BID 2027-12_Oct_26_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by the Town of Stratford, Connecticut for the procurement of a new Nutanix system and disaster recovery node for public safety purposes. The Town seeks sealed bids for hardware, software, and support services to replace existing Nutanix systems, with an integrator already selected; bidding is limited to equipment, software licenses, and support as specified in two attachments covering a Primary Data Center and a Disaster Recovery Node. The Primary Data Center component includes four NX-1175S-G10 nodes with Intel Xeon 6515P processors and 25 three-year Nutanix Cloud Infrastructure Pro Software licenses, while the Disaster Recovery Node consists of one NX-1175S-G10 with Intel Xeon 6530P processor. The solicitation opened October 19, 2026 at 3:45 p.m. EDT with bids due October 30, 2026 at 10:00 a.m. EDT. Vendor questions must be submitted in writing by October 28, 2026 at 12:00 p.m. EDT to Gabby Tuccinardi at gtuccinardi2@townofstratford.com, with electronic submissions explicitly prohibited; bids must be delivered in sealed envelopes to the Purchasing Department at 2725 Main Street, Room 104, Stratford, Connecticut 06615. Delivery is required by October 2026.

Pricing must remain firm for 30 days from the bid due date and include all standard warranty, shipping, freight, taxes, insurance, overhead, and profit. Payment terms are Net 30 Days upon approval by relevant Town boards. Bidders must be authorized Nutanix dealers, distributors, or resellers with proof of applicable certifications and licensing, and must provide minimum three business references, years in business, firm size, and location information. All items must match exact specifications with no equivalent or replacement equipment considered; any deviations must be clearly identified. Bidders are required to certify OSHA compliance, obtain appropriate insurance naming the Town as additional insured, and indemnify the Town against contract-related claims. The purchase is contingent upon available budget, and the Town reserves the right to award to multiple bidders based on specification compliance, pricing, availability, and service center locality, or to reject all bids. No contract value is disclosed in the solicitation document.