best quality specified.

These standards are not intended to exclude products or materials of equal or greater merit.

Trade names are used to establish the quality desired. Before substitutions for specified materials are made, the consent of the County must be obtained.

15. Payments – Payments, including progress payments, shall be made upon completion of the work. Progress payments will be authorized at the discretion of the County Rehabilitation Specialist or authorized County representative. No advance payments will be made.

16. Guarantee - All work must be guaranteed by the contractor for a period of one year after the date of the final payment.

17. Inspection of the Work - The County Rehabilitation Specialist or authorized County representative shall have access to the site at all times. If the specifications, the Rehabilitation Specialist's instructions, laws, ordinances, or any public authority require any work to be specially approved, the contractor shall give the Rehabilitation Specialist timely notice of its readiness for inspection. Any work covered without approval must, if required, be uncovered for examination at the contractor's expense.

18. Change Orders - No changes shall be made nor claims for monies above the contract sum be valid unless a written change order signed by the owner, the County Rehabilitation Specialist or authorized County representative and the contractor is issued.

19. Punch List - At the time of substantial completion a punch list will be issued by the County Rehabilitation Specialist or authorized County representative. This list will include all items to be completed and defective work to be remedied. Final payment will not be issued until all punch list items are completed.

20. Questions should be directed to Mike Peratikos, Rehabilitation Specialist, Dutchess County Department of Planning & Development, 85 Civic Center Plaza, Suite 107, Poughkeepsie, NY 12601 at

(845) 486-3637 or mperatikos@dutchessny.gov.

Owner's Signature:_____________________________________Date:____________________ mailto:mperatikos@dutchessny.gov

ADDENDUM

Contractor must list all additions and/or deletions of items as requested by the owner and price accordingly.

These changes in the price will be added or deducted from the total price submitted on the specifications.

Contractor must include in his/her bid all makes, models, styles and colors, etc., or allowances (if any) as requested by the owner.

Owner's Signature:________________________________ Date_____________

Contractor's Signature:_____________________________ Date_____________ date. Bids should not be given to the owner.

Department, 85 Civic Center Plaza, Suite 107, Poughkeepsie, NY 12601 by 10:00 a.m. on the bid due Completed bid forms should be returned in a sealed envelope to the Dutchess County Planning &

E-mail Address

Company Address

Name and Company Telephone Number

Print Name Signed Above Title

Signed By Date

This proposal is submitted for consideration by the owner and shall be valid for a period of 45 days.

SS#____________________________ Federal I.D. #___________________

Workmen's Compensation Policy#___________________________________

Policy#_______________________ Carrier_________________________________________

Liability $____________Umbrella Liability $_______________ Excess Liability $___________ instructions as follows:

I hereby certify that I have liability and Workmen's Compensation Insurance as required in the bidding conditions relating to the work involved.

I hereby certify that I have inspected the property prior to submission of this bid and am familiar with all completed within _______ days.

Work on this property will begin within ______ days of receipt of a written notice to proceed and will be furnished for the total sum of ________________________________________ dollars All labor and materials, permits and inspections for the items listed in the enclosed work write-up will be conditions, local and State Building Codes.

The work involved will be carried out according to the work write-up and specifications, general submitted.

In response to the request regarding the property named above, the following Bid and Proposal is hereby

Property: 5 Holt Road West, Hyde Park

CONTRACTOR MUST BID ON THIS FORM

BID AND PROPOSAL