Bid Notice-Piper Hangar Asphalt Shingle Roof.pdf

Request for Proposals for Piper Hanger Asphalt Shingle Roof Replacement

August 7th, 2026

Roof System Requirements

The Contractor shall furnish all labor, materials, equipment, supervision, permits, and incidentals necessary to complete the roof replacement as specified herein. All work shall be performed in accordance with applicable building codes, manufacturer specifications, and recognized industry standards. A site visit is required for all bidders. This visit will need to be scheduled with the Construction and Facilities Department. Bids may be rejected if a site visit is not completed and documented through the Construction and Facilities Department.

Roof Removal and Deck Inspection

The Contractor shall remove and properly dispose of the existing layer/layers of asphalt shingles and all associated roofing materials necessary to prepare the roof for installation of the new roofing system.

Following removal of the existing roofing materials, the roof deck shall be inspected for deterioration or structural damage. Any damaged or deteriorated decking identified during construction shall be replaced only with approval from the Director of Construction and Facilities. A price per square foot for decking replacement must be provided in the proposal.

This must include labor, materials and any other cost associated with decking replacement.

Underlayment

Install a high-quality synthetic roofing underlayment over the entire roof surface in accordance with the manufacturer's installation requirements.

Roof Edge

Remove and replace all existing roof edge metal with new metal edging of matching profile and color. All edge metal shall be securely fastened and installed to provide a watertight roofing system.

Starter Course

Install a new manufacturer-approved starter strip along all roof eaves and rake edges.

Asphalt Shingles

Furnish and install new Tamko Storm Fighter Flex Class 4 Impact-Resistant Asphalt Shingles, “Weathered Wood” in color. Installation shall comply with the manufacturer's published specifications, including all required fasteners, fastening patterns, and weather exposure requirements. Alternate equivalent products may be considered. Manufacturers specifications must be provided in the bid packet.

TPO Cricket

Install a new 60-mil TPO roofing membrane at the roof cricket located between roof sections to provide positive drainage and a watertight transition. Installation shall include all required flashing, termination accessories, and manufacturer-approved attachment methods.

Divider Wall Coping

Remove existing coping as necessary and furnish and install new minimum 22-gauge coping metal at the divider wall. Coping shall be custom fabricated to fit existing conditions and installed to provide complete weather protection.

Hip and Ridge

Install new manufacturer-approved hip and ridge cap shingles over all hips and ridges in accordance with manufacturer recommendations.

Site Cleanup

The Contractor shall maintain a clean and safe job site throughout construction. Upon completion, all roofing debris, fasteners, scrap materials, and waste shall be removed from the project site. The Contractor shall use magnetic sweeping equipment to collect loose nails and metal debris from surrounding paved and landscaped areas.

Warranty

Upon completion of the project, the Contractor shall provide the Owner with a minimum two

(2) year workmanship warranty covering defects in installation and workmanship. Warranty documentation shall be submitted prior to final payment.

General Requirements

All materials shall be new and free from defects.

All work shall comply with applicable building codes, OSHA safety regulations, and manufacturer installation requirements.

The Contractor shall protect adjacent structures, landscaping, equipment, and utilities from damage during construction.

Any damage caused by the Contractor shall be repaired or replaced at no additional cost to the Owner.

The Contractor shall coordinate work with the Owner to minimize disruption to facility operations.

The Owner reserves the right to inspect the work at any stage of construction and requires correction of any work not conforming to the contract documents.

This project needs to be completed in a timely manner. Such that liquidated damage must be assessed if the project is not complete on time. Liquidated damages will be assessed at $500.00 per day.

ADDITIONAL REQUIREMENTS

The City of Dodge City is not liable for any costs incurred by vendors in preparing their response to this RFP. Respondents may be asked to clarify or expand upon information provided. Any RFP response received after the deadline may be disqualified.

Bidders should make the necessary effort to view the site and familiarize themselves with the building and roof conditions as part of their bid preparation process.

The City of Dodge City reserves the right to reject any and all proposals or cancel this request for proposal.

1. Vendor shall provide proof of workers’ compensation and liability insurance, which protects against general claims as well as bodily injury or wrongful death. Coverage shall be $1,000,000 for death or injury and $500,000 for property damage.

2. Vendor proposal shall include a site safety plan and post-work cleanup plan.

3. Anti-Discrimination: Respondents agree that there will be no discrimination as to race, sex, religion, color, age, creed, or national origin in regard to obligations, work, and services performed under the terms of any contract ensuing from this RFP.

A performance bond may be required for the winning bidder in accordance with City policy.

The project shall be completed by November 27th, 2026.

If this deadline is not possible, please provide an alternate date.

ISSUING OFFICE

The RFP is issued by the Construction and Facilities Department. All correspondence and questions regarding the RFP must be addressed to:

Kevin Israel

Director of Construction and Facilities

100 Chaffin RD, PO box 880

Dodge City Ks, 67801

620-225-8100 kevini@dodgecity.org

PROPOSALS

All proposals shall be submitted to the Director of Finance, City of Dodge City, 100

Chaffin Rd. by 2:00pm on September 3rd, 2026. Each proposal shall be enclosed in a sealed envelope or wrapping, identified on the outside with Piper Hanger Roof Replacement the proposal opening date, and the time of bid opening.

All proposals to be mailed shall be enclosed in a sealed envelope and clearly identified as to project, bid opening time and dates, and sealed in a second envelope and mailed to the City

Finance Director, 100 Chaffin Road, Dodge City, Kansas 67801. It is strongly recommended that special mailing be used to ensure that the Director receives the bids before the opening time and date.

Bidders may submit alternate proposals should they feel that a better, more suitable system will result. The city will be the sole judge of suitability. There will NOT be a live bid opening for this RFP.

No bidder may withdraw his proposal for at least thirty (30) days after the scheduled closing time for the receipt of the proposal. The City reserves the right to accept the proposal which, in its judgement, is the best proposal; to reject any or all proposals; and to waive irregularities or informalities in any proposals. Proposals received after the specified time of closing shall be returned unopened.

SEALED PROPOSAL RECIEPT

Submit proposals to:

City of Dodge City

Director of Construction and Facilities

Kevin Israel

100 Chaffin Rd

Dodge City KS 67801

Proposals shall be received on or before 2:00PM., Thursday September 3rd, 2026. Late submittals will not be accepted. All proposals shall become the property of the City of Dodge

City.