BID DOCUMENTS

REQUEST FOR PROPOSALS

PROPOSAL # 900-22-945

PERSONAL PANIC BUTTON SYSTEM

PROPOSAL DUE DATE / TIME: SEPT 27, 2021 12:00PM

PERSONAL PANIC BUTTON SYSTEM

Request for Proposal - Contents

CONTENTS

Request for Proposals

Section 1 – Instructions to Proposers Section 2 – Proposer Qualifications

Forms & Exhibits

- Proposer Qualifications and Certification Form

- Proposal Form

- E-Verify Affidavit

- Guidelines for Working Within GBA Facilities

Proposal Submission Checklist

- Completed Proposer Qualifications and Certification Form

- Completed Proposal

- Completed W9

- Completed E-Verify Affidavit

- Certificate of Insurance

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Request for Proposal - Page 1 of 6

1. INSTRUCTIONS TO PROPOSERS

Purpose of Procurement

The Georgia Building Authority (“GBA”) serves as the landlord for state government buildings on Capitol

Hill, the #2 Peachtree Street Building, and the Georgia Governor’s Mansion. GBA is requesting Proposals for Personal Panic Button Systems for use by members of the Georgia General Assembly and state employees in specified locations around the Capitol Hill Area.

Locations:

Georgia Legislative Office Building - 175,000 Sq. Ft.

Georgia State Capitol – 500,000 Sq. Ft.

South Deck Parking Garage – 1,100 parking spaces

2 Capitol Square – 25,000 Sq. Ft.

Connecting outdoor spaces around the above facilities

Overview of the RFP Process

The objective of the RFP is to select a qualified supplier to provide the services outlined in this RFP . This

RFP process will be conducted to gather and evaluate responses from suppliers for potential award. All qualified suppliers are invited to participate by submitting responses, as further defined below. GBA will evaluate all proposals to determine whether they meet the minimum qualifications. Firms meeting the minimum qualifications may be invited for interviews and demonstrations of their systems. After evaluating all suppliers’ responses and interviews, and following negotiations (if any), GBA will publicly announce its final selection for contract award. The Contract if awarded, will be awarded to the proposal which best meets the needs of GBA, in its sole discretion. Proposers understand and accept that by responding to this solicitation they are willingly participating in a subjective process. This RFP does not guarantee that a contract will be issued by GBA. GBA reserves the right to reject any or all Proposals and to waive technicalities and irregularities.

Proposal Timeline

All times are expressed in prevailing Eastern Standard time. GBA reserves the right to adjust the schedule as necessary.

EVENT DATE TIME

Proposal Posting Date 9/07/2021 12:00PM

Pre-Proposal Conference and Site Visit 9/13/2021 10:00AM-

12:00PM

Deadline for Submission of Questions Regarding RFP 9/20/2021 12:00PM

Proposal Closing 9/27/2021 12:00PM

Interviews and Demonstrations 10/05 & 10/06/2021

10:00-

12:00PM

Final Selection 10/12/2021 12:00PM

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Pre-Proposal Conference and Site Visit

A pre-Proposal conference and site visit will be held pursuant to the Proposal Timeline above so that potential proposers may view the project site. All proposers shall meet at the Georgia Building Authority

Office, 270 Washington Street. Drive SE, Georgia 30334 at the time noted above

Restrictions on Communications with Staff; Submission of Questions

Proposers are not allowed to communicate with GBA staff regarding this solicitation except through the identified Issuing Officer, Sean Treadaway. Questions regarding the RFP process should be directed to the Issuing Officer via email to sean.treadaway@gba.ga.gov and must reference RFP 900-22-945. The deadline for submitting written questions is noted in the Proposal Timeline above. Responses to all relevant questions will be posted to the Georgia Procurement Registry.

Proposal Submission

All Proposals must uploaded to the following secured file location:

https://www.dropbox.com/request/rFkCNiSJ8C3cj6UmCsJx

Attention: Sean Treadaway, Issuing Officer

Proposal package must be marked with:

Name of Company Primary Contract for Company Phone Number of Primary Contact

RE: RFP # 900-22-945

Personal Panic Button System

Proposals must be received by the date and time for Proposal Closing. GBA will not accept Proposals received after Proposal Closing. GBA will accept electronic Proposals only. Proposals shall be uploaded to the following file location: https://www.dropbox.com/request/rFkCNiSJ8C3cj6UmCsJx

Proposal Contents

Proposals shall include the Proposer Qualification and Certification Form, and E-Verify Affidavit, which forms are attached hereto, along with their proposals. All forms must be completed fully. Proposals should include all requested information. Failure to submit information or complete entries in the required forms may be considered sufficient cause for rejection of a Proposal. The inclusion of any condition, alternate, qualification, limitation, or provision not called for may be sufficient cause for rejection of a Proposal.

Addenda

GBA reserves the right to modify or withdraw this RFP prior to the Proposal Closing Date. Any modification to the RFP will be made through addenda which shall be shall be posted to the Georgia Procurement

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Registry located at http://ssl.doas.state.ga.us/PRSapp/. Proposers are responsible for all addenda and shall be required to acknowledge any addenda in the Proposal.

Proposal Withdrawal

A submitted Proposal may be withdrawn prior to the Proposal closing date by submitting a written request to the Issuing Officer. After the Proposal closing date, no Proposal may be withdrawn and all Proposals shall remain valid for a period of sixty (60) consecutive calendar days after the Proposal closing date.

Open Records

The details of the Proposals will remain confidential until final award in accordance with the terms of the

Georgia Open Records Act. Labeling information provided in Proposals as “proprietary” or “confidential,” or any other designation of restricted use will not protect the information from public view unless it is otherwise not subject to disclosure under the Open Records Act. Proposers shall be solely responsible for taking all steps necessary to ensure such documents are exempted from disclosure by law.

Protests

Protests regarding this solicitation process shall be made in accordance with GBA Proposal Protest Policy.

A copy of GBA Proposal Protest Policy may be found at the following website address:

http://gba.georgia.gov/documents/Proposal-protest-policy.

Proposal Preparation Costs

All expenses for preparing and submitting responses to this solicitation shall be solely borne by the party submitting the response. GBA is not obligated to any party to reimburse such expenses.

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2. PROPOSER AND SYSTEM QUALIFICATIONS

PROJECT SPECIFIC QUALIFICATIONS

Minimum Qualifications of Proposer

The Proposer shall have a history of successful contract performance and shall have specific experience performing the work described in the Scope of Services. Proposers shall provide a list of three similar projects and include references for each project.

Minimum Requirements of System

1. System must include wearable alert badges or buttons issued to individuals – proposers should include 1000 badges in their proposals

2. System must allow for accurate location of an activated badge within and include capability to integrate with facility CAD Drawings

3. Systems must include an administrative portal that allows GBA to manage the system and must include the following:

a. Console for registration and management of users and badges

b. Overview of the status of the system

c. Alerts or notifications for devices needing maintenance

d. Reporting portal with canned reports for alarms, triggered events, and response times

GENERAL QUALIFICATIONS

Insurance

Proposer shall maintain commercial general liability insurance that shall include, without limitation, coverage for bodily injury and property damage arising from premises and operations liability, independent contractors, products and completed operations, personal and advertising injury, and contractual liability in in an amount of not less than $1,000,000 per occurrence and $3,000,000 in the aggregate, which limit may be met through a combination of primary and excess liability policies. Contractor shall submit a current insurance certificate showing proof of commercial general liability insurance.

Registration with Georgia Secretary of State

Unless Proposer is an individual, all Proposers must be registered with the Georgia Secretary of State.

This registration requirement includes Proposers that incorporated in another state. Out of state Proposers are required to obtain a Certificate of Authority from the Georgia Secretary of State which authorizes the

Proposer to transact business within the state.

REQUIRED CONTENTS OF PROPOSALS

Firms should include information in their proposals to address the following items. The information included in each proposal should be organized as outlined below.

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System Architecture

1. Overview of how the system functions and its major components.

2. What measures are taken to secure the system from unauthorized access?

3. Capability for system to integrate with existing intercom and notification systems and what types of notifications can be automatically transmitted.

4. Detail cost estimates for each facility including all hardware, software, installation and training.

(Hardware should include types of devices, location, number of devices, and wiring costs.)

5. Details on any existing infrastructure that will be used to support the system including power, where power/network is needed, network, phone systems, and internet access.

6. Installation/One-time fees, annual maintenance and subscription costs.

7. Details and specifications on all hardware components including type of network, dependencies on existing infrastructure, battery life of alert devices, power requirements and locations of hardware installations.

8. Details and specifications on all software components including software management, updates, user management, reporting, system dashboard and ongoing maintenance tasks.

9. How accurate real-time location tracking is achieved.

10. Detailed Information on how medical personnel or law enforcement can be notified by the system.

11. Describe your system’s ability to integrate with external audio notification systems include compatible systems and type of connectivity.

12. Information necessary to determine if the system meets the required Minimum Qualifications noted above.

Reporting

1. Describe the system’s reporting capabilities, including the types of data represented and how long the data is archived.

2. Describe the ability of administrators to create ad-hoc reports.

Training, Maintenance, and Implementation

1. Describe the vendor’s initial services, as well as any follow-up training. [Indicate whether initial training must be onsite.]

2. What training options are available, defining if they are personalized, recorded, interactive, web-based, self-guided, etc.?

3. Does the vendor provide live client support 24/7/365? Indicate the level of support including options for additional support and any affiliated costs.

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4. Describe how support calls are handled.

5. Is client support handled by a dedicated, in-house team or through a third-party?

6. Are there any restrictions or incremental costs regarding the number of times the agency may request support (i.e. training, troubleshooting or to speak to a representative)?

7. Describe how system firmware and software upgrades are handled. Include frequency of upgrades, expected downtime, and other relevant information.

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Proposer Qualifications and Certification Form - Page 1 of 3

PROPOSER QUALIFICATIONS AND CERTIFICATION FORM

BASIC INFORMATION

FIRM NAME:

ADDRESS:

MAILING ADDRESS:

PHONE NUMBER:

CONTACT NAME: CONTACT EMAIL:

FORM OF ORGANIZATION: Corporation LLC LLP Individual/DBA

GENERAL QUALIFICATIONS

Has Proposer ever been terminated for cause on a contract? Yes No *

Is Proposer currently debarred, suspended, or declared ineligible or otherwise excluded from contracting with the federal government or any state or local government entity? Yes No *

Has Proposer or any of its principals, officers, or employees ever been convicted of bribery, Proposal rigging, or any other felony involving moral turpitude: Yes No *

Is Proposer currently involved in litigation related to its performance of services? Yes No *

* If the answer to any of the above questions is Yes, Proposer should attach a sheet providing a detailed explanation.

PROJECT SPECIFIC QUALIFICATIONS

(attach separate sheets to address those items listed in Section ??? of the RFP)

LIST OF SIMILAR PROJECTS AND REFERENCES

Project Name and Description of Scope:

Date of Performance (can be approximate):

Contract Value:

PERSONAL PANIC BUTTON SYSTEM

Proposer Qualifications and Certification Form - Page 2 of 3

Reference Name, Title, and Contact Information:

CERTIFICATION

Certification of No Fraud or Collusion. Proposer certifies that this Proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Proposal for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. Proposer acknowledges that collusive

Proposaling is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Proposer certifies that provisions of O.C.G.A. § 45-10-20 et seq. have not and will not be violated in any respect.

Certification of No Conflicts of Interest. Proposer certifies it has no potential conflict of interest because and due to any other clients, contracts, or property interests in this solicitation or the resulting project. Proposer also certifies that no member of the entity’s ownership or management or staff has a vested interest in any State Agency, Division, Department or Office.

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Proposal Certification. Having carefully examined the Request for Proposal, and any Addenda, as well as the premises and conditions affecting the Work, the undersigned certifies its Proposal to furnish all services, labor, and materials called for by the Request for Proposal.

Under oath I certify that I am a principal or other representative of the Proposer and that I am authorized by it to execute this Proposal Qualifications and Certification Form on its behalf. I am personally knowledgeable of the foregoing statements of fact, which are true and correct.

By:__________________________________________ Date: ______________

Printed Name, Title

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_____ DAY OF ______________________, 20___

________________________________________ [NOTARY SEAL]

Notary Public

My Commission Expires:

PERSONAL PANIC BUTTON SYSTEM

E-Verify Affidavit

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by

Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________, _____, 20_____ in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _____________, 20______.

NOTARY PUBLIC

My Commission Expires: _____________________________

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Guidelines for Working Within GBA Facilities - Page 1 of 2

GUIDELINES FOR WORKING WITHIN GBA FACILITIES

(1) ACCESS CARDS: All Contractor employees, agents or subcontractors (“Employee” or “Employees”) performing work in GBA facilities or on GBA properties must be issued an access card by GBA’s Parking Services office. Each Employee is subject to a criminal background check by GBA’s third party investigation firm prior to issuance of an access card. The Contractor is responsible for payment of all costs incurred by GBA in the performance of the background checks and issuance of access cards. These background checks shall be completed annually.

a. Fees associated with background checks and access cards:

Item Estimated Cost

1. Background Investigations $30.00 to $50.00 per Investigation* *Costs vary depending upon whether an out of state investigation is necessary.

2. Replacement Access Card $20.00 per Card

3. Failure to Return Access Card at Project Completion or upon contractor employee discharge

$50.00 per Card

4. Annual Access Card Renewals $20.00 per Card

b. At least ten (10) working days prior to starting work, the Contractor shall provide GBA’s Project

Manager with a list of all Employees that will need access to GBA facilities along with the fee for the background investigation. All Employees must complete and submit the “Awareness Statement, Security Clearance Consent Form” and “Contractor Building Card and ID Authorization Form” in order for GBA to perform the background check and issue an access card.

c. Upon completion of the background check, any Employee who, in GBA’s sole opinion, is a security risk will not be issued an access card. The fee for background investigations is non-refundable.

d. Contractor shall make Employees available for the issuance of access cards on a schedule to be negotiated with the GBA. Employees must appear in person along with a clear copy of their driver’s license and/or state ID for issuance of access cards. Access cards will be issued by GBA upon verification of identification. Access cards will be valid for the duration of the resulting contract but no longer than a maximum of one year. Should the work exceed one year, Contractor shall renew all access cards.

e. Contractor shall ensure that all Employees wear access cards on their body in a readily visible manner at all times on GBA property. Any Employee without an access card will be denied entrance to the building or worksite.

f. Individuals shall show access cards upon request. GBA may periodically verify access cards of contract employees with their personal government issued identification.

g. Access cards must be returned to GBA within 24 hours of the dismissal or termination of any employee or within 48 hours of contract expiration. There shall be an automatic assessment of the fee for cards not returned within the specified timeframe. Contractor agrees that access card costs due may be deducted from the Contractor’s final compensation for the work.

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h. GBA reserves the right to limit or restrict access to buildings to authorized personnel and to prohibit access to particular subcontractors, agents, servants, or employees of Contractor.

(2) PARKING: GBA will not provide parking space for the Contractor unless otherwise agreed to in writing. Contractors may park at a daily parking facility or purchase a monthly parking pass from GBA.

Normal parking for vehicles loading or unloading goods, equipment, supplies and materials will be provided in designated areas. Contractors shall not block any loading dock area or permit its employees to park in the designated loading areas.

(3) COORDINATION OF WORK: Contractor acknowledges that portions of the building where work is required may be occupied by State employees executing State business. Consequently, Contractor agrees that he shall perform his work in such a manner as to provide the least possible disruption to the occupants of the building. The Contractor shall provide the GBA Project Manager work scheduling requests well in advance of the work to be performed. Contractors shall contact the GBA Project Manager upon entering or leaving the facility or work site.

(4) FIRST AID: In the event of injuries requiring assistance, Department of Public Safety, Capitol Police Division shall be immediately notified for assistance by dialing 404-624-7281.

(5) SMOKE FREE BUILDING: All GBA buildings are smoke free, including parking facilities. Smoking is only allowed in designated areas outside the buildings.