Bid_Form_Notes.pdf
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- Attached to
- Chester Byrd Park Improvements
- Solicitation number
- 26-023
- Issued by
- Santa Rosa County, Mount Carmel CDP, Florida
About this file
This is a bid form notes document for Chester Byrd Park Improvements, a project solicited by the City of Dania Beach, Florida. The document provides detailed specifications and cost allocation guidance for 86 numbered bid items encompassing park renovation and infrastructure upgrades. Key work elements include site clearing and grubbing, tree removal and relocation with certified arborist oversight, removal of existing park features (playgrounds, basketball court, curb, and signage), installation of new concrete sidewalks and slabs, asphaltic concrete basketball court with acrylic coating system, chain-link fencing and gates, pavement markings and striping, bollards, drainage infrastructure (exfiltration trenches, inlets, and piping), potable water service connections including meter assembly and backflow prevention, sewer lateral and cleanout installation, and site preparation for vendor-delivered equipment and furnishings. Sealed bids must be submitted through the City's e-Procurement Portal by 10:00 a.m. on Thursday, October 8, 2026, with late submissions rejected. A mandatory pre-bid meeting is scheduled for March 6, 2026, at 10:00 a.m. in Milton, Florida, and written questions must be submitted by 12:00 p.m. on Friday, March 13, 2026. The project is partially funded through a FRDAP grant, requiring compliance with all State and Federal conditions outlined in Grant Agreement No. P25011.
The bid structure specifies that all lump sum prices must include full compensation for labor, materials, equipment, permits, testing, supervision, overhead, and profit. Unit price items are to include furnishing, installing, and maintaining specified work elements with associated materials and labor. Certain items (14, 19, 20) are designated for City performance with no contractor cost required. Payment will be made monthly at 95 percent of completed work with 5 percent retainage, processed on or about the 15th of each month based on engineer approval. Estimated quantities are provided, but actual payment is based on quantities installed and accepted. The document indicates no incumbent contractor restrictions and encourages participation from all business segments, including small businesses, minority-owned, women-owned, and disadvantaged business enterprises. Contractors must be properly licensed and insured, maintain comprehensive insurance coverage, provide performance and payment bonds equal to 100 percent of contract amounts, and submit 5 percent bid guarantees, with compliance required under Florida Statutes Chapter 489.
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pg. 1 of 5
Item No. Bid Item Note
All Bid Prices shall include full compensation for labor, materials, equipment, tools, transportation, supervision, permits, testing, incidentals, overhead, and profit required to complete the item. Work required to complete an item but not specifically identified in another bid item is incidental and shall be included in the Contract price. Quantities shown are estimates; payment is based on quantities actually installed and accepted.
1 The Lump Sum Price shall include all general conditions and overhead required to administer and complete the Work, including project management, superintendence, field office, temporary utilities and facilities, safety program, jobsite security, progress schedules and updates, submittals, coordination, periodic cleanup, and final closeout documentation. Costs not attributable to a specific bid item shall be included under this item.
2 The Lump Sum Price shall include mobilization and demobilization of personnel, equipment, and materials; establishment and removal of staging, laydown, and storage areas; temporary construction fencing; and maintenance of traffic, including signage, barricades, flagging, temporary pavement markings, pedestrian routing, and an approved MOT plan. The site shall be restored to preconstruction condition upon demobilization. Payment shall be prorated in accordance with the Contract Documents.
3 The Lump Sum Price shall include preparation and implementation of the Storm Water
Pollution Prevention Plan and all NPDES requirements, including erosion and sediment control devices, silt fence, inlet protection, turbidity barrier, stabilized construction entrance, dewatering controls, dust control, inspections, recordkeeping and reporting, maintenance for the duration of construction, and removal upon final stabilization.
4 The Lump Sum Price shall include construction layout, staking, and horizontal and vertical control; as-built survey by a Florida-registered surveyor and mapper; all materials and density testing not specifically paid under another bid item; and preparation and submittal of signed and sealed record drawings acceptable to the City.
5 The Lump Sum Price is an allowance for permit fees, agency review and inspection fees, and miscellaneous work authorized in writing by the City. Work shall be performed only upon written authorization. Contractor shall furnish receipts and supporting documentation. Any unused portion shall be reconciled at project completion and deducted from the Contract.
6 Unit price shall include all labor, materials, and equipment to clear and grub the site.
Costs include removal and disposal of vegetation, stumps, roots, debris, and other obstructions, plus excavation, backfill, compaction, and rough grading. This item excludes work paid under Bid Items 7 through 21.
7 Unit price shall include furnishing, installing, maintaining, relocating, and removing tree protection fencing at the limits shown on the plans, and performing root pruning under the direction of a certified arborist. Fencing shall remain in place for the duration of construction. Damage to protected trees shall be repaired at no cost to the City.
8 The Lump Sum Price shall include the tree mitigation payment required by the approved tree removal permit. Payment shall be based on the actual amount assessed by the permitting agency. Any unused portion shall be reconciled at project completion and deducted from the Contract.
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9, 10, 12 Unit price shall include removal and disposal of the designated palms and trees, including root balls, stumps, roots, root pruning, backfill, compaction, and grading. Trees shall be measured by size class as shown on the tree disposition plan. Trees designated to remain or be relocated are excluded.
11 Unit price shall include relocating existing trees to the on-site locations shown on the plans. Costs include root pruning, excavation, root ball preparation, transport, replanting, planting soil and amendments, bracing, fertilizer, mulch, pruning, watering, and maintenance through the establishment and warranty periods. Relocated trees that do not survive shall be replaced in kind at no cost to the City.
13 Unit price shall include sawcutting, removal, and disposal of existing curb, including base material, backfill, compaction, and grading to match adjacent surfaces.
14 Work shall be performed by the City. No cost shall be included in the bid. Contractor shall coordinate scheduling and access with the City.
15 The existing park monument sign shall remain in its current location and be protected throughout construction. No separate payment. Damage caused by the Contractor shall be repaired or replaced at no cost to the City.
16 – 17 Unit price shall include sawcutting, removal, and disposal of the existing concrete pad, asphalt walkway, and basketball court, including limerock and base material, backfill, compaction, and grading to proposed subgrade.
18 The Lump Sum Price shall include removal and disposal of the two existing playgrounds, shade structures, footings, safety surfacing, borders, and associated furnishings. Costs include excavation, management of excavated materials, backfill, compaction, and grading.
19 – 20 Work shall be performed by the City. No cost shall be included in the bid. Contractor shall coordinate scheduling and access with the City.
21 The Lump Sum Price shall include demolition and disposal of the remaining trash receptacles and their concrete pads, including sawcutting, base removal, backfill, compaction, and grading.
22 Unit price shall include furnishing and installing root barrier at the locations, depths, and lengths shown on the plans, including excavation, panel joints, backfill, compaction, and restoration.
23 Unit price shall include all materials, labor, and equipment to install 4-inch concrete sidewalk and slab as shown on the plans. Costs include excavation, management of excavated materials, subgrade preparation, forming, reinforcement as required, jointing, finishing, backfill, compaction, testing, grading to adjacent surfaces, and ADA compliance. Subbase is paid under Bid Item 24.
24 Unit price shall include furnishing, placing, and compacting 6-inch subbase beneath the concrete sidewalk, slab, and furnishing pads, including fine grading, moisture conditioning, compaction, and density testing.
25 Unit price shall include furnishing and installing the 4-inch asphaltic concrete basketball court surface, including subgrade preparation, base, tack coat, placement, compaction, joints, density and thickness testing, and grading to adjacent surfaces. Court coating and game lines are paid under Bid Item 26.
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26 Unit price shall include surface preparation and application of the acrylic court coating system, including patching, primer, color coats, and painted boundary and game lines, installed per the manufacturer's specifications.
27 – 28 Unit price shall include furnishing and installing the specified 6-foot high galvanized chain link gates, including posts, concrete footings, track and rollers, hinges, latches, hardware, and adjustment for proper operation. The gate operator is paid under Bid Item 77.
29 Unit price shall include furnishing and installing the single column ground sign assembly with ADA parking signage, including sign panels, post, concrete footing, hardware, and restoration, in accordance with FDOT Standard Plans and the MUTCD.
30 – 33 Unit price shall include surface preparation, layout, and application of the specified pavement markings in accordance with FDOT Standard Plans and the plans. Costs include material, labor, equipment, removal of conflicting existing markings, and protection until cured.
34 Unit price shall include furnishing and installing yellow/yellow reflective pavement markers at the spacing shown, including adhesive, layout, and surface preparation.
35 Unit price shall include furnishing and installing pavement marking symbols and directional arrows, including ADA symbols, layout, surface preparation, and materials.
36 – 37 Unit price shall include furnishing and installing the specified curb, including excavation, forming, base material, concrete, jointing, finishing, backfill, compaction, testing, and grading to adjacent surfaces.
38 Unit price shall include furnishing and installing precast concrete wheelstops, including layout, anchor pins, and setting.
39 Unit price shall include furnishing and installing asphaltic concrete 2” thick (Traffic C, FC-
9.5), including tack coat, placement, compaction, joints, density and thickness testing, and grading to match adjacent surfaces. Base and subgrade are paid under Bid Items 40 and 41.
40 Unit price shall include furnishing, placing, and compacting 8-inch limerock base, including grading, priming, and density and LBR testing.
41 Unit price shall include furnishing and constructing 12-inch stabilized subgrade, including mixing, stabilizing material, moisture conditioning, compaction, grading, and required testing.
42 Unit price shall include furnishing and installing 6-inch bollards at the locations shown on the plans, including excavation, concrete footing, pipe, concrete fill, cap, primer and finish coating, backfill, compaction, and restoration.
43 Unit price shall include furnishing and installing 18-inch solid HP pipe, including excavation, bedding, joints, connections to structures, backfill, compaction, dewatering, testing, disposal of unsuitable material, and restoration.
44 Unit price shall include constructing the exfiltration trench (6 ft wide by 6 ft deep) with
18-inch perforated HP pipe, including excavation, filter fabric, ballast rock, bedding, backfill, compaction, dewatering, disposal of unsuitable material, testing, and restoration.
pg. 4 of 5
45 Unit price shall include furnishing and installing the pollution retardant baffle, including brackets, anchors, and hardware.
46 Unit price shall include furnishing and installing the Type C inlet (4 ft diameter, less than
10 ft deep), including structure, frame and grate, pipe connections, excavation, dewatering, backfill, compaction, adjustment to final grade, and restoration.
47 The Lump Sum Price shall include connection to the existing 8-inch water main, including locating existing utilities, tapping sleeve and valve, fittings, restraints, excavation, dewatering, backfill, compaction, pressure testing, disinfection, and restoration.
Coordination with and inspection by the utility owner is required.
48 The Lump Sum Price shall include furnishing and installing the 4-inch meter assembly, including meter box, fittings, valves, and appurtenances, in accordance with utility owner standards. Contractor shall coordinate with City of Dania Beach for 4” water meter.
49 The Lump Sum Price shall include furnishing and installing the backflow preventer, including supports, fittings, and certified testing and documentation. Contractor shall coordinate with the City of Dania Beach to obtain an approved 4” backflow preventer.
50 The Lump Sum Price shall include furnishing and installing potable water piping, including locating existing utilities, excavation, bedding, fittings, restraints, backfill, compaction, disposal of unsuitable material, pressure testing, disinfection, bacteriological clearance, restoration, and as-built drawings.
51 The Lump Sum Price shall include all permit, application, inspection, connection, capacity, and utility fees associated with the potable water service. Contractor shall furnish receipts. Unused amounts shall be reconciled at project completion and deducted from the Contract.
52 The Lump Sum Price shall include removing, capping, and abandoning the existing water service, including coordination with the utility owner, excavation, plugs, backfill, compaction, and restoration.
53 Unit price shall include furnishing and installing the sewer lateral, including trenching, bedding, pipe, fittings, backfill, compaction, dewatering, testing, restoration, and as-built drawings.
54 Unit price shall include furnishing and installing the sewer cleanout and capped stub, including cover, concrete collar, marking, and as-built drawings.
55 – 57 See Note 1. Equipment has been purchased by the City through a direct purchase order with the specified vendor. Contractor shall exclude the unit price, delivery, and installation of equipment from the bid. The Lump Sum Price shall include site preparation for a complete and accepted installation, including clearing, excavation, subgrade preparation, base, backfill, compaction, grading, and coordination with and access for the vendor for delivery and installation. Concrete slabs are paid under Bid
Item 23.
82 – 83 See Note 2. Furnishings have been purchased by the City through a direct purchase order with the specified vendor. Contractor shall exclude the unit price, delivery, and installation of equipment from the bid. The Lump Sum Price shall include site preparation for a complete and accepted installation, including clearing, excavation, subgrade preparation, base, backfill, compaction, grading, and coordination with and
pg. 5 of 5 access for the vendor for delivery and installation. Concrete slabs are paid under Bid
Item 23.
84 Unit price shall include furnishing and installing the ADA-compliant drinking fountain, including supports, anchors, water connection, drainage, and testing. The concrete slab is paid under Bid Item 23 and the water service is paid under Bid Item 50.
85 – 86 See Note 2. Furnishings have been purchased by the City through a direct purchase order with the specified vendor. Contractor shall exclude the unit price, delivery, and installation of equipment from the bid. The Lump Sum Price shall include site preparation for a complete and accepted installation, including clearing, excavation, subgrade preparation, base, backfill, compaction, grading, and coordination with and access for the vendor for delivery and installation. Concrete slabs are paid under Bid
Item 23.
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