Bid Notice-Storage Server Bid.pdf
PDF 15 KB Posted
- Attached to
- Storage Server Bid
- Solicitation number
- Project 2026 PD Storage
- Issued by
- Ellis County, Edwardsville City, Kansas
About this file
This is a bid notice issued by the City of Dodge City, Kansas for Project 2026 PD Storage, soliciting proposals for the procurement of one Windows Server 2025 File Server with five-year warranties. The sealed bid deadline is Friday, August 21st, 2026 at 10:00 a.m., with bids to be received at the Municipal Services Building, 100 Chaffin Road, Dodge City, Kansas 67801, Attention: John Able. Bids may be submitted by mail in sealed envelopes or electronically to bids@dodgecity.org. All submitted bids will be opened immediately following the deadline. The equipment must meet or exceed specified minimum standards and be new, unused models completely prepared for customer delivery by a factory-franchised dealer. Bidders must be capable of shipping units within 30 days of order receipt and shall provide detailed specifications, manufacturer and model information, warranty length, and any available extended warranty options with associated costs.
All equipment shall include standard manufacturer software, inspection coupons, and warranty identification cards in accordance with industry standard warranty policy. The City of Dodge City, exempt from State and Federal taxes, reserves the right to accept or reject any or all bids and to waive informalities. Bidders may not withdraw their bids for at least 30 days after the scheduled closing time. Any missing details or accessories upon delivery must be furnished within 72 hours, or the City reserves the right to procure them from another source and bill the bidder for costs including installation. No dealer identifying items, stamps, logos, or advertising materials are permitted on units. Questions regarding minimum specifications and bid requirements should be directed to John Able, Systems Administrator, at 620-225-8100 or johna@dodgecity.org prior to bid opening.
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Text version
CITY OF DODGE CITY, KANSAS
Standard Specifications for
Project 2026 PD Storage City of Dodge City
Bid Deadline:
Friday August 21st, 2026; 10:00 a.m.
100 Chaffin Road, Dodge City, Kansas 67801
1.0 GENERAL PROVISIONS: Sealed bids for Project 2026 PD Storage are invited and will be received until 10:00 A.M., local time, Friday August 21st , 2026 at the Municipal Services Building, 100 Chaffin Road., P.O. Box 880, Dodge City, Kansas 67801 Attention John Able. All bids will be opened at the Municipal Services Building immediately thereafter.
Bid forms to be used by each bidder are attached. These bid forms shall be submitted, together with complete specifications for the equipment being proposed, in a sealed envelope clearly marked Sealed Bid: Project 2026 PD Storage. Failure to use said bid forms may be grounds for rejecting any such bid. The City of Dodge City is exempt from State and Federal tax.
Bids submitted by mail shall be placed in a sealed envelope, marked as indicated above, and mailed in a second envelope to the City Clerk as indicated. Electronic bids will be accepted and need to be emailed to bids@dodgecity.org.
The equipment, regardless of source, deemed to furnish the best service for the City will be recommended to the City Commission.
The City is exempt from State and Federal taxes.
2.0 SCOPE: This specification describes new products (listed in attached documents) for Project 2026 PD Storage. All Federal and State safety regulations pertaining to construction and compulsory equipment shall be a part of this specification.
2.1 ADHERENCE TO SPECIFICATIONS: Deviation from any of the requirements below shall be stated on the bid form or attached to said form. Unless so stated by the bidder, the City of Dodge City shall assume that all requirements have been met and shall hold the bidder to each part of the specification. The attached Specification document will outline minimum specs for each item.
"Approved Equal" shall mean equipment or components which will furnish the level of service required. The "Equal" product shall be of the same or better than that described. The City shall be the sole judge of suitability.
2.2 HEAVY DUTY: If used in these specifications, "Heavy Duty" shall mean that the item to which the term is applied shall exceed the usual quality, quantity or capacity supplied with standard production equipment and shall be able to withstand unusual strain, exposure, temperature, wear and use.
2.3 WARRANTY: The products included in Project 2026 PD Storage shall be new and unused models and shall be completely prepared for customer delivery through service by a factory franchised dealer prior to delivery. Each unit shall include all software, inspection
Project 2026 PD Storage City of Dodge City
Bid Deadline:
Friday August 21st, 2026; 10:00 a.m.
100 Chaffin Road, Dodge City, Kansas 67801 coupons, certicards or warranty identification cards normally furnished in the trade in accordance with standard warranty policy.
2.3.1 DESIGN AND MANUFACTURING DEFECTS: Whenever defects of major component parts clearly due to design or manufacture occur beyond the standard or extended warranty period, the City reserves the right to obtain adjustment of material, parts, and labor.
2.3.2 IMPLEMENTATION OF WARRANTY: The bidder shall furnish an outline of the method of implementation of the manufacturer's standard warranty.
2.3.3 DELIVERY: If selected, bidder must be able to ship the units within 30 days. Each unit shall be completely serviced prior to delivery. In any case where a unit is delivered minus any detail, including parts, items or accessories issued as standard manufacturer's equipment and/or as specified by the City, the Dealer will be notified immediately and he shall furnish the missing detail within 72 hours, otherwise the City reserves the right to purchase such detail from another source and bill the Dealer for the cost including installation.
The use of Dealer identifying items such as stamps, dealer logo or any type of Dealer advertising material attached to the unit shall not be permitted. The City will not accept delivery of any unit if such material is attached and should it be necessary for the City to require the removal of any such items, any damage caused to the unit shall be repaired by the Dealer in a like new condition.
2.3.4 INFORMALITY: The City of Dodge City reserves the right to accept or reject any or all bids, waive any informality or to select any bid deemed to be in the best interest of the City.
No bidder may withdraw their bid for at least (30) days after scheduled closing time for the receipt of bids.
Any Questions concerning minimum specifications, bid requirements, etc. Shall be resolved prior to bid opening. Questions can be directed to the following:
John Able Systems Administrator City of Dodge City 100 Chaffin Road Dodge City, Kansas 67801 620-225-8100 johna@dodgecity.org
Project 2026 PD Storage City of Dodge City
Bid Deadline:
Friday August 21st, 2026; 10:00 a.m.
100 Chaffin Road, Dodge City, Kansas 67801
TO: CITY PURCHASING AGENT
Municipal Services Building 100 Chaffin Road P.O. Box 880 Dodge City, KS 67801-0880
The undersigned here by proposes to furnish One (1) Windows Server 2025 File Server with 5 Year Warranties meeting or exceeding the minimum specifications. In addition to the information required below, detailed specifications are also attached. Items or equipment not complying with the minimum specifications are noted with an explanation as to why this item is proposed instead of that required by the specifications.
1.0 Estimated Delivery Time after receipt of order:
2.0 Manufacturer and Model No.:
3.0 Length of Warranties:
4.0 Detailed Specifications are attached. Yes ___ No ___
5.0 Extended warranty is available? Yes ___ No ___
If Yes, Cost per unit and time covered: _________________________________
Bid Price Each $_______________________ X Total Bid $_______________________
Bid Price, FOB Dodge City, Kansas Total Bid $ ______________________
FIRM:
BY:
SIGNATURE:
POSITION:
ADDRESS:
EMAIL:
PHONE:
DATE:
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