Procurement Department A Department of the Tulsa County Budget Board

218 W. 6th Street, Ste. 760 Tulsa, Oklahoma 74119

Phone: 918-596-5022 | Fax: 918-596-4647

Matney M. Ellis Procurement Director

April 27, 2026

NOTICE TO PROPOSERS

On behalf of the Tulsa County Tulsa County Facilities and Fleet Operations, we are requesting proposals for the following:

Janitorial Services

SEALED PROPOSALS, submitted on forms prepared by the Tulsa County Procurement Department on behalf of the Tulsa County Facilities and Fleet Operations will be received by the County Clerk in Suite 710, Tulsa County Headquarters, 218 W. 6th Street, Tulsa, Oklahoma 74119, until 4:00 PM CST on the 29th day of May 2026. Proposals received after 4:00 PM CST on May 29, 2026, will be rejected. Vendors delivering proposals in person must wait until a County Clerk’s Office Employee receives and time stamps their submission before leaving. All proposals timely received will be publicly opened and vendor names will be read aloud on Monday, June 1st, 2026, in Room 132 of the Tulsa County Headquarters, 218 W. 6th Street, Tulsa, Oklahoma, 74119, starting at 9:30 AM CST, during the regularly scheduled meeting of the Board of County Commissioners.

Proposal pricing will not be read aloud in this meeting but will be made public via a tabulation published on the Tulsa County Vendor Portal.

Submission shall include one original hardcopy and one electronic (PDF) copy. Vendors shall refer to the included Solicitation Checklist for a list of documents which must be included in their proposal submission. Ensure all blank fields on all forms are completed and that all documents are signed and notarized as required.

A MANDATORY pre-bid conference will be held at 9:30 AM CST on May 12, 2026, of the Tulsa County HQ Building located at 218 W 6th St., Room 132, Tulsa, OK 74119. Proposals will not be accepted from vendors not attending this mandatory conference.

Solicitation documents may be downloaded from the Tulsa County Vendor Portal (www.tulsacounty.org/bid) after free registration. Documents may also be obtained in person from the Tulsa County Procurement Department.

All questions regarding this Request for Proposals must be directed via email to the Tulsa County Procurement Department at bidquestions@tulsacounty.org no later than 4:00 PM CST May 13, 2026. Please be sure to include the solicitation name in the subject line or email body.

Copies of all questions and responses will be posted on the Tulsa County Vendor Portal via a formal addendum after approval by the Tulsa County Board of County Commissioners.

The Tulsa County Board of County Commissioners reserves the right to reject any and all submissions and to waive informalities or minor irregularities in any proposal. All proposals will receive consideration without regard to race, color, religion, sex, age, national origin or handicap status.

Sincerely, Matney M. Ellis, Tulsa County Procurement Director

Tulsa County Procurement Construction - Solicitation Notice

RETURN SEALED BIDS TO:

Office of the County Clerk Tulsa County Headquarters 218 W. 6th Street, Ste. 710 Tulsa, Oklahoma 74119

(Note: See Section B.3. of the General Terms & Conditions for Bid Submission procedures. Bidders delivering bids in person must wait until a County Clerk employee receives and time stamps the bid before leaving. Sealed bids will be opened at the Tulsa County Board of County Commissioners meeting, held in Room 132 of the Tulsa County Headquarters at the date and time shown to the left.)

Bid Advertised:

Bid Responses Due:

Solicitation Type:

ITB

RFP

* All times shown in CST

Email:

Procurement Officer / Agent:

Ship To / Place of Performance:

Email: Phone:

Department / Project Contact:

Phone:

Important Dates / Times*:

Bid Responses Opened:

Pre-bid Conference:

**Pre-bid Conference:

This bid/proposal

Location:

(if applicable)

Tulsa County Contact Information:

Bidder Information:

Company Name: Address:

Contact Name(s):

Phone Number(s):

Email Address(es):

(if applicable)

Remit-to Address:

Additional Info:

(if different from above)

Questions Due:

(This section to be completed by bidder)

Important:Review Solicitation Checklist to ensure all required documents are included with your submission.

(if applicable**)

Bid Documents:

Full Conditions & Specifications are included in this Solicitation Notice? yes no (see detail below)

Bid documents may be obtained / reviewed at the following:

(if applicable)

Solicitation / Project Name:

Janitorial Services

April 27, 2026

May 12, 2026 09:30 am

May 13, 2026 04:00 pm

May 29, 2026 04:00 pm

June 1, 2026 09:30 am

Various Tulsa County and Related Buildings has a mandatory pre-bid conference.

Tulsa County Headquarters 218 W. 6th Street, Room 132 Tulsa, OK 74119

Diana Castro, Buyer

DCastro@tulsacounty.org 918.596.5026

Diana Castro Digitally signed by Diana Castro Date: 2026.04.27 09:23:36 -05'00'

NOTE: The below list serves to provide a checklist of the standard documents required to be completed and returned with all bids. It is the bidder's responsibility to review the solicitation specifications for any additional requested and/or required documents.

Tulsa County Procurement Solicitation Checklist

IMPORTANT: Bid / Proposal submissions which do not include the above required documentation may be rejected. Please checkmark the above to ensure that the requested documentation is included with your bid / proposal submission.

Solicitation Notice with Bidder Information section completed

Affidavit for Filing with Competitive Bid (original, signed and notarized)

W-9 Form

Include all documentation, certifications, or other special submittals required by the conditions and specifications.

This checklist document with signature below.

Bidders located outside the State of Oklahoma and/or County of Tulsa should change the State and County at the top of the form to the State and County where the bidder is located.

Submission shall include one (1) printed copy of requested documents with original signatures and shall be clearly marked "original". If additional hard copies are required, requirements will be stated in the space provided below:

Please sign and return this document, acknowledging receipt of this information:

(Supplier Authorized Representative Signature)

(Printed Name)

(Company Name)

(Date)

Document Requirements:

Submission Format Requirements:

Submission shall include one (1) electronic copy on a USB drive or CD.

Electronic copy shall include an electronic/scanned copy of your complete submission (in PDF format)

Conflict of Interest Affidavit (original, signed and notarized) Bidders located outside the State of Oklahoma and/or County of Tulsa should change the State and County at the top of the form to the State and County where the bidder is located.

Acknowledgment of Addenda or Amendments to Solicitation - Include signed Solicitation Addendum with bid/proposal submission for any and all issued addenda to acknowledge receipt of such.

Bid Form (see Submission Format Requirements below)

Proof of Insurance (in amounts as required in conditions and specifications) as well as an electronic copy of the completed Bid Form (in XLS format).

Affidavit for Filing with Competitive Bid

NOTE: This certification shall be included with any competitive bid and/or contract to Tulsa County for goods or services.

SECTION I [74 O.S. § 85.22]:

A. For purposes of competitive bid,

1. I am the duly authorized agent of the above named bidder submitting the competitive bid herewith, for the purpose of certifying the facts pertaining to the existence of collusion among bidders and between bidders and political subdivision officials or employees, as well as facts pertaining to the giving or offering of things of value to government personnel in return for special consideration in the letting of any contract pursuant to said bid;

2. I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached and have been personally and directly involved in the proceedings leading to the submission of such bid;

and

3. Neither the bidder nor anyone subject to the bidder's direction or control has been a party:

a. to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding,

b. to any collusion with any political subdivision official or employee as to quantity, quality or price in the prospective contract, or as to any other terms of such prospective contract, nor

c. in any discussions between bidders and any political subdivision official concerning exchange of money or other thing of value for special consideration in the letting of a contract, nor

d. to any collusion with any state agency or political subdivision official or employee as to create a sole-source acquisition in contradiction to Section 85.45j.1. of this title.

B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the contractor’s direction or control has paid, given or donated or agreed to pay, give or donate to any officer or employee of Tulsa County any money or other thing of value, either directly or indirectly, in procuring this contract herein.

SECTION II [74 O.S. § 85.42]:

For the purpose of a contract for services, the supplier also certifies that no person who has been involved in any manner in the development of this contract while employed by Tulsa County shall be employed by the supplier to fulfill any of the services provided for under said contract.

The undersigned, duly authorized agent for the above named supplier, by signing below acknowledges this certification statement is executed for the purposes of the competitive bid attached herewith and contract, if awarded to said supplier.

Solicitation / Project Name:

Bidder's Legal Business Name:

(Supplier Authorized Signature)

(Printed Name)

(Phone Number)

(Email Address)

Subscribed and sworn to before me this day of ,20

(Signature of notarial officer)

My Commission Expires:

My Commission #:

(SEAL)

STATE OF

COUNTY OF

ss

Janitorial Services

Oklahoma

Tulsa

Conflict of Interest Affidavit

NOTE: This certification shall be included with any competitive bid and/or contract to Tulsa County for goods or services.

I certify that neither I, nor my immediate family, to the best of my knowledge, possesses any financial interest whatsoever with any employee, officer, or agent of Tulsa County which is in any way involved in this solicitation. Should any employee, officer, or agent of Tulsa County in which I or my immediate family have a financial interest, receive quotes or proposals, I will reveal immediately such interest to the Tulsa County Procurement Director. Further, I acknowledge my obligation to disclose in like manner any friendships; family or social relationships; past, present, or planned employment relationships, or any other type of relationship, such as housing or transportation arrangements, which might be perceived as compromising the independent judgment in connection with this solicitation.

The undersigned, duly authorized agent for the above-named supplier, by signing below acknowledges this certification statement is executed for the purposes of the competitive bid attached herewith and contract, if awarded to said supplier.

Solicitation / Project Name:

Bidder's Legal Business Name:

STATE OF

COUNTY OF

ss

(Supplier Authorized Signature)

(Printed Name)

(Title)

Subscribed and sworn to before me this day of ,20

(Signature of notarial officer)

My Commission Expires:

My Commission #:

(SEAL)

Janitorial Services

Oklahoma

Tulsa

The proposer/vendor/firm shall carry and keep in force during this Contract, policies of insurance in minimum amounts as set forth below, or as required by the laws of the State of Oklahoma:

Tulsa County Procurement Minimum Insurance Requirements

IMPORTANT:

1.

2.

3.

4.

The Contractor shall furnish Certificates of Insurance which shall provide that said insurance will not be cancelled by the Insurer without Insurer providing thirty (30) days written notice to the Board of County Commissioners of Tulsa County;

The Contractor shall name the Board of County Commissioners of Tulsa County, Oklahoma as an additional name insured;

The Insurance specified shall be acquired from an Insurance Company properly licensed by the State of Oklahoma to provide such coverage in the State of Oklahoma.

General Liability Insurance providing for a combined amount of not less than for all damages arising out of bodily injury, death, and property damage for each occurrence with an aggregate limit of .

Workers Compensation Insurance and Employee Liability Insurance as required by Workers Compensation laws of the State of Oklahoma;

Comprehensive Automobile Insurance; and

Errors and Omission Coverage (only applicable to Architect or Engineering Services).

1,000,000.00

1,500,000.00

REQUEST

FOR

PROPOSALS

Janitorial Services

Conditions

PURPOSE:

The purpose of this Request for Proposals is to secure a contract for Janitorial Services for all Tulsa County buildings listed in the specifications. The contract period shall begin on July 1, 2026, through June 30, 2027, with optional renewals for additional one (1) year periods upon mutual agreement between parties. Purchases made pursuant to this solicitation are at the discretion of Tulsa County.

SCHEDULE OF EVENTS:

Advertisement of Solicitation April 27, 2026

Mandatory Pre-Bid Conference1 May 12, 2026

9:30 AM CST

Deadline for Questions2 May 13, 2026

4:00 PM CST

Issue Final Addendum May 18, 2026

Sealed Proposals Due May 29, 2026

4:00 PM CST

Opening of Sealed Proposals in the regularly scheduled Board of County Commission Meeting3

June 1, 2026

9:30 AM CST

1. Mandatory Pre-Bid Conference: A mandatory pre-bid conference will be held on May 12, 2026, at 9:30 AM CST at Tulsa County Headquarters Building, 218 W 6th St, Room 132, Tulsa, OK 74128. Attendance and sign-in are required. Submission from proposers that do not attend and sign in will not be accepted.

2. Questions and Requests for Information will not be accepted after the deadline shown above. Copies of all questions and responses will be issued in the form of a formal addendum tentatively on Monday, May 18, 2026. All communication shall be directed via email to the Tulsa County Procurement Department at bidquestions@tulsacounty.org.

3. Only Vendor Names are read aloud in this meeting. Tabulation will be posted to Tulsa County Vendor Portal (www.tulsacounty.org/bid) once all bids are reviewed for validity.

GENERAL:

The initial term will commence no later than July 1, 2026. The Fiscal year runs July 1st thru June 30th. Tulsa County cannot commit funds past the fiscal year. Therefore, the contract will be for a one-year period. Any annual adjustments for the renewals will be based on the Consumer Price Index. Both parties must give the other party a 90-day written notice of their desire to terminate the contract, during the initial term and any subsequent renewals. The business owner must be responsive and be on-site within 8 hours when notified of any issues.

SUBMITTAL REQUIREMENTS:

To be considered for evaluation, vendors must submit the following information as part of their proposal:

1. Monthly Pricing: Vendors shall complete and submit the attached Bid Form. A breakdown of pricing by facility is required to assess cost distribution and support cost analysis.

2. References: Provide four (4) current references from contracts of similar size and scope to this agreement. Include contact information, contract size, services provided, and durations of the contract.

3. Certifications and Qualifications: List all certifications held by vendor and/or key personnel.

Describe qualifications, including years of experience, industry training, and organizational capabilities.

4. Transition Plan and Timeline: Submit a detailed transition plan and timeline for the transition including start time of service, transition into buildings, timeline that demonstrates key milestones and projected completion of the transition.

5. Litigation Disclosure: Disclose any and all litigation within the past five (5) years. Include details on the nature of the litigation, parties involved, and the resolution or current status.

All the above requirements will be considered during the evaluation of the bids.

EVALUATION CRITERIA

Proposals will be evaluated based on a point scoring system as follows:

Evaluation Criteria Maximum Points

Price (Bid Form) 50

References 15

Certifications & Qualifications 15

Transition Plan 10

Litigation Disclosure 10

Total 100

ADDITIONAL INFORMATION

Tulsa County reserves the right to accept or reject any or all proposals. The County may also request additional information or clarification from any vendor as needed during the evaluation process. The contract will be awarded to the vendor whose submission is determined to best serve the interests of Tulsa County, based on the evaluation criteria listed. Incomplete submittals may result in disqualification.

If any additional fees apply other than those stated on the bid form, vendors shall disclose their full fee schedule with bid submission. Fees not disclosed in submitted bid will not be accepted or paid by the County.

ADDITIONS AND DELETIONS

The County reserves the right to add or delete locations specified in the bid as requirement change during the term of the contract. Prices for locations to be added to the contract will be mutually agreed to by the County and the Vendor. A contract amendment will be issued for each addition or deletion that is approved.

QUESTIONS:

Questions and/or Requests for Clarification must be submitted in writing, via mail or email, no later than 4:00pm CST on Wednesday, May 13, 2026, to:

Tulsa County Procurement

Email: bidquestions@tulsacounty.org

Copies of all questions and responses will be posted on the Tulsa County Vendor Portal in the form of a formal addendum. The Vendor Portal can be accessed at the following link:

http://www.tulsacounty.org/purchasingvendors

Specifications

TABLE OF CONTENTS

I. STANDARDS OF PERFORMANCE

II. DEFINITIONS

III. CHARACTER OF SUPERVISORS AND WORKERS

IV. SPECIFIC REQUIREMENTS – JANITORIAL SERVICES

V. SPECIFICATIONS – JANITORIAL

A. COMMON AREAS

B. OFFICE AREAS

C. KITCHEN AREAS

D. RESTROOMS

E. SHOWER FACILITIES – LOCKER ROOMS

F. CONFERENCE & COURT ROOMS

G. LOADING DOCK/DUMPSTERS

VI. JANITORIAL SCOPE OF WORK – BUILDING FACILITIES

A. COUNTY COURTHOUSE, ESCALATOR, AND RAY JORDAN ADMINISTRATION BUILDING

B. HEADQUARTERS BUILDING

C. TULSA COUNTY EARLY SETTLEMENT OFFICE

D. TULSA COUNTY CENTRAL GARAGE

E. TULSA COUNTY SOCIAL SERVICES

F. TULSA COUNTY SHERIFF’S CAMPUS

G. TULSA COUNTY COURT RECORDS – APACHE BUILDING

H. TULSA COUNTY FAULKNER BUILDING

I. OSU EXTENSION BUILDING

VII. INSURANCE REQUIREMENTS

I. STANDARDS OF PERFORMANCE

These standards are an outline of general expectations of cleanliness but are not meant to replace or supersede the latest industry standards, materials, and equipment manufacturers’ recommendations.

Each of the Contractor’s employees shall be equipped with the necessary equipment to carry out the proper performance of the cleaning as specified. This equipment shall always be available and in possession of the Contractor’s employees while carrying out their duties.

Blinds: Blinds shall be cleaned with a vacuum cleaner using tools designed for cleaning blinds.

Standard: Blinds shall be free of dust and give an overall clean appearance.

Chrome Surfaces: Cleaning chrome requires the removal of surface spots, fingerprints, smudges, etc., with the appropriate chrome polish.

Standard: Surfaces will present a clean uniform shining appearance free of soil, marks, smudges and streaks.

Disinfecting: Disinfecting is the application of a germicidal solution to surfaces to kill or neutralize 99.9% of the material containing or supporting the growth of bacterial/viral organisms.

Surfaces should remain “wet” for a minimum of 10 minutes or per manufacturer’s recommendation.

Standard: Surfaces shall be free of material containing living bacteria, viruses, or other contaminations that are capable of causing infections.

Dispenser cleaning and Service: Dispenser cleaning/service requires damp wiping dispensers with a disinfectant, checking and refilling of all towel, toilet tissue, seat covers, soap dispensers, or other applicable dispensed products.

Standard: Dispensers will be disinfected, present a clean uniform shining appearance free of all soil, marks, smudges, streaks and will have an adequate supply of the applicable dispensed products.

Dusting: Normal or low dusting includes all levels up to six (6) feet in height. All high dusting will be above six (6) feet high.

Standard: Items shall be free of any laden airborne materials, streaks, smudges, and cobwebs.

Laden airborne matter shall be removed by either mechanical, chemical, or manual means.

Devices, which merely displace or redistribute the matter, such as feather dusters, will not be used, unless treated to attract and hold the matter. All items moved to accomplish this task shall be returned to their original position.

Scrubbing: Machine scrubbing requires the use of mechanized scrubbing/vacuum machines to be more aggressive than wet mopping; this may include large areas such as halls, lobbies, garages, ramps, or similar large areas which would otherwise require extensive labor to complete in a reasonable period.

Standard: Machine scrubbing shall be held to the same quality standard as wet mopping and shall remove all scuff marks.

Shower Curtain/Doors: Cleaning of curtains/doors requires washing curtains with an approved cleaner that will eliminate fungus and green mold.

Standard: Washed with a germicidal solution with no mold and/or odor remaining

Shower Stalls: Cleaning of shower stalls is defined as the removal of soap scum, mold, stains, and odors from surfaces (including grout) and cleaning the entire enclosure with a germicidal solution or steam cleaning.

Standard: Walls, ceiling, enclosures, grout, and fixtures are cleaned with germicidal solution and chrome is buffed to shine. There shall be no mold and/or odor remaining.

Spot Cleaning: Spot cleaning requires the removal of dirt, soil, debris, liquids, stains, or other foreign materials from carpeted areas which can be accomplished by cleaning only the immediately affected area where cleaning the whole area would not be necessary. Spot cleaning may be accomplished by any of the methods contained herein and as dictated by the circumstances of the soiling. Carpet spots shall be removed immediately with an approved carpet cleaning solution in such a manner, which will not leave rings or discoloration.

Standard: Spot cleaning shall remove completely any evidence of the soiling which necessitated the cleaning and return the finish of the area affected to its pre-soiled condition without evidence of occurrence or cleaning.

Sweeping or Dust Mopping: Sweeping/dust mopping requires the removal of loose dirt, dust, debris, and other foreign material through either manual or mechanized methods, as appropriate for the location and situation.

Standard: A swept area shall be free of all loose dirt, grit, lint, dust, debris, or other foreign material with no build up in corners, crevices, under or around furniture parts. All items moved to remove dirt shall be returned to their original location.

Trash/Waste Removal: Trash/waste removal requires the collection of all materials, which have been placed into appropriate containers, and taken to a specified site for disposal.

Standard: All trash/waste and soiled liners shall be removed from all trash/waste containers, and a new trash/waste liner shall be fitted into all such containers.

Vacuuming: Vacuuming requires the mechanical removal of loose dust, dirt, soil, debris, and other foreign material from carpeted floors and other items (e.g. couches, chairs, walls, curtains/drapes), which require this method of cleaning.

Standard: There shall be no evidence of any dust or dirt or any other loose foreign material.

Materials shall be left in a lint free state. All items moved during this process shall be returned to their original positions.

Wet Mopping: Wet mopping requires the removal of built up dirt, soil, liquids, or other foreign materials from a floor using clean cotton or similar yarn type string mops and mechanically wrung out so as to have sufficient neutral detergent and water solution or disinfecting detergent and water solution. This shall include rinsing if required or as recommended by the detergent manufacturer.

Standard: A wet mopped floor shall be free of all dirt, debris, soil, liquids, or other foreign material.

It will present a uniform appearance free of streaks, smudges, heel marks, or other marks, which can be reasonably removed through this cleaning method. All splash marks/spots on walls and furniture/fixtures shall be removed before completion of the wet mopping task. All items moved to accomplish this task shall be returned to their original positions.

II. DEFINITIONS

TULSA COUNTY BOARD OF COUNTY COMMISSIONERS, OWNERS OR FACILITIES:

Services and their authorized representations shall be understood to mean one and the same.

APPROVED: Means approved by the Tulsa County Board of County Commissioners.

APPROVED EQUAL OR EQUIVALENT: As hereinafter used, shall mean a material or methods equal to or better than the required materials or methods.

AS SHOWN: Shall mean as shown or designated on the Contract Drawings or maps.

SITE VISITATION: The Contractor shall visit and inspect the site before submitting his/her proposal. By submitting his/her proposal, the Contractor acknowledges that he/she has satisfied him/herself with regard to the nature and location of the work.

TRANSITION PLAN AND TIMELINE: Vendor shall submit a detailed transition plan and a timeline for the transition. This includes a timeline that demonstrates key milestones and projected completion of the transition.

INVOICING: The Contractor shall submit monthly invoices for services rendered, accompanied by a monthly report detailing services performed.

Invoices for the OSU Extension Building shall be submitted to:

OSU Extension Building 4116 E. 15th Street Tulsa, OK 74112 Email: kgies@tulsacounty.org

Invoices for all remaining Tulsa County buildings shall be submitted to Tulsa County Facilities and Fleet Operations at:

Tulsa County Facilities and Fleet Operations 218 W. 6th Street, Suite 110 Tulsa, OK 74119 Email: bopsaccounting@tulsacounty.org

III. CHARACTER OF SUPERVISORS AND WORKERS

The Contractor shall at all times employ sufficient skilled labor in accordance with Federal, State, and Local labor laws; and the proper equipment for completing the required tasks in the manner and time required by the Contract. All equipment that is to be used shall be of sufficient size and in such mechanical condition as to produce a satisfactory quality of work. Any person employed by the Contractor who, in the opinion of the Contract Administrator, does not perform the work in a proper manner or is intemperate or disorderly shall, at the written request of the Contract Administrator, be removed from the work site by the Contractor and shall not be employed again in any portion of the work without the approval of the Contract Administrator. Should the Contractor fail to remove such person as required above, or fail to furnish suitable and sufficient personnel for the proper execution of the work, the Contractor Administrator may suspend the work by written notice until such orders by the Contract Administrator are followed by the Contractor. The Contractor shall hold Tulsa County Board of County Commissioners harmless from damages or claims for compensation that may occur in the enforcement of this section.

Tulsa County requires that the contractor complete a background check on all employees of the contractor who will be working in Tulsa County Facilities. Contractor employees with prior felony convictions are not allowed.

IV. SPECIFIC REQUIREMENTS – JANITORIAL SERVICES

A. The Contractor will furnish all labor, equipment, cleaning supplies, supervision, transportation, and payment for custodial services. Contractor shall use environmentally-friendly products, whenever possible, pre-approved by the Tulsa County Board of County Commissioners.

B. Tulsa County shall provide toilet paper, paper towels, and toilet seat covers, and all dispensers for the above mentioned.

C. Contractor shall provide soap refills for all dispensers. Contractor shall also be prepared to supply dispensers if existing units are not left by the previous contractor.

D. The Contractor shall maintain the janitor closets in a neat and orderly fashion.

E. All work shall be performed under the supervision of a qualified supervisor.

F. The Contractor’s personnel will conduct themselves on site in a workmanlike manner at all times.

G. The Contract Administrator or designated representative will inspect work performed by the

Contractor on a regular basis. In the event of work performance deficiencies, the Contract Administrator or designated representative will notify the Contractor. Notification may be verbal or written. The County may choose to require the Contractor to rectify the deficiency within 24 hours.

The Contractor is encouraged to schedule inspection times/dates with the County’s Contract Administrator or designee.

H. In no case shall work be performed before or after the schedule times without the approval of the Contract Administrator or designee. In the event this schedule is changed or modified, the County will provide adequate notification to the Contractor.

I. Each employee shall carry an identification card issued by the County to be worn in a visible location on their person at all times while performing services on the County premises. All Contractor employees are required to wear either a shirt or frock with the Contractor’s name or logo. No temporary employee will be allowed to work on County premises without prior authorization from the County. The Contractor shall not allow children, pets, and non-employees on the premises.

J. The Contractor or his/her employees must not remove or consume any property belonging to the County, County employees, or General Public. This policy includes any articles that may be deposited for disposal in trash receptacles.

K. Materials, equipment and/or paper supplies belonging to the County will not be transferred from one job site to another by the Contractor without permission of the Contract Administrator.

L. The Contractor and his/her employee may not use County or General Public property, including telephones, or copy machines, ladders, lifts, maintenance equipment, or the like, for personal use unless given permission by an authorized County representative.

M. Smoking shall not be permitted on any County property. Tulsa County is not tobacco free at all locations.

N. The Contractor and his/her employees will ensure that all doors, windows, and gates giving access to County buildings are secure. All lights will be turned off before leaving premises. Lights are on timers and sensors, and will turn off automatically. Failure to properly secure County buildings may result in a reduction of payment.

O. The Contractor may be issued necessary building key set(s) as well as electronic door card keys. In no case shall the Contractor make duplicated of any County issued key(s). The County will deduct from payments to the Contractor for each building key lost, broken through neglect or misuse, or not returned to the County at the expiration of this contract.

P. The Contractor shall report any building damage or potential hazard immediately to the Contract Administrator by calling 918-596-5507. For life-threatening emergencies, calls should be directed to 918-596-5601, or 911.

Q. Hazardous conditions shall be immediately remedied or secured by the Contractor’s qualified and trained personnel to prevent further damage and/or protection of all personnel from exposure or injury.

Specifically, Blood borne Pathogen Compliance; the Contractor shall also be responsible for training and protecting any and all employees of the Contractor, while engaged in the performance of any work or services by the Contractor under this agreement, as to the safeguards used and precautions taken, for the proper handling of infectious materials. Verification of training shall be presented with submittal of proposal to the County.

R. Incidents, altercations, or accidents involving facility visitors, Contractor’s employees or County employees shall be reported to the Contract Administrator within 24 hours. All incidents, altercations, or accidents involving Contractor personnel require a written report from the Contractor describing the incident or accident.

V. SPECIFICATIONS – JANITORIAL

A. COMMON AREAS

A.1. REFUSE – CONTAINERS

− Empty Containers/Replace Liner: All refuse and recycling containers shall be completely emptied and a clean, appropriately sized liner installed.

− Wipe Clean Containers: Containers shall be damp wiped clean to remove stains, smudges, and dried refuse.

− Recycling Containers: Recycling containers for all recyclables are to be emptied and a clean, recycling liner installed. Do not empty containers marked for shredding or battery recycling.

− Clean and Disinfect Waste Receptacles: Containers shall be cleaned and disinfected so as to remove stains, smudges, and dried refuse.

A.2. CLEAN & DISINFECT

− Clean Doors, Walls, and Frames: Remove finger marks, furniture rubs, and scuff marks from walls, doors, frames, and kick plates.

− Clean and Disinfect Handles, Handrails, and Covers: Clean and disinfect door handles, handrails, electrical switch plates, and outlet covers.

− Clean and Disinfect Drinking Fountains: Stainless steel fountains are to be cleaned with a stainless cleaner, disinfected, inside and out, as well as fixtures. Fountains are to be free of water spots, stains, and smudges.

− Clean and Disinfect Communication Equipment: Disinfect and remove dirt, smudges, and finger marks from telephones.

A.3. FURNITURE

− Furniture Placement: Furniture, chairs, refuse, and recycling containers are to be placed back in their appropriate locations.

− Furniture – Damp Wipe: Furniture shall be damp wiped with disinfectant to remove stains, smudges, and dried refuse.

− Furniture – Vacuuming: Upholstered furniture shall be vacuumed clean, debris, and lint free.

A.4. DUSTING

− Dust Horizontal Surfaces: Horizontal surfaces, window ledges, light fixtures, picture frames, and the like are to be dust free.

− Dust Furniture: Common area furnishings, directory signage, tables, and chairs are to dust free.

− High Dust – Vents, Grills, Lighting, Etc.: High dusting shall be anything over 6’ from the floor including vents, grills, exhaust fans, light fixtures, clocks, door tops, and frames.

A.5. WINDOWS, GLASS, AND BLINDS

− Clean Entry Glass: Entry glass shall be cleaned and streak free inside and out.

− Clean Window Blinds: Blinds, horizontal, and vertical shall be clean, dust and dirt free.

A.6. CARPET

− Vacuum Carpet: Carpeted areas of lobbies, conference rooms, hallways, corridors, entrances, including entrance mats are to be thoroughly vacuumed and dirt free. Furnishings (chairs, wastebaskets, etc.) are to be moved and returned to their original locations to provide for vacuuming.

− Vacuum with Edging Tool – All Corners: Carpet edges and corners where floor and wall intersect, where floor and thresholds meet or around the bases of any object permanently placed on a carpet surface are to be vacuumed with an edging tool.

− Routine Spot Clean Carpet: Carpet is to be kept in a stain-free condition. The Contract Administrator and the Contractor shall agree as to whether carpet shampooing/extraction supersedes spot cleaning.

− Baseboard Cleaning: Baseboards (wood, vinyl, rubber) shall be kept cleaned with an appropriate product so as not to discolor or scratch.

A.7. FLOORING – CERAMIC TILE

− Sweep Ceramic Tile Floors: Ceramic tile flooring shall be swept with a broom so as to leave the floor in a dirt and dust free state.

− Damp Mop and Disinfect Ceramic Tile Floors: Ceramic tile floor surfaces shall be damp mopped with a disinfectant.

− Machine Scrub Ceramic Tile Floors: Ceramic tile floor surfaces shall be machine scrubbed with an effective detergent cleaner and neutralized. Ceramic tile flooring shall be maintained to remove stains, smudges, scuff marks, and dried refuse.

− Baseboard Cleaning: Baseboards (ceramic tile) shall be cleaned with an appropriate product so as not to discolor or scratch.

A.8. FLOORING – RUBBER/VINYL TILE

− Sweep Tile Floors: Resilient tile flooring (rubber, vinyl) shall be swept with a broom or dust mopped so as to leave the floor in a dirt (dust) free state.

− Damp Mop Tile Floors: Resilient floor surfaces shall be damp mopped to remove any dirt and all spills. Scuff marks or stains are not expected to be removed with damp mopping.

− Baseboard Cleaning: Baseboards (vinyl, rubber) shall be cleaned with an appropriate product so

A.9. FLOORING – CONCRETE

− Sweep Concrete Floors: Concrete floors shall be swept with a broom so as to leave the floor in a dirt (dust) free state.

− Damp Mop Concrete Floors: Concrete floor surfaces shall be damp mopped to remove any dirt and all spills. Scuff marks or stains are not expected to be removed with damp mopping.

− Baseboard Cleaning: Baseboards (wood, vinyl, rubber, and concrete, steel) shall be cleaned with an appropriate product so as not to discolor or scratch.

A.10. STAIRS - CONCRETE

− Sweeping Stairwells: Stairs and landings shall be swept with a broom, dust mopped or vacuumed so as to leave the treads in a dirt (dust) free state.

− Damp Mop Stairwells: All stairwells and landings will be damp mopped, where applicable.

A.11. FLOORING – HARDWOOD AND CORK

− Sweep Hardwood and Cork Floors.

− Hardwood and cork floors shall be dust mopped so as to leave the floor in a dirt (dust) free state.

− Hardwood and Cork Floors: Damp mop ONLY with water or neutral floor cleaner.

B. OFFICE AREAS

B.1. REFUSE – CONTAINERS

− Empty Containers/Replace Liner: All refuse and recycling containers shall be completely emptied and a clean, appropriately sized liner installed.

− Wipe Clean Containers: Containers shall be damp wiped clean to remove stains, smudges, and dried refuse.

− Recycling Containers: Recycling Containers for all recyclables are to be emptied and a clean, appropriate recycling liner installed. Do not empty containers marked for shredding.

− Clean & Disinfect Waste Receptacles: Containers shall be cleaned and disinfected so as to

B.2. CLEAN & DISINFECT

walls, doors, frames, and kick plates.

− Clean and Disinfect Handles, Handrails, and Covers: Clean and disinfect door handles, handrails, electrical switch plates, and outlet covers.

B.3. FURNITURE

their appropriate locations.

− Furniture – Damp Wipe: Furniture shall be damp wiped with disinfectant to remove stains, B.4. DUSTING the like are to be dust free.

− Dust Furniture: Office furniture – overhead bins, file cabinets, partitions, tables, and chairs

(excluding desks) are to be dust free.

− High Dust – Vents, Grilles, Lighting, Etc.: High dusting shall be anything over 6’ from the floor including vents, grilles, exhaust fans, light fixtures, clocks, door tops, and frames.

B.5. WINDOWS, GLASS, AND BLINDS

− Clean Entry Glass: Entry glass shall be cleaned and streak free inside and out.

− Office Glass: Interior and exterior surfaces are to be cleaned and streak free.

− Clean Window Blinds: Blinds, horizontal, and vertical shall be clean, dust, and dirt free.

B.6. CARPET

− Vacuum Carpet: Carpeted offices are to be thoroughly vacuumed. Furnishings (chairs, wastebaskets, etc.) are to be moved and returned to their original locations.

− Vacuum with Edging Tool – All Corners: Carpet edges and corners where floor and wall intersect, where floor and thresholds meet or around the bases of any object permanently placed on a carpet surface are to be vacuumed with an edging tool.

− Routine Spot Clean Carpet: Carpet is to be kept in a stain-free condition. The Contract Administrator and the Contractor shall agree as to whether carpet shampooing/extraction supersedes spot cleaning.

− Baseboard Cleaning: Baseboards (wood, vinyl, rubber) shall be kept cleaned with an appropriate product so as not to discolor or scratch.

− B.7. FLOORING – RUBBER/VINYL TILE

− Sweep Tile Floors: Resilient tile flooring (rubber, vinyl) shall be swept with a broom or dust mopped so as to leave the floor in a dirt (dust) free state.

− Damp Mop Tile Floors: Resilient floor surfaces shall be damp mopped to remove any dirt and all spills. Scuff marks or stains are not expected to be removed with damp mopping.

− Baseboard Cleaning: Baseboards (vinyl, rubber) shall be cleaned with an appropriate product so as not to discolor or scratch.

B.8. FLOORING – CONCRETE

a dirt and dust free state.

− Damp Mop Concrete Floors: Concrete floor surfaces shall be damp mopped to remove any dirt and all spills. Scuff marks or stains are not expected to be removed with damp mopping.

− Baseboard Cleaning: Baseboards (wood, vinyl, rubber, concrete, steel) shall be cleaned with an appropriate product so as not to discolor or scratch.

B.9. FLOORING – HARDWOOD AND CORK

− Sweep Hardwood and Cork Floors − Hardwood and cork floors shall be dust mopped so as to leave the floor in a dirt (dust) free state.

− Hardwood and Cork Floors: Damp mop ONLY with water or neutral floor cleaner − Baseboard Cleaning: Baseboards (vinyl, rubber) shall be cleaned with an appropriate product so as not to discolor or scratch.

C. KITCHEN AREAS

C.1. REFUSE – CONTAINERS

− Empty Containers/Replace Liner: All refuse and recycling containers shall be completely emptied and a clean, appropriately sized liner installed.

− Wipe Clean Containers: Containers shall be damp wiped clean to remove stains, smudges, and dried refuse.

− Recycling Containers: Recycling Containers for all recyclables are to be emptied and a clean, appropriately sized liner installed.

− Food Waste Collection Containers: Food waste collection containers are to be emptied and a clean, appropriately sized liner installed.

C.2. CLEAN & DISINFECT

walls, doors, frames, and kick plates.

− Clean and Disinfect Handles, Handrails, and Covers: Clean and disinfect door handles, handrails, electrical switch plates, and outlet covers.

− Wipe Counters, Cabinets and Appliances: Drain boards, cabinet fronts and pulls, countertops, tables, towel dispensers, and appliances (exterior of refrigerator, stove, dishwasher) are to be cleaned so as to remove finger marks, smudges, and left in a dust/dirt free condition.

− Clean and Disinfect Kitchen Sinks & Faucets: Stainless steel sinks, faucets, and handles are to be cleaned and disinfected with a disinfectant to remove all stains, spills, and food debris.

− Clean and Disinfect Communication Equipment: Disinfect and remove dirt, smudges, and finger marks from telephones.

− Restocking Dispensers: Kitchen dispensers (paper towel and soap) are to be checked.

Dispensers shall be filled as needed or as directed by the Contract Administrator.

C.3. FURNITURE

their appropriate locations.

− Furniture – Damp Wipe: Furniture shall be damp wiped with disinfectant to remove stains, C.4. DUSTING the like are to be dust free.

− Dust Furniture: Kitchen furniture, tables, and chairs are to be dust free.

C.5. CARPET

− Vacuum Carpet: Carpeted areas are to be thoroughly vacuumed. Furnishings (chairs, wastebaskets, etc.) are to be moved and returned to their original locations.

− Vacuum with Edging Tool – All Corners: Carpet edges and corners where floor and wall intersect, where floor and thresholds meet or around the bases of any object permanently placed on a carpet surface are to be vacuumed with an edging tool.

− Routine Spot Clean Carpet: Carpet is to be kept in a stain-free condition. The Contract Administrator and the Contractor shall agree as to whether carpet shampooing/extraction supersedes spot cleaning.

− Baseboard Cleaning: Baseboards (wood, vinyl, rubber) shall be kept cleaned with an appropriate product so as not to discolor or scratch.

C.6. FLOORING – RUBBER/VINYL TILE

mopped so as to leave the floor in a dirt (dust) free state.

− Damp Mop Tile Floors: Resilient floor surfaces shall be damp mopped to remove any dirt and all spills. Scuff marks or stains are not expected to be removed with damp mopping.

C.7. FLOORING – CONCRETE

a dirt (dust) free state.

− Damp Mop Concrete Floors: Concrete floor surfaces shall be damp mopped to remove any dirt and all spills. Scuff marks or stains are not expected to be removed with damp mopping.

− Baseboard Cleaning: Baseboards (wood, vinyl, rubber, concrete, and steel) shall be cleaned with an appropriate product so as not to discolor or scratch.

C.8. FLOORING – HARDWOOD AND CORK

− Sweep Hardwood and Cork Floors.

− Hardwood and cork floors shall be dust mopped so as to leave the floor in a dirt (dust) free state.

− Hardwood and Cork Floors: Damp mop ONLY with water or neutral floor cleaner.

− Baseboard Cleaning: Baseboards (vinyl, rubber) shall be cleaned with an appropriate product so as not to discolor or scratch.

D. RESTROOMS

D.1. REFUSE – CONTAINERS

− Empty Containers/Replace Liner: All refuse containers shall be completely emptied and a clean, appropriately sized liner installed.

− Wipe Clean Containers: Containers shall be damp wiped clean to remove stains, smudges, and dried refuse.

D.2. CLEAN & DISINFECT

− Clean Doors, Walls, and Frames: Remove finger marks, scuff marks, and debris from walls, doors, frames, and kick plates.

− Clean and Disinfect Handles, Handrails, and Covers: Clean and disinfect door handles, handrails, electrical switch plates, and outlet covers.

− Prime Floor Drains: Floor drains are to be flushed with water so as to clean out the traps and eliminate odors. If necessary, a disinfectant odor neutralizer is to be used in conjunction with the water.

D.3. RESTROOM FIXTURES

− Restocking Dispensers: Restroom dispensers (paper towel, seat covers, toilet paper, soap, etc.) are to be checked daily. Dispensers shall be filled as needed or as directed by the Contract Administrator.

− Clean Dispensers, Walls, and Partitions: Clean dispensers, walls, and partitions to be free of soap scum, fingerprints, dirt, smudges, and graffiti.

− Clean and Disinfect Restroom Fixtures: Clean and disinfect all porcelain and stainless steel sinks, faucets, handles, toilets, flush urinals, and urinal partitions to be free of deposits, stains, soap, and odors.

− Clean and Disinfect Fixture Exteriors: Fixtures (sinks, faucets, toilets, urinals) exteriors, undersides, and bases are to be cleaned and disinfected with an appropriate cleaner so as to remove any deposits which may occur.

− Clean and Polish Chrome and Stainless Steel: Plumbing fixtures are to be cleaned and polished so as to produce a shiny appearance.

D.4. FURNITURE

− Furniture Placement: Furniture, chairs, refuse, and recycling containers are to be placed back in their appropriate locations.

− Furniture – Damp Wipe: Furniture shall be damp wiped with disinfectant to remove stains, D.5. DUSTING the like are to be dust free.

D.6. GLASS

− Clean Mirrors: Mirrors shall be kept clean, fog, and streak free.

D.7. FLOORING – CERAMIC TILE

floor in a dirt (dust) free state.

− Damp Mop and Disinfect Ceramic Tile Floors: Ceramic tile floor surfaces shall be damp mopped with a disinfectant.

− Machine Scrub Ceramic Tile Floors: Ceramic tile floor surfaces shall be machine scrubbed with an effective detergent cleaner and neutralized. Ceramic tile flooring shall be maintained to remove stains, smudges, scuff marks, and dried refuse.

D.8. FLOORING – RUBBER/VINYL TILE

mopped so as to leave the floor in a dirt (dust) free state.

− Damp Mop and Disinfect Tile Floors: Resilient floor surfaces shall be damp mopped with disinfectant to remove any dirt and all spills. Scuff marks or stains are not expected to be removed with damp mopping.

− Baseboard Cleaning: Baseboards (vinyl, rubber) shall be cleaned with an appropriate product so as not to discolor or scratch.

E. SHOWER FACILITIES – LOCKER ROOMS

E.1 REFUSE – CONTAINERS

− Empty Containers/Replace Liner: All refuse containers shall be completely emptied and a clean, appropriately sized liner installed.

− Wipe Clean Containers: Containers shall be damp wiped clean to remove stains, smudges, and dried refuse.

E.2. CLEAN & DISINFECT

− Clean Doors, Walls, Frames, and Dispensers: Remove finger marks, scuff marks, and debris from walls, doors, frames, kick plates, and dispensers.

− Clean and Disinfect Handles, Handrails, and Covers: Clean and disinfect door handles, handrails, electrical switch plates, and outlet covers.

− Prime Floor Drains: Floor drains are to be flushed with water so as to clean out the traps and eliminate odors. If necessary, a disinfectant odor neutralizer is to be used in conjunction with the water.

E.3. SHOWERS

− Restocking Dispensers: Shower dispensers (paper towels and soap) are to be checked daily.

Dispensers shall be filled as needed or as directed by the Contract Administrator.

− Clean and Disinfect Shower Stalls: Shower stalls shall be cleaned and disinfected to be free of deposits, stains, and soap scum. Shower stalls shall be maintained to be mold and mildew free.

− Clean and Disinfect Shower Doors/Shower Curtains: Shower doors/curtains shall be cleaned and disinfected to be free of deposits, stains, and soap scum. Shower doors/curtains shall be maintained to be mold and mildew free.

− Clean and Disinfect Shower Mats: Shower mats shall be cleaned and disinfected to be free of deposits, stains, and soap scum. Shower mats shall be maintained to be mold and mildew free.

− Clean and Polish Chrome and Stainless Steel: Plumbing fixtures are to be cleaned and polished so as to produce a shiny appearance.

E.4. DUSTING

the like are to be dust free.

− Dust Furniture: Lockers shall be maintained dust free.

E.5. GLASS

− Clean Mirrors: Mirrors shall be kept clean, fog, and streak free.

E.6. FLOORING – CERAMIC TILE

− Sweep Ceramic Tile Floors: Ceramic tile flooring shall be swept with a broom so as to leave the floor in a dirt (dust) free state.

− Damp Mop and Disinfect Ceramic Tile Floors: Ceramic tile floor surfaces shall be damp mopped with a disinfectant.

− Machine Scrub…