bid-3123-26-award.pdf

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CONTRACT: Air Filters, HVAC Systems
Solicitation number
Bid 3123-26
Issued by
New Hampshire

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Written by GovTribe AI ·

This is a Request for Bid (RFB) Bid Summary and Award document issued by the State of New Hampshire Department of Administrative Services, Division of Procurement and Support Services for statewide procurement of air filters for HVAC systems. The procurement encompasses approximately 50 line items of air filtration products with varying specifications, including pleated filters (MERV 8 and MERV 11), rigid box filters (MERV 14), carbon combo filters, and bag filters in dimensions ranging from 8.75 inches to 61.125 inches with thicknesses of 1, 2, 4, and 12 inches. Estimated annual quantities vary significantly across line items, from as few as 5 units to over 1,200 units for certain specifications. The bid closing date was April 2, 2026, at 1:45 PM Eastern Time. The contract term extends five years from August 1, 2026, through July 31, 2031, with options for up to two additional one-year extensions under the same terms and pricing.

Three compliant bids were received from Airex Filter Corporation, Filterbuy Inc, and Brookaire Corporation, with Airex Filter Corporation recommended for award at a total estimated annual spend of $87,476.42 and a five-year term spend of $437,382.10. The recommended price limitation established $500,000.00 for the contract term. All bid prices were quoted in U.S. dollars, include delivery costs with FOB Destination terms, and require delivery within five business days of order placement. Vendors must maintain comprehensive general liability insurance of not less than $1,000,000 per occurrence and $2,000,000 aggregate, establish state agency accounts within three business days of order placement, and maintain adequate inventory. Price adjustments are permitted annually on the contract anniversary, not to exceed 3 percent with written notice required at least 30 days prior. This is a statewide contract available to all eligible state agencies, political subdivisions, and nonprofit organizations.

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Division of Procurement Support Services Bureau of Purchase Property

RFB Bid Summary

Gary S. Lunetta Director

(603) 271-2201

Agency Requisition# Bid Closing

Indicates Award:

Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost

27 EA 8-7/8X24-1/8X1 AIR FILTER, PLEATED, MERV 8 $3.81 $102.87 $6.69 $180.63 $5.89 $159.03

54 EA 8-7/8X33-1/8X1 AIR FILTER, PLEATED, MERV 8 $4.29 $231.66 $7.31 $394.74 $10.11 $545.94

27 EA 8-7/8X42-1/8X1 AIR FILTER, PLEATED, MERV 8 $4.56 $123.12 $11.04 $298.08 $10.53 $284.31

27 EA 8 7/8 X 61 1/8 X 1 PM SC MERV 8 PLEATED FILTER $5.74 $154.98 $12.27 $331.29 $13.47 $363.69

162 EA 28X29 1/4X2 PM SC MERV 8 PLEATED FILTER $11.07 $1,793.34 $9.94 $1,610.28 $14.74 $2,387.88

162 EA 16X25X2 MERV 8 CARBON COMBO PLEATED

FILTER $8.38 $1,357.56 $9.51 $1,540.62 $13.24 $2,144.88

756 EA 16x20x2 PM SC MERV 8 PLEATED FILTER $2.91 $2,199.96 $3.65 $2,759.40 $4.50 $3,402.00 441 EA 16X25X2 PM SC MERV 8 PLEATED FILTER $3.39 $1,494.99 $4.28 $1,887.48 $5.21 $2,297.61 486 EA 20X20X2 PM SC MERV 8 PLEATED FILTER $3.39 $1,647.54 $4.33 $2,104.38 $5.42 $2,634.12 675 EA 20x25x2 PM SC MERV 8 PLEATED FILTER $3.86 $2,605.50 $4.70 $3,172.50 $6.03 $4,070.25

1292 EA 24X24X2 PM SC MERV 8 PLEATED FILTER $4.32 $5,581.44 $4.98 $6,434.16 $6.84 $8,837.28 54 EA 24X24X4 AIR FILTER, PLEATED, MERV 8 $8.71 $470.34 $6.80 $367.20 $11.86 $640.44

54 EA 16X25X2 AIR FILTER, MERV 8 $3.39 $183.06 $4.28 $231.12 $5.21 $281.34

54 EA 20X25X2 AIR FILTER, MERV 8 $4.03 $217.62 $4.70 $253.80 $6.03 $325.62

27 EA 24X24X2 AIR FILTER, MERV 8 $4.03 $108.81 $4.98 $134.46 $6.84 $184.68

54 EA 12X24X2 AIR FILTER, MERV 8 $2.46 $132.84 $4.03 $217.62 $4.62 $249.48

189 EA 20X24X2 AIR FILTER, MERV 8 $3.91 $738.99 $4.77 $901.53 $6.44 $1,217.16

36 EA 24X12X12 AIR FILTER, MERV 14, 95% EFF.,

W/HEADER $64.50 $2,322.00 $50.75 $1,827.00 $87.07 $3,134.52

153 EA 20X24X12 AIR FILTER, MERV 14, 95% EFF.,

W/HEADER $90.86 $13,901.58 $57.44 $8,788.32 $117.17 $17,927.01

27 EA PLEATED AIR FILTER, 17” X 30” X 1”, MP 1”

XK111SC 500-999”, MERV 11 $6.58 $177.66 $9.51 $256.77 $11.26 $304.02

54 EA PLEATED AIR FILTER, 8” X 20” X 1”, MP 1”

XL11SC 100-199”, MERV 11 $3.99 $215.46 $9.06 $489.24 $7.91 $427.14

27 EA PLEATED AIR FILTER, 14” X 20” X 1”, MULTI-

PLEAT XL11, MERV 11 $3.32 $89.64 $4.12 $111.24 $5.53 $149.31

27 EA PLEATED AIR FILTER, 14” X 25” X 1”, MULTI-

PLEAT XL11, MERV 11 $3.80 $102.60 $4.40 $118.80 $6.35 $171.45

27 EA PLEATED AIR FILTER, 15” X 20” X 1”, MULTI-

PLEAT XL11, MERV 11 $3.32 $89.64 $4.25 $114.75 $4.54 $122.58

4/2/2026 at 1:45 pm N/A

StatewideBid Description

RFB#

Agent Name

Product Description

Air Filters, HVAC Systems 3123-26

Jonah Rosa

Airex Filter CorporationEstimated Annual Qty UOM

Filterbuy Inc Brookaire Corporation

Page 1/3

RFB Bid Summary

Gary S. Lunetta Director

(603) 271-2201

Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost

27 EA PLEATED AIR FILTER, 20” X 25” X 1”, MULTI-

PLEAT XL11, MERV 11 $4.48 $120.96 $4.88 $131.76 $6.71 $181.17

324 EA PLEATED AIR FILTER, 16” X 20” X 2”, MULTI-

PLEAT XL11 MERV 11 $3.85 $1,247.40 $4.98 $1,613.52 $6.46 $2,093.04

945 EA PLEATED AIR FILTER, 16” X 25” X 2”, MULTI-

PLEAT XL11, MERV 11 $4.48 $4,233.60 $5.50 $5,197.50 $6.69 $6,322.05

171 EA PLEATED AIR FILTER, 20” X 20” X 2”, MULTI-

PLEAT XL11, MERV 11 $4.48 $766.08 $5.53 $945.63 $6.88 $1,176.48

189 EA PLEATED AIR FILTER, 20” X 24” X 2”, MULTI-

PLEAT XL11, MERV 11 $5.22 $986.58 $6.21 $1,173.69 $7.46 $1,409.94

1242 EA PLEATED AIR FILTER, 20” X 25” X 2”, MULTI-

PLEAT XL11, MERV 11 $5.10 $6,334.20 $6.21 $7,712.82 $7.61 $9,451.62

1053 EA PLEATED AIR FILTER, 24” X 24” X 2”, MULTI-

PLEAT XL11, MERV 11 $5.69 $5,991.57 $6.71 $7,065.63 $8.29 $8,729.37

621 EA PLEATED AIR FILTER, 16” X 20” X 4”, MULTI-

PLEAT XL11, MERV 11 $7.34 $4,558.14 $6.92 $4,297.32 $11.72 $7,278.12

419 EA PLEATED AIR FILTER, 16” X 25” X 4”, MULTI-

PLEAT XL11, MERV 11 $8.23 $3,448.37 $7.63 $3,196.97 $13.84 $5,798.96

135 EA PLEATED AIR FILTER, 20” X 25” X 4”, MULTI-

PLEAT XL11, MERV 11 $10.18 $1,374.30 $8.68 $1,171.80 $14.18 $1,914.30

36 EA BAG AIR FILTER, 20” X 24” X 29” 6P, MULTI-SAK 3

95, MERV 11 $39.47 $1,420.92 $31.23 $1,124.28 $32.02 $1,152.72

675 EA 20x24x2 MDL40 STD Pleated Filter, MERV 8 $4.34 $2,929.50 $4.77 $3,219.75 $6.44 $4,347.00 27 EA 16x16x2 MDL40 STD Pleated Filter, MERV 8 $4.00 $108.00 $4.08 $110.16 $6.82 $184.14

216 EA 12X24X2 MDL40 STD Pleated Filter, MERV 8 $2.72 $587.52 $4.03 $870.48 $4.62 $997.92

32 EA 24x24x12 Single Header, Rigid Box Filter 95%, MERV 14 $68.76 $2,200.32 $58.06 $1,857.92 $88.48 $2,831.36

5 EA 12x24x12 Single Header, Rigid Box Filter 95%, MERV 14 $53.69 $268.45 $50.75 $253.75 $63.37 $316.85

41 EA 20X20X12 RIGID BOX FILTER, 95% EFFICIENCY,

SINGLE HEADER, MERV 14 $57.19 $2,344.79 $56.87 $2,331.67 $79.36 $3,253.76

108 EA 20X24X12 RIGID BOX FILTER, 95% EFFICIENCY,

SINGLE HEADER, MERV 14 $59.04 $6,376.32 $57.44 $6,203.52 $86.70 $9,363.60

72 EA 20 x 20 x 1 Standard Pleated, MERV 8 $2.84 $204.48 $3.61 $259.92 $4.57 $329.04 54 EA 16 x 20 x 1 Standard Pleated, MERV 8 $2.46 $132.84 $3.80 $205.20 $3.92 $211.68

324 EA 18 x 18 x 2 Standard Pleated, MERV 8 $4.10 $1,328.40 $4.39 $1,422.36 $7.59 $2,459.16 81 EA 20 x 25 x 2 Standard Pleated, MERV 8 $3.86 $312.66 $4.70 $380.70 $6.03 $488.43

Estimated Annual Qty UOM Product Description

Airex Filter Corporation Filterbuy Inc Brookaire Corporation

Page 2/3

RFB Bid Summary

Gary S. Lunetta Director

(603) 271-2201

Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost

270 EA 8.75 x 33.5 x 1 Standard Pleated, MERV 8 $4.29 $1,158.30 $7.31 $1,973.70 $10.11 $2,729.70 27 EA 25 x 16 x 2 Charcoal Combo, MERV 8 $8.38 $226.26 $9.51 $256.77 $12.80 $345.60

378 EA 20 x 16 x 2 Charcoal Combo, MERV 8 $7.20 $2,721.60 $7.13 $2,695.14 $9.83 $3,715.74 9 EA 8.875 x 61.125 x 1 Standard Pleated, MERV 8 $5.74 $51.66 $12.27 $110.43 $13.47 $121.23

$87,476.42 $90,307.80 $129,464.72

$87,476.42 Estimated annual spend $90,307.80 Estimated annual spend $129,464.72 $437,382.10 Estimated term spend $451,539.00 Estimated term spend $647,323.60

$62,617.90 Add allowance for balance of product line

$64,644.67 Add allowance for balance of product line

$92,674.21

$500,000.00 Recommended price limitation

$516,183.67 Recommended price limitation

$739,997.81

Filterbuy Inc Brookaire Corporation

Special Notes:

Recommended price limitation

Statewide contract

Confirmed Vendor is not debarred or suspended (Sam.gov) Yes

P-37 Checklist Complete D&B Report On File

Recommendation Summary

Yes P-card and ACH

Yes Yes $500,000.00 5 years with option to extend for

Method of Payment (P-card/ACH) FOB Delivered

Estimated annual spend Estimated term spend

Add allowance for balance of product line

Total

Product Description Airex Filter Corporation

Number of non-responsive bidders

Price Limitation Term of Contract

Number of Compliant Solicitations Received Number of Sourced bidders Number of NIGP Vendors Sourced

Statewide Contract or Amendment

Estimated Annual Qty UOM

Page 3/3

RFB Bid Tabulation

File details come from the government source that posted it. Updated .