PROPOSAL, Cont

2024 ASPHALT STREET MAINTENANCE

East Trail Street – 2” Mill & Inlay, ST 2402

SPECIAL PROVISIONS

2” Mill & Inlay /Overlay

2026 ASPHALT STREET MAINTENANCE

ST 2604

(620) 225-8106

July 2026

ENGINEERING DIVISION

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SPECIAL PROVISIONS

2026 ASPHALT STREET MAINTENANCE

2” Mill & Inlay/Overlay

ST 2604

1.0 INTENT:

The purpose of these Special Provisions is to describe the work required on these specific projects. Should the requirements of these Special Provisions conflict with either the Supplemental Standard Specifications or the STANDARD SPECIFICATIONS, the requirements of these Special Provisions shall apply.

2.0 SCOPE OF WORK:

The purpose of this project is to complete a 2” mill and inlay/overlay on McArtor Rd. from Missouri Rd. to S. 2nd Ave., Frontview St. from Northwest Ave. to Maralane Ave. & a 4” inlay on Spruce St. from 8th Ave. to 5th Ave. This work will be completed over the width of the pavement sections depicted in the plans.

3.0 TIME OF COMPLETION:

The Contractor shall specify on his Proposal form when he intends to begin work on this project. The Contractor will have 45 calendar days or until November 20th, 2026 to complete the work, whichever is earlier. The City will start counting calendar days on the Contractor's indicated start date. The Contractor is specifically reminded of the liquidated damages provisions found in the City’s STANDARD SPECIFICATIONS.

4.0 SCHEDULING:

At the time of the preconstruction conference, the Contractor shall be required to provide a written schedule of his proposed construction. This construction schedule shall be in accordance with the time of completion discussed in Section 3.0 hereinabove.

The Contractor shall be responsible for notifying adjacent property owners of the construction schedule when property owner inconveniences are anticipated.

Work to be performed around schools shall be done as to provide for the minimum amount of disruption or disturbance to the school. Work may have to be done on Saturdays in these areas.

5.0 MILL AND INLAY:

2” MILL & INLAY/OVERLAY, ST 2604

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5.1 DESCRIPTION:

The work covered by this shall consist of profile milling the existing asphalt pavement down 2” in the driving lanes from beginning to end of the construction limits. This process shall be completed while matching the existing cross slope of the roadway. The millings for this project will remain the property of the City and shall be delivered to the City’s stockpile location.

The existing pavement shall be shot with tack oil and some minor edge treatment may need to be done before either the milling or overlays of asphalt. The 2” asphalt overlay shall be placed to the existing grade and centerline. All temporary pavement markings shall be installed the same day as the asphalt overlay.

The Contractor shall take care to ensure all trucks are legally loaded to minimize damage to haul routes. The Contractor shall coordinate all hauling and stockpiling of materials at the City of Dodge City’s Material Yard with the Street Foreman, Leonel Ibarra at 225-8170 between the hours of 7:00 a.m. to 12:00 noon and 1:00 p.m. to 4:00 p.m.

All other materials used in the paving operation, i.e. tack oil, shall be considered incidental to the HMA Commercial Grade Class A asphalt pavement overlay.

The Contractor shall submit a construction plan to the Engineer one-week before work is to start.

5.2 ASPHALT SURFACE COURSE:

The new pavement shall match the width of the surface to be milled. In determining the calculated asphalt quantity for yield determinations, the actual square yards and the actual asphalt unit weights will be used. Adjustments will be made, if necessary, for unforeseen irregularities in the pavement mat. The thickness of the HMA Commercial Grade Class A asphalt surface is important. It needs to be the same thickness as specified in the plans. The Engineer will continuously check the surface course. Corrections will be made immediately in the field. No asphalt cores will be required.

5.3 ASPHALT PATCHING:

There may be areas of pavement after the milling operation is completed that require additional asphalt removal to receive patching. In those areas the contractor will work with City staff to determine the limits of the asphalt patch. This bid item will be paid on an as needed basis and shall include all excavation, sub-grade repair and asphalt material necessary to complete the patch work. In determining the calculated asphalt quantity for yield determinations, the actual square yards patched and the actual asphalt unit weights will be used. In street sections receiving milling, the asphalt patch shall just be brought up to the bottom of the new surface course

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(minimum thickness of 8”).

5.4 WEATHER LIMITATIONS:

No material shall be applied unless the atmospheric temperature is 45 degrees F and rising, nor when the temperature has been below 35 degrees F in the preceding 24 hours. No material shall be applied while the surface is wet, nor when the impending weather conditions are such that proper curing may not be obtained.

5.5 ASPHALT TRANSITION ON SIDE STREETS:

At side streets the contractor shall provide a minimum of an extra one foot “Bump Out” area to use as a transition when necessary. The contractor shall use this area to taper the new pavement to meet the existing side street elevation.

6.0 PAVEMENT MARKINGS:

Pavement Line Markings and application there of shall conform to Section 219 of the Standard Specifications for Traffic Paint. All pavement markings shall be epoxy paint. The Contractor shall follow the manufacture’s recommendation for installation.

7.0 TRAFFIC CONTROL:

Traffic control shall be provided and maintained until the work is complete. All traffic control devices shall comply with the Manual on Uniform Traffic Control Devices (MUTCD). Flashing lights shall be provided on all barricades located on the driving surface.

Temporary Pavement Markings shall be considered subsidiary to the Traffic Control bid item.

8.0 NOTIFICATION OF EMERGENCY SERVICES:

It shall be the responsibility of the Contractor to provide 72-hour advance notice to all emergency services, including police, fire, and ambulance, of the status of work, or of any street closure or openings so that they are fully informed at all times. The Ford County Communications Center will notify all emergency services and can be contacted at 620-227- 4646. The contractor shall notify the USD #443 Transportation Division at 620-227-1613 about all street closures. When work has been completed, the Contractor shall inform emergency services and USD #443 Transportation Division of the work completion.

9.0 PROTECTION OF WORK:

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Until acceptance of the project, the Contractor shall, at all times, protect from damage all property which may be affected by the work and preserve all materials, supplies, equipment of any description, and all work already performed from damage by his work activities, the action of the elements, and damage by any person or persons, or from any other cause whatsoever.

10.0 COORDINATION WITH EXISTING UTILITIES:

The Contractor shall coordinate his activities with those of the power, telephone, gas, cable televisions, water, and sanitary sewer utilities. In addition, the location of the telephone, natural gas, water, sewer, and cable TV lines shall be verified by the Contractor prior to construction.

11.0 MEASUREMENT AND PAYMENT:

11.1 METHOD OF MEASUREMENT:

Quantities shall be measured as provided for under the various unit items which constitute the completed and accepted work according to the plans and specifications for each bid item. Any attempt by the Contractor to unbalance any bid item may result in the rejection of the bid proposal.

A submittal form shall be completed by the Contractor in order to process a project payment. All pay requests shall be submitted by the Contractor not less than 13 days prior to the first Monday of the month to allow adequate time for processing.

Payment shall be based on work completed at 5:00 p.m. on the Friday prior to submittals. The Engineer will review the Contractor's submittals for accuracy with the City's measurements. The Contractor will be notified of any changes. Should the Contractor disagree with the City's measurements, the Contractor will be required to submit drawings, complete with his measurements and calculations for review by the City's Inspector.

11.2 BASIS OF PAYMENT:

Quantities shall be paid for at the contract unit price for each bid item. Payment will be full compensation for furnishing and placing all materials, and for all labor, equipment, tools, and incidentals necessary to complete the work in accordance with these Special Provisions and the STANDARD SPECIFICATIONS for the City of Dodge City.

11.3 PAYMENT FOR ADDITIONAL WORK:

Payment for additional work shall be in accordance with Section 109.5.00 of the STANDARD SPECIFICATIONS. Extra work, when required, shall be approved in writing prior to beginning

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the work.

12.0 REASONABLE ACCOMMODATION:

If a reasonable accommodation is necessary to participate in a City of Dodge City event or service please contact us at the Engineering Department at 620-225-8106, 620-225-8115 TDD, or by contacting the Kansas Relay Center at 1-800-766-3777.

13.0 EEO/AA/MBE-WBE POLICY:

The City of Dodge City has adopted a policy wherein all contracts over $10,000 shall include specific provisions to ensure equal employment opportunity and that all Contractors provide evidence of the adoption of an affirmative action program.

Questions concerning the Equal Employment Opportunity, Affirmative Action, or Notification of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) policies can be addressed to the following:

Human Resources Paola Aguinaga City of Dodge City 100 Chaffin Drive Dodge City, KS 67801

TELE: (620) 225-8100

FAX: (620) 225-8144

All Bidders submitting a proposal shall comply with these policies.