bid-3017-25.pdf

Bidder Initials_______

Date___________

NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES

DIVISION OF PROCUREMENT AND SUPPORT SERVICES

REQUEST FOR BID FOR PLUMBING SERVICES

3017-25

DUE DATE 4/4/2025 11:00 AM (EASTERN TIME)

Date___________

Table of Contents

1. PURPOSE:

2. INSTRUCTIONS TO VENDOR:

3. BID SUBMITTAL:

4. BID INQUIRIES:

5. BID DUE DATE:

6. ADDENDA:

7. TIMELINE:

8. TERMS OF SUBMISSION:

9. CONTRACT TERM:

10. CONTRACT AWARD:

11. NOTIFICATION AND AWARD OF CONTRACT(S):

12. LIABILITY:

13. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

14. TERMINATION:

15. VENDOR CERTIFICATIONS:

16. BID PRICES:

17. PRICE ADJUSTMENTS:

18. AUDITS AND ACCOUNTING:

19. ACCOUNT REPRESENTATIVE:

20. ESTIMATED USAGE:

21. USAGE REPORTING:

22. ESTABLISHMENT OF ACCOUNTS:

23. ELIGIBLE PARTICIPANTS:

24. TERMS OF PAYMENT:

25. INVOICING:

26. VENDOR RESPONSIBILITY:

27. IF AWARDED A CONTRACT:

28. SPECIFICATIONS:

29. SITE VISITATION:

30. SCOPE OF SERVICES:

31. EMERGENCY REPAIRS:

32. OTHER REPAIRS / REPLACEMENTS (NON-EMERGENCY):

33. ADDITIONAL REQUIREMENTS:

34. WARRANTY REQUIREMENTS:

35. OBLIGATIONS AND LIABILITY OF THE VENDOR:

36. NON-EXCLUSIVE CONTRACT:

37. DISASTER RECOVERY:

38. ENVIRONMENTALLY FRIENDLY PRODUCTS:

39. OFFER:

40. VENDOR’S BALANCE OF PRODUCT LINE ITEMS:

41. VENDOR CONTACT INFORMATION:

42. ATTACHMENTS:

Date___________

43. The Bid Opening is open to the public online at the following:

STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER

Date___________

1. PURPOSE:

1.1. The purpose of this bid invitation is to establish a contract for Plumbing Services to the State of New Hampshire with services indicated in the SCOPE OF SERVICES and OFFER sections of this bid invitation, in accordance with the requirements of this bid invitation and any resulting contract.

2. INSTRUCTIONS TO VENDOR:

2.1. Read the entire bid invitation prior to filling it out. Complete the pricing information in the “Offer” section (detailed information on how to fill out the pricing information can be found in the “Offer” section); complete the “Vendor Contact Information” section; and finally, fill out, and sign the bid transmittal letter.

3. BID SUBMITTAL:

3.1. All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and shall be received on or before the date and time specified on paragraph 7 of this bid under “Bid Closing”. Interested parties may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing agent’s name.

3.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY THAT YOUR

BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.

4. BID INQUIRIES:

4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit their organization to the Terms and Conditions of this bid and shall be received in writing at the Bureau of Purchase and Property no later than 4:00 PM on the date listed in the timeline below. Questions shall not be submitted to anyone other than the Purchasing Agent or his/her representative. Bidders that submit questions verbally or in writing to any other State entity or State personnel shall be found in violation of this part and may be found non-compliant.

4.2. Questions shall be submitted by email to Jonah Rosa at Jonah.L.Rosa@DAS.NH.Gov.

4.3. Submissions shall clearly identify the bid Number, the Vendor’s name and address and the name of the person submitting the question.

5. BID DUE DATE:

5.1. All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be marked as “Late” and shall not be considered in the evaluation process.

5.2. All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor’s disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for disqualification.

6. ADDENDA:

6.1. In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the NH

Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and periodically prior to the RFB closing, Vendors are required to check the site for any addenda or other materials that may have been issued affecting the bid. The web site address is: https://apps.das.nh.gov/bidscontracts/bids.aspx.

7. TIMELINE:

7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below a “no later than” date.

Bid Solicitation distributed on or by: 3/10/2025 Last day for questions, clarifications, and/or requested changes to bid: 3/27/2025

States response to questions, clarifications, and/or requested changes to bid: 3/31/2025

Bid Closing (Eastern Time): 4/4/2025 11:00 AM

8. TERMS OF SUBMISSION:

8.1. All material received in response to this bid shall become the property of the State and shall not be returned to the Vendor.

Regardless of the Vendors selected, the State reserves the right to use any information presented in a bid response. The content of each Vendor’s bid shall become public information once a contract(s) has been awarded.

8.2. A responding bid that has been completed and signed by your representative shall constitute your company’s acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to these terms and conditions.

mailto:NH.Purchasing@DAS.NH.Gov https://apps.das.nh.gov/bidscontracts/bids.aspx

Date___________

8.3. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB.

8.4. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary.

8.5. The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful Vendor and the State, following notification, shall promptly execute this contract form, which is to be completed by incorporating the service requirements and price conditions established by the vendor’s offer.

8.6. CHAPTER ADM 600 DIVISION OF PROCUREMENT AND SUPPORT SERVICES RULESAPPLY TO AND

ARE MADE A PART HEREOF.

8.7. Complete bids shall be filled out on the original documents and format that are a part of this bid invitation. Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided with this bid invitation and in the State’s format.

9. CONTRACT TERM:

9.1. The term of the contract shall commence on July 1, 2025, or upon approval of the Governor and Executive Council and/or the Commissioner of the Department of Administrative Services, whichever is later, through June 30, 2030, a period of approximately five (5) years.

9.2. The contract may be extended for up to an additional two (2) years thereafter under the same terms, conditions, and pricing structure upon the mutual agreement between the successful Vendor and the State with the approval of the Governor and Executive Council and/or Commissioner of the Department of Administrative Services.

10. CONTRACT AWARD:

10.1. The award shall be made to multiple Vendors meeting the criteria established in this RFB and providing the lowest rates by county. A Vendor may be awarded multiple counties or a single county. The State reserves the right to reject any or all bids or any part thereof and add/delete items/locations to the contract. All award(s) shall be, in the form of a State of New Hampshire Contract(s).

10.2. The State of New Hampshire reserves the right to add or delete locations/equipment throughout the term of a resultant contract. For the addition of new locations or new equipment, a requesting agency through the Division of Procurement and Support Services shall submit a request for quote (RFQ) including a detailed scope of work to the successful contractor. Quotes shall be consistent with pricing and service requirements contained herein and no service shall be performed until documented acceptance by the State is received. Any addition of new locations/equipment which constitutes a material change or increase in the assigned price limitation shall be effective upon approval of a contract amendment. Changes which do not constitute material change in scope of service or increased contract price limitation shall be effective upon written approval of the requesting agency.

10.3. Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be allowed to require the filling out or signing of any other document by State of New Hampshire personnel.

11. NOTIFICATION AND AWARD OF CONTRACT(S):

11.1. Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the vendors submitting responses and pricing shall be made public. Other specific response information shall not be given out. Bid results shall be made public after final approval of the contract(s).

11.2. Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.

11.3. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be made public. In lieu of in person public bid openings the State shall conduct openings via electronic means until further notice.

12. LIABILITY:

12.1. The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed prior to contract issuance.

13. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

13.1. Generally, the full contents of any proposal (including all materials submitted in connection with it, such as attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final contract or purchase order negotiations with the selected vendor. Certain information concerning proposals, including but not limited to scoring, is generally available to the public even before this time, in accordance with the provisions of NH RSA 21-G:37.

Date___________

13.2. Confidential, commercial, or financial information may be exempt from public disclosure under RSA 91-A:5, IV. Any and all information contained in or connected to a bid or proposal that a Bidder considers confidential shall be clearly designated in the following manner:

13.3. If the Bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and complete document, fully redacting those portions by blacking them out and shall note on the applicable page or pages of the document that the redacted portion or portions are “confidential.” Use of any other term or method, such as stating that a document or portion thereof is “proprietary”, “not for public use”, or “for client’s use only”, is not acceptable. In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point of contact on Page one (1) of this document, the identified information considered to be confidential must be accompanied by a separate letter stating the rationale for each item designated as confidential. In other words, the letter must specifically state why and under what legal authority each redaction has been made. Submissions which do not conform to these instructions by failing to include a redacted copy (if required), by failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in the manner required by these instructions, or by including redactions which are contrary to these instructions or operative law may be rejected by the State as not conforming to the requirements of the bid or proposal. Marking or designating an entire proposal, attachment, or section as confidential shall neither be accepted nor honored by the State. Marking an entire bid, proposal, attachment, or full sections thereof confidential without taking into consideration the public’s right to know shall neither be accepted nor honored by the State.

13.4. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public disclosure REGARDLESS of whether or not marked as confidential.

13.5. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal, the State will assess what information it believes is subject to release; notify the Bidder that the request has been made; indicate what, if any, portions of the proposal or related material shall be released; and notify the Bidder of the date it plans to release the materials. To halt the release of information by the State, a Bidder must initiate and provide to the State, prior to the date specified in the notice, a court action in the Superior Court of the State of New Hampshire, at its sole expense, seeking to enjoin the release of the requested information.

13.6. By submitting a proposal, Bidders acknowledge and agree that:

13.6.1. The State may disclose any and all portions of the proposal or related materials which are not marked as confidential and/or which have not been specifically explained in the letter to the person identified as the point of contact for this RFP;

13.6.2. The State is not obligated to comply with a Bidder’s designations regarding confidentiality and must conduct an independent analysis to assess the confidentiality of the information submitted in your proposal; and

13.6.3. The State may, unless otherwise prohibited by court order, release the information on the date specified in the notice described above without any liability to a Bidder.

14. TERMINATION:

14.1. The State of New Hampshire shall have the right to terminate any resultant contract at any time with a thirty (30) day written notice to the successful Vendor.

15. VENDOR CERTIFICATIONS:

15.1. All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire.

15.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the following website for information on obtaining and filing the required forms (no fee: https://DAS.NH.Gov/Purchasing).

15.3. NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor that is a corporation, limited liability company, or other limited liability business entity (this excludes sole proprietors and general partnerships) must be registered to conduct business in the State of New Hampshire AND in good standing with the NH Secretary of State. Please visit the following website to find out more about the requirements for registration with the NH Secretary of State: https://sos.nh.gov/corporation-division/.

15.4. CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign a Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization Form. These forms shall be returned to the designated State agency prior to commencing any work.

15.5. CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit proof of comprehensive general liability insurance coverage prior to performing any services for the State. The coverage shall insure against all claims of bodily injury, death, or property damage in amounts of not less than $1,000,000 per occurrence https://das.nh.gov/Purchasing https://sos.nh.gov/corporation-division/

Date___________ and $2,000,000 aggregate. Coverage shall also include State of New Hampshire workers’ compensation insurance to the extent required by RSA Chapter 281-A.

16. BID PRICES:

16.1. Bid prices shall remain firm for the first year after the effective date and shall be in US dollars and shall include delivery and all other costs required by this bid invitation. Special charges, surcharges (including credit card transaction fees), or fuel charges of any kind (by whatever name) may not be added on at any time. Any and all charges shall be built into your bid price at the time of the bid. Unless otherwise specified, prices shall be F.O.B. DESTINATION, (included in the price bid), which means delivered to a state agency's receiving dock or other designated point as specified in this contract or subsequent purchase orders without additional charge. Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during receiving hours.

16.2. Per Administrative Rule 606.01(e) “if there is a discrepancy between the unit price and the extension price in a response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor”.

16.3. Price decreases shall become effective immediately as they become effective to the general trade or the Vendor’s best/preferred customer.

17. PRICE ADJUSTMENTS:

17.1. One the anniversary date of this contract and annually thereafter, the successful Vendor(s) may request price adjustment, either upward or downward, keyed to the industry changes or general trade. Written notice of an impending price increase, including substantiation for it, must be submitted in writing to Bureau of Purchase & Property, 25 Capitol Street, Rm. 102, Concord, NH 03301, no less than thirty (30) days prior to the effective date of said price increase. The State reserves the right to reject any price increases it deems unreasonable. If parties to the contract cannot agree on renewal terms, it is hereby understood that the contract will be rebid.

17.2. The Bureau of Purchase and Property will monitor other information sources to confirm that contract prices are indeed following market trends in a fair and equitable manner. The State shall have the right to reject any pricing that fails to follow the above principles, and to rebid any part, or the entire contract, if deemed to be in its best interest.

18. AUDITS AND ACCOUNTING:

18.1. The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all records for the purpose of determining compliance with the terms and conditions of this bid invitation and in determining the award and for monitoring any resulting contract.

18.2. At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be required to provide a complete and accurate accounting of all products and quantities ordered by each agency and institution and by political sub-divisions and authorized non-profit organizations.

19. ACCOUNT REPRESENTATIVE:

19.1. The Contractor shall assign a dedicated account representative and a backup in their absence who will be responsible for the daily administration of this Contract. The account representative shall be familiar with all Contract requirements to ensure compliance with the terms of the Contract. The account representative shall respond by phone or email to Client Agency inquiries within 24 hours of initial contact or the next business day if after normal business hours. The account representative’s responsibilities shall include but not be limited to:

19.1.1. Coordinate business review meeting(s) either virtually or on-site with the State held at a cadence requested by the State.

19.1.2. Provide recommended process and productivity improvements related to potential cost savings to the State for consideration quarterly.

19.1.3. Provide information and product offerings to bring the latest industry ideas and trends to the State as applicable.

20. ESTIMATED USAGE:

20.1. The quantities indicated in the offer section of this bid invitation are an estimate only for the State of New Hampshire's annual requirements. These quantities are indicated for informational purposes only and shall not be considered minimum or guaranteed quantities, nor shall they be considered maximum quantities. These quantities do not include any eligible participant usage.

21. USAGE REPORTING:

21.1. The successful Vendor shall be required to submit a quarterly and annual usage report for analysis for each state agency or eligible participant. Reports are due no later than 30 days after each end of each calendar quarter to Bureau of Purchase and Property, Jonah Rosa and sent electronic to Jonah.L.Rosa@DAS.NH.Gov. At a minimum, the Report shall include:

21.1.1. Contract Number

21.1.2. Utilizing Agency and Eligible Participant

Date___________

21.1.3. Services/Products Purchased (showing the manufacturer, item, part number, and the final cost.)

21.1.4. Recycling documentation with respect to content used in the manufacture, development and distribution process of goods and services sold. This report shall include but not be limited to:

21.1.4.1. Percentage of recycled materials contained within finished products

21.1.4.2. Percentage of waste recycled throughout the manufacturing process

21.1.4.3. Types and volume of packaging used for transport

21.1.4.4. Any associated material avoided and/or recycled as applicable under contract

21.1.4.5. Green Certifications for each product sold

21.1.4.6. A standardized reporting form will be provided after contract award

21.1.5. Total Cost of all Services/Products Purchased. Ability to sort by agency/eligible participant.

21.1.6. In Excel format

22. ESTABLISHMENT OF ACCOUNTS:

22.1. Each State of New Hampshire agency shall have its own individual customer account number. There may also be instances where divisions or bureaus within an agency will need their own individual customer account numbers. Should any State of New Hampshire agency place an order under the contract, the successful Vendor agrees to establish an account within three business days from the date the order is placed. However, there shall be no delay in any shipment;

the agency shall receive the items ordered in accordance with the delivery time required under this bid invitation, as if an account already exists for the agency.

23. ELIGIBLE PARTICIPANTS:

23.1. Political sub-divisions (counties, cities, towns, school districts, special district or precinct, or any other governmental organization), or any nonprofit agency under the provisions of section 501c of the federal internal revenue code, are eligible to participate under this contract whenever said sub-division or nonprofit agency so desires. These entities are autonomous and may participate at their sole discretion. In doing so, they are entitled to the prices established under the contract. However, they are solely responsible for their association with the successful Vendor. The State of New Hampshire assumes no liability between the successful Vendor and any of these entities.

24. TERMS OF PAYMENT:

24.1. Payment shall not be due until 30 days after the invoice has been received at the agency business office or all items have been delivered, inspected, and accepted by the agency, whichever is later.

24.2. Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the State of

New Hampshire. Use the following link to enroll with the State Treasury for ACH payments:

https://www.nh.gov/treasury/state-vendors/index.htm. Eligible participants shall negotiate their own payment methods with the successful Vendor.

25. INVOICING:

25.1. Itemized invoices shall be submitted to the using agency after delivery of the products and include the following at a minimum:

25.1.1. State of NH purchase order (PO) number

25.1.2. State of NH contract number if applicable

25.1.3. State of NH ordering agency information

25.1.3.1. Name and contact information of ordering individual

25.1.3.2. Name of ordering state agency / department

25.1.3.3. Address of ordering state agency / department

25.1.3.4. Name and contact information of ordering state agency accounts payable office

25.1.4. Date of purchase

25.1.5. Date of delivery

25.1.6. Vendor order number

25.1.7. Vendor account representative name and contact information

25.1.8. Service description, quantity ordered, quantity delivered, unit price, total price for payment https://www.nh.gov/treasury/state-vendors/index.htm

Date___________

26. VENDOR RESPONSIBILITY:

26.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any resulting contract.

26.2. All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.

26.3. It is a prospective Vendor’s responsibility to access our website to determine any bid invitation under which the Vendor desires to participate. It is also the Vendor’s responsibility to access our website for any posted addenda.

26.4. The website is updated several times per day; it is the responsibility of the prospective Vendor to access the website frequently to ensure that no bidding opportunity or addendum is overlooked.

26.5. It is the prospective Vendor’s responsibility to forward a signed copy of any addendum requiring the Vendor’s signature to the Bureau of Purchase and Property with the bid response.

26.6. In preparation of a bid response, the prospective Vendor shall:

26.6.1. Provide pricing information as indicated in the “Offer” section; and

26.6.2. Provide all other information required for the bid response (if applicable); and

26.6.3. Complete the “Vendor Contact Information” section; and

26.6.4. Complete the company information on the “Transmittal Letter” page, and sign under penalty of unsworn falsification in the space provided on that page.

26.7. It is the responsibility of the Vendor to maintain any awarded contract and New Hampshire Vendor Registration with up to date contact information.

26.8. Contract specific contact information (Sales contact, Contractor contract manager, etc.) shall be sent to the State’s

Contracting Office listed in Box 1.9 of Form P-37.

26.9. Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification numbers are required to be current through a formal electronic submission to the Bureau of Purchase and Property at:

https://www.das.nh.gov/purchasing/vendorresources.aspx.

27. IF AWARDED A CONTRACT:

27.1. The successful Vendor shall complete the following sections of Appendix A (Agreement State of New Hampshire Form

#P-37):

Section 1.3 Contractor Name Section 1.4 Contractor Address Section 1.11 Contractor Signature Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor)

27.2. Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form Number P-37.

27.3. Provide proof of sufficient workers’ compensation insurance coverage or evidence of exemption from RSA Chapter 81-A.

27.4. If the successful Vendor is a corporation, limited liability company, or other limited liability business entity, then provide a certificate of good standing issued by the NH Secretary of State or, for a newly incorporated, formed, or registered entity, a copy of the appropriate registration document certified by the NH Secretary of State.

28. SPECIFICATIONS:

28.1. Complete specifications required are detailed in the SCOPE OF SERVICES section of this bid invitation. In responding to the bid invitation, the prospective Vendor shall address all requirements for information as outlined herein.

29. SITE VISITATION:

29.1. Prior to bidding, it is each Vendor's responsibility to become thoroughly familiar with the sites of the intended service, to determine everything necessary to accomplish the services. Failure of the Vendor to make a site visit does not relieve the Vendor of responsibility to fully understand what is necessary to accomplish a successful and complete services.

30. SCOPE OF SERVICES:

30.1. Vendor shall supply all labor, tools, transportation, materials, equipment and permits as necessary and required to perform services as described herein.

30.2. The Vendor must be licensed to work in the State of New Hampshire, have a minimum of five (5) years’ verifiable commercial experience in plumbing services. Technicians employed by the Vendor must have applicable State of New Hampshire licenses.

30.3. The Vendor shall provide proof of plumbing license(s) upon request by the State.

https://www.das.nh.gov/purchasing/vendorresources.aspx

Date___________

30.4. The Vendor shall provide five (5) references for commercial work performed in the last twelve (12) months with their bid submission.

30.5. The plumbing services shall include, but are not limited to the following:

30.5.1. Installation and repair of plumbing fixtures

30.5.2. Installation and repair of water supply and distribution piping

30.5.3. Installation and repair of water heaters: gas, electric, solar and others

30.5.4. Installation and repair of backflow prevention devices

30.5.5. Installation and repair of water pumps, tanks, and systems

30.5.6. Installation and repair of drainage, waste, and vent piping

30.5.7. Installation and repair of sewer and dewatering pump systems

30.5.8. Installation and repair process piping and air distribution systems

30.5.9. Installation and service of gas equipment

30.5.10. Installation and service of gas piping, both natural gas and propane an appliances

30.5.11. Clean, trace and inspect drain lines

30.5.12. Drain cleaning, jetting, pump station repair and installation

30.5.13. Perform work on electrical, electronic, and pneumatic control systems associated with plumbing systems. This may include subcontracting with a company that has access to any proprietary systems

30.5.14. Install heating and cooling systems such as steam, hot water, forced air and others

30.5.15. Perform all work associated with pipefitting systems and materials

30.5.16. Seal pipe penetrations including fireproofing as required by code with own forces or approved sub-Vendor

30.5.17. Insulate pipes to meet code either in house or with approved sub-Vendors

30.5.18. Provide rigger services for boilers and heavy plumbing equipment with own forces or with through the use of an approved sub-Vendor

30.5.19. Other installations, repairs and maintenance work commonly performed by a plumbing and pipefitting Vendor

30.6. A Request for Quote (RFQ) and Statement of Work (SOW) shall be issued to each Vendor in the county where work is being requested for non-emergency repairs. The Individual projects shall be awarded to, and project engagement will be with the Vendor with the lowest price, not to exceed quotes based on Contract rates meeting the RFQ/SOW requirements.

30.7. All work performed under the contract shall be scheduled by the requesting State Representative.

30.8. The Vendor shall notify the requesting State agency supervisor or manager of any maintenance related issues that are discovered while performing services before the work is completed. Changes to the original scope of work shall be approved by the State prior to commencement of the proposed changes.

30.9. Permits are required for new and renovation construction based on the provisions of the current NH State Building Code and applicable amendments. For further information can be found at:

https://www.nh.gov/safety/divisions/firesafety/building/state-building-permit-system.html

30.10. The Vendor shall be responsible for obtaining permits, scheduling inspections, and being on site during inspection. The State agencies shall be invoiced for the permit, at no markup, as part of the services. The permit costs will be itemized on the detailed invoice at the completion of work.

30.11. The Vendor shall give all notices and comply with all laws, ordinances, rules, regulations, and lawful orders of any public authority bearing on the performance of the work.

30.12. The Vendor shall initiate, maintain, and supervise all safety precautions and programs in connection with the work. The Vendor shall utilize lock out/tag out services on plumbing systems in support of their construction or repair services. The person responsible for applying their lock or tag to isolate the system(s) shall have their name, company, and contact number attached to the lock or written on the tag. The Vendor shall coordinate with the State Representative before affecting any systems.

30.13. The Vendor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to:

30.13.1. All employees of the work and all other persons who may be affected thereby

30.13.2. All the work and all materials and equipment to be incorporated therein, whether in storage on or off-site, under the care, custody, or control of the Vendor or any of their subcontractor(s) https://www.nh.gov/safety/divisions/firesafety/building/state-building-permit-system.html

Date___________

30.13.3. Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavement, roadway structures and utilities not designated for removal, relocation or replacement in the course of construction.

30.14. The Vendor shall erect and maintain as required by existing conditions and progress of the work, all reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations, and notifying owners and users of adjacent utilities.

30.15. The Vendor shall provide and maintain as required, any traffic control measures to ensure safety to employees and the public.

30.16. The Vendor shall also be aware of laws and regulations relating to hazardous materials that may be encountered during construction operations. The health and safety of employees, the public, and the potential of damage to the overall environment is possible if hazardous materials are not recognized, reported and the appropriate action taken to dispose of, remove from the site or otherwise contain the possible contaminants.

30.17. If any abnormal condition is encountered or exposed that indicates the presence of a hazardous material or toxic waste, construction operations shall be immediately suspended in the project area and the Project Manager notified. No further work shall be conducted in the area of the contaminated material until the site has been investigated and the State has given approval to continue work in the area. The Vendor shall fully cooperate with the State and perform any remedial work as directed. Work shall continue in other areas of the project unless otherwise directed.

30.18. The Vendor shall provide adequate supervision of their employees to ensure compete and satisfactory performance of all work in accordance with the terms of the contract.

30.19. The Vendor shall pre-mark areas of any intended excavation in accordance with NH PUC 806 and notify NH Dig Safe.

The Vendor shall comply with all NH Public Utilities 800, Underground Utility Damage Prevention Program rules.

30.20. The Vendor shall make service available twenty-four hours per day, seven days per week for emergency plumbing repair services. The Vendor shall provide one (1) dispatch telephone number or other electronic means of communicating that shall be available 24/7 for emergencies.

30.21. The Vendor shall execute the work by methods that minimize raising dust from construction operations. The Vendor shall provide positive means to prevent air borne dust from dispersing into the atmosphere.

30.22. The Vendor shall provide methods, means and facilities to minimize noise from demolition and noise produced by construction operations.

30.23. The Vendor shall provide methods, means and facilities to prevent contamination of soil, water, and atmosphere from discharge of noxious toxic substances, and pollutants produced by construction operations.

30.24. The Vendor shall comply with pollution and environmental control requirements of authorities having jurisdiction.

30.25. The Vendor shall employ sufficient number of trained personnel so that all requests for plumbing repair service calls are answered within the required time limitations.

30.26. The Vendor shall provide high quality technicians with adequate training to resolve all the inspections or repair issues encountered. All technicians used by the Vendor in contract performance must be licensed plumbers, pipefitters, and gas fitters (as appropriate for the work) for the State of New Hampshire.

30.27. The Vendor’s equipment shall be the size and type appropriate for completing the various types of plumbing work. The Vendor shall ensure that any equipment considered by the Project Manager or supervisor to be improper or inadequate for the purposes is removed from the site and replaced with satisfactory equipment.

30.28. The Vendor shall ensure that all materials shall be of the best quality, all work is completed in a professional manner, and all aspects of the project are delivered in good working order and completed within the predetermined time frame. All materials shall be new unless otherwise specified and all plumbing and pipefitting services shall be good quality, free from faults and defects.

30.29. The Vendor shall keep the premises free from accumulation of waste materials or rubbish. At the completion of the project, they shall remove all their waste materials and rubbish from and about the project as well as all their tools, construction equipment, machinery, any surplus materials and shall leave the premises in a clean and satisfactory condition at all times.

30.30. The Vendor shall supervise and direct the work using their best skill and attention. The Vendor shall be solely responsible for all construction means, methods, techniques, sequences, and procedures and for coordinating all portions of the work.

All aspects of the project shall be subject to the inspection and approval of the State. The Vendor guarantees to repair, replace, re-execute, or otherwise correct any defect in workmanship, materials, of the like that fails to conform to the requirements of the State or appear during the progress of the work or within one year of final acceptance by the State.

Date___________

30.31. The Vendor shall acquaint themselves with the limits of the property or right-of-way of the State and shall on trespass on other property. The Vendor shall adequately protect the project, adjacent property and the public and shall be responsible for any damage or injury due to the Vendor’s act or neglect and shall save the State harmless in respect thereto.

30.32. All work shall be done in such a manner as not to interfere with the State’s operating functions. The Vendor and their employees shall familiarize themselves and comply with all rules and regulations applicable to each project.

30.33. The work staff shall consist of qualified persons completely familiar with the products and equipment they shall use. The Contracting Officer may require the Vendor to dismiss from the work such employees as deems incompetent, careless insubordinate, or otherwise objectionable or whose continued employment on the work site is deemed to be contrary to the public interest or inconsistent with the best interest of security and the State.

31. EMERGENCY REPAIRS:

31.1. Emergency repairs are defined as urgent, have impacted the safety of personnel, or impacted the operational capability of the State and are needed within three hours of notification to the vendor. The awarded Vendor(s) shall provide repair rates at the hourly rates for the State facilities listed herein.

31.2. For emergency projects requiring immediate attention, the Vendor shall work on a time and materials basis subject to review and approval by the requesting State Representative. The State shall provide a brief summary of the emergency and select the Vendor who can be on site the soonest.

31.3. Requests for emergency repairs and/or replace parts shall be approved in advance by the State representative. Materials beyond those identified in a resultant contract shall be invoiced not to exceed 10% above Vendor’s cost. Invoices for materials billed using this markup are required to accompany any invoice submission to the State. All replacement parts shall be new and of the same quality as that being replaced. All supplies such as oils and refrigerants shall be as specified by the equipment manufacturer. Substitutions will be permitted only with prior authorization of the State representative.

31.4. The Vendor shall, after each scheduled or emergency call and before leaving the job site, present a written summary of the work performed and obtain signature thereon from the State representative.

31.5. The Vendor shall make service available twenty-four (24) hours per day, seven (7) days per week. The Vendor shall employ a sufficient number of trained and certified technicians so that calls of any emergency nature can be answered promptly with the mechanic arriving at the job site no later than three (3) hours after the call is entered. Vendor shall provide a not to exceed estimate before starting any work. If overtime is necessary and is determined to be caused by the Vendor, the State may at their discretion deduct a portion of the additional time.

32. OTHER REPAIRS / REPLACEMENTS (NON-EMERGENCY):

32.1. The awarded Vendor(s) shall provide repair rates at the hourly rates for the State facilities listed herein for other repairs that are not a part of preventative maintenance and are not emergency repairs. Agencies shall request services by issuing a Request for Quote (RFQ) with scope of work detailing as much information about the repair as available.

32.2. Requests for emergency repairs and/or replace parts shall be approved in advance by the State representative. Materials beyond those identified in a resultant contract shall be invoiced not to exceed 10% above Vendor’s cost. Invoices for materials billed using this markup are required to accompany any invoice submission to the State. All replacement parts shall be new and of the same quality as that being replaced. All supplies such as oils and refrigerants shall be as specified by the equipment manufacturer. Substitutions will be permitted only with prior authorization of the State representative.

32.3. The Vendor shall, after each visit and before leaving the job site, present a written summary of the work performed and obtain signature thereon from the State representative.

33. ADDITIONAL REQUIREMENTS:

33.1. Unless otherwise stated in the Scope of Services, all services performed under this Contract(s) shall be performed Monday through Friday between the hours of 7:00 A.M. and 5:00 P.M. for State business days, unless other arrangements are made in advance with the State. Any deviation in work hours shall be pre-approved by the Contracting Officer. The State requires ten-day advance knowledge of said work schedules to provide security and access to respective work areas.

33.2. The Vendor shall not commence work until a conference is held with each agency, at which representatives of the Vendor and the State are present. The conference shall be arranged by the requesting agency (State).

33.3. The State shall require correction of defective work or damages to any part of a building or its appurtenances when caused by the Vendor’s employees, equipment, or supplies. The Vendor shall replace in satisfactory condition all defective work and damages rendered thereby or any other damages incurred. Upon failure of the Vendor to proceed promptly with the necessary corrections, the State may withhold any amount necessary to correct all defective work or damages from payments to the Vendor.

33.4. The work staff shall consist of qualified persons completely familiar with the products and equipment they shall use. The Contracting Officer may require the Vendor to dismiss from the work such employees as deems incompetent, careless, Date___________ insubordinate, or otherwise objectionable, or whose continued employment on the work is deemed to be contrary to the public interest or inconsistent with the best interest of security and the State.

33.5. The Vendor or their personnel shall not represent themselves as employees or agents of the State.

33.6. While on State property, employees shall be subject to the control of the State, but under no circumstances shall such persons be deemed to be employees of the State.

33.7. All personnel shall observe all regulations or special restrictions in effect at the State Agency.

33.8. The Vendor’s personnel shall be allowed only in areas where services are being performed. The use of State telephones is prohibited.

33.9. If sub-contractors are to be utilized, please include information regarding the proposed sub-contractors including the name of the company, their address, contact person and three references for clients they are currently servicing. Approval by the State must be received prior to a sub-contractor starting any work.

34. WARRANTY REQUIREMENTS:

34.1. The successful Vendor shall be required to provide warranties on all services provided by the Vendor for a period of not less than one (1) year or the manufacturer’s standard warranty period, whichever is greater, commencing on the date that the equipment is received, inspected, and accepted by the State of New Hampshire. The warranty shall cover 100% of repair or replacement costs, including all parts, shipping, labor, travel, lodging, and expenses.

35. OBLIGATIONS AND LIABILITY OF THE VENDOR:

35.1. The successful Vendor shall perform all work and furnish all materials, tools, equipment, and safety devices necessary to perform the requested services in the manner and within the time hereinafter specified. The Vendor shall provide said services to the satisfaction of the State and in accordance with the specifications and at the price set forth herein. All work to be performed and all equipment to be furnished pursuant to the Scope of Services included herein shall be performed and furnished in strict accordance with the specifications included herein, the terms of any contract awarded as a result of this solicitation, any associated contract drawings, and the directions of State representatives as may be given from time to time while the work is in progress.

35.2. The successful Vendor shall take full responsibility for the work to be performed pursuant to the Scope of Services included herein; for the protection of said work; and for preventing injuries to persons and damage to property and utilities on or about said work. The Vendor shall in no way be relieved of such responsibility by any authority of the State to give permission or issue orders relating to any part of the work, by any such permission given or orders issued, or by any failure of the State to give such permission or issue such orders. The successful Vendor shall bear all losses accruing to the Vendor as a result of the amount, quality, or character of the work required, or because the nature or characteristics of the work location is different from what the Vendor estimated or expected, or due to delays or other complications caused by the weather, elements, or other natural causes.

35.3. The successful Vendor agrees that any damage or injury to any buildings, materials, equipment, or other property resulting from the Vendor’s performance of the requested services shall be repaired at the Vendor’s own expense so that such buildings, materials, equipment, or other property are satisfactorily restored to their prior condition.

36. NON-EXCLUSIVE CONTRACT:

36.1. Any resulting Contract from this RFB will be a non-exclusive Contract. The State reserves the right, at its discretion, to retain other Contractors to provide any of the Services or Deliverables identified under this procurement or make an award by item, part or portion of an item, group of items, or total Proposal.

37. DISASTER RECOVERY:

37.1. Do you provide emergency preparedness plan to aid the State during an emergency or disaster recovery with specifics as to response time, availability of supplies and goods and services offered? Yes or No (circle one)

37.2. If yes, please include hard copy and/or link to website for further information. This information is not considered part of award criteria and is considered informational only.

38. ENVIRONMENTALLY FRIENDLY PRODUCTS:

38.1. In accordance with State of New Hampshire RSA 9-C, the Bureau of Purchase and Property has an obligation to put into practice the interdependent principles of waste reduction, recycling, and recycled products purchasing. Contractors should supply environmentally preferable materials that meet performance requirements wherever practical in the fulfillment of this regulation. Environmentally preferable products and services have characteristics that include, but are not limited to, the following:

38.1.1. Energy or water efficient

38.1.2. Reusable

38.1.3. Recyclable

Date___________

38.1.4. Contains postconsumer recycled materials

38.1.5. Produces fewer polluting byproducts or safety hazards during manufacture, use, or disposal

38.1.6. Certified by an independent, third-party eco-label (e.g., Green Seal, EcoLogo, etc.)

38.2. Suppliers citing environmentally preferred product claims shall follow the Federal Trade Commission’s Green Marketing Guidelines and provide proper certification or detailed information on environmental benefits, durability, and recyclable properties as an attachment with their bid submission.

38.3. Whenever possible, Contractors shall eliminate PVC or polystyrene due to environmental and human health…