Summary of Bid 2958: Grinding of Brush, Stumps, Logs, & Debris

This is a solicitation document issued by the Town of Hamden, Connecticut, Purchasing Department for competitive sealed bids related to grinding and processing services for brush, stumps, logs, and debris materials. The primary services requested include single and double grinding, screening to 1/2 inch or finer, hauling, and off-site disposal, with pricing submitted on a per-cubic-yard basis. An optional add-alternate for firewood processing services is available, encompassing wood processor equipment, hardwood and softwood separation, branch stripping, cutting to 16-inch lengths, wood splitting, and jobsite cleanup with cord-based pricing requiring a 50-cord minimum. Materials are stored at the Transfer Station site located at 231 Wintergreen Avenue, New Haven, Connecticut. The bid solicitation (Bid #2958) opened May 19, 2026, at 7:00 AM and closes June 2, 2026, at 11:00 AM. Site tours can be arranged by contacting Joe Colello at 203-287-2600 or 203-619-4052, with the Transfer Station available for inspection Monday through Friday from 7:00 AM to 3:30 PM (closed 11:30 AM to 12:30 PM). The deadline for submitting written questions is May 26, 2026, at 12:00 PM. Sealed bids must be submitted in one original, three hard copies, and one flash drive to the Hamden Government Center, 2750 Dixwell Avenue, no later than June 2, 2026, at 11:00 AM, at which time they will be publicly opened.

Pricing terms are vendor-specified with Free On Board Destination delivery terms, and no specific budget amount is provided. Bid security of five percent of the total bid amount must accompany all submissions as a certified check or bid bond payable to the Town of Hamden. Successful bidders must comply with Connecticut prevailing wage requirements, obtain all necessary permits at their expense, provide performance and payment bonds, and maintain comprehensive insurance coverage including workers' compensation, commercial general liability of $1,000,000 per occurrence, and business automobile liability of $1,000,000. If applicable to project funding, Public Act 15-5 set-asides require that 25 percent of contract value for contracts exceeding $50,000 be reserved for small contractors and 6.25 percent for minority business enterprises. Contractors are responsible for daily cleanup, maintenance, fuel, repairs, and proper debris disposal at an approved off-site location; use of Town dumpsters is prohibited. Bidders must specify the number of calendar days required to commence work following purchase order award, including time needed to obtain all required bonds and insurance certificates. The Town reserves the right to accept or reject any or all bids and to award the contract to a bidder other than the lowest bidder if deemed in the Town's best interest.