Bid Addendum 1.pdf.crdownload

Connecticut Department of

Administrative Services

Bid Addendum

Addendum No.: 1 Date Of Addendum: 06/29/26

CT DAS 6030 (Rev. 08.09.2024) 6000 Bid Phase Forms

CT DAS Construction Services Office of Legal Affairs, Policy, and Procurement Structural/Seismic Repair at 395 West Main Street

395 West Main Street, Waterbury, CT 06

BI – 2B – 455

Original Bid Due Date / Time: 07/27/26 10:00am

Previous Addendums: None

TO: Prospective Bid Proposers:

This Addendum forms part of the “Contract Documents” and modifies or clarifies the original “Contract Documents” for this Project dated 05/20/26. Prospective Bid Proposers shall acknowledge receipt of the total number the Addenda issued for this Project on the space provided on Section 00 41 00 Bid Proposal Form.

Failure to acknowledge receipt of the total number the Addenda issued for this Project on the space provided on Section 00 41 00 Bid Proposal Form shall subject Bid Proposers to disqualification.

The following clarifications are applicable to drawings and specifications for the project referenced above.

Item 1:

Pre-Bid Meeting Minutes – June 23, 2026, and Pre-Bid Meeting Attendance Log

All questions must be emailed (not verbal or by phone) to the consulting Architect/Engineer (Conlon Engineering, LLC, Email:

chris@conlonengineering.com) with copies sent to the DAS/CS Project Manager (Shane Henry, Email: shane.henry@ct.gov).

End of Addendum 1

Alison Kulas Alison Kulas, Paralegal Specialist State of Connecticut Department of Administrative Services, Construction Services Office of Legal Affairs, Policy, and Procurement 450 Columbus Boulevard, Suite 1307 Hartford, CT 06103

SECTION 00 25 13

PRE-BID MEETING AGENDA

CT DAS 5000 (Rev. 10.01.2025) PROJECT NO. BI-2B-455

PRE-BID MEETING MINUTES

Connecticut Department of Administrative Services / Construction Services

Office of Legal Affairs, Policy, and Procurement 450 Columbus Boulevard, Suite 1302, Hartford, CT 06103

1.0 Pre-Bid Meeting:

1.1 The Owner, will conduct a Pre-Bid Meeting.

For the Pre-Bid Meeting Date, Time, and Location see Section 00 11 16 Invitation To Bid for this Specific Bid.

1.2 Attendance:

1.2.1 General Contractor: Attendance at the Pre-Bid Meeting is MANDATORY. At the Pre-Bid Meeting, all prospective bidders shall sign his or her name on the official Pre-Bid Meeting Attendance Log (Form 6020) and list the name and address of the company he or she represents.

For MANDATORY Pre-Bid Meetings, this shall be done no later than the designated start time of the Pre-Bid Meeting. Prospective bidders are advised to register early as no attendee will be allowed to register after the advertised start time.

Bids submitted by contractors who have not properly registered and attended the MANDATORY Pre-Bid Meeting shall be rejected as non-responsive.

1.2.2 Subcontractors: Attendance at the Pre-Bid Meeting is recommended.

1.2.3 Pre-Bid Meeting

Attendance Log:

It is MANDATORY that all attendees sign the Pre-Bid Meeting Attendance Log (Form 6020).

1.3 Site/Facility Visit or Walkthrough: Please do not make any Site/Facility Visits without notifying the Project Manager prior to your visit.

1.3.1 A Site/Facility Visit or Walkthrough is scheduled for the Pre-Bid Meeting

1.3.2 A Site/Facility Visit or Walkthrough is NOT scheduled for the Pre-Bid Meeting

1.3.3 Department of Correction (DOC) Facilities: All Bidders attending a Pre-Bid Meeting at a DOC

Facility shall read Section 00 73 63 Connecticut Department of Correction (DOC) Security Requirements, complete and submit the DOC “Security Background Questionnaire” as directed, and obtain approval, prior to the Pre-Bid Meeting, otherwise admission to the Pre-Bid Meeting will be denied.

To find and download a copy of the Security Background Questionnaire, go to the DOC website (https://portal.ct.gov/DOC), scroll down to “Forms” then “Security Background Questionnaire”. It is recommended that the approved form be brought as evidence of approval to attend the Pre-Bid Meeting.

1.4 Bidder Questions:

1.4.1 Submit written questions to be discussed at the Pre-Bid Meeting a minimum of two (2) Calendar Days prior to Pre-Bid Meeting date. See the Invitation to Bid for instructions on submitting questions.

IMPORTANT NOTE: In accordance with the Statutes and Regulations, no participants in any Selection, Proposal, or Bidding process, including Client Agency representative(s), shall communicate with any potential Offeror prior to, during, or upon conclusion of the entire Selection, Proposal, or Bidding procedure, with the exception of information necessary to complete the administrative steps of the Selection process.

https://portal.ct.gov/DOC

2.0 Pre-Bid Meeting Agenda:

The Pre-Bid Meeting Agenda will include a review of topics, as applicable to the Project, which may affect proper preparation and submittal of bids, including, but not limited to, the following:

2.1 Introduction of Participants:

2.1.1 Architect/Engineer: Conlon Engineering, LLC

2.1.2 CA: N/A

2.1.3 Awarding Authority Representative: Shane Henry, DAS Project Manager

2.1.4 Client Agency Representative: Marilyn Bantz, DAS-FM

2.2 Project Summary:

2.2.1 Summary of Work: The scope of work was described to the prospective contractors as a Structural repair of approximately 4070 gross square feet on the first floor of a 3-story building. The Repair shall consist of modifications to enhance the 2nd floor framing to meet AISC vibration criteria for offices. Additional scope required by the Repair shall include removal of ceilings, MEP, etc. to access the structure above, and reinstallation of existing and new ceilings and MEP to restore the interior in-kind, with upgrades as required by applicable Codes.

2.2.2 Temporary Facilities and Controls: See General Requirements Section 01 50 00

2.2.3 Work Sequence: See General Requirements Section 01 11 00 – Entire project shall be constructed in 1 phase.

2.2.4 Contractor Use of Premises: See General Requirements Section 01 11 00

2.2.5 Project Schedule: Anticipated Construction Notice to Proceed date is 10/21/26.

2.2.6 Contract Time: Substantially complete within120 calendar days of commencement of Work.

2.2.7 Liquidated Damages: $1,302.00 per calendar day beyond substantial completion. $1,253.00 per calendar day beyond 90 days after substantial completion.

2.2.8 Build America, Buy America Act (BABA): N/A

When applicable to this Project, the Bidder must comply with the requirements of the Federal Government’s “Build America, Buy America Act (BABA)”, enacted as part of the Infrastructure Investment and Jobs Act on November 15, 2021 and effective October 23, 2023. See page 1 of the Invitation to Bid or Bid Proposal Form for applicability. Additional details can be found in the following documents:

• Section 00 21 13 Instructions to Bidders (subsection 1.20 Projects With Federal Financial Assistance);

• Section 00 41 00 Bid Proposal Form (this form – Attachment 4: Build America, Buy America Act

Acknowledgement);

• Section 00 72 13.1 Supplementary Conditions of the Contract for Construction for Design-Bid-Build

(subsection 36.4 Build America, Buy America Act);

• Section 00 73 73 Build America, Buy America Act Requirements for Projects with Federal Financial

Assistance.

2.2.9 PROJECT LABOR AGREEMENT (PLA): N/A

When applicable to this Project, the Bidder must comply with the requirements of the Project Labor Agreement (PLA). If the Bidder does not agree to abide by the conditions of the PLA, the Bidder shall not be regarded as a responsible and qualified bidder. See page 1 of the Invitation to Bid or Bid Proposal Form for applicability.

The Apparent Low Bidder will be required to sign the PLA and “Acceptance of Agreement” prior to the Award of this Contract. Additional details and requirements can be found in the following documents:

• Section 00 21 13 Instructions to Bidders (subsection 1.21 Projects With a Project Labor Agreements);

• Section 00 73 48 Project Labor Agreement.

2.0 Pre-Bid Meeting Agenda (continued):

2.3 Communication During Bidding Period:

2.3.1 Access to Website, Forms, and CTsource:

DAS Website: https://portal.ct.gov/DAS DAS/CS Website: https://portal.ct.gov/das/services-for-agencies-and-municipalities/state-building-construction CTsource Homepage: https://portal.ct.gov/DAS/CTSource/ctsource DAS/CS Online Library with Construction Services Forms: https://portal.ct.gov/DASCSLibrary DAS/CS Bid Board and Plan Holder List: https://portal.ct.gov/DAS/Construction-Services/BidBoard

2.3.2 Bidder's Requests for Information: See General Requirements Sections 01 26 00.

All requests for information prior to the Bid Due Date shall be in writing to the awarding authority and to be given consideration shall be received at least fourteen (14) Calendar Days prior to the Bid Due Date.

2.3.3 Substitution Procedures (Prior to Bid): See General Requirements Section 01 25 00 & General Conditions Section 00 73 13, Article 15.

The awarding authority will consider Pre-Bid Equals or Substitutions Requests, if made fourteen (14) Calendar Days prior to the Bid Due Date. The information on all materials shall be consistent with the information herein. Requests must be made formally as a written question and must be accompanied by Form 7001 Equal or Substitute Product Request, available for download from the DAS/CS Online Library (https://portal.ct.gov/DASCSLibrary).

2.3.4 Substitutions following Contract Award: See General Requirements Section 01 25 00 & General Conditions Section 00 73 13, Article 15.

Subject to the Architect or Engineer's determination, if the material or equipment is Equal to the one specified or pre-qualified and the Project Manager's approval of such determination, Substitution of Material or Equipment may be allowed after the Letter of Award is issued, as specified in the Conditions Section 00 73 13, Article 15. Requests must be made formally as a written question and must be accompanied by Form 7001 Equal or Substitute Product Request, available for download from the DAS/CS Online Library (https://portal.ct.gov/DASCSLibrary).

2.3.5 Addenda Procedures: See Item No. 2.7 of this form

2.4 Procurement and Contracting Requirements:

2.4.1 Section 00 11 16 – Invitation to Bid

2.4.2 Section 00 21 13 – Instructions to Bidders

2.4.3 Section 00 41 00 – Bid Proposal Form – attachments must remain attached to the form, even if not applicable.

• ATTACHMENT 1: ALL BIDS: Campaign Contribution Certification.

• ATTACHMENT 2: IF APPLICABLE: Additional Information Questions for Bids Between

$500,000 and $1,000,000.

• ATTACHMENT 3: IF APPLICABLE: Named Subcontractor DAS Prequalification

Certificates and Update Statements for Named Subcontractors for Subcontracts exceeding $1,000,000 (and for Bidder, if Self-Performing).

• ATTACHMENT 4: IF APPLICABLE: Build America, Buy America Act Acknowledgement.

• ATTACHMENT 5: IF APPLICABLE: Named Subcontractor Signed Statement.

2.4.4 Section 00 41 10 – Bid Package Submittal Requirements

2.4.5 Section 00 43 16 – Standard Bid Bond (this form must be used and must be uploaded to

CTsource prior to the date and time of the Bid Opening with the Power of Attorney from the Surety) https://portal.ct.gov/DAS https://portal.ct.gov/das/services-for-agencies-and-municipalities/state-building-construction https://portal.ct.gov/das/services-for-agencies-and-municipalities/state-building-construction https://portal.ct.gov/DAS/CTSource/ctsource https://portal.ct.gov/DASCSLibrary https://portal.ct.gov/DAS/Construction-Services/BidBoard https://portal.ct.gov/DASCSLibrary https://portal.ct.gov/DASCSLibrary

2.4 Procurement and Contracting Requirements (continued):

2.4.6 Section 00 45 14 - General Contractor Bidder’s Qualification Statement. Each Bidder must enter all information, sign and notarize correctly, and upload the following documents to CTsource with their bid. The bid will be rejected if the following are not attached:

• Resumes of All Supervisory Personnel.

• Letters of Reference from Architects, Engineers, or Owners.

• List of All Construction Projects Completed in the Past Five Years with required information. NOTE: Two of the construction projects completed in the past five years shall be (1) single project contracts that have reached substantial completion, not aggregate projects; (2) of commercial and/or institutional construction work (this includes compliance with general requirements); (3) within the Cost Estimate Range stated in Section 00 11 16 Invitation to Bid for this project; and (4) of the size and complexity of this Project.

Failure to identify two such projects prior to the date and time of the Bid Opening shall cause the bid to be rejected and shall not be considered a minor irregularity under C.G.S.

§ 4b-95.

• For projects greater than $5Million: (1) the Name and Resume of the Construction Scheduler and (2) a Letter of Reference for the Construction Scheduler

2.4.7 Section 00 40 14 Certificate (of Authority)

2.4.8 Bids greater than $1Million: DAS Prequalification Certificate and Update Statement for

Bidder

2.4.9 Section 00 30 00 – General Statements for Available information

2.4.10 Division 50 – Project-Specific Available Information

2.4.11 Bonding (see Section 00 92 10 – Additional Forms)

2.4.12 Insurance (see Section 00 41 00 – Bid Proposal Form)

2.4.13 Notice of Award

2.5 Contract Considerations:

2.5.1 Allowances: See General Requirements Section 01 20 00 N/A

2.5.2 Base Bid Quantities and Defined Unit Prices: See General Requirements Section 01 20 00

2.5.3 Named Subcontractors: See 00 41 00 Bid Proposal Form.

2.5.4 Supplemental Bids: See General Requirements Section 01 23 13 and 00 41 00 Bid Proposal Form.

2.6 Separate Contracts:

2.6.1 Work by Owner

2.6.2 Work of Other Contracts

2.7 Post Pre-Bid Meeting Addendum:

2.7.1 No Interpretations of the meaning of the plans, specifications or other contract documents will be made orally at any time. Every bidder request for such interpretation shall be in writing to the awarding authority and to be given consideration shall be received at least fourteen (14) Calendar Days prior to the Bid Due Date (RFI Deadline: 7/13/26; Bids Due: 7/27/26). Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications which, if issued, will be posted on CTsource.

2.7.2 Other Bidder Questions

2.8 Other Agenda Topics and Notes Discussed:

2.8.1 Building Occupancy – It was discussed that the building will not be occupied by current workers. Security services will remain on site but not in the construction work area.

2.8.2 DCF background check requirements – It was explained that all construction personnel will need to complete a DCF background check before gaining access to the project. The prospective contractors were advised to begin this DCF background check process early to allow time to meet the construction start schedule.

3.0 Additional Information:

3.1 Recording and Distribution of Pre-Bid Meeting Minutes:

3.1.1 The Owner is responsible for conducting the Pre-Bid Meeting and will record and distribute meeting minutes to attendees.

3.2 Pre-Bid Meeting Minutes as “Available Information”

3.2.1 Minutes of the Pre-Bid Meeting are issued as “Available Information” and do not constitute a modification to the Procurement and Contracting Documents. Modifications to the Procurement and Contracting Documents are issued by written Addendum only.

3.3 Pre-Bid Meeting Attendance Log:

3.3.1 The Pre-Bid Site Meeting Attendance Log will be provided in an addendum to the solicitation, along with the Meeting Minutes. To find the addendums for a solicitation, go to the CTsource Bid Board (https://portal.ct.gov/DAS/CTSource/BidBoard), filter by name of awarding authority under “Organization”, click on the appropriate solicitation, and click on the link(s) for the addendums. If there are no addendums, then the Pre-Bid Meeting has not yet taken place.

3.4 List of Plan Holders:

3.4.1 To find the List of Planholders for a DAS Construction Services project, go to the DAS Construction

Services Bid Board (https://portal.ct.gov/DAS/Construction-Services/BidBoard) and select the “View Plan Holder List”.

3.5 Contractor and Subcontractor Prequalification:

3.5.1 CONTRACTOR PREQUALIFICATION: All Bidders submitting bids greater than one million dollars

($1,000,000) must upload a current (not expired) copy of their “DAS Prequalification Certificate” and “DAS Update Statement” for the applicable Class of Work to the solicitation on CTsource prior to the date and time of the Bid Opening. The specific, required, Class of Work for this Project can be found on page 1 of Section 00 11 16 Invitation to Bid under “Required DAS Prequalification Classification for Bidders”.

SUBCONTRACTOR PREQUALIFICATION: All subcontracts with values greater than $1,000,000 require the subcontractor to be currently prequalified by DAS, to the extent the Class of Work for the subcontractor is a DAS Prequalification Classification. Pursuant to C.G.S. §§ 4a-100 and 4b-91(j), as amended, no person whose Subcontract exceeds $1,000,000 in value may perform work as a Subcontractor on a project for the construction, reconstruction, alteration, remodeling repair or demolition of any public building or any other public work by the state or a municipality, which project is estimated to cost more than $1,000,000 and is paid for, in whole or in part, with state funds, unless, at the time of bid submission, the person is prequalified in accordance with C.G.S. §§ 4a-100 and C.G.S. §4b-91(j) as amended. “Prequalified” includes the Substantial Subcontractor's prequalification classifications, aggregate work capacity ratings and single project limits.

https://portal.ct.gov/DAS/CTSource/BidBoard https://portal.ct.gov/DAS/Construction-Services/BidBoard

3.0 Additional Information (continued):

3.6 Bid Submission:

3.6.1 Find the solicitation on the CTsource Bid Board by filtering for the name of the awarding authority under

“Organization”: https://portal.ct.gov/DAS/CTSource/BidBoard . To submit a bid, click “Select” and “Accept” in the Solicitation on CTsource. If you cannot click “Select” and “Accept”, then you need to first select “Add New Response” and create a Quote (which you can rename).

3.7 Bid Tab Sheet (and Bids) After The Bid Has Closed:

3.7.1 To find the Bid Tab Sheet (and other bids) after the bid has closed, go to the CTsource Bid Board

(https://portal.ct.gov/DAS/CTSource/BidBoard), filter by name of awarding authority under “Organization”, click on the appropriate solicitation, and click on the “View Award Report” in the top right corner, located next to the “Print/Download solicitation summary”.

The Bid Tab Sheet will be available under “Award Documents”. Individual bid documents will be available under “Vendor Attachments”. Note: If “View Award Report” is not available, then it has not yet been published – check back later in the day.

End of Section 00 25 13 Pre-Bid Meeting Agenda