Bid Advertisement Picco Boiler 12-1-25.pdf

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CHARLES COUNTY PUBLIC SCHOOLS

LA PLATA, MARYLAND

The Charles County Public Schools, La Plata, Maryland, requests sealed bids for Piccowaxen Middle School Boiler Replacement, Bid Number: PMSBR 1-2526.

Sealed bids will be received at the Charles County Public Schools Annex 1, 2nd Floor Training Room #206, 5985 Radio Station Road in La Plata, Maryland until 1:00 P.M. - Local Time – January 8, 2026. Properly completed sealed Bids received prior to the deadline will be publicly opened and read aloud at the aforementioned place and date. Bids received after the designated times shall not be considered and shall be returned to the bidder.

Brief project description: The Piccowaxen Middle School Boiler Replacement Project seeks to replacement of (2) existing oil-fired hot water boilers, flues, air dirt separator, chemical shot feeder, expansion tank, and all associated equipment. The hot water piping associated with the

(2) boilers will be replaced up to the (2) existing main building circulator pumps. Fuel oil piping will be replaced downstream of the boilers in the mechanical equipment room. The boiler fuel oil connections will be outfitted with fuel oil transfer tanks, strainers, and standard valves to enhance burner efficiency. The boilers will be hooked up to the existing building control system. The project will be in an occupied building with the work schedule to take place from April 30, 2026, to September 1, 2026. Project budget is estimated between $650,000 and $800,000.

Pre-Qualified Bidders must secure proposed contract documents, including construction plans and specifications in digital format, from the Charles County Public Schools Planning and Construction Department, CCPS Annex 1, 5985 Radio Station Road, La Plata, Maryland at a cost of $100.00 per set (non-refundable). Please mail checks to Charles County Public Schools, Attn: Susan Pond, 5980 Radio Station Road, La Plata, MD 20646. Bid Documents will be available on December 1, 2025.

Proposed Bidders who seek to be pre-qualified shall complete the Contractor’s Pre-Qualification Questionnaire and submit for approval to bid this project. Allow 5-7 business days for properly completed questionnaire review and approval. Use the following link to access the Pre- Qualification Questionnaire:

Link to Questionnaire: https://forms.office.com/r/RXKz9cE8yw

Submit completed questionnaires and financials to Ms. Susan Pond (spond@ccboe.com) prior to 1:00 P.M. on the mandatory pre-bid conference date of 12/12/25. Any incomplete package or late package will not be accepted and returned to contractor.

A certified check or bank draft, payable to the Board of Education of Charles County, or a satisfactory bid bond, executed by the bidder and a surety company, in an amount equal to five percent (5%) of the base bid, shall be submitted with each bid in accordance with the Instructions to Bidders. A letter shall accompany each bid from the bonding company guaranteeing to issue Payment and Performance Bonds.

Prevailing Wage Rates are applicable to this project. Wages paid on this project are subject to the prevailing wage rates as issued by the State of Maryland, Department of Labor Licensing and Regulation.

Certified minority business enterprises are encouraged to respond to this solicitation notice. The contractor or supplier who provides materials, supplies, equipment and/or services for this construction project shall attempt to achieve the result that a minimum of 7-percent (7%) of the total contract value is made directly or indirectly from certified minority business enterprises, with sub-goals of 0% African American and 0% Woman.

All general contractors and subcontractors including certified MBE firms, when bidding as general or prime contractors, are required to attempt to achieve the MBE subcontracting goals from certified MBE firms approved by the Maryland Department of Transportation (MDOT).

The bidder or offeror shall submit with its bid or proposal a completed Certified MBE Utilization and Fair Solicitation Affidavit and MBE Participation Schedule that identifies the bidder or offeror’s specific commitment of certified minority business and certifies it made a good faith effort to achieve the goal established in the solicitation. The MBE Participation Schedule shall include the name of each certified MBE that will participate in the project including its respective MBE classification and shall include the items of work to be performed or furnished and the committed price or the percentage of the contract to be paid to each MBE for the work or supply.

When the contract goal of 7 percent, the sub-goals of 0% African American and 0% Woman cannot be met, the bidder or offeror shall submit with its bid the Certified MBE Utilization and Fair Solicitation Affidavit, and the MBE Participation Schedule (indicating partial or no participation). The low responsive, responsible bidder shall submit additional minority business enterprise material and supporting data, which is specified in the bid documents within ten (10) working days after notification that the firm is the low responsive, responsible bidder. The failure of a bidder to complete and submit all the required forms shall result in a determination that the bid is not responsive. The failure of an offeror to complete and submit all the required forms shall result in a determination that the proposal is not susceptible to being selected for award.

No bidder may withdraw his bid within ninety (90) days after the actual date of opening thereof.

Prospective bidders must assemble at Piccowaxen Middle School, 12834 Rock Point Road, Newburg, Maryland on December 12, 2025, at 3:30 P.M. for a MANDATORY Pre-Bid conference. It is MANDATORY that all bidders attend the pre-bid conference and site visit.

The Charles County Public Schools, Maryland, reserves the right to reject any or all bids, or to waive any informality in bidding.

Annex 1, located at 5985 Radio Station Road is a two-story building with only Stair Access to the Bid deposit location and the Bid Opening.

Notify the Planning & Construction Office if you need access or other accommodations at least two weeks prior to the bid opening.

By order of the Board of Education of Charles County.

Maria V. Navarro, Ed.D.

Secretary-Treasurer https://forms.office.com/r/RXKz9cE8yw mailto:spond@ccboe.com