Bid # 25009 - Construction Management Services.pdf

Barrington Public Schools

Request for Proposals

Construction Management Services for Barrington Schools District-Wide Construction

Program

RFP Reference Number: 25009 RFP Release Date: January 10, 2025

Sealed Proposals Must Be Submitted By:

Monday, January 27, 2025, at 2:00 PM

RFP Issued By:

Barrington Public School District

283 County Road, Barrington, RI 02806

Douglas Fiore Director of Admin & Finance

Barrington Public Schools RFP – 25009

Table of Contents

Construction Manager Request for Proposals # 25009

Section A – Introduction Section B – Instructions and Notifications to Bidders Section C – Submission Information Section D – Appendices

Appendix A: MBE/WBE Participation Plan

Appendix B: Familial Relationship Affidavit

Appendix C: Certificate of Non-Collusion

Appendix D: Preliminary Project Schedule

Appendix E: AIA A133-2019: Standard Form of Agreement Between Owner and Construction Manager as Constructor

Appendix F: Stage III Schematic Design Documents

Appendix G: Schedule of Construction Management Costs (Forms A, B, & C)

1 Barrington Public Schools RFP – 25009

Section A - Introduction:

The Barrington Public School District (herein referred to as “The District" or “the Owner”), is seeking proposals from qualified firms to provide construction management at risk services (CMAR) for the Barrington Schools District-wide Construction Program, consistent with RIDE’s Necessity of Construction Guidelines Stages III and Stage IV. The District plans to select one (1) firm to provide preconstruction services for the projects described below.

Project Background/Description:

Barrington Public Schools (BPS) has embarked on a district wide initiative to provide needed improvements to its elementary and secondary schools. BPS identified and developed four (4) major projects for a Stage II Necessity of Construction application to RIDE. The application has been approved and BPS is now proceeding with the development of Stage III Design Review submission. The proposed major projects include addition/renovations to Barrington High School, Sowams School, Primrose Hill School, and Nayatt School. Further details regarding these projects are included in Appendix F – RIDE Stage II Documents.

These schools will remain in operation throughout the construction process. The safety of the school community is of the utmost importance and will be taken into consideration during this bidding process. Firms should provide examples of how to address student and staff safety during construction while maintaining full school operations.

The project will include two separate phases which roughly align with the aforementioned RIDE Necessity of Construction Application Stage III (preconstruction) and Stage IV (construction) – services required for each of these phases are outlined within this RFQ/P. It is the intent of the Owner to award this project to a single firm for preconstruction only at this time.

At the conclusion of the preconstruction phase, the Owner may enter into negotiations with the Construction Manager (“CM”) to develop a Guaranteed Maximum Price (“GMP”) for construction phase services. Once the GMP has been developed, the Owner may elect to extend the award to the CM for the construction phase of this project, in whole or part, based on the negotiated terms of the GMP inclusive of fee and general conditions/requirements. If the Owner and the CM cannot come to an agreement on the GMP, or if the Owner deems it to be in its best interest, the Owner will not award construction phase services to the presently engaged CM. In such a case, the CM will immediately cease all ongoing work, the preconstruction contract will be terminated, and the Owner will award construction phase services by alternative procurement. Further, the CM shall not be entitled to the recovery of any monetary awards associated with the construction phase of this project including, but not limited to, the loss of anticipated profits. In all cases, the Owner reserves the right to terminate this agreement at any point during the process regardless of phase and solicit constructions services in any manner it deems necessary.

Link to referenced Standards:

http://www.ride.ri.gov/FundingFinance/SchoolBuildingAuthority/NecessityofSchoolConstruction.aspx

The contract period will begin approximately March 2025.

General Requirements:

Interested bidders are encouraged to attend a non-mandatory, VIRTUAL, pre-bid conference Tuesday, January 14, 2025, at 8:30 AM. Access to the meeting will be provided upon request by emailing the Owner’s Project Manager, cspiegel@leftfieldpm.com.

The District may reject any proposal(s) which are not in accordance with the prescribed documentation, not properly signed, or otherwise contrary to instructions. Any and all proposals shall be rejected if there is reason to believe that collusion exists among the bidders.

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Regardless of the cause of the delay, no proposal that is received by The District after the terminal time recorded herein shall be given any consideration. The responsibility for assuring the receipt of proposals before the specified closing time is incumbent upon vendors.

Qualified firms are requested to submit proposal either electronically through the Rhode Island Purchasing on BidNet Direct - Group/Barrington (Preferred), or a hard copy of the proposal in along with a digital copy on a thumb drive, placed in a sealed envelope clearly marked with the proposal subject, “RFP-25009 Construction Management Services for Renovations and Additions at the Sowams School, Primrose School, Nayatt School, and Barrington High School”, and received by U.S. Mail or hand delivery at Barrington Public Schools, 283 County Road, Barrington RI on or before 2:00 PM on January 27, 2025.

Section B - Instructions and Notifications to Bidders:

General Information

1. Firms should review all sections of this RFP carefully, follow instructions as indicated, and provide all information as requested. Failure to include the requested qualification information as described within this RFP, and in subsequent official communications, may result in disqualification of the submission.

2. Although alternative approaches to accomplish the intended results of this RFP may be included with submission, proposals should not depart from or alter the terms, program requirements, or scope of work as defined by this RFP. Proposals which do not conform to this requirement may be disqualified.

3. The District assumes no responsibility for the costs of developing, completing, and submitting proposals in response to this RFP. All costs, even if the RFP is cancelled or continued, are the responsibility of the offeror.

4. Submissions are considered to be irrevocable for a period of not less than 30 days following the opening date, and may not be withdrawn, except with the express written permission of The District.

5. It is intended that an award pursuant to this RFP will be made to a prime contractor who will assume responsibility for all aspects of the preconstruction work.

6. The purchase of goods and/or services under an award made pursuant to this RFP will be contingent on the availability of appropriated funds.

7. Vendors are advised that all materials submitted to The District for consideration in response to this RFP may be considered to be public records as defined in R. I. Gen.

Laws § 38-2-1, et seq. and may be released for inspection upon request once an award has been made.

8. In accordance with R. I. Gen. Laws § 7-1.2-1401 no foreign corporation has the right to transact business in Rhode Island until it has procured a certificate of authority so to do from the Secretary of State. This is a requirement only of the successful vendor(s). For further information, contact the Secretary of State at (401-222-3040).

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The District reserves the right to reject any and all proposals, to waive any informality in the proposals received, and to accept the proposal deemed most favorable to the interest of The District.

PROJECT TEAM

Awarding Authority: The Barrington Public School District

Funding Authorities: Rhode Island Department of Education (RIDE-SBA)

Project Oversight: Barrington School Building Committee (SBC)

Project Manager: Leftfield, LLC.

Designer: Tecton Architects

Contract Information

The contractual document as provided in Appendix E (AIA A133-2019: Standard Form of Agreement Between Owner and Construction Manager as Constructor) will serve as the contract for this commission. All firms submitting should review this document to become familiar with its requirements and the Owner’s contract expectations. Any terms of this contract unacceptable to the proposing firm must be noted in the submissions. The Owner reserves the right to negotiate terms and conditions with the successful firm and reserves the right to make modifications.

Scope of Work and Requirements

The successful firm must provide all services necessary to comply with the RI Department of Education of Necessity of School Construction Application Stage III and Stage IV. It is the responsibility of the offeror to familiarize themselves with these regulatory requirements.

The prime contractor selected shall provide all construction management services as required in the AIA A133-2019: Standard Form of Agreement Between Owner and Construction Manager as Constructor, as well as any other work as described below

Program Budget:

The Guaranteed Maximum Price for this work including, but not limited to, all items listed under Phase II:

Construction Services, a 2% Construction Contingency, fee/profit/overhead, bonds, insurance, general conditions/requirements are not to exceed $200,000,000.00. Any increases to the GMP require the approval of the Barrington School Building Committee. Preconstruction is considered a ‘soft cost’ and is not included within this budget number.

Please Note: As enumerated in Bid Form C, all officer salaries and benefits, ‘at-home’ office expenses and salaries, subcontractor solicitations and negotiations, and computer software/IT salaries should be carried in Fee/Profit, and not as a general conditions expenses.

Phase I: Preconstruction Services:

The CM shall be responsible for cost estimating, scheduling, value engineering, systems life cycle cost analysis, constructability reviews, planning site logistics, subcontractor bidding and management of early bid packages. The CM shall carefully review the construction documents for constructability and completeness to mitigate potential claims that may arise from ambiguities, conflicts, overlaps or omissions in the construction documents. While it is understood that the CM is not responsible for the completeness of the construction documents, the CM is expected to identify “gaps” in the documents and coordinate and assign applicable scope relating to these “gaps” in the documents. During the pre-construction phase of the

4 Barrington Public Schools RFP – 25009 project, the CM shall work closely with the SBC, the Owner’s Project Manager (OPM), and the

Architect/Engineers on the specific tasks listed below and shall provide all other services required for projects of the type and scope of this project and customarily provided by a construction manager at risk during the pre-construction phase of the project.

A. Design Review: The CM shall work with the Architect by reviewing the schematic design, design development, and construction documents. Due to the schedule, the CM’s review shall be timely. The CM’s reviews shall consider quality of all materials, systems, and equipment to ensure that the construction documents will result in an efficient design and minimum lifecycle costs. The CM’s reviews will also seek to eliminate areas of conflict and overlap of work to be performed by subcontractors and to ensure that there are no gaps in the design. The CM shall participate in design decisions by providing information, estimates, options and recommendations regarding construction materials, methods, systems, phasing, and costs that shall provide the highest quality building within the project budget and schedule. The CM’s reviews shall be provided in writing with detailed notations on the drawings and specifications and coordinated with a detailed spreadsheet of the notations and recommended solutions in order to track the issues to final resolution.

B. Assignment of Scope and Scope Bid Clarifications: The CM is expected to review the design drawings and provide comment regarding assignment of scope to various trades. Based on the

CM’s comments, the Designer will assign the scope on the drawings as well as the CM providing clarifications in the Scope Bid Clarifications. The intent of this task is to assign scope to trades that would benefit the project with sequence of work operations and to provide an overall scheduling benefit. The CM is expected to develop a thorough Scope Bid Clarification list for each filed sub trade and subcontractor package of work.

C. Phasing and Scheduling: The CM shall propose construction schedules for each building and comments related to concurrent work or phased/staggered implementation. The Construction

Manager shall prepare schedule updates, including: a master schedule, major milestone, critical path, and 90-day schedule in the Gantt format. Each schedule update will contain a comparison to the baseline. Schedule updates will include Construction milestone dates. The CM shall incorporate into the Project schedule all client provided vendors and their work.

a. Identification of possible early release packages. Provide list of components could include equipment such as electrical switch gear, electrical panels, building materials, site materials, or enabling work as required to expedite the overall construction process.

b. Review of the proposed scope, schedule and a cost analysis for the implementation of temporary modular classroom construction versus fully occupied phased construction.

This effort will help determine Best overall value for the community.

c. Creation of a master schedule with various different options for concurrent construction or staggered construction across all four sites. Provide revisions based upon committee and design team input.

With input from the SBC, the OPM, and the Architect, the CM shall update the project schedules at least monthly or as required to reflect the most recent project developments. The Master

Project Schedule shall be a Critical Path Method (CPM) Schedule that includes data on costs and resources. The CM shall participate in routine coordination meetings with the Town, School

Building Committee, and local neighbors regarding site access and site construction operations.

D. Site Logistics: Due to the multi-faceted school campus sites, the CM shall work with all stakeholders associated with the project to develop a site logistics and utilization plan that is in the best interest of the project. Items to note are:

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a. This plan shall include an NFPA 241 plan which will be approved by the Town Fire

Department.

b. The site utilization plan shall include an analysis of a truck route through the Tow to the site(s) including site access and entry to all construction access points within the overall property. All plans are subject to approval from the Town of Barrington Police

Department, Town of Barrington Fire Department, and School District.

E. Project Cash Flow Chart: Within thirty (30) days of the execution of the Pre-Construction Phase

Services Contract, the CM shall submit a projected project cash flow chart with anticipated costs to be spent on a month-to-month basis throughout the anticipated project. Thereafter, the CM shall provide updated cash flow projections as requested.

F. Value Engineering: The CM shall provide a written analysis of all value engineering opportunities for building materials, systems and equipment, as well as recommendations on any bid alternates to preserve the base scope of work and protect the overall project budget.

The CM shall perform life cycle cost analyses for major building elements.

G. Constructability Review: The CM shall check the construction documents for completeness and coordination of work among the trades, shall make recommendations to the SBC, the OPM and the Architect regarding necessary modifications. The CM shall conduct building information modeling clash detection and coordination review at the completion of the design development phase and the 60% construction document phase. Note, the design team will provide an integrated model for this analysis.

H. Cost Control Management: With input from the OPM and the Architect, the CM shall prepare a full and complete cost estimate at the start of the pre-construction phase based upon documents provided to the CM by the Architect and provide other estimates at appropriate intervals during the completion of the construction documents. All estimates shall be provided in a format acceptable to the Awarding Authority and RIDE. Estimate intervals for detailed cost estimates and reconciliations shall be immediately following 1) CM Contract award (end of Schematic

Design), 2) Design Development, 3) 60% CD and 4) 90% CD milestones of the project or as further defined or requested by RIDE or the owner’s project manager. Estimates are to be prepared in Uniformat II, level 3 and CSI Master Format 6-digit format to level 3. The CM shall evaluate each of these estimates against the current construction budget, and where necessary, shall recommend appropriate value engineering items for consideration by the SBC in order to correct and/or avoid potential cost overruns. The CM shall prepare new estimates based on approved value engineering items to ensure that the construction budget is met. Authorization to proceed shall be contingent upon the acceptance of the CM’s cost estimate as compared to the Project’s construction budget. In addition, the Owner may obtain an independent cost estimate.

I. Approvals: The CM shall monitor and track in the master project schedule design phase activities related to obtaining all required regulatory approvals.

J. Subcontractors / Packages: The CM will lead and participate directly in the management, solicitation, prequalification, and bidding of work to be performed by Sub-Trade Contractors

(subcontractors).

a. The CM shall develop the most logical, competitive, seamless, and distinct subcontractor bid packages with all scopes of work included in the packages and shall include bid alternates in each subcontractor bid package where appropriate. The CM is responsible for assuring that each of the subcontractors understands the project schedule and the relationship between the CM and the Awarding Authority.

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K. RIDE: Develop all required documentation for the RIDE submissions, including but not limited to schedules, estimates, narratives, etc.

a. Work with the design team, owner, and OPM to maximize value, RIDE reimbursement and bonus incentives for the proposed project.

b. Work with the design team to identify possible rebates, incentives, or alternative grant funding for the project.

L. Bid Phase Services: The CM shall work with the SBC, the OPM, and the Architect to determine the number and make-up of the subcontractor bid packages. The CM shall stimulate subcontractor interest in the project in order to solicit bids for each trade from at least three (3) qualified subcontractors. The CM shall review bids from prospective subcontractors and shall evaluate the bids along with the SBC, the OPM, and the Architect in order to determine the most responsive and advantageous bidder for each scope of work. All bids from subcontractors and quotes for any other direct construction cost item, including materials, shall be provided to the SBC in an “open book” process at all times during all phases of the project.

a. The CM shall evaluate each of these subcontractors’ bids against the current construction budget and, where necessary, shall recommend appropriate value engineering items for consideration by the SBC in order to correct and/or avoid potential cost overruns. The CM shall re-bid subcontract packages where necessary, based on approved SBC value engineering items to ensure that the construction budget is met.

M. Meetings & Reports:

a. Prepare for and attend the Barrington School Building Committee meetings, design review and coordination meetings, and working group meetings with the School Committee.

Provide your anticipated number of in-person + virtual meetings (list separately).

b. Develop a summary monthly report for each month of Preconstruction Services

Phase II: Construction Phase Services

As mentioned in Section A, the district reserves the right to extend the Construction Manager’s (CM) contract beyond pre-construction services to become the Contractor for the construction phase of the projects, in whole or part, following review and acceptance of a Guaranteed Maximum Price and a determination that an extension of an award is in the Owner’s best interest.

If it is decided by the Owner to extend the CM’s contract beyond pre-construction, the selected CM shall provide construction, close-out, and demolition services as required in the AIA A133-2019: Standard Form of Agreement Between Owner and Construction Manager as Constructor and the Construction Phase

Scope of Services described below.

Construction Services Plan:

The Offeror shall submit its plan for managing the construction of the Project. The plan shall explain the

Offeror's management structure and methodology for project management, the logistics and sequencing of the Work, methods of maintaining the safety of faculty and students during construction and, in broad terms, means and methods of performing the Work. It should indicate the Offeror's project specific program for quality assurance and quality control. The Offeror shall describe how they will comply with requirements for schedule development, cost loading, resource loading, monthly schedule updates, and weekly project meeting review of the look-ahead schedule. The plan should address how the Offeror will achieve coordination among and between trades. The plan should discuss the steps the Offeror will take to minimize change orders and claims. The plan shall address how the Offeror will propose to work with

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RIDE’s commissioning agent to commission all of the building systems. The plan should include a list of the

Managerial and Technical Personnel who will be involved in managing the Project during the construction phase, and the start date and duration for each such person. Unless the plan indicates otherwise, staffing commitments shall be assumed to be full time for this Plan.

The CM shall furnish construction administration and management services to construct the project in an expeditious and economical manner consistent with the interests of the SBC. The CM shall work closely with the SBC, the OPM, and the Architect on specific tasks listed below and all other work that is ordinarily performed by a Construction Manager during the Construction phase of a project:

A. Execute Sub-Contracts: The CM shall enter into subcontracts with the successful bidder approved by the SBC in each trade. Supplementary General Conditions, if any, shall be incorporated into each subcontract.

B. Permits: The CM shall obtain and pay for all required construction-related permits including but not limited to the building permit. The CM shall directly participate and assist in the management of all project-related permitting requirements. Please note that permit costs shall be considered

“cost of the work,” and the cost of Town issued permits will not be waived.

C. Bonds and Insurance: The CM shall furnish all bonds and insurance for itself and all subcontractors as required by BPS and State and local law. That shall include insurance as negotiated pursuant to Section 14.3.2 of the AIA A133-2019 and Exhibit B Insurance and Bonds attached thereto. The CM shall provide performance and payment bonds pursuant to RIGL 37-

13-14 equal to 100% of the contract price/guaranteed maximum price.”

D. On-Site Management: The CM shall provide and maintain a construction site office and provide all site management and administration necessary to meet the contract requirements and to complete the project. The CM shall provide and maintain a separate construction site office with reasonable amenities for the OPM and Architect.

E. Utility coordination: The CM shall participate, lead all utility coordination meetings, and manage all utility de-commissioning and new service installation with local utility services on behalf of the project.

F. Subcontractors: The CM shall manage and coordinate the work of all subcontractors and others engaged in the construction of the project. The CM shall obtain from subcontractors all shop drawings, samples, and product literature as required by the Construction Documents. The CM shall review materials for accuracy, completeness, appropriateness, and coordination purposes both before forwarding them to the Architect for review and after the Architect returns the reviewed submittal. All critical path submittals from the subcontractors shall be evaluated by the

CM and incorporated into the CM’s overall critical path schedule for the construction.

G. Administrative Procedures: With input from the SBC, the OPM, and the Architect, the CM shall implement procedures for reviewing and processing requests for information or clarifications and interpretations of the Contract Documents; shop drawings, samples, and all other submittals, contract schedule adjustments, change order proposals, proposals for substitutions, payment applications, as-built drawings, and maintenance logs.

H. Supervision: The CM shall continuously supervise and observe all construction work in progress to ensure that the work is proceeding in accordance with the construction contract documents.

The CM shall develop and implement an Air Quality Management Plan for the work on site. The

AQM Plan shall be approved by the SBC and Town prior to any construction commencing.

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I. Meetings: The CM shall hold, run, organize, lead, and document (take meeting minutes) all project meetings during the pre-construction phase as well as construction progress meetings with the SBC representatives, the OPM, and the Architect/Engineers as required. The CM shall also conduct regular meetings at the site with the subcontractors. In addition, and as requested, the CM shall meet to report on construction progress to the Awarding Authority, SBC, and the

OPM at regular intervals throughout the project. The CM shall meet with all project stakeholders as requested to update and inform them of site operations and project milestones.

J. Quality Control Program: The CM shall develop and implement a Quality Control Program, which shall include review, approval, monitoring, and enforcement of the quality control program of all subcontractors. The CM shall coordinate the installation of mock-up areas as indicated on the documents.

K. Safety Program: The CM shall develop and implement a project wide safety program, which shall include review, approval, monitoring, and enforcement of the program for subcontractors.

The CM shall be responsible for developing, implementing, enforcing, and monitoring the on-site presence program requirements with regard to the CM’s personnel and all trade and subcontractor personnel.

L. Reports: The CM shall furnish to the SBC’s project representative monthly reports concerning the progress of the work which addresses: (a) compliance with the construction schedule, (b) status of major scopes of work being performed by the CM and subcontractors, (c) status of shop drawings, submittals, RFI’s and material procurement, (d) workforce hours status including total workforce hours, minority hours, minority percentage, female hours and female percentage,

(e) safety/occurrences, (f) status of change orders, (g) 30 day look ahead, (h) MBE/WBE status updates, and (i) other matters relating to the progress of work as directed by the Owner’s Project

Manager or RIDE. These reports shall be delivered as part of the monthly payment requisition.

Failure to provide said report may result in payment delay. In addition to monthly reporting, the

CM shall compile a hi-level weekly report look-ahead which will be posted weekly on a website/portal which will be developed and managed by the CM Firm.

M. Substantial Completion: The CM shall advise the Architect and OPM when it considers each phase of the work to be substantially complete and shall prepare a list of incomplete work and work which does not conform to the requirements of the construction documents.

N. Record Keeping: The CM shall maintain complete and accurate records, including (a) correspondence, (b) meeting notes and minutes, (c) shop drawings and submittals, (d) construction documents including change orders, (e) clarifications and interpretations of the construction documents issued by the Architect, (f) progress reports including observations of testing performed, (g) as-built drawings (h) accounting records, (i) prevailing wage certificates and (j) all other project related documents. These documents are to be maintained electronically and in “paper” format on site.

O. Construction Kickoff Meeting: With the OPM, the CM shall conduct a construction kickoff meeting with appropriate representatives from the CM’s team, the design team, and the school staff. The CM shall prepare for the meeting documents that establish job procedures (e.g. for managing project communications, for ensuring job-site safety, for scheduling meetings and field testing/inspections, and for processing clarifications, change orders, shop drawings, progress payments).

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P. Update the Master Project Schedule: The CM shall update the Master Project Schedule each month. The CM shall review and approve the subcontractors’ schedules for compliance with the individual requirements of each trade subcontract and the overall Master Project Schedule. The

CM shall review and approve subcontractors’ proposed construction schedule for logic, reasonableness, and conformance to the requirements of the Contract Documents. The CM shall conduct a daily review of the subcontractors’ progress and conformance with monthly updated construction schedules.

Q. Review Monthly Progress Payment Requests: The CM shall review and approve subcontractors’ monthly progress payment requests and shall compare the requested payments to actual work complete in accordance with the pre-approved Schedule of Values presented by the subcontractor at the beginning of construction. The CM shall inspect certified payroll of all subcontractors and ensure compliance with State and Federal prevailing wage requirements.

The CM shall combine invoices and prepare an Application and Certification for Payment (AIA

Form G702) which shall include a current overall Schedule of Values which shall include any requested application of the Construction Contingency. The CM shall submit these in quadruplicate to The District’s Finance Director and RIHEBC for approval and recommendation of payment by the SBC and the Awarding Authority. The Schedule of Values will be structured to track costs that are reimbursable by the Rhode Island Department of Education-SBA separate from non-reimbursable costs. The CM shall obtain partial and final lien releases as noted within

Appendix E (AIA A133-2019: Standard Form of Agreement Between Owner and

Construction Manager as Constructor).

R. Project Cash Flow: Within thirty (30) days of the execution of the Notice to Proceed into the

Construction Phase, the CM shall submit a project cash flow projection showing how the GMP is anticipated to be spent on a month-to-month basis throughout the anticipated construction period. Thereafter, the CM shall provide monthly updated cash flow projections for each month of construction.

S. Act as Liaison: The CM shall work with the SBC in order to minimize any construction-related disruption of the neighborhood. The CM shall coordinate with all stakeholders any work that may have an impact on the neighborhood.

T. Clarify Design: The CM shall coordinate and address subcontractors’ Requests for Information

(RFI’s) with the Architect. RFI’s shall be tracked through the field office by the CM. The Architect shall be responsible for interpretations and clarifications of the Contract Documents. The

Architect shall prepare sketches to clarify Contract Documents where necessary. The CM shall be responsible for managing the clarifications and interpretation process.

U. Coordinate and Supervise Subcontractors Work: Throughout construction, the CM shall provide direct supervision, scheduling and problem resolution for subcontractors.

V. Provide Necessary Personnel: The CM shall provide all necessary construction management, supervisory and clerical staff for the proper management of the construction of the project.

W. As-Built Drawings: Throughout the construction phase of the project, the CM shall develop and maintain detailed as-built drawings and shall monitor the subcontractors to ensure that other such drawings are prepared thoroughly and in a timely manner. At the completion of the project and prior to submission of its final application for payment, the CM shall submit to the Architect for review and approval all of the as-built drawings. Progress submissions will be required at the completion of each phase of the work.

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X. Project Closeout Procedures: The CM shall develop and implement procedures for the orderly completion of punch list items and for the final inspection, testing, programming and initial operation of all equipment and systems. The CM and the subcontractors shall participate, as required by the Awarding Authority’s Commissioning Agent, in startup, testing and adjusting of the projects mechanical electrical and plumbing systems in order to satisfy the testing program developed by the Commissioning Agent. The CM shall prepare a recommendation for the final acceptance of the project after the subcontractors have corrected deficient work and satisfied all contract conditions. The CM shall prepare a final payment request and final report. The CM shall coordinate all training for the school on the use of the new building systems.

Y. Project Closeout Documents: The CM shall provide a complete set of Project files to the SBC’s representative. These documents shall include, but not be limited to, as-built drawings, operation and maintenance manuals, approved shop drawings and submittals, RFI responses and warranties. With the exception of submittals and RFI responses, all closeout documents shall be transferred as “paper” copies and in electronic format in an organized manner.

Z. Post Construction Responsibilities: The CM shall ensure performance of all warranty obligations, resolution of all claims and other post construction requirements. The CM shall participate with the project team and commissioning agent 12 months after substantial completion to aid in the review of the site and building’s systems to ensure that all systems are functioning properly.

AA. Quality: CM shall construct a facility of high quality, durability, operability, and maintainability.

The quality of construction as to construction type, mechanical systems, electrical systems, plumbing systems, telephone systems, computer network, audio-visual systems hardware, fixtures, equipment, building appurtenances, and all other aspects of the project shall be consistent with the level of design intent in overall quality developed during the pre-construction phase of the project. The quality of construction shall be consistent with state, local, and federal laws and regulations.

Section C – Submission Information:

1. Receipts and Opening of Proposals

Qualified firms are requested to submit proposal either electronically through the Rhode Island on BidNet Direct - Group/Barrington (Preferred), Purchasing Group/Barrington, or a hard copy of the proposal in along with a digital copy on a thumb drive, placed in a sealed envelope clearly marked with the proposal subject, “RFP-25009 Construction Management Services for Renovations and Additions at the Sowams School, Primrose School, Nayatt School, and Barrington High School”, and received by U.S. Mail or hand delivery at Barrington Public Schools, 283 County Road, Barrington RI on or before 2:00 PM on January 27, 2025. Proposals timely submitted will be opened at the above-mentioned time and place.

2. Form of Proposal:

The submission should address specifically each of the following elements in the order presented below. Each section will be scored relative to the number of available points as enumerated in Section C12.

Staff Qualifications:

The Offeror shall also provide a Staffing Plan, which shall include an organizational chart to describe in detail the staff it will assign to the project during each phase of the project, including each of the following project phases:

Pre-Construction Services, Preparation of Subcontractor Bids, Solicitation of

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Subcontractor Bids, Construction, Commissioning, and Project Close Out. The chart should clearly indicate the anticipated duration (in months) of each phase and the number of hours per month budgeted for each staff level for each phase.

a) Provide the current workload of each staff member listed. Level of involvement with current projects, ability to devote required time, etc.

The staffing plan shall show reporting relationships and lines of authority; an explanation of the responsibilities of the Managerial and Technical positions (i.e., project executive(s), project manager(s), preconstruction manager(s) project engineer(s), cost estimator(s), and contract administrator(s)); and the name of the person proposed for each position.

The Offeror shall list the subconsultants it proposes to utilize as part of the Preconstruction Management team. For each such proposed subconsultant, the Offeror shall list the responsibilities that the subconsultant shall carry out on the Project, the Managerial and Technical Personnel to be supplied by the subconsultant, if any; and the relevant experience of the subconsultant.

Provide staff resumes/CV and describe proposals and experience of leadership and key staff who will be involved in this project, including their experience with public k-12 educational projects; additions & renovations; occupied site construction and planning; the RIDE-SBA Necessity of Construction Application process; RIDE-SBA Stage III Development; and other project experience relevant to the Scope of Work as identified in the Stage II documents.

At a minimum, the proposer should include the following positions as part of their staffing plan:

Project Executive Project Manager Cost Estimator Site Superintendent Scheduler

Capability, Capacity, and Qualifications of the Proposer:

Provide a firm profile that includes:

- Office size (personnel)

- Relevant experience and expertise,

- Comprehensive list of projects that will overlap with this work,

- List of current client references must be provided, to include client names, addresses, phone numbers, dates of service, and type(s) of service(s) provided.

Work Plan:

The Offeror shall include a thoughtful, coherent proposed Work Management Plan for the project, which describes in detail the firm’s proposed approach to meeting the project goals and RIDE requirements, including schedule management, budget management, quality management goals, and maintaining safety of faculty and students.

Quality, costs, and time control procedures for the duration of the preconstruction must be described. The plan must also include organization charts, proposed phasing concepts, subcontractor outreach, and a description of the methods the firm proposes to use in order to optimize communications between and coordination among project participants. The CM shall review the attached proposed schedule to affirm that the proposed project schedule is attainable. The CM may provide an alternative Gnatt type project schedule clearly identifies these tasks.

12 Barrington Public Schools RFP – 25009

Approach/Methodology:

Please describe your project approach, highlighting any key differentiators that may set your firm apart.

The approach methodology section should include examples of Case Studies of similar projects to that contemplated by Barrington, with particular emphasis on:

- Value Management – provide a Case Study of working collaboratively with

Architects, Engineers, Owner’s Project Managers, and public funding authorities to successfully bring a project on budget, highlighting key steps during the pre-construction process.

- Complex project sequencing and schedule management – provide a Case Study of working collaboratively with Architects, Engineers, Owner’s Project Managers, and public funding Authorities that demonstrates success in thoughtfully sequencing/scheduling multi-project construction programs to maximize value for the Owner.

Insurance:

List all insurance coverage currently carried by the firm including professional liability and general liability as a minimum.

Political Contributions:

The prime vendor shall provide a list of all political contributions, made directly or indirectly to any candidate for municipal office in the Town of Barrington, by the Vendor, its principals, its subcontractors, and their principals for the last five (5) years.

Legal Proceedings:

Interested prime vendors must list and explain any and all legal proceeding or administrative proceeding or arbitration currently pending against your firm. In addition, interested prime vendors must also list and explain each and every legal proceeding or administrative proceeding or arbitration involving your firm and a local educational agency (public school, state-operated school, charter school) within the past seven (7) years.

Financial Statement:

Please submit a reviewed financial statement for the most recent fiscal year. The financial information submitted shall remain confidential and shall not be public record.

Contract Exceptions:

A Form of Agreement Between Owner and Contractor (AIA: A133-2019) will be executed with the successful offeror (See Appendix E). No exceptions will be considered unless such notification is given before the RFP due date and within the submission.

13 Barrington Public Schools RFP – 25009

Cost Proposal:

The School Committee will select a firm through a qualification-based selection process.

Proposals will be evaluated and ranked based on the criteria described in this RFP. The School Committee will enter into fee negotiations with the highest ranked firm. If an agreement cannot be reached between these parties, the School Committee may elect to enter into fee negotiations with the next highest ranked firm. All bidders understand and agree that, if selected by the School Committee to provide it with Construction Manager’s Preconstruction Services for this Project, and provided agreement is reached on appropriate terms of compensation, the School Committee and the successful bidder shall enter into a contract agreement in the form of Exhibit E attached, entitled “AIA A133-2019: Standard Form of Agreement Between Owner and Construction Manager as Constructor”, as such document may be reasonably modified by the School Committee.

Fee negotiations may include the vendor’s submission of its proposed costs in the form attached hereto as Appendix G, Schedule of Construction Management Costs.

This form is required to be completed and submitted with your proposal.

MBE/WBE Participation:

See Appendix A for the MBE/WBE Participation Plan. All respondents must complete this form and are expected to identify a minimum of 15% MBE/WBE participation.

Familial Relationship Affidavit:

See Appendix B for the Familial Relationship Affidavit. All respondents must complete this form.

Certificate of Non-Collusion:

See Appendix C for the Certificate of Non-Collusion. All respondents must complete this form.

See Appendix G for the required Schedule of Construction Management Costs to be submitted with this project.

3. Submission of Proposals:

A. Qualified firms are requested to submit proposal either electronically through the Rhode Island Purchasing on BidNet Direct - Group/Barrington (Preferred), Group/Barrington, or a hard copy of the proposal in along with a digital copy on a thumb drive, placed in a sealed envelope clearly marked with the proposal subject, “RFP-25009 Construction Management Services for Renovations and Additions at the Sowams School, Primrose School, Nayatt School, and Barrington High School”, and received by U.S. Mail or hand delivery at Barrington Public Schools, 283 County Road, Barrington RI on or before 2:00 PM January 27, 2025.

Proposals timely submitted will be opened at the above-mentioned time and place.

B. Any bidder may withdraw their bid by written request at any time prior to the advertised time for opening. Facsimile bids, amendments, or withdrawals will not be accepted.

C. No bid may be withdrawn for a period of thirty (30) DAYS from the date and time of opening.

D. Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after it has been opened.

E. Proposals received prior to the time of opening will be securely kept unopened. No responsibility will be attached to an officer or person for the premature opening of a proposal not properly addressed and identified.

14 Barrington Public Schools RFP – 25009

4. Acceptance or Rejection of Bid Proposal:

The District reserves the right to award the bid by item and further reserves the right to reject any and all proposals or parts thereof, to waive any informality in the proposals received and to accept the proposal, or parts thereof, which it deems to be most favorable or in the best interest of The District.

5. Commencement of Work:

The successful bidder shall be authorized to commence work only upon issuance of a Notice to Proceed from the District or upon execution of a Contract in the form of AIA A133-2019: Standard Form of Agreement Between Owner and Construction Manager as Constructor.

6. Indemnification:

The Vendor shall hold harmless, defend, and indemnify The District and its officers, agents, and employees against all claims, demands, actions, and suits (including all attorney fees and costs) brought against any of them arising from the Vendor's work or any sub-vendor's work under the contract.

7. Insurance:

Vendor shall provide insurance in accordance with Section 14.3.1 of AIA A133-2019 as negotiated with BPS, with the minimum requirements being set forth below.

The vendor shall maintain and keep in force such comprehensive general liability and errors and omission insurance that shall protect them from claims which may arise from operations under any contract entered into with The District, whether such operations be by themselves or by anyone directly or indirectly employed by them.

The amounts of insurance shall be not less than $1,000,000.00 combined single limit for any one occurrence covering both bodily injury and property damage, including accidental death.

The District shall be named as additional insured on the vendor’s General Liability Policy.

The vendor shall maintain and keep in force such Worker’s compensation insurance limits as required by the statutes of the State of Rhode Island, and Employer’s Liability with limits no less than $500,000.00.

8. Wages and Labor:

The Vendor shall comply with the applicable provisions of Title 37, Chapter 13, as amended, General Laws of Rhode Island (1977 Reenactment) Prevailing Wages and Davis Bacon Act. Vendor shall publish the applicable prevailing wage rate in any agreement with any contractor selected by vendor and shall provide weekly sign in documents for workers, weekly certified payroll prevailing wage for all workers and sub-vendors.

9. Safety and Health Regulations:

All work contemplated is to be governed, at all times, by applicable provisions of Federal, State of Rhode Island and Town laws, regulations, and ordinances.

15 Barrington Public Schools RFP – 25009

10. Foreign Corporations:

Attention of bidders is hereby directed to excerpts from Chapters 1 to 6 of Title 7 of the General Laws of Rhode Island, 1956, as amended, relative to the conditions precedent, etc. to carrying on business within this State for foreign corporations.

11. Permits & License:

Vendor shall be licensed by and allowed to conduct Business in the State of Rhode Island and the Town of Barrington including registration with the Rhode Island Contractors’ Registration and Licensing Board. All fees associated with the submittal of plans, designs, or any other fee for approval of proposed work shall be at the cost of the Vendor.

12. Proposal Evaluation:

A Selection Subcommittee, appointed by The Barrington School Building Committee, will evaluate Proposals in accordance with the following minimum and comparative criteria.

The Committee reserves the right to select the vendor(s) or firm(s) that it deems to be most qualified to provide the goods and/or services as specified herein; and, conversely, reserves the right to cancel the solicitation in its entirety in its sole discretion.

Scoring Criteria

Section: Requirement: Max Available Points:

Section 1 Staff Qualifications 25 Points

Section 2 Capability, Capacity, and Qualifications of the Proposer 20 Points

Section 3 Work Plan 20 Points

Section 4 Approach/Methodology 25 Points

Section 5 Legal Proceedings 5 Points

Section 6 Contract Comments 5 Points

Section 7 MBE/WBE Participation 6 Points

Section 8 Cost of Work 20 Points

TOTAL: 126 Points

At the Selection Committee’s discretion, the evaluation phase may extend into an Interview phase where shortlisted proposer’s will be required to present their qualifications in…