Bid Documents-GL-2027-10-Center Green Fountain Updates-8-2026.pdf

TOWN OF GLASTONBURY

CONTRACT DOCUMENTS

FOR

Center Green Fountain Updates

BID # GL-2027-10

ADVERTISED ON: August 13, 2026

BID DUE DATE: August 27, 2026 11 A.M.

INVITATION TO BID

DATE & TIME REQUIREDITEMBID #

GL-2027-10 Center Green Fountain Updates August 27, 2026 11 A.M.

The Town of Glastonbury Parks Department will receive on-line bids to furnish all labor, materials, equipment and incidentals required to replace an existing fountain, fountain filter, pump system and electrical equipment currently housed within an underground vault. Due to concerns regarding regular accessibility, moisture intrusion, and long-term maintenance, the control and electrical system is proposed to be relocated to an above-ground enclosure designed to be both functional and aesthetically compatible with the surrounding landscape. The new pump system will remain located within the underground vault to minimize noise. The scope of work includes mechanical, electrical, and plumbing modifications, as well as site improvements to support the new installation.

Bidders wishing to submit a bid proposal for this solicitation are directed to respond online through a secure e- Procurement portal. Responses can be submitted at the following link: https://glastonburyct.bonfirehub.com/, under the bid title “GL-2027-10 Center Green Fountain Updates”.

All bids will be publicly opened and read aloud via Zoom on the date and time recited above.

No late bids will be accepted.

A non-mandatory pre-bid meeting will be held on: August 17, 2026 at 10 A.M. at the Center Green Fountain.

Prospective Bidders are encouraged to attend.

This Invitation to Bid, Instructions to Bidders, Drawings, Specifications and other Bidding Documents (as defined in the Instruction to Bidders) are available for viewing and downloading on the Town of Glastonbury website www.glastonburyct.gov or the State’s website at www.das.state.ct.us at no cost.

Each Bid must be accompanied by a bid security in the form of a Bid Bond, certified in an amount not less than 10% of the base bid except as otherwise expressly provided in the Instruction to Bidders. The successful bidder will be required to provide performance and labor and material payment bonds in the full amount of the agreed contract price.

Bidders are further advised that this project is subject to the prevailing wage requirements of Connecticut General Statutes Section 31-53.

The Town of Glastonbury is An Affirmative Action/Equal Opportunity Employer. Minority/Women’s Business Enterprises are encouraged to bid.

The Town reserves the right to amend or withdraw this Invitation to Bid for any reason, to accept or reject any or all Bids, to waive any informalities or non-material deficiencies in any Bid, and to make such award (or make no award) of a contract in connection with this Invitation to Bid all as determined by the Town, in its discretion, to be in the best interest of the Town. A Bid may be rejected for irregularities of any kind, including without limitation, alteration of form, additions not called for, conditional proposals, and incomplete Bids. A Bid may also be rejected if, in the opinion of the Town, the Bid does not meet the standard of quality established by the Bidding Documents. Any or all Bids may be rejected if there is any reason to believe that collusion exists among two or more Bidders. The foregoing provisions are for illustrative purposes and shall in no way limit the right of the Town to reject any and all Bids, in whole or in part.

Gina Consiglio

Purchasing Agent

GL-2027-10Center Green Fountain Updates

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SECTIONTABLE OF CONTENTS

INFORMATION FOR BIDDERS IB

GENERAL CONSTRUCTION SPECIFICATIONS GCS

SPECIAL CONDITIONS SC

BID PROPOSAL BP

SPECIAL PROVISIONS SP

ATTACHMENT A: Prevailing Wage Rates

ATTACHEMENT B: Sample Form of Contract

ATTACHMENT C: Certificate of Compliance per CGS Section 31-57B

ATTACHMENT D: Drawings-Under Separate Cover

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Bidders submitting a response for this solicitation are directed to respond online through a secure e- Procurement portal. Bids can be submitted at the following link:

https://glastonburyct.bonfirehub.com/ under the bid title “GL-2027-10 Center Green Fountain Updates”. Bidders will be required to create a profile before submitting their bid.

Step-by-step instructions on how to register as a vendor are available at this website:

https://customer.eunasolutions.com/public/s/article/vendor-registration

Bidders will be required to upload their bid response in one consolidated pdf document in the following file located in the bid portal:

• Bid Response & Related Documents

Whenever it is deemed to be in the best interest of the Town, the Town Manager, Purchasing Agent or designated representative shall waive informalities in any and all bids. The right is reserved to reject any bid when such action is deemed to be in the best interest of the Town of Glastonbury.

The award will be on the basis of the total proposed bid cost of the lowest qualified, responsible, and responsive bidder. The Town reserves the right to accept or reject any and all Bids received as a result of this Invitation to Bid, if it is in the best interests of the Town to do so.

Bids will be carefully evaluated as to conformance with stated specifications. The Bidder shall meet or exceed the specifications outlined herein.

Specifications must be submitted complete in every detail and, when requested, samples shall be provided. If a bid involves any exception from stated specifications, they must be clearly noted as exceptions, underlined, and attached to the bid.

The Bid Documents contain the provisions required for the requested item. Information obtained from an officer, agent, or employee of the Town or any other person shall not affect the risks or obligations assumed by the Bidder or relieve him/her from fulfilling any of the conditions of the bid.

Each Bidder is held responsible for the examination and/or to have acquainted themselves with any conditions at the job site which would affect their work before submitting a bid. Failure to meet this criteria shall not relieve the Bidder of the responsibility of completing the bid without extra cost to the Town of Glastonbury.

Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered.

No Bidder may withdraw a bid within sixty (60) days after the actual date of the opening thereof (the “Bid Holding Period). Should there be reasons why a Bid cannot be awarded within the specified period recited above, the Bid Holding Period may be extended by mutual agreement between the Town and the Bidder. The Town reserves the right to request clarifications from any Bidder on any and all documents received as a portion of their submitted Bid.

Each electronic bid submission must be accompanied by a COPY of the bid bond payable to the Town for ten percent (10%) of the total amount of the bid. Original bid bonds from all respondents must be mailed to the attention of the Purchasing Agent immediately (within 24 hours) following

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the virtual bid opening at the following address: Town of Glastonbury, PO Box 6523, Glastonbury, CT 06033-6523, Attn: Gina Consiglio, Purchasing Agent. The bid bond of the successful Bidder will be retained until the payment bond and performance bond have been executed and approved, after which it will be returned.

A 100% Performance and a 100% Payment bond are required of the successful bidder. This bond10.

shall cover all aspects of the specification and shall be delivered to the Purchasing Agent prior to the issuance of a purchase order. The Performance and Payment Bond will be returned upon the delivery and acceptance of the bid items.

The Bidder agrees and warrants that in the submission of this sealed Bid, they will not discriminate11.

or permit discrimination against any person or group of persons on the grounds of race, color, religion, national origin, sex, or physical disability including, but not limited to blindness, unless it is shown by such Bidder that such disability prevents performance of that which must be done to successfully fulfill the terms of this sealed Bid or in any manner which is prohibited by the laws of the United States or the State of Connecticut: and further agrees to provide the Connecticut Human Relations Commission with such information requested by the Commission concerning the employment practices and procedures of the Bidder. An Affirmative Action Statement will be required by the successful Bidder.

Bidder agrees to comply with all of the latest Federal and State Safety Standards and Regulations12.

and certifies that all work required in this bid will conform to and comply with said standards and regulations. Bidder further agrees to indemnify and hold harmless the Town for all damages assessed against the Town as a result of Bidder’s failure to comply with said standards and/or regulations.

All correspondence regarding any purchase made by the Town of Glastonbury shall reference the13.

Town’s purchase order number. Each shipping container shall clearly indicate both Town purchase order number and item number.

Bidder is required to review the Town of Glastonbury Code of Ethics adopted July 8, 2003 and14.

effective August 1, 2003 and revised October 29, 2013 and effective November 28, 2013. Bidder shall acknowledge that they have reviewed the document in the area provided on the bid/proposal response page (BP-1). The selected Bidder will also be required to complete and sign an Acknowledgement Form prior to award. The Code of Ethics and the Acknowledgement Form can be accessed at the Town of Glastonbury website at www.glastonburyct.gov. Upon entering the website scroll down to click on Bids & Proposals Icon which will bring you to the links for the Code of Ethics and the Acknowledgement Form.

15. Non-Resident Contractors: (if applicable)

Upon award the Town is required to report names of nonresident (out of state) Contractors to the State of Connecticut, Department of Revenue Services (DRS) to ensure that Employment Taxes and other applicable taxes are being paid by Contractors. A single surety bond for 5% of the entire contract price is required to be filed with DRS by any unverified nonresident prime or general contractor (if awarded) where the contract price for the project is $250,000 or more. The contractor will be required to promptly furnish to the Town a copy of the Form AU- 968 - Certificate of Compliance issued by the State of Connecticut, DRS. See State of Connecticut Notice SN 2012 (2).

Bidder shall include on a sheet(s) attached to its proposal a complete disclosure of all past and16.

pending mediation, arbitration and litigation cases that the bidder or its principals (regardless of

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their place of employment) have been involved in for the most recent five years. Please include a statement of the issues in dispute and their resolution. Acceptability of Bidder based upon this disclosure shall lie solely with the Town.

Bidder or its principals, regardless of their place of employment, shall not have been convicted of,17.

nor entered any plea of guilty, or nolo contendere, or otherwise have been found civilly liable or criminally responsible for any criminal offense or civil action. Bidder shall not be in violation of any State or local ethics standards or other offenses arising out of the submission of bids or proposals, or performance of work on public works projects or contracts.

18. State Prevailing Wage Rates:

Respondents shall comply with State Statutes concerning Employment and Labor Practices, if applicable, and Section 31-53 of the Connecticut General Statutes, as amended (Prevailing Wages).

Wage Rate Determination for this project from the State of Connecticut is included in the Bid Documents. Certified payrolls for site labor shall be submitted weekly to the Town’s Representative or his designee on the correct State of Connecticut form (see RFP). The Town reserves the right to, without prior notice, audit payroll checks given to workers on site in order to ascertain that wages and fringe benefits are being paid as required by the State of Connecticut.

Please make special note of the State requirement to adjust wage and fringe benefit rates on each July 1st following the original published rates.

NOTE that respondent is to include in its proposal all costs required by such annual increases in the PREVAILING RATES. NO escalation clauses are to be included in the respondent’s proposal and NO escalation clauses will be in the Contract Agreement. Respondent is to anticipate any future increases and include these costs in the proposal response.

Contractor’s invoices will not be paid if certified payrolls are incomplete, incorrect or not received in a timely manner.

All Apprentices must be registered with the State of Connecticut and their number shall not exceed the number allowed by law. Otherwise, all workers must be paid at least the Journeyman rate listed including benefits.

OSHA SAFETY AND HEALTH CERTIFICATION

Effective July 1, 2009: Any Mechanic, Laborer, or Worker, who performs work in a classification listed on the prevailing wage rate schedule on any public works project covered under C.G.S.

Section 31-53, both on site and on or in the public building, must have completed a federal OSHA Safety and Health course within the last 5 years.

Statement of Qualifications Each bid shall also include a19. Statement of Qualifications that includes a description of three similar (3) projects completed by the bidder with references to demonstrate successful experience with similar projects. Please provide project name, contact information and contract value of similar work completed. The Town of Glastonbury reserves the right to reach out to any, all or none of the references provided. The Bidder shall meet or exceed the specifications outlined herein. A. Bidder shall be engaged primarily in the business of construction for a minimum of five (5) consecutive years. Bidder shall have previous experience with installation or repairs of similar projects. All work shall be performed by qualified personnel in compliance with all local, state and federal guidelines.

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20. Compliance with Town Ordinance Prohibiting Natural Gas Waste & Oil Waste From Natural Gas Extraction Activities or Oil Extraction Activities: If this bid is for the construction, repair or maintenance of Town owned and/or maintained roads or real property within the Town related to either (a) the purchase or acquisition of materials by the Town to be used to construct, repair or maintain any Town owned and/or maintained road or real property within the Town or (b) the performance of services for the Town to construct, repair or maintain any Town owned and/or maintained road or real property within the Town, the Bidder shall provide the following signed statement to the Town in its bid response, which shall be a certification under penalty of perjury by the Bidder:

“The undersigned Bidder, ____________________________, hereby submits a bid for materials, equipment and/or services for the Town of Glastonbury. The bid is for bid documents titled “GL- 2027-10 Center Green Fountain Updates”.

The undersigned Bidder hereby certifies under penalty of perjury that in connection with the bid and, if it is awarded the purchase order or contract by the Town, in connection with any purchase order or contract: (1) no materials containing natural gas waste or oil waste from natural gas extraction activities or oil extraction activities shall be provided to the Town or shall be used in providing any services to the Town by the undersigned Bidder or any contractor, sub-contractor or agent of the undersigned Bidder; (b) nor will the undersigned Bidder or any contractor, subcontractor or agent of the undersigned Bidder apply any natural gas waste or oil waste from natural gas extraction activities or oil extraction activities to any publicly owned and/or maintained road or real property within the Town of Glastonbury in performing its obligations under the purchase order or contract.

The undersigned Bidder hereby agrees and acknowledges that this requirement shall be a term of the purchase order or contract, if it awarded the purchase order or contract by the Town, and any breach of this provision shall be a breach of the purchase order or contract.”

21. Any technical questions regarding this bid shall be made in writing (email acceptable) and directed to Gregory Foran, Parks Superintendent/Tree Warden, 2155 Main Street, PO Box 6523, Glastonbury, CT 06033; gregory.foran@glastonbury-ct.gov . Telephone (860) 652-7686 between the hours of 8:00 a.m. – 4:30 p.m. For administrative questions concerning this bid/proposal, please contact Gina Consiglio, Purchasing Agent, by email to the Purchasing Department at purchasing@glastonbury-ct.gov. All questions, answers, and/or addenda, as applicable, will be posted on the Town’s website at www.glastonbury-ct.gov (Upon entering the website scroll down to click on Bids & Proposals Icon, then scroll down page to see the active bid table. You must click the Bid Title to view all bid details and document links). The request must be received at least five

(5) business days prior to the advertised response deadline. It is the respondent’s responsibility to check the website for addenda prior to submission of any bid/proposal.

IMPORTANT:

Failure to comply with general rules may result in disqualification of the Bidder.

Municipal projects are exempt from Federal Excise Taxes, as well as, State of Connecticut Sales, Use and Service Taxes and should not be include in the Bidder’s proposal.

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WORKMANSHIP, MATERIALS AND EMPLOYEES01.00

Wherever in this contract the word “Project Manager” is used, it shall be understood as01.01 referring to the Parks Superintendent acting personally or through any assistants duly authorized.

The entire work described herein shall be completed in accordance with the plans and01.02 specifications to the full intent and meaning of the same. Unless otherwise specified, all materials incorporated in the permanent work shall be new, and both workmanship and material shall be of good quality. The Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials.

The wording “furnish”, “install”, “construct”, “furnish and install”, or any similar terms,01.03 unless specifically noted to the contrary, shall include all labor, materials, water, tools, equipment, light, power, transportation, and any other services required for the completion of the work.

The Contractor shall at all times enforce strict discipline and good order among his01.04 employees, and shall seek to avoid employing on the work any unfit person or anyone not skilled in the work assigned to him.

SUPERINTENDENT02.00

The Contractor shall keep on the work during its progress, in the absence of the Contractor,02.01 a competent Superintendent. The Superintendent shall be acceptable to the Project Manager and shall fully represent the Contractor. All directions given to the Superintendent shall be binding as if given to the Contractor.

PRECONSTRUCTION MEETING03.00

A Preconstruction Meeting will be held with the Project Manager, Contractor, and any03.01 private utility company (if needed) prior to commencing any work. The Project Manager shall arrange the meeting based on a mutually convenient time.

PERMITS04.00

Other than local permits, all permits, licenses, and fees required for the performance of the04.01 Contract work shall be secured and paid for by the Contractor.

PROPERTY ACCESS05.00

The Contractor shall take all proper precautions to protect from injury or unnecessary05.01 interference, and provide proper means of access to abutting property where the existing access is cut off by the Contractor.

The Contractor shall take all proper precautions to protect persons from injury or05.02 unnecessary inconvenience and leave an unobstructed way along the public and private places for travelers, vehicles, and access to hydrants.

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The Contractor shall make arrangements with the adjacent property owners for such05.03 trespass as he may reasonably anticipate in the performance of the work. All such arrangements shall be reported, in writing, to the Project Manager.

PROTECTION OF THE PUBLIC AND OF WORK AND PROPERTY06.00

The Contractor shall continuously maintain adequate protection of all work from damage,06.01 and shall take all reasonable precautions to protect the Town from injury or loss arising in connection with the Contract. Such barriers including temporary construction fence as directed by the Project Manager, shall not be measured for payment, but rather included in the general cost of the work. Temporary signage shall be measured for payment under the Construction Signs pay item.

The Contractor shall adequately protect adjacent private and public property as provided06.02 by law and the Contract Documents.

The Contractor shall make good any damage, injury, or loss of his work and to the property06.03 of the Town resulting from lack of reasonable protective precautions.

EXISTING IMPROVEMENTS07.00

The Contractor shall conduct his work so as to minimize damage to existing improvements.07.01 Except where specifically stated otherwise in the specifications, drawings, or as directed by the Project Manager, it will be the responsibility of the Contractor to restore to their original condition, as near as practical, all improvements on public or private property.

This shall include:

a. Property within and adjacent to the side of installation such as shrubs, walks, driveways, fences, etc.

b. Utility mains, ducts, poles, and services. The Contractor is hereby notified that utilities, if/where shown on the plans, are at approximate locations. These locations are subject to possible errors in the source of information and errors in transcription. The Contractor shall make certain of the exact location of all mains, ducts, poles, and services prior to excavation.

SEPARATE CONTRACTS08.00

The Project Manager reserves the right to let other contracts in connection with this work.08.01 The Contractor shall afford other contractors reasonable opportunity for the introduction and storage of their materials and the execution of their work, and shall properly connect and coordinate his work with theirs. Wherever work being done by the Town of Glastonbury forces or by other contractors is contiguous to work covered by this Contract, the respective rights of the various interests involved shall be established by the Project Manager to secure the completion of the various portions of the work.

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INSPECTION OF WORK09.00

The Town shall provide sufficient personnel for the inspection of the work.09.01

The Project Manager shall at all times have access to the work whenever it is in preparation09.02 or progress, and the Contractor shall provide proper facilities for such access and for inspection.

If the specifications or the Project Managers’ instructions require any work to be specially09.03 tested or approved, the Contractor shall give the Project Manager timely notice of its readiness for inspection and, if the inspection is by another authority other than the Project Manager, of the date fixed for such inspection. Inspections by the Project Manager shall be made promptly. If any work should be covered up without approval or consent of the Project Manager, it must, if required by the Project Manager, be uncovered for examination and properly restored at the Contractor’s expense.

Re-inspection of any work may be ordered by the Project Manager. If such work is found09.04 to be in accordance with the Contract Documents, the Town shall pay the cost of re-inspection and replacement. If such work is not in accordance with the Contract Documents, the Contractor shall pay such cost.

RIGHT TO INCREASE OR DECREASE WORK10.00

The Town shall have the right to increase or decrease the amount of work herein specified10.01 as may be required.

RIGHT OF PROJECT MANAGER TO STOP WORK FOR WEATHER11.00

CONDITIONS

Should the work, in the opinion of the Project Manager, be in danger by reason of11.01 inclemency of weather, or could not be finished in time to prevent such danger, the Contractor shall cease operations upon order of the Project Manager and shall not resume them until ordered to do so by the Project Manager when the weather conditions are favorable. The Contractor shall, upon such orders, discontinue work, remove all materials or appliances for or in use upon the work, and place the streets in proper condition for use by the public during the time the work is suspended as herein provided, without cost to the Town.

CONTRACTOR TO BE RESPONSIBLE FOR IMPERFECT WORK OR12.00

MATERIALS

Any faithful work or imperfect material that may be discovered before the acceptance and12.01 the payment of the work shall be corrected upon the order of the Project Manager. The acceptance and payment of the work does not in any manner relieve the Contractor of his obligation to construct work in the proper manner and the use of materials herein specified.

TOWN MAY NOTIFY CONTRACTOR IF WORK IS NOT CARRIED ON13.00

SATISFACTORILY

If, in the opinion of the Project Manager, the Contractor is not proceeding with the work at13.01 a sufficient rate of progress so as to finish in the time specified, or has abandoned said

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work, or is not complying with the terms and stipulations or the Contract and specifications, the Project Manager may serve notice on the Contractor to adopt such methods as will ensure the completion of the work in the time specified.

If, within five days after the Project Manager has notified the Contractor that his work is13.02 not being carried on satisfactorily as before mentioned, the Project Manager shall have the right to annul the Contract and manage the work under the direction of the Project Manager, or re-let, for the very best interest of the Town as a new contract, the work under said new Contract shall be considered the responsibility of the defaulting Contractor.

Additional costs incurred over and above the original Contract shall be borne by the13.03 Contractor.

DEDUCTIONS FOR UNCORRECTED WORK14.00

If the Project Manager deems it inexpedient to correct work that has been damaged or that14.01 was not done in accordance with the Contract, an equitable deduction from the Contract price shall be made therefor.

The Contractor shall promptly remove from the premises all materials condemned by the14.02 Project Manager as failing to meet Contract requirements, whether incorporated in the work or not, and the Contractor shall promptly replace and re-execute his own work in accordance with the Contract and without expense to the Town, and shall bear the expense of making good all work by other contractors destroyed or damaged by such removal or replacement.

If the Contractor does not remove such condemned work and materials as promptly as14.03 possible after written notice, the Project Manager may remove them and store the materials at the expense of the Contractor.

CLEANING UP15.00

The Contractor must remove all debris of every description as the work progresses and15.01 leave the surroundings in a neat and orderly condition to the satisfaction of the Project Manager.

Upon completion, and before acceptance and final payment, the Contractor shall remove15.02 from the site all equipment, forms, surplus material, rubbish and miscellaneous debris and leave the site in a neat and presentable condition.

ROYALTIES AND PATENTS16.00

The Contractor shall pay all royalties and license fees. He shall defend all suits or claims16.01 for infringement of any patent rights and shall save the Town of Glastonbury harmless from loss on account thereof, except that the Town of Glastonbury shall be responsible for all such loss when a particular manufacturer, product, or process is specified by the Town of Glastonbury.

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SECTION 1 – GENERAL

1.1 The Town of Glastonbury Park Department will receive on-line bids to furnish all labor, materials, equipment and incidentals required to replace an existing fountain, fountain filter, pump system and electrical equipment currently housed within an underground vault. Due to concerns regarding regular accessibility, moisture intrusion, and long-term maintenance, the control and electrical system is proposed to be relocated to an above-ground enclosure designed to be both functional and aesthetically compatible with the surrounding landscape. The new pump system will remain located within the underground vault to minimize noise. The scope of work includes mechanical, electrical, and plumbing modifications, as well as site improvements to support the new installation.

1.2 Refurbish the Fountain

a) Masonry:

1. Remove the bluestone wall cap

2. Abrasive blast exposed aggregate parge coat from interior walls and floor

3. Repair damaged and cracked concrete after exposure from removal of parge coat

4. Power wash and repoint stone masonry

5. Install through wall flashing and replace wall cap with properly sized, cast stone cap.

b) Inlets, Outlets and Fittings:

1. Trench concrete at walls and floor of fountain to access skimmer fittings, inlets and drains, as well as all embedded and buried piping.

2. Replace all fittings and piping within the fountain with new to achieve similar hydraulic characteristics for recirculation, filtration and returns.

3. Base bid will include camera inspection of buried pool piping from the fountain to the equipment vault. Alternate #1 will include replacement of piping if deemed necessary.

c) Fountain Recirculation, Filtration and Chemical Control Systems:

1. Replace existing fountain recirculation pump (1 HP) and strainer, filter and chemical control systems with new. Chemical controller will be capable of automatic feed and will have capability for data connection for alerts.

2. Replace fountain spray recirculation pump (1 HP) and strainer in kind.

d) Fountain Finish

1. Plaster interior of fountain with exposed aggregate plaster finish.

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e) Provide a new code compliant receptacle that could power the Christmas tree and can remain year-round without the requirement of removing and replacing after filling and draining the fountain as is the current practice.

f) Equipment Schedule:

1. Skimmer: Hayward, SP1099S

2. Hayward, 8" Round w/Adj Plaster CollarMain Drains:

3. Hayward, HydrostreamReturns:

4. Long Island Fountain Company, NLC 125Fountain Head:

5. Long Island Fountain Company, DOA300Overflow Drain:

6. Pentair Whisperflo, w/ integral Strainer and VFDFountain Pump:

7. Filter Recirculation Pump: Pentair Whisperflo, w/ integral Strainer and VFD

8. Filter: Pentair, Clean and Clear CC100

9. Chemical Controller: XXX

10. Chemical Feed System: XXX

1.3 Electrical

a) Relocate all electrical equipment, panelboard, timers, etc. from the underground vault to an above ground weatherproof electrical panel.

b) Provide a convenient means of switching receptacles for Christmas lighting.

c) Locate the electrical gear near the existing underground vault.

d) Enclose the vault area/electrical gear with fencing and possibly landscaping.

e) One for one replacement of timers, separating receptable zones from lighting zones so they can be controlled separately.

f) Relocate pole mounted receptacles from high on poles to a lower height that is reachable without a ladder. Final location to be approved by owner prior to work being done.

1.4 Existing Vault

a) One for one replacement of existing fountain filtration system located within the vault.

b) Update lighting and convenience receptacles.

c) Provide ventilation to the vault for mitigating condensation. Vent up to pipe within fenced in area.

d) Proved new dehumidification unit to keep the vault at a set humidity level.

SECTION 2 – EQUIPMENT SPECIFICATIONS

2.1 Electrical Service Equipment Enclosure

A. 60”x48”x18” Nema 4 Exterior Rated Equipment Enclosure.

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B. Double door with 3-point latching system and locking handle.

C. Mounted on 1’-0” thick concrete pad.

D. Hammond Manufacturing #HN4FS604818 or approved equal.

2.2 Electrical Panel

A. 100A MCB, 120/240V, 1Ø, 3W, NEMA3R, 16 pole

B. Schneider CQO18M100RB100 or approved equal.

C. (12) 20A-1P breakers

D. (2) 15A-2P breakers

2.3 Electrical Timeclock

A. 208-277V, 40A rated, mechanical type.

B. Tork 1104-O or equivalent.

SECTION 3 – DEMOLITION PHASE

3.1 Electrical demolition

A. Existing 100A MCB load center to be removed.

B. Existing timeclock for light poles to be removed and preserved for reinstallation during new construction phase. Preserve (3) existing site lighting branch circuits for reconnection to new electrical equipment during new work phase.

C. Remove existing timeclock for “spray head” and turn over to town of Glastonbury.

D. Remove and preserve existing contactor for reinstallation during new work phase.

E. Existing incandescent porceline lamp holder in vault to be removed. Preserve existing lighting circuit fed from meter socket pedestal for reuse in new work phase.

F. (3) Existing receptacles with weatherproof covers to be removed.

G. Remove existing conduit, wireway, existing electrical equipment enclosure, and all electrical equipment and accessories not being reused in new work phase.

SECTION 4 – NEW WORK PHASE

4.1 Electrical New Work

A. Install new electrical equipment enclosure on new concrete pad adjacent to existing underground vault.

B. Provide new 100A MCB panel in new equipment enclosure.

C. Provide new 100A feed from pedestal meter socket to new 100A MCB panel in new electrical equipment enclosure (3#3,#8 in 1-1/4”C, and spare 1-1/4”C) D. Reinstall existing timeclock for site lighting circuits inside new equipment enclosure.

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E. Reinstall existing contactor for site lighting circuits inside new equipment enclosure. Connect to existing timeclock for site lighting. Provide (3) 20A-1P through contactor from new electrical panel for site lighting circuits. Provide 2#12,#12G from panel through contactor to intercept existing site lighting circuits in new junction box in existing underground vault.

F. Provide new timeclock for fountain pump and filter circuits.

G. Reinstall existing irrigation controller and reconnect to new panelboard and new timeclock.

H. Provide (3) new junction boxes in existing concrete vault to intercept circuits preserved during demolition phase and for new circuits. 1) Site lighting circuits, 2) Irrigation control circuits, 3) Incoming circuits from new electrical equipment enclosure.

I. Provide connections to new filter pump from new panel through timeclock/controller. Provide 2#12,#12G in 1”C.

J. Provide connections to new recirculation pump from new panel through timeclock/controller.

Provide 2#12,#12G in 1”C.

K. Provide enclosed and gasketed IP67 rated LED fixture, Columbia Lighting LXEM-4-50-ML- RFP-E-U or equivalent, reconnect to existing lighting circuit in underground vault.

SECTION 5- APPROVAL OF OPTIONS/WORK

1.1 SHOP DRAWINGS

A. Provide shop drawings for pumps, filtration equipment, materials, devices, and equipment for items shown or as scheduled or indicated in the specifications and drawings.

B. The Contractor shall submit for review detailed shop drawings of all trade equipment and materials specified on drawings, in specifications, or as scheduled. No material or equipment may be delivered to the job site or installed until the Contractor has received shop drawings for the particular material or equipment which have been properly reviewed. Shop drawings shall be submitted within 30 days after award of Contract before any material or equipment is purchased.

C. Where multiple quantities or types of equipment are being submitted, provide a cover sheet (with a list of contents) on the submittal identifying the equipment or material being submitted.

D. Failure to submit shop drawings in ample time for review shall not entitle the Contractor to an extension of Contract time. No claim for extension by reason of such default will be allowed, nor shall the Contractor be entitled to purchase, furnish and/or install equipment which has not been reviewed by the Engineer.

E. The Contractor shall furnish all necessary templates, patterns, etc., for installation work and for the purpose of making adjoining work conform; furnish setting plans and shop details to other trades as required.

F. Acceptance rendered on shop drawings shall not be considered as a guarantee of measurements or building conditions. Where drawings are reviewed, review does not mean that drawings have been checked in detail; said approval does not in any way relieve the Contractor from his responsibility or necessity of furnishing material or performing

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work as required by the Contract Drawings and Specifications. Verify available space prior to submitting shop drawings.

G. Acceptance of shop drawings shall not apply to quantity nor relieve Contractor of his responsibility to comply with intent of Drawings and Specifications.

H. Acceptance of shop drawings is final and no further changes will be allowed without the written consent of the Engineer.

I. Acceptance of shop drawings does not relieve the Contractor from submitting, coordinating and implementing schedules, forms, worksheets and similar as required for owner/operator input and approval as specified herein and required for proper system operation.

J. Shop drawing submittal sheets which may show items that are not being furnished shall have those items crossed off to clearly indicate which items will be furnished.

K. Do not use Shop Drawings without an appropriate final stamp indicating action taken in connection with construction.

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NOTICE TO CONTRACTOR01.00

01.01 Intent of Contract: The intent of the Contract is to prescribe a complete work or improvement that the Contractor undertakes to do, in full compliance with the specifications, plans, special provisions, proposal, and Contract. The Contractor shall perform all work in close conformity with the lines, grades, typical cross-sections, dimensions, and other data shown on the plans or as modified by written orders, including the furnishing of all materials, implements, machinery, equipment, tools, supplies, transportation, labor, and all other things necessary to the satisfactory prosecution and completion of the project.

Much time and effort has gone into this project in an effort to minimize impact on trees and adjacent properties. Extreme care shall be taken by the Contractor to honor commitments made by the Town. Prior to doing any work, the Contractor should meet with the Project Manager to become familiar with the conditions encountered and commitments made.

ALLOWABLE HOURS OF OPERATION (WORK PERIOD): All work within this01.02 contract shall be performed Monday through Friday between the hours of 7:00AM and 5:00PM. Work on weekends or Holidays will only be with approval by the Project Manager.

COMMUNICATIONS02.00

All notices, demands, requests, instructions, approvals, proposals, and claims must be in02.01 writing, preferably via email.

Any notice to, or demand upon, the Contractor shall be sufficiently given if delivered at02.02 the office of the Contractor stated on the signature page of the Agreement (or at such other office as the Contractor may, from time to time, designate) in a sealed, postage-prepaid envelope or delivered with charges prepaid to any telegraph company for transmission, in each case addressed to such office.

All papers required to be delivered to the Town shall, unless otherwise specified in writing02.03 to the Contractor, be delivered to the Town Project Manager, 2155 Main Street, Glastonbury, CT 06033, and any notice to, or demand upon, the Town shall be delivered at the above address in a sealed, postage-prepaid envelope or delivered with charges prepaid to any telegraph company for transmission, in each case addressed to such office or to such other representatives of the Town, or to such other address as the Town may subsequently specify in writing to the Contractor for such purpose.

Any such notice shall be deemed to have been given as of the time of actual delivery or, in02.04 case of mailing, when the same should have been received in due course of post or, in the case of telegrams, at the time of actual receipt, as the case may be.

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PARTIAL USE OF IMPROVEMENTS03.00

The Town may, at its election, give notice to the Contractor and place in use those sections03.01 of the work that have been completed, inspected and can be accepted as complying with the Contractor Documents and if, in its opinion, each such section is reasonably safe and fit for the use and accommodation for which it was intended, provided:

a. The use of such sections of the work shall not materially impede the completion of the remainder of the work by the Contractor.

b. The Contractor shall not be responsible for any damages or maintenance costs due directly to the use of such sections.

c. The use of such sections shall in no way relieve the Contractor of his liability due to having used defective materials or to poor workmanship.

d. The period of guarantee shall not begin until the date of the final acceptance of all work required under this Contract.

INSURANCE04.00

The Bidder shall, at its own expense and cost, obtain and keep in force during the entire04.01 duration of the Project or Work the following insurance coverage covering the Bidder and all of its agents, employees and sub-contractors and other providers of services and shall name the Town of Glastonbury and their employees and agents as an Additional Insured on a primary and non-contributory basis to the Bidders Commercial General Liability and Automobile Liability policies. These requirements shall be clearly stated in the remarks section on the Bidders Certificate of Insurance. Insurance shall be written with insurance carriers approved in the State of Connecticut and with a minimum Best’s Rating of A-VIII. In addition, all carriers are subject to approval by the Town.

Minimum Limits and requirements are stated below:

a. Worker’s Compensation Insurance:

Statutory Coverage Employer’s Liability $1,000,000 each accident/$1,000,000 disease-policy limit/$1,000,000 each employee A Waiver of Subrogation shall be provided

b. Commercial General Liability:

Including Premises and Operations, Products and Completed Operations, Personal and Advertising Injury, Contractual Liability and Independent Contractors

Limits of Liability for Bodily Injury and Property Damage Each Occurrence: $1,000,000 Aggregate: $2,000,000 (The Aggregate Limit shall apply separately to each job.)

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Automobile Insurance:c.

Including all owned, hired, borrowed, and non-owned vehicle Limit of Liability for Bodily Injury and Property Damage

Per Accident: $1,000,000

d. Umbrella of Excess Liability:

State in the Remarks Section that coverage is follow form.

Limit of Liability Each Occurrence $1,000,000

Aggregate $1,000,000

04.02 The Bidder shall direct its Insurer to provide a Certificate of Insurance to the Town before any work is performed. The Contractor shall be responsible to notify the Town 60 days in advance with written notice of cancellation or non-renewal. The Certificate shall evidence all required coverage. The Bidder shall provide the Town copies of any such insurance policies upon request.

04.03 INDEMNIFICATION: To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the Town and its consultants, agents, and employees from and against all claims, damages, losses and expenses, direct, indirect or consequential (including but not limited to fees and charges of Project Managers, attorneys and other professionals and court and arbitration costs) to the extent arising out of or resulting from the performance of the Contractor’s work, provided that such claim, damage, loss or expense is caused in whole or in part by any negligent act or omission by the Contractor, or breach of its obligations herein or by any person or organization directly or indirectly employed or engaged by the Contractor to perform or furnish either of the services, or anyone for whose acts the Contractor may be liable.

WORK BY OTHERS05.00

Private utilities, contractors, developers or other parties may be expected to be working05.01 within the Contract area during this Contract. It shall be the responsibility of the Contractor to coordinate his work with the work being done by others in order that the construction shall proceed in an efficient and logical manner. The Contractor shall have no claim or claims whatever against the Town, the Project Manager, or other parties due to delays or other reasons caused by the work by others or his failure to coordinate such work.

CONTRACTOR’S WORK AND STORAGE AREA06.00

The Contractor shall contact the Town to determine if any specific locations will be06.01 designated, or gain its approval prior to using any area for storage of equipment, materials and trailers during the period of this Contract. The Contractor shall confine his work/storage area to the limits as designated or approved and shall be responsible for the security of the work/storage area. Upon completion of the Contract, the Contractor shall remove all equipment and materials, except as otherwise specified, and restore the site to its original condition as approved by the Project Manager and at no cost to the Town.

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DISPOSAL AREA07.00

The Tryon Street Bulky Waste Facility will be available to the Contractor, at no charge,07.01 for disposal of materials that are accepted at that facility. Prior to any disposal, the Contractor is required to register all vehicles being utilized for disposal and obtain a permit for each vehicle from the Sanitation Department. Waste disposal guidelines for the Bulky Waste facility are published on the Town web site at the addresses shown below. Each bidder shall have reviewed and understand these guidelines prior to submitting a bid for the project.

Bulky Waste Facility | Glastonbury, CT (glastonburyct.gov)

WASTE DISPOSAL GUIDELINES (glastonburyct.gov)

Refuse Disposal Permits | Glastonbury, CT (glastonburyct.gov)

Holiday Schedule

Acceptable materials generally include such materials as brush, stumps, demolition materials, and excess excavated earth materials. Unacceptable materials generally include such items as carpet, appliances, upholstered furniture; hazardous wastes such as pesticides, oil based paints and thinners; or other wastes as designated by the State Department of Energy and Environmental Protection. Demolition material cannot contain asbestos or other hazardous materials.

The Contractor shall obtain a disposal area for all other unsuitable or surplus materials at no cost to the Town.

DUST CONTROL (If Applicable)08.00

During the progress of the work, the Contractor shall conduct his operations and maintain08.01 the area of his activities so as to minimize the creation and dispersion of dust.

MAINTENANCE / GUARANTEE PERIOD09.00

The Contractor shall be held responsible to the Town for maintenance with respect to09.01 defects, etc. for a minimum period of one-year following the date of final acceptance of the project by the Town.

TIME FOR COMPLETION/NOTICE TO PROCEED10.00

Work shall begin once all post-award documents requested by the Purchasing Department10.01 are received. No work is to begin prior to a Contract being executed/ a Purchase Order being issued. All contract work shall be completed by the end of October 2026 for the anticipated winter shutdown (Late October-March).

CHANGES IN WORK11.00

The Town reserves the right to remove portions of the work indicated in the specifications11.01 from the Contract or to self-perform portions of the work in order to meet schedule or

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funding obligations as may be required. The reduction in the scope work to be performed by the Contractor shall be made without invalidating the Contract. Whenever work is done by the Town contiguous to other work covered by this Contract, the Contractor shall provide reasonable opportunity for the execution of the work and shall properly coordinate this work with that of the Town.

12.00 ADDITIONAL INFORMATION

Completion of a Certificate of compliance per CGS Section 31-57B is REQUIRED as part12.01 of this bid response. This form can be found at the beginning of ATTACHMENT A.

BID PROPOSAL

BP- 1

BID / PROPOSAL GL # 2027-10

DATE ADVERTISED August 13, 2026 DATE / TIME DUE August 27, 2026 at 11:00 A.M.

NAME OF PROJECT Center Green Fountain Updates

IT IS THE RESPONSIBILITY OF THE BIDDER TO CHECK THE TOWN’S WEBSITE BEFORE

SUBMITTING BID FOR ADDENDA POSTED PRIOR TO BID OPENING.

THE BIDDER ACKNOWLEDGES RECEIPT OF THE FOLLOWING ADDENDA, AS REQUIRED:

Addendum #1 _______ (initial/date) Addendum #2 _______ (initial/date) Addendum #3 ______ (initial/date)

OTHER ITEMS REQUIRED WITH SUBMISSION OF BID PROPOSAL:

The following bid checklist describes items required for inclusion with the above-referenced bid proposal package. It is provided for the convenience of the bidders and, therefore, should not be assumed to be a complete list.

_____ 1. Included a copy of the Bid Bond as per Section 10 of the Information for Bidders. Original Bond to be mailed to the Purchasing Office as specified herein.

_____ 2. Included Disclosure of Past and Pending Mediation, Arbitration, and Litigation cases against the

Bidder or its Principals as per Section 16 of the Information for Bidders.

_____ 3. Included a Statement of Qualifications with references as per item 19

_____ 4. Provided certification for Compliance with Town Ordinance Prohibiting Natural Gas Waste & Oil

Waste From Natural Gas Extraction Activities or Oil Extraction Activities as per item 22 of the Information for Bidders Section.

_____ 5. Checked Town website for Addenda and acknowledged Addenda on page BP-1.

_____ 6. Acknowledged Code of Ethics and Non-Collusion Affidavit on page BP-2.

_____ 7. Included Certificate of Compliance per CGS Section 31-57B (Attachment C).

_____ 8. Prepared ONE consolidated pdf file for on-line bid submission.

BIDDER NAME:

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Center Green Fountain Updates based on the…