Bid Notice-North Wastewater Treatment Plant West Section Roof Replacement.pdf

Request for Proposals for the replacement of West section TPO roof at the North Wastewater Treatment Facility located at 4120

North 14th Ave.

10/7/2026

OBJECTIVE

The purpose of the Request for Proposals is to solicit and select a Roofing Contractor to replace the damaged west section of the North Wastewater treatment plant.

1. The contractor must remove the existing roof system including any decking, coping, scuppers, downspouts, that is damaged beyond repair.

2. The contractor is responsible for all dump fees and costs for removal.

3. The contractor must install a minimum of 3” roofing insulation board over the decking.

4. The contractor must install a fully adhered 60 mil TPO roofing system.

5. The contractor must install new decking, coping, downspouts etc. that were removed in earlier stages.

6. The contractor is required to engage in one preconstruction meeting with the City of

Dodge City and any subcontractors involved.

7. If the current insulation is in good shape and can be reused the bid must be altered to show the reduction in material and labor costs.

8. The Contractor must provide a minimum of 20 yr Material warranty from the contractor or by the manufacturer with a minimum of 90 MPH wind rating with NO Dollar Limit coverage.

9. Hours of operation must be approved by the Dodge City Development Services Department.

10. All licenses and insurance must be approved by the Dodge City Development Services Dept.

11. Any alternatives shall be presented to the Director of Construction and Facilities. If they are accepted an addendum will be sent to all registered candidates.

Site Cleanup

The Contractor shall maintain a clean and safe job site throughout construction. Upon completion, all roofing debris, fasteners, scrap materials, and waste shall be removed from the project site. The Contractor shall use magnetic sweeping equipment to collect loose nails and metal debris from surrounding paved and landscaped areas.

WARRANTIES

The successful contractor shall provide the following warranties upon completion of the project:

Contractor's minimum two (2) year workmanship warranty covering defects in installation. Manufacturer's twenty (20) year Total System No Dollar Limit (NDL) Warranty with the standard manufacturer 90 MPH wind warranty.

LIQUIDATED DAMAGES

This project needs to be completed in a timely manner. Liquidated damage must be assessed if the project is not complete on time.

The cost for liquidated damages will be $1000.00 per day

The project shall be completed by February 20th, 2027

ISSUING OFFICE

The RFP is issued by the Construction and Facilities Department. All correspondence and questions regarding the RFP must be addressed to:

Kevin Israel

Director of Construction and Facilities

100 Chaffin RD, PO box 880

Dodge City Ks, 67801

620-225-8100 kevini@dodgecity.org

PROPOSALS

All proposals shall be submitted to the Director of Finance, City of Dodge City, 100 Chaffin Rd. by 2:00pm on Wednesday October 14th, 2026. Each proposal shall be enclosed in a sealed envelope or wrapping, identified on the outside with NORTH WASTEWATER TREATMENT PLANT WEST SECTION ROOF REPLACEMENT, the proposal opening date, and the time of the bid opening.

All proposals to be mailed shall be enclosed in a sealed envelope and clearly identified as to project, bid opening time and dates, and sealed in a second envelope and mailed to the Director of Finance, P.O. Box 880, Dodge City, Kansas 67801. It is strongly recommended that special mailing be used to ensure that the Clerk receives the bids before the opening time and date.

Proposals submitted via email or facsimile shall not be accepted under any circumstances.

Bidders may submit alternate proposals should they feel that a better, more suitable system will result. The City will be the sole judge of suitability.

No bidder may withdraw his proposal for at least thirty (30) days after the scheduled closing time for the receipt of the proposal. The City reserves the right to accept the proposal which, in its judgement, is the best proposal; to reject any or all proposals; and to waive irregularities or informalities in any proposals. Proposals received after the specified time of closing shall be returned unopened.

E. SEALED PROPOSAL RECIEPT

Submit proposals to:

City of Dodge City

Director of Construction and Facilities

Kevin Israel

806 N 2nd Ave

Dodge City KS 67801

Proposals shall be received on or before 2:00 PM, WEDNESDAY OCTOBER 14TH, 2026.

Late submittals will not be accepted. All proposals shall become the property of the City of Dodge City.

mailto:kevini@dodgecity.org

F. ADDITIONAL REQUIREMENTS

Dodge City is not liable for any cost incurred by vendors in preparing their response to this RFP.

Respondents may be asked to clarify or expand upon information provided. Any RFP response after the deadline may be disqualified. Bidders should make necessary efforts to view the site and familiarize themselves with the building and layout as part of their bid preparation process.

The City of Dodge City reserves the right to reject any and all proposals or cancel this request for proposal.

1. Vendor shall provide proof of workers’ compensation and liability insurance, which protects against general claims as well as bodily injury or wrongful death. Coverage shall be $1,000,000 for death or injury and $500,000 for property damage.

2. Vendor proposal shall include a site safety plan and post-work cleanup plan.

3. Anti-Discrimination: Respondents agree that there will be no discrimination as to race, sex, religion, color, age, creed, or national origin in regard to obligations, work, and services performed under the terms of any contract ensuing from this RFP.

A performance bond may be required for the winning bidder in accordance with City policy.