Bid 2958_May_25_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by the Town of Hamden, Connecticut, Purchasing Department for grinding services related to brush, stumps, logs, and debris. The primary services requested include single and double grinding, screening to 1/2 inch or finer, hauling, and off-site disposal of materials stored at the Transfer Station site located at 231 Wintergreen Avenue, New Haven, Connecticut, with pricing submitted on a per-cubic-yard basis. An optional add-alternate for firewood processing services is available, encompassing wood processor equipment, cord-based pricing with a 50-cord minimum, hardwood and softwood separation, branch stripping, cutting to 16-inch lengths, wood splitting, and jobsite cleanup. The solicitation opened May 19, 2026, at 7:00 AM EDT with a deadline for written questions by May 26, 2026, at 12:00 PM. Sealed bids (one original, three hard copies, and one flash drive) must be submitted to the Hamden Government Center, 2750 Dixwell Avenue, on or before June 2, 2026, at 11:00 AM, at which time they will be publicly opened. Site tours can be arranged by contacting Joe Colello at 203-287-2600 or 203-619-4052, with the Transfer Station available for inspection Monday through Friday from 7:00 AM to 3:30 PM (closed 11:30 AM to 12:30 PM). Bidders must specify the number of calendar days required to commence work following purchase order award, including time needed to obtain all required bonds and insurance certificates.

Pricing terms are vendor-specified with Free On Board Destination delivery terms, and no specific budget amount or award value is provided in the solicitation materials. Bid security in the amount of five percent of the total bid amount must accompany all submissions as a certified check or bid bond made payable to the Town of Hamden. If applicable to project funding, Public Act 15-5 set-asides require that 25 percent of contract value for contracts exceeding $50,000 be reserved for small contractors and 6.25 percent for minority business enterprises. Successful bidders must comply with Connecticut prevailing wage requirements, obtain all necessary permits at the contractor's expense, provide performance and payment bonds, maintain comprehensive insurance coverage (workers' compensation, commercial general liability of $1,000,000 per occurrence, and business automobile liability of $1,000,000), and demonstrate non-discrimination and affirmative action compliance. The contractor is responsible for daily cleanup, maintenance, fuel, repairs, and proper debris disposal at an approved off-site location; use of Town dumpsters is prohibited. The Town reserves the right to accept or reject any or all bids and to award the contract to a bidder other than the lowest bidder if deemed in the Town's best interest.