Bid_4186MF_Hazardous_Waste_Pickup_and_Disposal__REQUIRED_FORMS.pdf

~An Equal Opportunity School District~ Bid 4186MF Hazardous Waste Pick-up and Disposal, Term Contract Rev 91VL – 9/25/2025

The School Board of Marion County, Florida Purchasing Department 2091 NE 35th Street Ocala, FL 34479

INVITATION TO BID

BIDDER ACKNOWLEDGEMENT

(Template Rev. 91VL)

Bid Number: 4186MF Posting Date: June 29, 2026 Bid Title: Hazardous Waste Pick-up and Disposal, Term Contract Term: September 1, 2026 through August 31, 2027 Deadline for Receipt of Bid Responses: Wednesday, July 22, 2026 @ 2:00 PM Board Approval Date: August 25, 2026 Firm Name (Legal Name of Corporation) Fictitious Name or d/b/a

Firm Name - Physical Address to include City, State & Zip Code

Fictitious Name or d/b/a - Physical Address to include City, State & Zip Code

Firm Name - Mailing Address to include City, State & Zip Code

Federal Employee Identification No. or Social Security No.

Area Code/Telephone Number #

Fax No. E-mail Address:

ANTI-COLLUSION: The signed bidder certifies that he or she has not divulged, discussed or compared his or her bid with other bidders and has not colluded with any other bidder or parties to a bid. (NOTE: No premiums, rebates, or gratuities are permitted either with, prior to, or after any delivery of material. Any such violation will result in the cancellation and/or return of materials (as applicable) and the removal from the bid list(s).

I certify that I am the owner or an authorized officer or agent for the above company and that the information supplied herein, including all pages attached, is correct; and that neither the applicant nor any person or concern in any connection with the applicant as a principal officer, so far as is known, is now debarred or otherwise declared ineligible by The School Board of Marion County, Florida (“School Board”), from bidding for furnished materials, supplies or services to the School Board.

The undersigned represents and warrants by signing this document that employee background investigations will be adhered to in accordance with §1012.32, Fla. Stat. (2025).

Authorized Signature (Manual)

Authorized Signature (Type or Printed) and Title

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SPECIFICATIONS

Awarded Vendor(s) are to provide packaging, pick-up, and proper disposal services for both universal and hazardous wastes at numerous locations throughout Marion County School

District.

A. The district has numerous hazardous materials that must be collected and disposed of properly:

• Used motor oil

• Used transmission fluid

• Used hydraulic fluid

• Used anti-freeze

• Used oil filters

• Used “oil-dry” or “cat litter”

• Oil contaminated water and/or sludge from secured collection

• Contaminated or waste fuel

• Unused or old paint

• Paint solvents

• Aerosol cans

• Plumbing glue and cleaner

• Air conditioning compressor oil

• Various science classroom chemicals, solvents, preserved specimens

• Fluorescent light bulbs

• Non-PCB ballasts

• PCB ballasts

• Miscellaneous mixed batteries (non-automotive)

• Mercury or mercury containing devices

B. Awarded vendor(s) will be required to:

1. Comply with all Federal, State, County, and City regulations while analyzing, packaging, transporting, and disposing of all waste;

2. Respond to normal service requests within (48) hours of notification;

3. Respond within (2) two hours in emergency situations from the time notified;

4. Be available to perform during holidays, weekends, and possible extended hours outside of the normal work-day;

5. Supply all needed materials, labor, equipment, tools, containers, labeling, safety clothing, safety equipment, manifest, and transportation to perform work;

6. Provide training for District employees with respect to proper handling and storage of hazardous waste materials, on an “as-needed” basis; and,

7. Provide a Certificate of Recycling/Disposal to document all items that are collected and disposed of properly. This certificate must indicate all items that were collected; the quantity of each item collected by site location, and where/how waste was disposed. The Certificate must also show the date of work, as well as, the

Rev 91VL – 9/25/2025 purchase order number. The Certificate must be supplied to requestor within (30) thirty days of performance of work.

C. Bidders must include copies of the following with their Bid submission:

1. All appropriate and required licenses, permits, and EPA Generator Identification

Numbers for all transfer stations and disposal/treatment sites that may be utilized in providing services.

2. Transporter Approval Letter as issued by the Florida Department of Environmental

Protection’s Hazardous Waste Section.

3. Insurance Form DEP 62-730.900(5)(a) as submitted to the Florida Department of Environmental Protection to meet the Financial Responsibility requirements of Chapter 62-730, Florida Administrative Code.

4. Most recent compliance inspection report for any transfer stations operated in the

State of Florida or transportation operations holding a Florida Identification Number as performed by the Florida Department of Environmental Protection.

D. Awarded vendor(s) shall take all necessary steps to provide a safe work environment for the occupants of the schools, facilities, and the general public, in and around the work area while the work is being performed. The vendor(s) shall comply with all applicable Federal, State, and Local regulations while performing work under this contract. All fines and/or penalties levied and/or imposed by the above authorities because of failure to comply with requirements shall be borne by the vendor(s) responsible for said failure and may be grounds for termination of the contract.

E. Awarded vendor(s) agree to notify The School Board of Marion County, Florida, immediately if a treatment, storage, or disposal facility at any time fails to comply with any of the laws, rules, or regulations; or, becomes unsuitable to receive the hazardous materials being shipped.

F. Awarded vendor(s) must be able to collect waste at different locations within the District.

Additional locations may be added during the contract period as the need of the District changes:

Automotive waste will be collected from the Main Transportation Compound, Reddick Bus Compound, Lake Weir Middle Bus Compound, Liberty Middle Bus Compound, Dunnellon Bus Compound, Marion Technical College, Vanguard High School, Lake Weir High School, North Marion High School, Bridgeway Academy, and the Technical Services Department.

Mercury, paint, bulbs, batteries, etc. will be collected form the Technical Services/Maintenance Departments.

Classroom hazardous waste must be packaged by the vendor(s) and picked-up from each school site/department throughout the District.

G. Awarded vendor employees must be trained and/or certified in the safe handling of hazardous waste, including: packaging, loading/unloading, transporting, etc.

H. Approximate estimated quantities of generated waste:

Used Motor Oil 5,700 Gallons Antifreeze 600 Gallons Fluorescent Lamps </= 48” 2,000 Fluorescent Lamps > 48” 1,000 HID Lamps 1,000 CF Lamps 300

These quantities are approximate historic quantities and future amounts of waste may be greater or smaller. Some items on the Proposal Form, not listed above, have no estimated quantity, due to the minimal quantity produced throughout the year.

I. The Miscellaneous Charges section, of the Proposal Form (Items 33 through 38), is intended to cover additional costs incurred for removal of hazardous materials not included or identified in lines 1 through 32. These charges would apply to unexpected requests for assistance and will vary with the severity of the incident. This section will not be awarded to a single vendor, but will be associated with any awarded vendor(s) from the other sections (i.e., for an incident involving automotive type materials, the awarded vendor for the automotive category will be contracted for assistance).

J. If wishing to submit a credit price for any items on this bid, credits shall be notated as a negative number, using a minus sign (example - $1.00). Please note: the “Unit Price” cells of the Proposal Form have been formatted to include the dollar sign.

PROPOSAL FORM

Download Bid 4186MF Hazardous Waste Pick-up and Disposal – PROPOSAL FORM from myvendorlink.com (where you downloaded this bid document). Complete the PROPOSAL FORM and upload the completed Excel file (DO NOT INCLUDE THIS FORM AS A PDF FILE).

The “Vendor Information” and “Unit Price” cells of the PROPOSAL FORM are fillable; all other areas of the PROPOSAL FORM are locked.

ONLY ELECTRONIC SUBMISSIONS OF THIS BID WILL BE ACCEPTED. MAILED, EMAILED, OR DELIVERED IN-

PERSON BID SUBMISSIONS WILL NOT BE ACCEPTED.

http://www.myvendorlink.com/

Rev 91VL – 9/25/2025

We, the undersigned, do hereby certify that these prices include all labor and material and will hold the pricing mechanism appearing in this solicitation fixed for a period after School Board approval for three (3) years from September 1, 2026 to August 31, 2027. We further realize the estimated quantities given are for evaluation purposes only and no guarantee of purchase is expressed or implied.

Division of Corporations Registration Requirements

Companies incorporated within the State of Florida must furnish their Florida document number. Companies incorporated in any other state must furnish their applicable document number. All corporations or other legal entities must be registered to do business in the State of Florida and have an active status in order to be eligible to do business with the School Board. The specific requirements for registration are found in §607, Fla. Stat. (2025). To register with the State of Florida, visit: www.Sunbiz.org

Company: ________________________________________________

Per: ___________________________________________ (Print name)

Authorized Signature: _______________________________________

Address: __________________________________________________

City/State/Zip: ______________________________________________

Dunn & Bradstreet # ________________________________________

Federal I.D. # ______________________________________________

Division of Corporations Registration Number: ___________________

The state incorporated in: _____________________________________

Occupational License Number or Contractor Certification (Only use if required) http://www.sunbiz.org/

PURCHASE ORDER MAILING NAME AND ADDRESS

Company Name: ____________________________________________________________________

Mailing Address: ____________________________________________________________________

City: _________________________________ State: __________________ Zip: _________________

Telephone: _______________________________ Fax: _____________________________________

Contact Name: ____________________________ Contact Title: ______________________________

Purchase Order E-mail address: ________________________________________________________

REMITTANCE NAME AND ADDRESS FOR PAYMENT

Company Name: ____________________________________________________________________

Mailing Address: ____________________________________________________________________

City: _________________________________ State: __________________ Zip: _________________

Telephone: _______________________________ Fax: _____________________________________

Contact Name: ____________________________ Contact Title: ______________________________

Contact Email Address: ______________________________________________________________

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BIDDER’S QUALIFICATION STATEMENT

MUST BE COMPLETED TO BE CONSIDERED A RESPONSIBLE BIDDER

COMPANY NAME: ________________________________________________

1. Bidder has been in business continuously since: ________________________________

2. Bidder has had experience in work comparable with that required under the proposed contract:

As a prime contractor for ___________ years / As a subcontractor for __________ years

3. Following is a partial list of work the bidder has completed in the last five (5) years) which is similar in character and in magnitude to that required in the proposed Contract:

YEAR OWNER LOCATION CONTRACT AMOUNT

4. Furnish references for information concerning the work listed above:

NAME COMPANY TITLE CITY/STATE PHONE #

5. Provide email addresses for each person listed in item 4:

6. List the supervisory personnel to be employed by the bidder and available for work on this project (Project Manager, Principal Foreman, Superintendents):

NAME TITLE YEARS EXPERIENCE

7. List Subcontractors – Name, address and years of experience, if you will be utilizing subcontractors on any portion of this project.

NAME Address YEARS EXPERIENCE

8. Name and title of person filling out form:

NAME TITLE

If you need additional space, please submit a separate sheet with appropriate headings.

CONFIDENTIAL, PROPRIETARY, OR TRADE SECRET MATERIAL STATEMENT

The School Board of Marion County, Florida (“School Board”) takes its public records responsibilities as provided under §119, Fla. Stat. (2025) and Article 1, Section 24 of the Florida Constitution, very seriously.

If Proposer considers any portion of the documents, data or records submitted in response to this solicitation to be confidential, trade secret or otherwise not subject to disclosure pursuant to §119, Fla.

Stat. (2025), the Florida Constitution or other authority, Proposer must also simultaneously provide the School Board with a separate redacted copy of its response. This redacted copy shall contain the School Board solicitation name, number, and the name of the Proposer on the cover, and shall be clearly titled “Redacted Copy.” The Redacted Copy shall be provided to School Board at the same time Proposer submits its response to the solicitation and must only exclude or obliterate those exact portions that are claimed confidential, proprietary, or trade secret. In compliance with §119.07(1)(e), Fla. Stat. (2025), Proposer must “state the basis for the exemption” that he/she “contends is applicable to the record, including the statutory citation to an exemption created or afforded by statute.”

Proposer shall be responsible for defending its determination that the redacted portions of its response are confidential, proprietary, trade secret or otherwise not subject to disclosure. Further, Proposer shall protect, defend, and indemnify the School Board for any and all claims arising from or relating to Proposer’s determination that the redacted portions of its response are confidential, proprietary, trade secret or otherwise not subject to disclosure.

The School Board will make no effort to verify whether or not the redacted material is exempt from §119, Fla. Stat. (2025). That determination is totally the responsibility of the Proposer.

If the Proposer fails to submit a Redacted Copy with its response, the School Board is authorized to produce the entire documents, data or records submitted by Proposer in answer to a public records request for these records.

I have read and understand my responsibilities regarding any purported confidential, proprietary or trade secret material contained in this proposal.

After reading the above statement, please initial next to the appropriate statement below:

__________ I have not included a redacted copy of our proposal.

__________ I have included a redacted copy of our proposal along with this original.

Signature of Proposer Signing Agreement

Rev 91VL – 9/25/2025

Acknowledgment of Addenda Check: (Yes) or (No)

(Date of Receiving Addendum)

Addendum #1 Yes _____ No _____ Date Received:

Addendum #2 Yes _____ No _____ Date Received:

Addendum #3 Yes _____ No _____ Date Received:

Addendum #4 Yes _____ No _____ Date Received:

Addendum #5 Yes _____ No _____ Date Received:

Company Name

Signature

Address

City State Zip Code

Date

CERTIFICATION REGARDING DEBARMENT,

SUSPENSION, INELIGIBILITY, VOLUNTARY EXCLUSION,

AND LOWER-TIER COVERED TRANSACTIONS

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722-4733).

**BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON THE FOLLOWING PAGE**

(1) The prospective lower-tier participant certifies, by submission of this proposal, that neither he or she nor his or her principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower-tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Organization Name PR/Award Number or Project Name

Name(s) and Title(s) of Authorized Representative(s)

Signature(s) Date

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INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this form, the prospective lower-tier participant is providing the certification set out in accordance with these instructions.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower-tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower-tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower-tier participant learns that his or her certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms “covered transaction,” “debarred,” ‘suspended,” “ineligible,” “lower-tier covered transaction,” “participant,” “person,” “primary covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower-tier participant agrees by submitting this form that he or she shall not knowingly enter into any lower-tier-covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower-tier participant further agrees by submitting this form that he or she will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility, Voluntary Exclusion, and Lower-Tier-Covered Transactions,” without modification, in all lower tier covered transactions and in all solicitations for lower-tier-covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower- tier-covered transaction that he or she is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless he or she knows that the certification is erroneous. A participant may decide the method and frequency by which he or she determines the eligibility of his or her principals. Each participant may, but is not required to, check the Non-Procurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower-tier-covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction; in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

DRUG-FREE WORKPLACE CERTIFICATION

Preference must be given to vendors submitting a certification with their bid/proposal certifying they have a drug-free workplace in accordance with §287.087, Fla. Stat. (2025). This requirement affects all public entities of the State. The special condition is as follows:

IDENTICAL TIE BIDS - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. A business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violation of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace- the business' policy of maintaining a drug-free workplace; any available drug counseling, rehabilitation, and employee assistance programs;

and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of §893, Fla. Stat. (2025) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace, no later than five (5) days after such conviction.

5) Impose a sanction on or require the satisfactory participation in a drug-abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6) Make a good-faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

COMPANY NAME

VENDOR'S SIGNATURE

MUST BE EXECUTED AND RETURNED WITH ATTACHED BID AT TIME OF BID OPENING TO BE CONSIDERED.

STATEMENT OF NO BID

If you are not bidding on this service/commodity, please complete and upload to www.myvendorlink.com.

Failure to respond may result in deletion of vendor's name from the bidder's list for The School Board of Marion County, Florida.

COMPANY NAME: _____________________________________________________

ADDRESS: ___________________________________________________________

CITY: ________________ STATE: ________________ ZIP: _____________

CONTACT PERSON: __________________________TELEPHONE: ______________

We, the undersigned, have declined to bid on your Bid 4186MF Hazardous Waste Pick-up and Disposal, Term Contract because of the following reasons:

We do not offer this product or the equivalent.

Insufficient time to respond to the invitation to bid.

Remove our name from this bid list only.

Our product schedule would not permit us to perform.

Unable to meet bond requirements.

Other. (Specify below)

REMARKS:

SIGNATURE: _____________________________ DATE: _________________ (m/d/yyyy) http://www.myvendorlink.com/

Rev 91VL – 9/25/2025

PLEASE READ ALL TERMS AND CONDITIONS OF THIS BID SO THAT YOU DO NOT MISS IMPORTANT

INFORMATION THAT MAY AFFECT YOUR BID SUBMISSION.

NOTE: THE LIST BELOW MAY NOT BE INCLUSIVE OF ALL REQUIREMENTS. USE THE BELOW CHECKLIST

TO ENSURE THESE ITEMS ARE NOT MISSING.

REQUIRED FORMS:

Invitation to Bid (Bidder Acknowledgement Page)

Proposal Form

Division of Corporations Registration Requirements

Purchase Order Mailing Name and Address

Bidders Qualification Statement

Confidential, Proprietary, or Trade Secret Material Statement

Acknowledgement of Addenda

Certification Regarding Debarment

Drug Free Workplace Certification

W-9 Form (not in packet, must be uploaded)

Occupational License

Transporter Approval Letter – Florida Department of Environmental Protections Hazardous Waste Section

All appropriate and required licenses, permits, and EPA Generator Identification Numbers for all transfer stations And disposal/treatment sites

Insurance Form DEP 62-730.900(5)(a)

Most Recent Compliance Inspection Reports

IF APPLICABLE:

Statement of No Bid