Bid_4118MF_Gutter_Installation_&_Materials_REQUIRED_FORMS.pdf

An Equal Opportunity School District Bid 4118MF Gutter Installation & Materials, Term Contract Rev 89VL – 2-4-2025

The School Board of Marion County, Florida Purchasing Department 2091 NE 35th Street Ocala, FL 34479

INVITATION TO BID

BIDDER ACKNOWLEDGEMENT

(Template Rev. 89VL)

Bid Number: 4118MF Posting Date: March 3, 2025 Bid Title: Gutter Installation & Materials, Term Contract Term: May 1, 2025 through April 30, 2026 Deadline for Receipt of Bid Responses: Wednesday, March 26, 2025 @ 2:00 PM Board Approval Date: April 22, 2025 Firm Name (Legal Name of Corporation) Fictitious Name or d/b/a

Firm Name - Physical Address to include City, State & Zip Code

Fictitious Name or d/b/a - Physical Address to include City, State & Zip Code

Firm Name - Mailing Address to include City, State & Zip Code

Federal Employee Identification No. or Social Security No.

Area Code/Telephone Number #

Fax No. E-mail Address:

ANTI-COLLUSION: The signed bidder certifies that he or she has not divulged, discussed or compared his or her bid with other bidders and has not colluded with any other bidder or parties to a bid. (NOTE: No premiums, rebates, or gratuities are permitted either with, prior to, or after any delivery of material. Any such violation will result in the cancellation and/or return of materials (as applicable) and the removal from the bid list(s).

I certify that I am the owner or an authorized officer or agent for the above company and that the information supplied herein, including all pages attached, is correct; and that neither the applicant nor any person or concern in any connection with the applicant as a principal officer, so far as is known, is now debarred or otherwise declared ineligible by The School Board of Marion County, Florida (“School Board”), from bidding for furnished materials, supplies or services to the School Board.

The undersigned represents and warrants by signing this document that employee background investigations will be adhered to in accordance with §1012.32, Fla. Stat. (2024).

Authorized Signature (Manual)

Authorized Signature (Type or Printed) and Title

SPECIFICATIONS

The purpose and intent of this term contract is to secure firm pricing for furnishing all supervision, labor, equipment, and materials necessary to perform all operations required to complete the removal and replacement of guttering systems on existing District structures.

The preferred material for gutters is minimum 24-gauge steel with Kynar 500 finish; .032 aluminum with Kynar 500 finish and .063 mill finish aluminum may be accepted or required for some applications.

Catalog sheets, specifications, and Safety Data Sheets for any sealants must be provided as part of the bid submission packet.

HOURS OF OPERATION:

• For the safety of students and staff, work should be scheduled to be completed prior to arrival (prior to 7:00 AM), after dismissal (after 3:30 PM), weekends, during school closures, or summer break if building is not holding classes. Requirements for any projects requiring work while students are present will be the responsibility of the vendor and include, but are not limited to:

• Fencing or barricades must be set up to restrict access to the work area sized to include a safety zone for falling debris.

• A minimum of one ground/safety person is required at all times to insure no one enters the work area; if the entire area cannot be seen from one location additional supervision will be required to observe the entire work area at all times (working on multiple sides of a building).

• Requests for examination visits of existing District facilities during the bid preparation process must be scheduled through the Purchasing Department. Visits will be scheduled at the convenience of District personnel, vendors are required to be escorted at all times.

REQUIREMENTS:

• Awarded contractor shall demonstrate a minimum of five (5) years’ experience performing work specializing in the installation of projects of similar type and scope.

• Awarded contractor is responsible to provide all necessary equipment including, but not limited to, scaffolding, ladders, and man-lifts.

• No materials may be left at the work site when workers are not present without prior approval.

• The contractor shall be responsible for the cleanup and removal of debris from the site on a daily basis.

• It is the responsibility of the contractor to ensure that all safety practices are followed. The contractor will ensure that all employees on the ground have hard hats and if working in an elevated position have safety belts and/or fall protection.

• All work must conform to applicable code for size and method of rain water discharge.

• The use of subcontractors requires written consent. The contractor will be responsible for all work performed by subcontractor(s). Subcontractors are required to comply with all terms of this contract; must furnish proof of required insurance to the Purchasing Department prior to commencement of work; and all employees of the subcontractor must comply with the same badging requirements as the primary contractor.

• Any non-bulk materials brought onto District property must be in manufacturer's original, undamaged containers, with identification labels intact. No deliveries to District locations without prior approval.

• The Contractor may not use the sanitary facilities in any dwelling unit during the course of the work. The Contractor must provide at its own expense a portable facility within the designated onsite work area and is at the sole risk of the Contractor.

CONTRACTOR PERSONNEL SHALL COMPLY WITH THE FOLLOWING:

A. Tobacco use on School Board premises and property are subject to a zero-tolerance policy for tobacco use. All forms of tobacco use are prohibited.

B. Communications with students is discouraged at all times.

C. Work crew shall have full time supervision and a designated supervisor on site at all times.

D. Safety of students, faculty and staff shall be of primary concern and all operations shall be consistent with these requirements.

E. Work scheduling may vary due to locations and occupancy.

F. Personal appearance, conduct and language shall be professional and appropriate for school environments.

G. No equipment, tools or supplies are to be unsupervised. All materials must be safely secured at the end of each work day and, where possible, stored off site.

H. Alcohol is prohibited at all times.

I. All employees visiting schools must comply with the Jessica Lunsford Act and must wear a Florida Public Schools Contractor Identification Badge which contain a photo and individual’s name when on School Board property.

J. The awarded contractor must provide an English-speaking supervisor or lead person on the worksite at all times, who shall be thoroughly knowledgeable of all plans, specifications, and other contract documents and has the authority to act on the contractor’s behalf and to communicate with school and/or School Board personnel. The employee of the awarded contractor must be willing and able to accept instructions, directions and converse in English.

INSTALLATION:

Prior to installation of new gutter system contractor shall clean existing soffit and fascia components of all buildings removing dirt and mold.

• .063 mill finish aluminum gutters - all joints including miter joints shall be welded the entire length of the joint, to include seams, end caps and outlet thimbles. Pop rivets with caulking or sealant is not permitted in joints.

• Locate outer edge of gutter 1” minimum lower than back edge. Stiffen outer edge with a hemmed return, loose-lock back edge under edge drip. Install per the latest requirements of SMACNA architectural Sheet Metal Manual.

• Butt type expansion joints should be provided on gutters to allow movement caused by thermal changes. Long straight runs should have expansion joints spaced to allow 1” of expansion for every 50 lineal feet of gutter. They should also be provided no more than 24 lineal feet from any corner.

• Box-style and Seamless gutters of 24-gauge steel with Kynar 500 finish or .032 aluminum with Kynar 500 finish material are to be installed with pop rivets with caulking At all joints, seams, end caps. All joints are required to have EPDM self-adhering seam tape installed on the inside of the gutter. No gutter joints are to be installed over walkways.

Gutter stays are to be installed a maximum of thirty-six (36) inches apart. Downspouts are to be installed approximately every twenty (20) feet, equally spaced along the run.

The gutter is to be attached every eighteen inches along the run. Gutters are to be set with sufficient slope to prevent standing water between downspouts.

Downspouts should terminate in approximate locations that current gutters terminate unless otherwise directed. At locations where downspouts do not tie into storm drains or flow onto asphalt or concrete, concrete splash blocks shall be provided, consisting of a concrete pad not less than 18” by 10½”, 3” thick, with a sloped, depressed trough directing water away from buildings. Precast concrete splash blocks may be acceptable in specific locations with prior approval. Bottom terminations may be 45°elbows, 90°elbows, or closed bottom with side cutouts, to be specified by District.

Connections to existing construction must create a watertight installation, and match the existing installation as best possible. The existing components should be repair as needed to make a secure and neat connection to the new work.

The contractor will ensure the gutter system is solidly attached to the building after all work is completed.

The contractor will ensure all gutters are clear and free from debris after the new gutters have been installed.

All materials shall be new, and of the highest quality unless otherwise specified. All materials will be installed according to all manufacturers’ instructions.

Upon completion of work, it is the vendor’s responsibility to remove all construction debris caused by the demolition and installation from project site.

SAMPLES:

Samples are not required to be submitted as a part of the initial bid packet. If requested as part of the evaluation process, vendors must be able to provide requested samples within three (3) business days.

Potential samples may include one section, not to exceed 12 inches in length, of:

• 8” box gutter

• Seamless gutter – 7” - D style

• Seamless gutter – 7” - K style

• 4” x 4” downspout

• 4” x 5” downspout

• 6” x 6” downspout

In any of these materials:

• 24-gauge steel with Kynar 500 finish

• .024 aluminum with Kynar 500 finish

• .063 mill finish aluminum

And:

• One (1) each hanger bracket, brace, and stiffener

• Fasteners of each type to be used

• One (1) piece of sealing strip (6” or wider) with manufacturers specification sheet

Box-style gutters are to be fabricated from minimum 24-gauge steel with Kynar 500 finish, .032 aluminum and .063 mill finish aluminum.

Downspouts, including elbows and attaching hardware, are to be fabricated from 24-gauge steel with Kynar 500 finish, .024 aluminum with Kynar 500 finish and .063 mill finish aluminum material.

Seamless gutters are to be fabricated from a minimum of 24-gauge steel with Kynar 500 finish or .032 aluminum with Kynar 500 finish material.

Downspouts, including elbows and attaching hardware, are to be fabricated from a minimum of 24-gauge steel with Kynar 500 finish .024 aluminum with Kynar 500 finish material.

Attachment A

Gutter Styles – MCPS utilizes style ‘D’ and style ‘K’

Attachment B

Butt Type Gutter Expansion Joint – MCPS required method of connection

Attachment C

JM EPDM Peel & Stick Sealing Strip – provided sealing strip must meet or exceed this specification

****IMPORTANT****

The School Board of Marion County, Florida is closed for Spring Break, March 17, 2025 –

March 21, 2025, and will not be available for deliveries.

ATTACHMENT A

ATTACHMENT B

ATTACHMENT C

PROPOSAL FORM

The Proposal Form for this bid is located on Vendor Link. Download Bid 4118MF Gutter Installation & Materials PROPOSAL FORM from myvendorlink.com, where you downloaded the Terms & Conditions and Required Forms. Complete the PROPOSAL FORM document and upload the completed Excel file and all required bid documents to complete your bid submission.

ONLY ELECTRONIC SUBMISSIONS OF THIS BID ARE ACCEPTED. DO NOT MAIL, EMAIL, OR DELIVER IN

PERSON YOUR BID DOCUMENTS TO THE MCPS PURCHASING DEPARTMENT.

http://www.myvendorlink.com/

We, the undersigned, do hereby certify that these prices include all labor and material and will hold the pricing mechanism appearing in this solicitation fixed for a period after School Board approval for one (1) year from May 1, 2025 to April 30, 2026. We further realize the estimated quantities given are for evaluation purposes only and no guarantee of purchase is expressed or implied.

Division of Corporations Registration Requirements

Companies incorporated within the State of Florida must furnish their Florida document number. Companies incorporated in any other state must furnish their applicable document number. All corporations or other legal entities must be registered to do business in the State of Florida and have an active status in order to be eligible to do business with the School Board. The specific requirements for registration are found in §607, Fla. Stat. (2024). To register with the State of Florida, visit: www.Sunbiz.org

Company: ________________________________________________

Per: ___________________________________________ (Print name)

Authorized Signature: _______________________________________

Address: __________________________________________________

City/State/Zip: ______________________________________________

Dunn & Bradstreet # ________________________________________

Federal I.D. # ______________________________________________

Division of Corporations Registration Number: ___________________

The state incorporated in: _____________________________________ http://www.sunbiz.org/

Occupational License Number or Contractor Certification (Only use if required)

PURCHASE ORDER MAILING NAME AND ADDRESS

Company Name: ____________________________________________________________________

Mailing Address: ____________________________________________________________________

City: _________________________________ State: __________________ Zip: _________________

Telephone: _______________________________ Fax: _____________________________________

Contact Name: ____________________________ Contact Title: ______________________________

Purchase Order E-mail address: ________________________________________________________

REMITTANCE NAME AND ADDRESS FOR PAYMENT

Company Name: ____________________________________________________________________

Mailing Address: ____________________________________________________________________

City: _________________________________ State: __________________ Zip: _________________

Telephone: _______________________________ Fax: _____________________________________

Contact Name: ____________________________ Contact Title: ______________________________

Contact Email Address: ______________________________________________________________

BIDDER’S QUALIFICATION STATEMENT

MUST BE COMPLETED TO BE CONSIDERED A RESPONSIBLE BIDDER

COMPANY NAME: ________________________________________________

1. Bidder has been in business continuously since: ________________________________

2. Bidder has had experience in work comparable with that required under the proposed contract:

As a prime contractor for ___________ years / As a subcontractor for __________ years

3. Following is a partial list of work the bidder has completed in the last five (5) years) which is similar in character and in magnitude to that required in the proposed Contract:

YEAR OWNER LOCATION CONTRACT AMOUNT

4. Furnish references for information concerning the work listed above:

NAME COMPANY TITLE CITY/STATE PHONE #

5. Provide email addresses for each person listed in item 4:

6. List the supervisory personnel to be employed by the bidder and available for work on this project (Project Manager, Principal Foreman, Superintendents):

NAME TITLE YEARS EXPERIENCE

7. List Subcontractors – Name, address and years of experience, if you will be utilizing subcontractors on any portion of this project.

NAME Address YEARS EXPERIENCE

8. Name and title of person filling out form:

NAME TITLE

If you need additional space, please submit a separate sheet with appropriate headings.

CONFIDENTIAL, PROPRIETARY, OR TRADE SECRET MATERIAL STATEMENT

The School Board of Marion County, Florida (“School Board”) takes its public records responsibilities as provided under §119, Fla. Stat. (2024) and Article 1, Section 24 of the Florida Constitution, very seriously.

If Proposer considers any portion of the documents, data or records submitted in response to this solicitation to be confidential, trade secret or otherwise not subject to disclosure pursuant to §119, Fla.

Stat. (2024), the Florida Constitution or other authority, Proposer must also simultaneously provide the School Board with a separate redacted copy of its response. This redacted copy shall contain the School Board solicitation name, number, and the name of the Proposer on the cover, and shall be clearly titled “Redacted Copy.” The Redacted Copy shall be provided to School Board at the same time Proposer submits its response to the solicitation and must only exclude or obliterate those exact portions that are claimed confidential, proprietary, or trade secret. In compliance with §119.07(1)(e), Fla. Stat. (2024), Proposer must “state the basis for the exemption” that he/she “contends is applicable to the record, including the statutory citation to an exemption created or afforded by statute.”

Proposer shall be responsible for defending its determination that the redacted portions of its response are confidential, proprietary, trade secret or otherwise not subject to disclosure. Further, Proposer shall protect, defend, and indemnify the School Board for any and all claims arising from or relating to Proposer’s determination that the redacted portions of its response are confidential, proprietary, trade secret or otherwise not subject to disclosure.

The School Board will make no effort to verify whether or not the redacted material is exempt from §119, Fla. Stat. (2024). That determination is totally the responsibility of the Proposer.

If the Proposer fails to submit a Redacted Copy with its response, the School Board is authorized to produce the entire documents, data or records submitted by Proposer in answer to a public records request for these records.

I have read and understand my responsibilities regarding any purported confidential, proprietary or trade secret material contained in this proposal.

After reading the above statement, please initial next to the appropriate statement below:

__________ I have not included a redacted copy of our proposal.

__________ I have included a redacted copy of our proposal along with this original.

Signature of Proposer Signing Agreement

Acknowledgment of Addenda Check: (Yes) or (No)

(Date of Receiving Addendum)

Addendum #1 Yes _____ No _____ Date Received:

Addendum #2 Yes _____ No _____ Date Received:

Addendum #3 Yes _____ No _____ Date Received:

Addendum #4 Yes _____ No _____ Date Received:

Addendum #5 Yes _____ No _____ Date Received:

Company Name

Signature

Address

City State Zip Code

Date

CERTIFICATION REGARDING DEBARMENT,

SUSPENSION, INELIGIBILITY, VOLUNTARY EXCLUSION,

AND LOWER-TIER COVERED TRANSACTIONS

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722-4733).

**BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON THE FOLLOWING PAGE**

(1) The prospective lower-tier participant certifies, by submission of this proposal, that neither he or she nor his or her principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower-tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Organization Name PR/Award Number or Project Name

Name(s) and Title(s) of Authorized Representative(s)

Signature(s) Date

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this form, the prospective lower-tier participant is providing the certification set out in accordance with these instructions.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower-tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower-tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower-tier participant learns that his or her certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms “covered transaction,” “debarred,” ‘suspended,” “ineligible,” “lower-tier covered transaction,” “participant,” “person,” “primary covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower-tier participant agrees by submitting this form that he or she shall not knowingly enter into any lower-tier-covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower-tier participant further agrees by submitting this form that he or she will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility, Voluntary Exclusion, and Lower-Tier-Covered Transactions,” without modification, in all lower tier covered transactions and in all solicitations for lower-tier-covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower- tier-covered transaction that he or she is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless he or she knows that the certification is erroneous. A participant may decide the method and frequency by which he or she determines the eligibility of his or her principals. Each participant may, but is not required to, check the Non-Procurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower-tier-covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction; in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

DRUG-FREE WORKPLACE CERTIFICATION

Preference must be given to vendors submitting a certification with their bid/proposal certifying they have a drug-free workplace in accordance with §287.087, Fla. Stat. (2024). This requirement affects all public entities of the State. The special condition is as follows:

IDENTICAL TIE BIDS - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. A business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violation of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace- the business' policy of maintaining a drug-free workplace; any available drug counseling, rehabilitation, and employee assistance programs;

and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of §893, Fla. Stat. (2024) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace, no later than five (5) days after such conviction.

5) Impose a sanction on or require the satisfactory participation in a drug-abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6) Make a good-faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

COMPANY NAME

VENDOR'S SIGNATURE

MUST BE EXECUTED AND RETURNED WITH ATTACHED BID AT TIME OF BID OPENING TO BE CONSIDERED.

STATEMENT OF NO BID

If you are not bidding on this service/commodity, please complete and upload to www.myvendorlink.com.

Failure to respond may result in deletion of vendor's name from the bidder's list for The School Board of Marion County, Florida.

COMPANY NAME: _____________________________________________________

ADDRESS: ___________________________________________________________

CITY: ________________ STATE: ________________ ZIP: _____________

CONTACT PERSON: __________________________TELEPHONE: ______________

We, the undersigned, have declined to bid on your Bid No. 4118MF for Gutter Installation & Materials, Term Contract because of the following reasons:

We do not offer this product or the equivalent.

Insufficient time to respond to the invitation to bid.

Remove our name from this bid list only.

Our product schedule would not permit us to perform.

Unable to meet bond requirements.

Other. (Specify below)

REMARKS:

SIGNATURE: _____________________________ DATE: _________________ (m/d/yyyy) http://www.myvendorlink.com/

PLEASE READ ALL TERMS AND CONDITIONS OF THIS BID SO THAT YOU DO NOT MISS

IMPORTANT INFORMATION THAT MAY AFFECT YOUR BID SUBMISSION.

NOTE: THE LIST BELOW MAY NOT BE INCLUSIVE OF ALL REQUIREMENTS. USE THE BELOW

LIST AS A CHECKOFF LIST TO ENSURE THESE ITEMS ARE NOT MISSING.

REQUIRED:

Invitation to Bid Page (Bidder Acknowledgement Page) __________

Proposal Form(s) __________

Proposer’s Statement of Principal Place of Business __________

Confidential, Proprietary, or Trade Secret Material Statement __________

Acknowledgement of Addenda __________

Drug Free Workplace Certification __________

Certification Regarding Debarment __________

Manufacturer’s Authorization(s) __________

Bidders Qualification Statement __________

W-9 Form (not in packet, must be downloaded) __________

Bid or Performance Bond __________

IF REQUIRED BY ORDINANCE:

Occupational License __________

IF APPLICABLE:

Statement of No Bid __________