BID_25-12._Melrose_Library_New_Addition_Project.pdf

Putnam County Board of County Commissioners BID No: 25-12 BID Name: Melrose Library New Addition Project

SPECIFICATIONS

FOR

BOARD OF COUNTY COMMISSIONERS

PUTNAM COUNTY, FLORIDA

BID No: BID 25-12 BID Name: Melrose Library New Addition

Project BID Due: March 28, 2025 @ 2:00pm EST

Table of Contents

CALL FOR BIDS

1.0 General Terms and Conditions

BID DUE DATE AND TIME

2.0 Contract Term

3.0 Schedule

Tentative Dates Scheduled

4.0 Proposal Instructions

5.0 Scope of Work Specifications

GENERAL INFORMATION

QUALIFICATION OF BIDDERS

OWNER-CONTRACTOR AGREEMENT

CONTRACTOR'S RESPONSIBILITIES

7.0 Required Forms

PROPOSAL COVER SHEET

STATEMENT OF BIDDERS QUALIFICATIONS

BID FORM

BID BOND

NON-DISCRIMINATION IN EMPLOYMENT FORM

ADDENDA ACKNOWLEDGEMENT FORM

PUBLIC ENTITY CRIMES FORM

DRUG-FREE WORKPLACE CERTIFICATION

INDEMNIFICATION AGREEMENT

REFERENCES

LEGAL ISSUES

ADDITIONAL INFORMATION OR SERVICES

AGREEMENT FOR CONTRACTOR SERVICES

CALL FOR BIDS

The Putnam County Board of County Commissioners is requesting sealed bids from General and Building Contractors for the addition at the Melrose Library located at 312 Wynnwood Avenue, Melrose, Florida 32666.

Base Bid:

The Scope of Work will include but is not limited to providing a new +/- 1600 SF addition which will include a meeting space with the ability to subdivide, two ADA compliant restrooms, a covered loading dock area, storage, kitchenette, and a small retail space

Deadline for receipt of sealed bids has been set for 2:00 pm, Friday, March 28, 2025. Send, or deliver in person, 1 original, 1 copy, and 1 electronic copy (USB drive) of the sealed bids to Putnam County Procurement Department, 2509 Crill Ave, Suite 200, Palatka, FL 32177. Only sealed bids received on, or before, the aforestated time and date will be considered.

Vendor must indicate the Bid Number and Description of Bid on the outside of the envelope (package).

Construction Documents consisting of Drawings and a Project Manual may be obtained after the mandatory pre-bid from: CRG Architects / Palatka, Inc., at no cost for copies delivered via email, $20.00 NON-refundable, per Flash Drive and/or $120.00 NON-refundable fee per paper set. To obtain Documents, contact: Susan Geoghagan, via email: crgarchitects@comcast.net , or via telephone, at 386-325-0213. All courier, mail and shipping costs are excluded.

A Mandatory Pre-Bid Meeting will be held at 10:00 a.m. on Monday, March 10, 2025, at the Melrose Library located at 312 Wynnwood Avenue, Melrose, Florida 32666.

The Putnam County Board of County Commissioners reserves the right to accept or reject any or all bids and to waive any informalities. Putnam County complies with all federal statutes relating to non-discrimination.

Putnam County is an equal opportunity employer. Failure to follow the Bid Protest procedures prescribed by the Putnam County Purchasing Ordinance shall constitute a waiver of your protest and any resulting claims.

PUBLISH: February 26, 2025

Bid No. 25-12 mailto:crgarchitects@comcast.net

1.0 General Terms and Conditions

All Companies submitting a response to this BID understand and agree that the affirmative act of submitting a response constitutes acceptance and agreement to the General Terms and Conditions. Proposers are responsible for adhering to the General Terms and Conditions. Lack of knowledge by the Proposer will in no way be cause for relief from responsibility.

BID DUE DATE AND TIME

All Proposals must be delivered to the Procurement Department, located at 2509 Crill Ave, Suite 200, Palatka FL 32177 on or before the due date as listed below. Please boldly indicate the BID number on the outside of your sealed proposal envelope to assist the County internally in identifying your bid.

To be responsive your proposal shall be signed by an authorized employee/officer with the authority to bind a contract.

To be considered responsive, bidders shall deliver before 2:00 p.m. EST. on 03/28/2025 one (1) original hard copy, one (1) duplicate copies and provide one (1) USB drive that contains “all” of your documentation included in the original bid in a pdf format.

Note: Original proposal must be marked ORIGINAL and must have original signatures. Please label the USB drive with BID number, and your company’s name. (i.e. BID 25-12, ABC Inc.). It is the bidder’s responsibility to guarantee the USB drive is 100% identical to your original hard copy bid. In the event of a discrepancy, your original hard copy will prevail.

PLACE FOR RECEIVING PROPOSALS

Bids may be mailed or hand delivered to:

Putnam County Board of County Commissioners c/o Leigh Doran Procurement Supervisor 2509 Crill Ave, Suite 200 Palatka, Florida 32177

All bids must arrive and be received by a Purchasing Department representative prior to the specified bid due date/time. Bids received after that time will not be accepted. Bids cannot be faxed or emailed. The County will not be responsible for Postal or other delivery service delays.

PUBLIC BID OPENING

Putnam County Board of County Commissioners will conduct a Public bid/proposal opening immediately following the solicitation due date/time on March 28, 2025 in the conference room located at 2509 Crill Avenue, Suite 200, Palatka Florida 32177.

Sealed bids, proposals, or replies received by the County pursuant to this solicitation will remain confidential and are exempt from Florida’s Public Records Act (Ch. 119, Florida Statutes) until such time as the County provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier. Thereafter, by submitting a response to this solicitation, the proposer acknowledges that all documents and information submitted to the County, including pricing information, is considered a public record under Florida’s Public Records Act and may be disclosed to third parties upon request notwithstanding any confidentiality clauses or labels contained in such documents. Please direct any inquires to the County’s contact listed below.

BID PACKAGE

Interested bidders may obtain a BID Package from Leigh Doran, Procurement Supervisor for Putnam County Board of County Commissioners by any of the following methods.

By email: Leigh.Doran@putnam-fl.gov

By download, available at: http://bids.putnam-fl.com/bids

By USPS: Request sent certified mail to:

Putnam County Board of County Commissioners c/o Procurement Supervisor 2509 Crill Ave, Suite 200 Palatka, Florida 32177

Walk-in Pick Up:

c/o Procurement Supervisor 2509 Crill Ave, Suite 200 Palatka, Florida 32177

BID AWARD PROCESS

The basis for bid award, if awarded, is to the lowest and best proposal for solicited services which meets or exceeds the conditions of the bid specifications and the County is not bound to accept the lowest bid if that bid is contrary to the best interest of the County. POSTING OF RECOMMENDATION OF AWARD: The County’s recommendation of award will be posted to http://bids.putnam-fl.com/bids

PROTEST OF INTENDED DECISION

A Notice of Intended Decision to recommend or reject proposals will be posted to http://bids.putnam-fl.com/bids. In the event an unsuccessful firm desires to protest the County’s notice of intended decision to award or reject a proposal, that Firm shall be required to comply with Putnam County’s Protest Procedure, a copy of which is available from the Procurement Supervisor. Failure to follow the Bid Protest procedures prescribed by the Putnam County Purchasing Ordinance shall constitute a waiver of your protest and any resulting claims.

APPLICABLE LAW

The bidder shall comply with all federal, state, County and local laws, rules, ordinances and regulations (“Laws”) applicable to the Bidder’s response to the solicitation, the contract executed in connection with the solicitation, and the provision of services under the solicitation and the contract. The term “Laws” as used in this provision shall be deemed to include all laws which are specifically applicable to the County. This RFP and the contract to be executed in connection with the award of this solicitation must be modified in accordance with any statutory requirement of the State of Florida. Lack of knowledge by the Bidder will in no way be cause for relief from responsibility.

Venue The contract, when entered into and any disputes hereunder, shall be construed in accordance with the laws of the State of Florida and enforced in the courts of the State of Florida. County and firm hereby agree that venue shall be in Putnam County, FL.

http://bids.putnam-fl.com/bids

ASSIGNMENT

If awarded, neither the resulting contract nor any of the Contractor’s rights, duties, or obligations under the contract may be assigned or subcontracted by the Contractor without the written consent of Putnam County BOCC. Any transfer of this Contract by merger, consolidation or liquidation, or (unless the stock of the Contractor is traded on a national stock exchange or in a generally recognized over the counter securities market) any change in ownership of or power to vote on the majority of the outstanding voting stock of the Contractor after the date hereof shall constitute an assignment of this Contract for purposes of this Section, and then in its discretion, Putnam County BOCC shall have the right to terminate the contract and shall specify the termination date in its written notice of termination. Any purchase order issued pursuant to this solicitation and any monies which may become due there under are not assignable except with the prior written approval of the County.

AWARD

As the best interest of the County may require, the right is reserved to reject any and all proposals, or any portion of the RFP, to waive any informality in proposals received, or to accept any item or group of items unless qualified by the Proposer. The County reserves the right to reject any portion or all proposals, to resolicit proposals or not and to waive informalities as deemed in the best interest of the County. The County reserves the right to issue to proposers Request for Information (RFI’s), to solicit best and final offers from all finalist firms and or to negotiate a satisfactory award of any portion(s) of this RFP with the top ranked firm. If this proposal requests prices for multiple items, the County reserves the right to award the proposal, by item, to the Bidder(s) which, in the sole discretion of the County, is the most responsive and responsible Bidder(s), price, qualifications, and other factors considered for that item. The issuance of a purchase order constitutes a binding contract.

BOND

A bond may be required to guarantee the payment of any losses by theft, burglary, pilfering or vandalism as a result of carelessness, negligence or willful acts of the Contractor, its agents, employees or assigns.

COMPLIANCE WITH SPECIFICATIONS

When formal specifications are referenced in the solicitation, insertion of brand names or makes and model numbers by the Proposer will be understood to mean that the product offered fully complies with such specifications unless the Proposer specifically states otherwise.

CONDITIONS AND PACKAGING

It is understood and agreed that any item offered or shipped as a result of this solicitation shall be new (current production model) at the time of the solicitation unless otherwise stipulated in the solicitation. All containers shall be suitable for storage or shipment. Proposal prices shall include standard commercial packaging, unless otherwise stipulated in the solicitation.

CONE OF SILENCE

From the time the public advertisement of this (ITN, RFQ, RFP, ITB, or other) takes place until the (ITN, RFQ, RFP, ITB, or other) is awarded and approved by the Board of Commissioners, a vendor shall not contact any other County personnel or members of the County’s Board of Commissioners, or Administrative staff either directly or indirectly, to discuss the selection process or in an attempt to further their interest in being selected.

Failure to abide by the Cone of Silence policy is grounds for disqualification from this (ITN, RFQ, RFP, ITB, or other) process and vendor will not receive further consideration in reference to this (ITN, RFQ, RFP, ITB, or other).

It is expected that personnel and team members from firms that have applied for this selection refrain from posting opinions, providing commentary or engaging is any discussion regarding the selection by the use of social media such as Twitter, Facebook, Instagram and the like. Violation of these guidelines may result in disqualification of the applicant. The latter applies to employees of the Proposer, retained consultants or any other representative or individual promoting on behalf of the Proposer. Violation of these guidelines may constitute grounds for disqualification.

CONFLICT OF INTEREST

Any award hereunder is subject to Chapter 112 Florida Statutes concerning conflict of interest. All Proposers must disclose the name of any officer, director, or agent who is also an employee of Putnam County BOCC. All Proposers must disclose the name of any County employee or Commissioner who owns, directly or indirectly, an interest of 5% or more in the Proposer's firm or any of its branches or dealerships.

COOPERATIVE PURCHASE AGREEMENT

The County has reviewed purchasing agreements and state term contracts available under Florida Statutes Section 287.056 as required in Section 1010.04, Florida Statutes.

As provided in the Florida State Board of Education Administrative Rule 6A-14.0734(2)(c), and with the consent and agreement of the successful Respondent(s)/Bidder(s), purchases may be made under this RFP/Bid Solicitation by other State of Florida community/state counties, state universities, district school boards, political subdivisions and any other state agencies within the State of Florida. Such purchases shall be governed by the same terms and conditions stated in the proposal/bid solicitation document and resulting agreement, for the same price and for the same effective time period. If the period of time is not defined within the RFP/Bid solicitation document or resulting agreement, the prices and all terms and conditions shall be firm for one hundred and twenty (120) days from date of contract execution. Each State of Florida agency allowed by the successful Respondent(s)/Bidder(s) to use the resulting agreement shall do so independent of any other State of Florida agency. Each state agency shall be responsible for its own purchases and shall be liable only for goods or services ordered, received and accepted. No other state agency receives any liability by virtue of this RFP/Bid and subsequent agreement. This cooperative purchase agreement in no way restricts or interferes with the right of any State of Florida agency to re-bid any or all items or services.

DEFINITIONS

County or Putnam County BOCC refers to The Putnam County Board of County Commissioners.

Firm, vendor, business, proposer, contractor or bidder in this document refers to respondents to this request for proposal.

ELIGIBLE BIDDERS

Eligible bidders are defined as those bidders who are not excluded from bidding according to the Federal Government’s Excluded Parties List (www.epls.gov) or by Section 287.133, Florida Statute.

EXCEPTIONS TO THE CONTRACT

Not all items cataloged by the successful Proposer will be purchased under the ensuing contract. Some office supply, equipment or furniture purchases will be made from other sources as required by law or regulation, for example, purchases from state contract vendors, Florida Association of Rehabilitation Facilities (RESPECT) or Florida Prison Industries (PRIDE). For more detailed information on state contracts, or items marketed by RESPECT or PRIDE, contact the purchasing office of this solicitation.

http://www.epls.gov/

LOCAL PREFERENCE

Putnam County Ordinance 2018-20 regarding local preference will apply unless its application is prohibited by state or federal law in a particular situation, or its application is prohibited by the project’s funding source. A copy of this ordinance is available upon request.

PAYMENT

Payment will be made by the County after the services have been received, and found to comply with the specifications, and have been properly invoiced. Discounts will be taken if payment is made within the discount period. All invoices shall bear the County purchase order number. If contract is awarded, payment to contractor for services will be monthly for the rendition of the preceding month’s service during the term thereof and subject to a 10% retainage.

PERSONNEL

Contractor agrees each of its employees will be properly qualified and will use reasonable care in the performance of services. The county reserves the right to have personnel removed upon the County’s written notice, Contractor shall immediately provide qualified replacement. Contractor’s employees are expected to adhere to all County policies and procedures.

E-Verify

For projects utilizing state or federal funds, the Bidder (A) shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired during the term of the contract; and (B) shall expressly require any subcontractors performing work or providing services pursuant to the contract to likewise utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term.

PROTEST OF BID DOCUMENT

All firms are required to thoroughly review the BID document within a reasonable time after receipt. Any concerns or comments relating to the BID documents shall be brought to the attention of the County’s General Services Director: Julianne Young, in writing, promptly after receipt. However, if the Firm desires to protest the RFP document, or any of the specifications, requirements, or procedures thereof, the Firms will be required to comply with the County’s Protest Procedures within seventy-two (72) hours after receipt of the proposal document. Failure to comply with this procedure will constitute a waiver by the Firms of any right to later protest on the basis of the form, content and substance, including without limitation, the specifications, requirements or procedures, of the RFP documents.

PUBLIC RECORDS

To the extent that CONTRACTOR meets the definition of “contractor” under Section 119.0701, Florida Statutes, in addition to other contract requirements provided by law, CONTRACTOR must comply with public records laws, including the following provisions of Section 119.0701, Florida Statutes:

(a) Keep and maintain public records required by COUNTY to perform the service.

(b) Upon request from COUNTY's custodian of public records, provide COUNTY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, F.S., or as otherwise provided by law.

(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the CONTRACTOR does not transfer the records to COUNTY.

(d) Upon completion of the contract, transfer, at no cost, to COUNTY all public records in possession of the CONTRACTOR or keep and maintain public records required by COUNTY to perform the service.

If the CONTRACTOR transfers all public records to COUNTY upon completion of the contract, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to COUNTY, upon request from COUNTY's custodian of public records, in a format that is compatible with the information technology systems of COUNTY.

(e) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER

119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT

PUTNAM COUNTY ATTORNEY

2509 CRILL AVENUE

PALATKA, FL 32177

PR-REQUESTS@PUTNAM-FL.COM

(386)329-1903

(f) THE CONTRACTOR ACKNOWLEDGES THAT PUTNAM COUNTY BOCC CANNOT AND

WILL NOT PROVIDE LEGAL ADVICE OR BUSINESS ADVICE TO CONTRACTOR WITH

RESPECT TO ITS OBLIGATIONS PURSUANT TO THIS SECTION RELATED TO PUBLIC

RECORDS. THE CONTRACTOR FURTHER ACKNOWLEDGES THAT IT WILL NOT RELY ON

PUTNAM COUNTY BOCC OR ITS COUNSEL TO PROVIDE SUCH BUSINESS OR LEGAL

ADVICE, AND THAT CONTRACTOR HAS BEEN ADVISED TO SEEK PROFESSIONAL

ADVICE WITH REGARD TO PUBLIC RECORDS MATTERS ADDRESSED BY THIS

AGREEMENT. THE CONTRACTOR ACKNOWLEDGES THAT ITS FAILURE TO COMPLY

WITH FLORIDA LAW AND THIS AGREEMENT WITH RESPECT TO PUBLIC RECORDS

SHALL CONSTITUTE A MATERIAL BREACH OF THIS AGREEMENT AND GROUNDS FOR

TERMINATION.

PUBLIC ENTITY CRIME

Contractor selection will be in accordance with the Public Entity Crimes statute, Section 287.133, Florida Statutes which states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a BID/RFP/RFQ on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes for Category Two ($35,000) for a period of 36 months from the date of being placed on the convicted vendor list. A completed Public Entity Crime Form must be returned in the BID response.

RESPONSE MATERIALS

Any material submitted in response to this invitation to respond becomes the property of the County upon delivery to the Office of the General Services Director and may be appended to any formal document which would further define or expand the contractual relationship between the County and the successful proposer.

Additionally, any material or documentation submitted in response to this solicitation will be a public document pursuant to Section 119.07, Florida Statutes. This includes material which the responding bidder or proposer mailto:PR-REQUESTS@PUTNAM-FL.COM might consider to be confidential or a trade secret. Any claim of confidentiality is waived upon submission effective after public opening pursuant to Section 119.07, Florida Statutes.

SAFETY STANDARDS

All manufactured items and fabricated assemblies shall comply with applicable requirements of the Occupational Safety and Health Act (OSHA), Federal EPA, Florida DER and any standards otherwise stipulated in the solicitation.

SAFETY REQUIREMENTS

The Contractor by submitting a proposal response agrees that it shall be solely responsible for supervising its employees, that it shall comply with all rules, regulations, orders, standards and interpretations promulgated pursuant to Occupational Safety and Health Act of 1970, including but not limited to training, recordkeeping, providing personal protective equipment, lockout/tag out procedures, Material Safety Data Sheets and labeling as required by the right to know standard, 29 CFR 1910.1200.

SOVEREIGN IMMUNITY

The parties hereto acknowledge and agree that Putnam County is a political subdivision of the State of Florida.

As such, the County is entitled to sovereign immunity except to the extent of the waiver set forth in Section 768.28, Florida Statutes, the County's performance under any resulting agreement and any amendments thereto or attachments connected there with, shall at all times be subject to any and all state laws, state regulations and County Ordinances which are applicable to the County's operations, commitments and/or activities in furtherance of any terms specified herein.

TAXES

The County does not pay federal, excise or state sales taxes. The applicable tax exemption numbers are:

Florida Sales Tax: 85-8013889128C-1 Federal Identification Number: 59-6000816 Any and all taxes and licenses imposed by Federal, State and local governments on the services to be provided by the Contractor under the terms of the agreement are the sole responsibility of the Contractor.

WITHDRAWAL OF PROPOSAL

Proposal may be withdrawn by written or telegraphic notice prior to solicitation public opening. Withdrawals received after the time set for opening of solicitation will not be considered.

2.0 Contract Term

If awarded, the successful bidder will enter into a contract with the County based on the solicitation specifications and the results.

Commencement of Contract Time The Contract Time will commence to run as designated in the Notice to Proceed.

Before undertaking each part of the Work, CONTRACTOR shall carefully study and compare the Contract Documents and check and verify pertinent figures. CONTRACTOR shall promptly report in writing to Engineer any conflict, error or discrepancy which CONTRACTOR may discover. The CONTRACTOR shall not be liable, however, to the County for failure to report any conflict, error or discrepancy in the Plans and Specifications, unless the CONTRACTOR has actual knowledge thereof or should reasonably have known thereof.

If awarded, the successful bidder will enter into a contract with the County based on the BID specifications and the result of the BID.

3.0 Schedule

The following schedule is a general guideline for issuance and recommendation of award of this BID and issuance of the contract. The County may change the dates of any events of this BID and the issuance of the Contract. Any changes to this schedule will be posted on the webpage dedicated to this BID.

Tentative Dates Scheduled Issue BID Wednesday. February 26, 2025 Mandatory Pre Bid Meeting Monday, March 10, 2025 at 10AM Written questions due by 2:00 pm Thursday, March 20, 2025 *submit via email Leigh.Doran@putnam-fl.gov Proposals Due by 2:00 pm Friday, March 28, 2025 Public Opening of Proposals Friday, March 28, 2025 Intent to Award* Monday, March 31, 2025 Protest Period March 31, 2025 – April 3, 2025

*The Bid Award is contingent upon acceptance and approval by the Putnam County Board of County Commissioners of the recommended Intent to Award. The recommendation of the Intent to Award is scheduled to be presented at the board meeting on April 8, 2025.

Preconstruction Conference Tuesday, April 22, 2025 Project Completion Date Monday, January 12, 2026

*(255 Days to Substantial Completion, 265 Days to Final Completion – Receipt of Notice to Proceed)

Americans with Disabilities Act of 1990 If special accommodations are required in order to attend any Public Meeting, Pre-Bid Conference, Tour of Grounds, etc., contact the Procurement Supervisor via email at Leigh.Doran@Putnam-FL.gov or at 386-329-0376.

mailto:Leigh.Doran@Putnam-FL.gov

PRE-BID MEETING

A Mandatory Pre-Bid Meeting will be held at 10:00 a.m. on Monday, March 10, 2025 at the Melrose Library located at 312 Wynnwood Avenue, Melrose, Florida 32666.

Attendance at the pre-bid meeting is a mandatory requirement to be considered a ‘Responsive Bidder’.

PUBLIC BID OPENING

The County will conduct a Public bid/proposal opening on March 28, 2025. The meeting will be held at the Government Complex located at 2509 Crill Avenue, Suite 200, Palatka, FL 32177 immediately following the bid close at 2:00pm EST. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

4.0 Proposal Instructions

BOND (S)

BID BOND - Each Bid must be accompanied by a Bid Bond payable to the COUNTY for five percent (5%) of the total amount of the BID. As soon as the BID prices have been compared, the COUNTY will return the BONDS of all except the three lowest responsible BIDDERS. When the Agreement is executed, the Bonds of the two remaining unsuccessful BIDDERS will be returned. The BID BOND of the successful BIDDER will be retained until the payment BOND and the performance BOND have been executed and approved, after which it will be returned. A certified check may be used in lieu of a BID

BOND.

PERFORMANCE BOND in the amount of 100% of the CONTRACT PRICE, from a corporate surety approved by the COUNTY will be required.

PAYMENT BOND in the amount of 100% of the CONTRACT PRICE, from a corporate surety approved by the COUNTY will be required.

Attorneys-in-fact who sign BID BONDS, payment BONDS or performance BONDS must file with each BOND a current certified copy of their power of attorney.

If the successful bidder fails to execute and deliver the Agreement and furnish the required Bond(s) within ten

(10) days of the Notice of Award, the County may annul the Notice of Award and the Bid Bond of that Bidder will be forfeited.

These bonds shall remain in effect at least until one year after the date of final payment, except as otherwise provided by law. CONTRACTOR shall also furnish such other bonds as are required by the Supplementary Conditions. The expense of these Bonds shall be borne by the CONTRACTOR. If at any time a surety on any such Bond is declared bankrupt or loses its right to do business in the state in which the Work is to be performed or is removed from the list of Surety Companies accepted on Federal Bonds, the CONTRACTOR shall within ten (10) days after notice from the Owner to do so, substitute an acceptable Bond (or Bonds) in such form and sum and signed by such other surety or sureties as may be satisfactory to the Owner. The premiums on such Bond shall be paid by the CONTRACTOR. No further payment shall be deemed due nor shall be made until the new surety or sureties shall have furnished an acceptable Bond to the Owner.

ERRORS AND OMMISSIONS

Bidders are expected to comply with the true intent of these bid specifications taken as a whole and shall not avail themselves of any errors or omissions to the detriment of the services. Should any bidder suspect any error, omission, or discrepancy in the specifications or instructions, the bidder shall immediately notify the Director of General Services in writing who will issue written instructions to be followed. Bidders are responsible for the contents of their proposal and for satisfying the requirements set forth in the bid specifications. Bidders must satisfy themselves of the accuracy of the estimated quantities in the BID Schedule by examination of the site and a review of the drawings and specifications including addenda. After BIDS have been submitted, the bidder shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done.

EQUIPMENT/MATERIALS/LABOR

IT WILL BE THE RESPONSIBILITY OF THE SUCCESSFUL PROPOSER TO SUPPLY ALL

MATERIALS, TOOLS, NECESSARY LABOR, ETC. FOR THE WORK TO BE PERFORMED AS

SPECIFIED.

INSURANCE

The “awarded” contractor shall furnish a current Certificate of Insurance to the County’s General Services Director prior to contract award / commencement of the work, as well as a copy of your GL policy endorsement (on the ISO Endorsement Schedule format attached) that ensures the County will be provided 30 days written notice if your policy lapses for any reason. This certificate must include the Bid Number and be effective for the term of the contract and any extension thereof. All insurance companies named on the certificate shall be licensed to do business in the State of Florida and have a minimum A.M. Best rating of A-. All policies must be written on a primary basis, non-contributory with any other insurance coverages or self-insurance of the County. Contractor shall obtain and maintain the minimum insurance coverages set forth below. By requiring such minimum insurance, County shall not be deemed or construed to have assessed the risk that may be applicable to Contractor under this contract. Contractor shall assess its own risks and, if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The insurance coverages stated below do not replace any surety bonds as required by contract.

Minimum Insurance Requirements Schedule Policy: Workers Compensation Coverage: WC Statutory Limits

Policy: Automobile Liability Coverage: $1,000,000 Combined Single Limit Each Accident

Policy: Comprehensive General Liability Insurance:

Coverage: $1,000,000 Each Occurrence $ 100,000 Fire Damage (Any One Fire) $ 5,000 Medical Payments (Any One Person) $1,000,000 Personal and Adv Injury $2,000,000 General Aggregate $2,000,000 Products – Comp/OP Aggregate

LIQUIDATED DAMAGES: TIME IS OF THE ESSENSE

Each BIDDER is reminded that time is of the essence of this Agreement, and failure to complete the Work on time shall constitute a material breach of the Agreement, the basis for a determination of the default of the CONTRACTOR, and termination of the Agreement for cause. If the Contract/Bid Documents so indicate, an amount determined for liquidated damages at the rate specified shall be assessed against the successful BIDDER not complying with a stated delivery time or performance time.

MANDATORY REQUIREMENTS FOR RESPONSIVE BIDDERS

This section of the BID provides proposers with instructions concerning required information that must be submitted as part of their proposal. Failure to provide any of the required information or required documents or failure to arrange the proposal in accordance with these instructions may result in the proposal being rejected.

QUESTIONS

Questions concerning this Invitation to BID shall be directed to: Leigh Doran by email at:

Leigh.Doran@putnam-fl.gov and to no other person or department at the County.

5.0 Scope of Work Specifications

The Putnam County Board of County Commissioners is requesting sealed bids from General and Building Contractors for the addition at the Melrose Library located at 312 Wynnwood Avenue, Melrose, Florida 32666.

Base Bid:

The Scope of Work will include but is not limited to providing a new +/- 1600 SF addition which will include a meeting space with the ability to subdivide, two ADA compliant restrooms, a covered loading dock area, storage, kitchenette, and a small retail space

Construction Documents consisting of Drawings and a Project Manual may be obtained from: CRG Architects / Palatka, Inc., at no cost for copies delivered via email, $20.00 NON-refundable, per Flash Drive and/or $120.00 NON-refundable fee per paper set. To obtain Documents, contact: Susan Geoghagan, via email: crgarchitects@comcast.net , or via telephone, at 386-325-0213. All courier, mail and shipping costs are excluded.

GENERAL INFORMATION

1. Upon request by the Owner, and prior to award of contract, the bidder shall present in writing with his bid a resume of evidence satisfactory to the Owner showing that he has the necessary capitol, credit line, material, equipment, and facilities to perform the work covered by the proposed Contract.

2. Each bidder must familiarize him/herself with all laws, ordinances and regulations, whether federal, state, city or other governmental agency, which by reason of being neglected or violated may affect the work contemplated, and must secure and pay the fees required for any permits which may be necessary.

3. All bidders must have successfully completed a minimum of three jobs of equal or greater size and scope within the past 5 years. Proof of these projects must be submitted prior to award of contract.

mailto:Leigh.Doran@putnam-fl.gov mailto:crgarchitects@comcast.net

4. All bidders must comply with Florida state law in regard to contractor's license. All bidders must be licensed contractors as required by the State of Florida. The Contractor's and required subcontractors' license numbers, classifications and expiration dates should be shown on the outside of the envelope.

5. All bidders must provide proof of insurance.

6. In the employment of labor and purchase of materials, local sources shall be given priority.

7. The Owner expects the Contractor to begin promptly and to perform in an expeditious and professional manner with the highest quality materials and workmanship. The Contractor shall begin work within Thirty (30) days after receipt of the Notice to Proceed, and achieve Substantial Completion within (240) calendar days after that.

QUALIFICATION OF BIDDERS

Bidders must have successfully constructed, as a Prime Contractor or subcontractor, at least three (3) projects of the type construction proposed for this project, and must have been in business as a Contractor for at least three

(3) years and worked under the same company name for a minimum of two (2) years.

The COUNTY may make such investigations as deemed necessary to determine the ability of the BIDDER to perform the WORK, and the BIDDER shall furnish to the COUNTY all such information and data for this purpose as the COUNTY may request. The County reserves the right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the COUNTY that such BIDDER is properly qualified to carry out the obligations of the Agreement and to complete the WORK contemplated therein.

Each BIDDER shall be properly licensed, registered, and/or certified, as necessary or otherwise appropriate, by the State of Florida, Putnam County, and/or any municipality in Putnam County, for each category of work specified in this bid.

For categories of work that are exempt from licensing, registration, and/or certification requirements under Florida Statute, but where certification by the Florida Department of Transportation is available ,the BIDDER, and/or subcontractor shall be certified by the Florida Department of Transportation in each category, as necessary or otherwise appropriate. (If applicable and required.)

OWNER-CONTRACTOR AGREEMENT

"Standard Form Of Agreement Between Owner And Contractor, Where The Basis Of Payment Is A Stipulated Sum," American Institute of Architects Document A101, 2007 Edition, will be the form used as the contract for this project.

Preconstruction Conference After BOCC execution of the Agreement, a conference will be held to:

(a) Establish a working understanding between parties.

(b) Establish procedures for processing Applications for Payment.

(c) Review the CONTRACTOR's anticipated construction progress schedule which shall show on a monthly basis, the percent of the Work to be completed and the dollar value of such Work.

(d) Establish the date for the start of construction.

(e) Complete contractor execution of the agreement

(f) Issue Notice to Proceed

(g) Submit all required bonds

(h) Submit all required submittals

CONTRACTOR'S Continuing Obligation CONTRACTOR'S obligation to perform and complete the Work in accordance with the Contract Documents shall be absolute. Neither recommendation of any progress or final payment by Engineer, not the issuance of a certificate of Substantial Completion, nor any payment by COUNTY to CONTRACTOR under the Contract Documents, nor any use of the Work or any part thereof by COUNTY, nor any failure to do so, nor the issuance of a notice of acceptance by Engineer nor any correction of defective Work by COUNTY shall constitute an acceptance of Work not in accordance with the Contract Documents or a release of CONTRACTOR's obligation to perform the Work in accordance with the Contract Documents.

CONTRACTOR'S RESPONSIBILITIES

CONTRACTOR SUPERINTENDENCE

The CONTRACTOR shall have a competent superintendent and safety officer with authority to represent him present at all times during the progress of the work. The CONTRACTOR shall clearly identify the project superintendent and safety officer in writing to the Engineer. Those personnel assigned in such capacities shall remain with the project during any construction until its completion. The CONTRACTOR will be responsible for monitoring the job site during non-working hours to insure that no problems occur with traffic control and to correct any problems that occur with traffic control or public safety, immediately. The CONTRACTOR will maintain a phone with a recording device for receiving messages 24 hours per day for the duration of the job.

Messages left on the recording device by the ENGINEER will be considered to be Notification of the Contractor.

Labor, Materials and Equipment The onsite superintendent must have 10 years of related construction experience for the work being performed.

The onsite safety officer will have 5 years of related construction experience for the work being performed and be OSHA 30 hr Certified or FDOT MOT certified. Credentials for the onsite superintendent and safety officer must be submitted to the Engineer for approval.

The CONTRACTOR will perform all Work during regular working hours with no overtime work or Saturday, Sunday or any legal holiday work without the COUNTY'S consent.

Except as otherwise specifically stated in the Contract Documents, the CONTRACTOR shall provide and pay for all materials, labor, tools, equipment, water, light, power, transportation, supervision, temporary field office, safety signs in accordance with Florida Department of Transportation methods, temporary construction of any nature, to include traffic maintenance, sales and use taxes, and all other services and facilities of any nature whatsoever necessary to execute, complete, and deliver the Work within the specified time.

The CONTRACTOR shall provide adequate sanitary facilities for the use of those employed on the work site.

Such sanitary facilities shall be made available when the first employees arrive on the site. The sanitary facilities shall be properly secluded from public observation, and shall be constructed and maintained during the progress of the work in adequate and suitable numbers for the employees employed on the job.

The CONTRACTOR shall maintain the sanitary facilities in a satisfactory and sanitary condition at all times and shall enforce their use. The CONTRACTOR shall rigorously prohibit the committing of nuisances on the site of the work, on the lands of the County or on adjacent property.

Manufactured materials and articles necessary to complete the Project shall be new when installed, connected, erected, or applied.

Materials and equipment shall be so stored as to insure the preservation of their quality and fitness for the Work.

Stored materials and equipment to be incorporated in the Work shall be located so as to facilitate prompt inspection.

Manufactured articles, materials and equipment shall be applied, installed, connected, erected, used, cleaned and conditioned as directed by the manufacturer.

Materials, supplies and equipment shall be in accordance with the Contract requirements and with samples submitted by the CONTRACTOR and approved by the Public Works Director.

Fill material of any type must come from a licensed, permitted facility. Documentation may be required by the Public Works Director.

Materials, supplies or equipment to be incorporated into the Work shall not be purchased by the CONTRACTOR or the Subcontractor subject to a chattel mortgage or under a conditional sale contract or other agreement by which an interest is retained by the Seller.

Materials removed from the project as part of the plans and specifications may be claimed by the Owner. All materials removed from the project as part of the plans and specifications and not claimed by the Owner shall be disposed of by the CONTRACTOR in areas provided by him/her in accordance with all laws.

Patent Fees and Royalties CONTRACTOR shall pay all license fees and royalties and assume all costs incident to the use in the performance of the Work or the incorporation in the Work, of any invention, design, process, product or device which is the subject of patent rights or copyrights held by others.

Permits CONTRACTOR shall obtain and pay for all permits and licenses. CONTRACTOR shall pay all government charges which are applicable at the time of opening of Bids. It shall be the responsibility of the CONTRACTOR to secure and pay for all necessary licenses and permits of a temporary nature necessary for the prosecution of the work.

Laws and Regulations CONTRACTOR shall give all notices and comply with all laws, ordinances, rules and regulations applicable to the work. If CONTRACTOR observes that the Specifications or plans are at variance therewith, CONTRACTOR shall give Engineer prompt written notice thereof, and any necessary changes shall be adjusted by an appropriate Modification. If CONTRACTOR performs any Work knowing or having reason to know that it is contrary to such laws, ordinances, rules and regulations, and without such notice to Engineer, CONTRACTOR shall bear all costs arising therefrom; however, it shall not be the CONTRACTOR'S primary responsibility to make certain that the Specifications and Plans are in accordance with such laws, ordinances, rules and regulations.

Taxes CONTRACTOR shall pay all sales, consumer, use and other similar taxes required to be paid by him in accordance with the laws of Putnam County, State of Florida.

CONTRACTOR Use of Premises The CONTRACTOR shall confine construction equipment, the storage of materials and equipment and the operations of workmen to areas permitted by law, ordinances, permits or the requirements of the Contract Documents, and shall not unreasonably encumber the premises with construction equipment or other materials or equipment.

The CONTRACTOR shall not enter upon private property for any purpose without first securing the permission of the property owner in writing and furnishing the Engineer with a copy of said permission. This requirement will be strictly enforced, particularly with regard to such vacant properties as may be utilized for materials storage.

The CONTRACTOR shall conduct his work in such a manner as to avoid damage to adjacent private or public property. Any damage to existing structures of Work of any kind, including permanent reference markers or property corner markers, or the interruption of a utility service, shall be repaired or restored promptly at no additional expense to the COUNTY.

The CONTRACTOR shall not close or obstruct any portion of a street, road, or private way without obtaining permits from the proper authorities. If any street, private way, or driveway shall be rendered unsafe by the CONTRACTOR’S operations, it shall make such repairs or provide such temporary ways or guards as shall be acceptable to the Engineer. Streets, roads, private ways, and walks not closed shall be maintained passable by the CONTRACTOR at its expense, and the CONTRACTOR shall assume full responsibility for the adequacy and safety of provisions made. The CONTRACTOR shall at least three (3) days in advance, notify the Engineer in writing and receive permission, if the closure of a street is necessary. The CONTRACTOR shall be responsible for maintaining proper coordination with the Engineer.

The CONTRACTOR will preserve and protect all existing vegetation such as trees, shrubs and grass on or adjacent to the site which do not reasonably interfere with the construction, as determined by the Engineer. The CONTRACTOR will be responsible for all unauthorized cutting or damaging of trees and shrubs, including damage due to careless operation of equipment, stockpiling of materials or tracking of grass by equipment. The CONTRACTOR will be liable for, or will be required to protect or restore at no additional expense to the COUNTY all vegetation not protected or preserved as required here in that may be destroyed or damaged.

During the progress of the Work, the CONTRACTOR shall keep the premises free from accumulations of waste materials, rubbish and debris resulting from the Work. At the completion of the Work the CONTRACTOR shall remove all waste materials, rubbish and debris from and about the premises as well as all tools, appliances construction equipment and machinery, and surplus materials and shall leave the site clean and ready for occupancy by the COUNTY. The CONTRACTOR shall restore to their original condition those portions of the site not designated for alteration by the Contract Documents.

Project Coordination The CONTRACTOR shall provide for the complete coordination of the construction effort. This shall include but not necessarily be limited to coordination of the following:

1. Flow of material and equipment from suppliers.

2. The interrelated Work with public utilities companies, County and State of Florida.

3. The interrelated Work with the COUNTY where tie-ins to existing facilities are required.

4. The effort of independent testing agencies.

5. The CONTRACTOR and his Project Superintendent shall attend a preconstruction conference to be scheduled by the Engineer. At that time, all the parties concerned will discuss the project and will prepare a program of procedure in keeping with the requirements of the drawings and specifications.

6. The CONTRACTOR or his Project Superintendent shall notify the Engineer of the anticipated date of commencement of work at least forty-eight (48) hours prior to the date of commencement.

7. The CONTRACTOR shall supervise and direct the work efficiently and with its best skill and attention and shall be solely responsible for the means, methods, techniques, sequences, and procedures of construction. It shall be the CONTRACTOR’S responsibility to carefully study and compare the Contract Documents and to check and verify all figures shown thereon and all field measurements.

8. In case of discrepancy in the Plans, the matter shall be immediately submitted to the Engineer without whose decision said discrepancy shall not be adjusted by the CONTRACTOR, save only at its own risk and expense.

9. The CONTRACTOR shall be responsible to see that the finished work complies accurately with the Contract Documents.

10. The CONTRACTOR shall keep on the work,…