Clackamas Contract Form B-1 (2/2026)

CLACKAMAS COUNTY

NOTICE OF PUBLIC IMPROVEMENT CONTRACT OPPORTUNITY

INVITATION TO BID #2026-24

Stone Creek Irrigation Replacement Project

April 28, 2026

Clackamas County (“County”) through its Board of County Commissioners is accepting sealed bids for the Stone Creek Irrigation Replacement Project until June 2, 2026, 2:00 PM, Pacific Time, (“Bid Closing”) at the following location:

Bidding Documents can be downloaded from the state of Oregon procurement website (“OregonBuys”) at the following address: https://oregonbuys.gov/bso/view/login/login.xhtml, Document No.S- C01010-00016773.

Prospective Bidders will need to sign in to download the information and that information will be accumulated for a Plan Holder's List. Prospective Bidders are responsible for obtaining any Addenda from Website listed above.

Submitting Proposals: Bid Locker Proposals will only be accepted electronically thru a secure online bid submission service, Bid Locker.

Email submissions to Clackamas County email addresses will no longer be accepted.

A. Completed proposal documents must arrive electronically via Bid Locker located at https://bidlocker.us/a/clackamascounty/BidLocker.

B. Bid Locker will electronically document the date and time of all submissions. Completed documents must arrive by the deadline indicated in Section 1 or as modified by Addendum.

LATE PROPOSALS WILL NOT BE ACCEPTED.

C. Proposers must register and create a profile for their business with Bid Locker in order to submit for this project. It is free to register for Bid Locker.

D. Proposers with further questions concerning Bid Locker may review the Vendor’s Guide located at https://www.clackamas.us/how-to-bid-on-county-projects .

Engineers Estimate: $3,000,000.00 - $5,000,000.00

Contact Information Procurement Process and Technical Questions: Tralee Whitley at TWhitley@clackamas.us

Mandatory Pre-Bid Conference will be conducted on May 12, 2026, at 11:00 AM. Bidders shall meet with County representatives at Stone Creek Golf Club located at 14603 S. Stoneridge Drive, Oregon City, Oregon 97045 for that purpose. Attendance will be documented through a sign-in sheet prepared by the County representative. Prime bidders who arrive more than ten (10) minutes after the start time of the meeting (as stated in the solicitation and by the County’s watch) or after the discussion portion of the meeting (whichever comes first) shall not be permitted to sign in and will not be permitted to submit a bid on the project.

Bids will be opened and publicly read aloud at the above Delivery address after the Bid Closing. Bid results will also be posted to the OregonBuys listing shortly after the opening.

Qualifications: To be eligible for award under this Invitation to Bid, bidders must submit examples of prior work within the following four (4) major project components: (1) new irrigation systems on a golf https://oregonbuys.gov/bso/view/login/login.xhtml https://bidlocker.us/a/clackamascounty/BidLocker https://www.clackamas.us/how-to-bid-on-county-projects mailto:TWhitley@clackamas.us

Clackamas Contract Form B-1 (2/2026) course while open to play; (2) installing pipe specific to pipe manufacturer/distributor in fusing techniques including butt fusion, socket fusion and side wall fusion; (3) Installation of decoder controlled irrigation control system; and (4) installed 2” HDPE pipe by means of vibratory plow.

Examples must be provided on company letterhead and contain information as described within the Minimum Contractor Qualifications.

Prevailing Wage Prevailing Wage Rates requirements apply to this Project because the maximum compensation for all Owner-contracted Work is more than $50,000. Contractor and all subcontractors shall comply with the provisions of ORS 279C.800 through 279C.870, relative to Prevailing Wage Rates. The Bureau of Labor and Industries (BOLI) wage rates and requirements set forth in the following BOLI booklet (and any listed amendments to that booklet), which are incorporated herein by reference, apply to the Work authorized under this Agreement:

PREVAILING WAGE RATES for Public Works Contracts in Oregon, January 5, 2026 and amended on February 18, 2026, which can be downloaded at the following web address:

http://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx The Work will take place in Clackamas County, Oregon.

Clackamas County encourages bids from Minority, Women, and Emerging Small Businesses.

http://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx

Clackamas Contract Form B-2 (5/2019)

PUBLIC IMPROVEMENT CONTRACT OPPORTUNITY

Table of Contents

Section B-1………………………………............ Notice of Public Improvement Contract Opportunity

Section B-2……………………………………… Instructions to Bidders

Section B-3……………………………………… Supplemental Instructions to Bidders

Section B-4……………………………………… Bid Bond

Section B-5……………………………………… Bid Form

Section B-6……………………………………… Public Improvement Contract

Section B-7……………………………………… Supplemental General Conditions

Section B-8……………………………………… General Conditions

Section B-9……………………………………… Performance Bond

Section B-10…………………………………….. Payment Bond

Section B-11…………………………………….. Project Information, Plans, Specifications and Drawings

PUBLIC IMPROVEMENT CONTRACT

INSTRUCTIONS TO BIDDERS

Clackamas County Local Contract Review Board Rules (“LCRB Rules”) govern this procurement process. LCRB Rules may be found at:

http://www.clackamas.us/code/documents/appendi xc.pdf. The Instructions to Bidders is applicable to the procurement process for Clackamas County, or any component unit thereof identified on the Notice of Public Improvement Contract Opportunity, herein after referred to as the “Owner.”

Article 1. Scope of Work

The work contemplated under this contract with the Owner, includes all labor, materials, transportation, equipment and services necessary for, and reasonably incidental to, the completion of all construction work in connection with the project described in the Project Manual which includes, but is not necessarily limited to, the Notice of Public Improvement Contract Opportunity, Instructions to Bidders, Supplemental Instructions to Bidders, Bid Form, Bid Bond, Public Improvement Contract Form, Performance Bond, Payment Bond, Clackamas County General Conditions for Public Improvement Contracts (10/13/2021), Supplemental General Conditions, and Plans, Specifications and Drawings.

Article 2. Examination of Site and Conditions

Before making a Bid, the Bidder shall examine the site of the work and ascertain all the physical conditions in relation thereto. The Bidder shall also make a careful examination of the Project Manual including the plans, specifications, and drawings and other contract documents, and shall be fully informed as to the quality and quantity of materials and the sources of supply of the materials. Failure to take these steps will not release the successful Bidder from entering into the contract nor excuse the Bidder from performing the work in strict accordance with the terms of the contract at the price established by the Bid.

The Owner will not be responsible for any loss or for any unanticipated costs, which may be suffered by the successful Bidder, as a result of such Bidder's failure to be fully informed in advance with regard to all conditions pertaining to the work and the character of the work required, including site conditions. No statement made by an elected official, officer, agent, or employee of the Owner in relation to the physical or other conditions pertaining to the site of the work will be binding on the Owner, unless covered by the Project Manual or an Addendum.

Article 3. Interpretation of Project Manual and

Approval of Materials Equal to Those Provided in the Specifications

If any Bidder contemplating submitting a Bid for the proposed contract is in doubt as to the true meaning of any part of the plans, specifications or forms of contract documents, or detects discrepancies or omissions, such Bidder may submit to the Architect (read "Engineer" throughout in lieu of Architect as appropriate) a written request for an interpretation thereof at least ten (10) calendar days prior to the date set for the Bid Closing.

When a prospective Bidder seeks approval of a particular manufacturer's material, process or item of equal value, utility or merit other than that designated by the Architect in the Project Manual, the Bidder may submit to the Architect a written request for approval of such substitute at least ten

(10) calendar days prior to the date set for the Bid Closing. The prospective Bidder submitting the request will be responsible for its prompt delivery.

Requests of approval for a substitution from that specified shall be accompanied by samples, records of performance, certified copies of tests by http://www.clackamas.us/code/documents/appendixc.pdf http://www.clackamas.us/code/documents/appendixc.pdf impartial and recognized laboratories, and such other information as the Architect may request.

To establish a basis of quality, certain processes, types of machinery and equipment or kinds of materials may be specified in the Project Manual either by description of process or by designating a manufacturer by name and referring to a brand or product designation or by specifying a kind of material. Whenever a process is designated or a manufacturer's name, brand or item designation is given, or whenever a process or material covered by patent is designated or described, it shall be understood that the words "or approved equal" follow such name, designation or description, whether in fact they do so or not.

Any interpretation of the Project Manual or approval of manufacturer's material will be made only by an Addendum duly issued. All Addenda will be posted to the OregonBuys listing and will become a part of the Project Manual. The Owner will not be responsible for any other explanation or interpretation of the Project Manual nor for any other approval of a particular manufacturer's process or item for any Bidder.

When the Architect approves a substitution by Addendum, it is with the understanding that the Contractor guarantees the substituted article or material to be equal or better than the one specified.

Article 4. Security to Be Furnished by Each

Bidder

Each Bid must be accompanied by either 1) a cashier's check or a certified check drawn on a bank authorized to do business in the State of Oregon, or

2) a Bid bond described hereinafter, executed in favor of the Owner, for an amount equal to ten percent (10%) of the total amount Bid as a guarantee that, if awarded the contract, the Bidder will execute the contract and provide a performance bond and payment bond as required. The successful Bidder's check or Bid bond will be retained until the Bidder has entered into a contract satisfactory to Owner and furnished a one hundred percent (100%) performance bond and one hundred percent (100%) payment bond. The Owner reserves the right to hold the Bid security as described in Article 10 hereof. Should the successful Bidder fail to execute and deliver the contract as provided for in Article 12 hereof, including a satisfactory performance bond and payment bond within twenty (20) calendar days after the Bid has been accepted by the Owner, then the contract award made to such Bidder may be considered canceled and the Bid security may be forfeited as liquidated damages at the option of the Owner. The date of the acceptance of the Bid and the award of the contract as contemplated by the Project Manual shall mean the date of acceptance specified in the Notice of Intent to Award.

Article 5. Execution of Bid Bond

Should the Bidder elect to utilize a Bid bond as described in Article 4 in order to satisfy the Bid security requirements, such form must be completed in the following manner:

A. Bid bonds must be executed on the County forms, which will be provided to all prospective Bidders by the Owner.

B. The Bid bond shall be executed on behalf of a bonding company licensed to do business in the State of Oregon.

C. In the case of a sole individual, the bond need only be executed as principal by the sole individual. In the case of a partnership, the bond must be executed by at least one of the partners. In the case of a corporation, the bond must be executed by stating the official name of the corporation under which is placed the signature of an officer authorized to sign on behalf of the corporation followed by such person's official capacity, such as president, etc.

The corporation seal should then be affixed to the bond.

D. The name of the surety must be stated in the execution over the signature of its duly authorized attorney-in-fact and accompanied by the seal of the surety corporation.

Article 6. Execution of the Bid Form

Each Bid shall be made in accordance with: (i) the sample Bid Form accompanying these instructions;

(ii) the appropriate signatures for a sole individual, partnership, corporation or limited liability corporation shall be added as noted in Article 5C above; (iii) numbers pertaining to base Bids shall be stated both in writing and in figures; and (iv) the Bidder's address shall be typed or printed.

The Bid Form relates to Bids on a specific Project Manual. Only the amounts and information asked for on the Bid Form furnished will be considered as the Bid. Each Bidder shall Bid upon the work exactly as specified and provided in the Bid Form.

The Bidder shall include in the Bid a sum to cover the cost of all items contemplated by the Contract.

The Bidder shall Bid upon all alternates that may be indicated on the Bid Form. When Bidding on an alternate for which there is no charge, the Bidder shall write the words "No Charge" in the space provided on the Bid Form. If one or more alternates are shown on the Bid Form, the Bidder shall indicate whether each is "add" or "deduct."

Article 7. Prohibition of Alterations to Bid

Bids that are incomplete, or contain ambiguities or have differing conditions required by the Bidder, including requested changes or exceptions to the Public Improvement Contract form or other portions of the Project Manual, may be rejected in Owner’s sole and absolute discretion.

Article 8. Submission of Bid

Each Bid shall be sealed in an envelope, properly addressed to the Owner, showing on the outside of the envelope the name of the Bidder and the name of the project. Bids will be received at the time and place stated in the Notice of Public Improvement Contract Opportunity.

Article 9. Bid Closing and Opening of Bids

All Bids must be received by the Owner at the place and time set for the Bid Closing. Any Bids received after the scheduled Bid Closing time for receipt of Bids will be rejected.

At the time of opening and reading of Bids, each Bid received will be publicly opened and read aloud, irrespective of any irregularities or informalities in such Bids.

Generally, Bid results will be posted to the OregonBuys Website within a couple hours of the opening.

Article 10. Acceptance or Rejection of Bids by Owner

Unless all Bids are rejected, the Owner will award a contract based on the lowest responsive Bid from a responsible Bidder. If that Bidder does not execute the contract, it will be awarded to the next lowest responsible Bidder or Bidders in succession.

The Owner reserves the right to reject all Bids and to waive minor informalities. The procedures for contract awards shall be in compliance with the provisions of the LCRB Rules in effect at that time.

The Owner reserves the right to hold the Bid and Bid security of the three lowest Bidders for a period of thirty (30) calendar days from and after the time of Bid opening pending award of the contract.

Following award of the contract the Bid security of the three lowest Bidders may be held twenty (20) calendar days pending execution of the contract.

All other Bids will be rejected and Bid security will be returned.

In determining the lowest Bidder, the Owner reserves the right to take into consideration any or all authorized base Bids as well as alternates or combinations indicated in the Bid Form.

If no Bid has been accepted within thirty (30) calendar days after the opening of the Bids, each of the three lowest Bidders may withdraw the Bid submitted and request the return of the Bid security.

Article 11. Withdrawal of Bid

At any time prior to the Bid Closing, a Bidder may withdraw its Bid. This will not preclude the submission of another Bid by such Bidder prior to the time set for the Bid Closing.

After the time set for the Bid Closing, no Bidder will be permitted to withdraw its Bid within the time frames specified in Article 10 for award and execution, except as provided for in that Article.

Article 12. Execution of Contract, Performance Bond and Payment Bond

The Owner will provide the successful Bidder with contract forms within seven (7) calendar days after the completion of the award protest period. The Bidder is required to execute the contract forms as provided, including a performance bond and a payment bond from a surety company licensed to do surety business in the State of Oregon, within seven (7) calendar days after receipt of the contract forms. The contract forms shall be delivered to the Owner in the number called for and to the location as instructed by the Owner.

Article 13. Recyclable Products

Contractors will use recyclable products to the maximum extent economically feasible in the performance of the Contract.

Article 14. Clarification or Protest of the Solicitation Document or Specifications

Any request for clarification or protest of the solicitation document or specifications must be submitted in the manner provided for in the applicable section of the LCRB Rules to the Procurement Representative referenced in the Notice of Public Improvement Contract Opportunity.

A protest of the Solicitation Document must be received within seven (7) business days of the issuance of the Bid or within three (3) business days of issuance of an addendum.

Requests for clarification may be submitted no less than five (5) business days prior to the Bid Closing Date.

Article 15. Protest of Intent to Award

Owner will name the apparent successful Bidder in a “Notice of Intent to Award” letter.

Identification of the apparent successful Bidder is procedural only and creates no right in the named Bidder to the award of the contract. Competing Bidders will be notified by publication of the Notice of Intent to Award on the OregonBuys Website of the selection of the apparent successful Bidder(s) and Bidders shall be given seven (7) calendar days from the date on the “Notice of Intent to Award” letter to review the file at the Procurement Division office and file a written protest of award, pursuant to C-049-0450. Any award protest must be in writing and must be delivered by email, hand delivery, or mail to the Procurement Division Director at: Procurement Division, 2051 Kaen Road, Oregon City, OR 97045.

Article 16. Disclosure of First-Tier Subcontractors

Within two (2) working hours after the Bid Closing, all Bidders shall submit to the County a disclosure form identifying any first-tier subcontractors (those entities that would be contracting directly with the prime contractor) that will be furnishing labor and materials on the contract, if awarded, whose subcontract value would be equal to or greater than: (a) Five percent (5%) of the total contract price, but at least $15,000; or (b) $350,000, regardless of the percentage of the total contract price.

Disclosures may be submitted with the Bid or may be hand delivered to the Bid Closing address or emailed to the Contract Information Analyst listed on the Notice of Contract Opportunity.

Clackamas Contract Form B-3 (2/2023)

SUPPLEMENTAL INSTRUCTIONS TO BIDDERS

Project Name BID#2026-24 Stone Creek Irrigation Replacement Project

The following modify the Clackamas County “Instructions to Bidders” for this Project. Where a portion of the Instructions to Bidders has been modified by these Supplemental Instructions to Bidders, the unaltered portions shall remain in effect.

1. Bidder Qualifications: To be eligible for award under this Invitation to Bid, bidders must submit examples of prior work within the following four (4) major project components: (1) new irrigation systems on a golf course while open to play; (2) installing pipe specific to pipe manufacturer/distributor in fusing techniques including butt fusion, socket fusion and side wall fusion; (3) Installation of decoder controlled irrigation control system; and (4) installed 2” HDPE pipe by means of vibratory plow. Examples must be provided on company letterhead and contain information as described within the Minimum Contractor Qualifications.

2. Mandatory Pre-Bid Conference will be conducted on May 12, 2026, at 11:00 AM.

Bidders shall meet with County representatives at Stone Creek Golf Club located at 14603 S. Stoneridge Drive, Oregon City, Oregon 97045 for that purpose. Attendance will be documented through a sign-in sheet prepared by the County representative. Prime bidders who arrive more than ten (10) minutes after the start time of the meeting (as stated in the solicitation and by the County’s watch) or after the discussion portion of the meeting (whichever comes first) shall not be permitted to sign in and will not be permitted to submit a bid on the project.

3. Electronic Submissions: The County is requiring all bids for this project be electronically submitted. Complete Bids (including all attachments) will only be accepted electronically thru a secure online bid submission service, Bid Locker. Email submissions to Clackamas County email addresses will no longer be accepted.

https://bidlocker.us/a/clackamascounty/BidLocker.

Bids will be publicly read aloud via the computer application, Zoom. Bidders will be allowed to video conference or listen by phone to the bid results. The projects Zoom meeting can be accessed via the information below:

ZOOM LINKS

Join Zoom Meeting https://clackamascounty.zoom.us/j/84752368142

Meeting ID: 847 5236 8142

One tap mobile

+17193594580,,84752368142# US

https://bidlocker.us/a/clackamascounty/BidLocker https://clackamascounty.zoom.us/j/84752368142

Clackamas Contract Form B-3 (2/2023)

+12532050468,,84752368142# US

Join instructions https://clackamascounty.zoom.us/meetings/84752368142/invitations?signature=CaOsIHjNnoaG5 01ppAixNkEfbe-hHvIQ3ihYfikxdPY

**The Apparent Low bid results will be posted to the projects OregonBuys listing as soon as possible following the bid opening.

4. Good Faith Effort: Clackamas County encourages participation in contracts by Historically Underrepresented Businesses. “Historically Underrepresented Businesses” are State of Oregon-certified and self-identified minority, women and emerging small business as well as firms that are certified federally or by another state or entity with substantially similar requirements as the State of Oregon.

Bidders must perform Good Faith Effort (defined below) and submit Form 1 and Form 2 for the Bidders Bid to be considered responsive. Form 1 and Form 2 must be submitted within two (2) hours after the Closing Date and Time. Form 1 and Form 2 may be submitted to either the Contact Information Analyst listed on Notice of Contract Opportunity or via the https://bidlocker.us/a/clackamascounty/BidLocker listing.

“Good Faith Effort” is a requirement of a prime contractor to reach out to at least three Historically Underrepresented Business Subcontractors for each division of work that will be subcontracted out and to complete the required forms. If fewer than three Historically Underrepresented Business Subcontractors are reasonably available for a particular division of work, the Bidder must specifically note the reason for there being fewer than three contacts. The outreach should be performed with sufficient time to give the subcontractors at least 5 calendar days to respond to the opportunity. Form 3, which documents the actual amount of subcontractors on the project, must be submitted with the project final pay application. Compliance with the Good Faith Effort and submission of Forms 1, 2 and 3 is a contractual requirement for final payment.

The sufficiency of the documentation or the performance of Good Faith Effort shall be in the sole and absolute determination of Clackamas County. Only those Bidders that Clackamas County has determined have not sufficiently performed Good Faith Effort shall have protest rights of the determination for such Bidder. No Bidder shall have protest rights of the sufficiency of any other Bidder completing Good Faith Effort.

https://clackamascounty.zoom.us/meetings/84752368142/invitations?signature=CaOsIHjNnoaG501ppAixNkEfbe-hHvIQ3ihYfikxdPY https://clackamascounty.zoom.us/meetings/84752368142/invitations?signature=CaOsIHjNnoaG501ppAixNkEfbe-hHvIQ3ihYfikxdPY

Clackamas County GFE (2/2023) Page 1 of 4

GOOD FAITH EFFORT

SUBCONTRACTOR AND SELF-PERFORMED WORK LIST

(FORM 1)

Prime Contractor Name: Total Contract Amount:

Project Name: Stone Creek Irrigation Replacement Project PRIME SELF-PERFORMING: Identify below ALL GFE Divisions of Work (DOW) to be self-performed. Good Faith Efforts are otherwise required.

DOW BIDDER WILL SELF-PERFORM (GFE not required)

PRIME CONTRACTOR SHALL DISCLOSE AND LIST ALL SUBCONTRACTORS, including those Minority-owned, Woman-owned, and Emerging Small Businesses (“M/W/ESB”) that you intend to use on the project. Delivery via bid locker https://bidlocker.us/a/clackamascounty/BidLocker within 2 hours of the BID/Quote Closing Date/Time.

LIST ALL SUBCONTRACTORS BELOW

Use correct legal name of Subcontractor

(No Assumed Business Names)

Division of Work (Painting, electrical, landscaping, etc.)

List ALL DOW performed by Subcontractors

DOLLAR

AMOUNT OF

SUBCONTRACT

If Certified or self-reporting

MBE/WBE/ESB

Subcontractor

Check box

MBE

WBE

ESB

Name Address City/St/Zip Phone#

OCCB#

Address City/St/Zip

City/St/Zip

City/St/Zip

GFE SUBCONTRACTOR AND SELF-PERFORMED WORK LIST (FORM 1) cont’d

Clackamas County GFE (2/2023) Page 2 of 4

Prime Contractor Name: Total Contract Amount:

Project Name: Stone Creek Irrigation Replacement Project

(No Assumed Business Names)

Division of Work (Painting, electrical, landscaping, etc.)

DOLLAR

self-reporting

MBE/WBE/ESB

Subcontractor

Address City/St/Zip

City/St/Zip

City/St/Zip

City/St/Zip

City/St/Zip

City/St/Zip

City/St/Zip

Clackamas County GFE (2/2023) Page 3 of 4

GOOD FAITH EFFORT

M/W/ESB CONTACT / BIDS RECEIVED LOG

(FORM 2)

Prime Contractor:

Project: Stone Creek Irrigation Replacement Project

Prime Contractor must contact or endeavor to contact at least 3 M/W/ESB Subcontractors for each Division of Work. Prime Contractor shall record its contacts with M/W/ESB Subcontractors through use of this log (or equivalent) entering all required information. All columns shall be completed where applicable. Additional forms may be copied if needed.

NAME OF M/W/ESB

SUBCONTRACTOR

Divisions of Work (Painting, electrical, landscaping, etc.)

Date Solicitation Letter / Fax

Sent

PHONE CONTACT

BID ACTIVITY

Check Yes or No

REJECTED BIDS

(if bid received & not used)

Notes

Will Bid

Bid Received

Bid Used

Bid Amount Reason Not Used (Price, Scope or Other. If Other, explain in Notes>>) Date of Call Person Receiving Call

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Clackamas County GFE (2/2023) Page 4 of 4

GOOD FAITH EFFORT

PROJECT COMPLETION REPORT

(FORM 3)

Prime Contractor Name: Total Contract Amount:

Project Name: Stone Creek Irrigation Replacement Project

Complete this form and submit with your request for final payment upon the project completion. Please list all subcontractors used for the project. Use additional sheets as necessary.

(No Assumed Business Names)

Division of Work (Painting, electrical, landscaping, etc.)

FINAL DOLLAR

self-reported

MBE/WBE/ESB

Subcontractor

Address City/St/Zip

City/St/Zip

City/St/Zip

City/St/Zip

City/St/Zip

City/St/Zip

BY SIGNING BELOW, I HEREBY CERTIFY THAT THE ABOVE LISTED FIRMS HAVE BEEN UTILIZED BY OUR COMPANY IN THE AMOUNTS REPRESENTED ABOVE AND THAT

THE INFORMATION CONTAINED HEREIN IS COMPLETE AND ACCURATE. .

Authorized Signature of Contractor Representative Date

Clackamas County Contract Form B-4 (1/2017)

BID BOND

Project Name: # 2026-24 Stone Creek Irrigation Replacement Project

We, _____________________________________, as “Principal,” (Name of Principal) and __________________________________________, an _________________ Corporation, (Name of Surety) authorized to transact Surety business in Oregon, as “Surety,” hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns to pay unto Clackamas County (“Obligee”) the sum of ($____________________________)

______________________________________________________________________ dollars.

WHEREAS, the condition of the obligation of this bond is that Principal has submitted its proposal or bid to an agency of the Obligee in response to Obligee’s procurement document (No. ) for the project identified above which proposal or bid is made a part of this bond by reference, and Principal is required to furnish bid security in an amount equal to ten (10%) percent of the total amount of the bid pursuant to the procurement document.

NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect.

IN WITNESS WHEREOF, we have caused this instrument to be executed and sealed by our duly authorized legal representatives this ___________day of ______________________, 20____.

Principal:_______________________________________

By:____________________________________________

Signature

Official Capacity

Attest:__________________________________________ Corporation Secretary

Surety:________________________________________

By: Attorney-In-Fact

City State Zip

Phone Fax

Clackamas County Contract Form B-5 (1/2026)

BID FORM

PROJECT: BID#2026-24 Stone Creek Irrigation Replacement Project BID CLOSING: June 2, 2026, 2:00 PM, Pacific Time BID OPENING: June 2, 2026, 2:05 PM, Pacific Time

FROM: __________________________________________________________________

Bidder’s Name (must be full legal name, not ABN/DBA)

TO: https://bidlocker.us/a/clackamascounty/BidLocker

1. Bidder is (check one of the following and insert information requested):

____a. An individual; or

____b. A partnership registered under the laws of the State of ____________________; or

____c. A corporation organized under the laws of the State of ____________________; or

____d. A limited liability corporation organized under the laws of the State of _____________________________;

and authorized to do business in the State of Oregon hereby proposes to furnish all material and labor and perform all work hereinafter indicated for the above project in strict accordance with the Contract Documents for the Basic Bid as follows:

____________________________________________ Dollars ($__________________) and the Undersigned agrees to be bound by the following documents:

• Notice of Public Improvement Contract Opportunity

• Instructions to Bidders • Supplemental Instructions to Bidders

• Bid Bond • Bid Form

• Public Improvement Contract Form • Performance Bond and Payment Bond

• Clackamas County General Conditions • Supplemental General Conditions

• Prevailing Wage Rates • Payroll and Certified Statement Form

• Plans, Specifications and Drawings

• ADDENDA numbered _______ through_______, inclusive (fill in blanks)

Clackamas County Contract Form B-5 (1/2026) Page 2

2. The Undersigned proposes to add to or deduct from the Base Bid indicated above the items of work relating to the following Alternate(s) as designated in the Specifications: N/A

3. The Undersigned proposes to add to or deduct from the Base Bid indicated above the items or work relating to the following Unit Price(s) as designated in the Specifications, for which any adjustments in the Contract amount will be made in accordance with Section D of the Clackamas County General Conditions: Provide the attached bid schedule with the bid.

4. The work shall be completed within the time stipulated and specified in the contract documents.

5. Accompanying herewith is Bid Security which is equal to ten percent (10%) of the total amount of the Basic Bid, plus the total sum of all Alternatives (if any).

6. The Undersigned agrees, if awarded the Contract, to execute and deliver to Clackamas County, within twenty (20) calendar days after receiving the Contract forms, a Contract Form, and a satisfactory Performance Bond and Payment Bond each in an amount equal to one hundred percent (100% ) of the Contract sum, using forms provided by the Owner. The surety requested to issue the Performance Bond and Payment Bond will be:

(name of surety company - not insurance agency)

The Undersigned hereby authorizes said surety company to disclose any information to the Owner concerning the Undersigned's ability to supply a Performance Bond and Payment Bond each in the amount of the Contract.

7. The Undersigned further agrees that the Bid Security accompanying the Bid is left in escrow with Clackamas County; that the amount thereof is the measure of liquidated damages which the Owner will sustain by the failure of the Undersigned to execute and deliver the above-named Contract Form, Performance Bond and Payment Bond, each as published, and that if the Undersigned defaults in either executing the Contract Form or providing the Performance Bond and Payment Bond within twenty (20) calendar days after receiving the Contract forms, then the Bid Security shall become the property of the Owner at the Owner's option; but if the Bid is not accepted within thirty (30) calendar days of the time set for the opening of the Bids, or if the Undersigned executes and timely delivers said Contract Form, Performance Bond and Payment Bond, the Bid Security shall be returned.

8. The Undersigned certifies that: (i) This Bid has been arrived at independently and is being submitted without collusion with and without any agreement, understanding, or planned common course of action with any other vendor of materials, supplies, equipment or services described in the invitation to bid designed to limit independent bidding or competition; and (ii) the contents of the Bid have not been communicated by the Undersigned or its employees or agents to any person not an employee or agent of the Undersigned or its surety on any Bond furnished with the Bid and will not be communicated to such person prior to the official opening of the Bid.

9. The undersigned HAS, HAS NOT (check one) paid unemployment or income taxes in Oregon within the past 12 months and DOES, DOES NOT (check one) a business address in Oregon. The undersigned acknowledges that, if the selected bidder, that the undersigned will have to pay all applicable taxes and register to do business in the State of Oregon before executing the Contract Form.

Clackamas County Contract Form B-5 (1/2026) Page 3

10. The Undersigned agrees, if awarded a contract, to comply with the provisions of ORS 279C.800 through 279C.870 pertaining to the payment of the prevailing rates of wage.

11. Contractor's CCB registration number is ____________________________. As a condition to submitting a bid, a Contractor must be registered with the Oregon Construction Contractors Board in accordance with ORS 701.035 to 701.055, and disclose the registration number. Failure to register and disclose the number will make the bid unresponsive and it will be rejected, unless contrary to federal law.

12. The successful Bidder hereby certifies that all subcontractors who will perform construction work as described in ORS 701.005(2) were registered with the Construction Contractors Board in accordance with ORS 701.035 to 701.055 at the time the subcontractor(s) made a bid to work under the contract.

13. The successful Bidder hereby certifies that, in compliance with the Worker's Compensation Law of the State of Oregon, its Worker's Compensation Insurance provider is ______________________________, Policy No. , and that Contractor shall submit Certificates of Insurance as required.

14. Contractor’s Key Individuals for this project (supply information as applicable):

Project Executive:__________________________, Cell Phone: ____________________, Project Manager: __________________________, Cell Phone: ____________________, Job Superintendent: ________________________, Cell Phone: ____________________, Project Engineer: __________________________, Cell Phone: ____________________.

15. The Undersigned certifies that it has not discriminated against minority, women, or emerging small businesses in obtaining any subcontracts for this project.

16. The Undersigned certifies that it has a drug testing program in accordance with ORS 279C.505.

17. ***SPECIAL MINIMUM CONTRACTOR QUALIFICATION***

Bidder must provide evidence that it meets the Special Qualifications as outlined in the attached

MINIMUM CONTRACTOR QUALIFICATIONS.

REMINDER: Bidder must submit the below First-Tier Subcontractor Disclosure Form.

By signature below, Contractor agrees to be bound by this Bid.

NAME OF FIRM _______________________________________

ADDRESS _______________________________________

TELEPHONE NO _______________________________________

Clackamas County Contract Form B-5 (1/2026) Page 4

EMAIL _______________________________________

SIGNATURE 1) _______________________________________

Sole Individual or 2) _______________________________________ Partner or 3) _______________________________________ Authorized Officer or Employee of Corporation

* * * * * E N D O F B I D * * * * *

Item # Description

Estimated Qty

Unit Measure Unit Cost

1 Mobilization 1 LS

2 Wireless Weather Station 1 LS

3 2400 GPM @ 125 PSI Pump Station 1 EA 4 Intake Screen 1 EA 5 Pump House Access 1 EA

6 Central Control CPU & Interface/s 1 EA 7 iPad, Otterbox 1 EA 8 Grounding 1 EA

9 75' Full Circle VIH Rotor 2 EA 10 75' Part Circle VIH Rotor 8 EA 11 65' Full Circle VIH Rotor 815 EA 12 65' Part Circle VIH Rotor 453 EA 13 65' Part Circle VIH Rotor w/tail 50 EA 14 50' Adj. VIH Rotor 269 EA 15 Landscape Rotor 27 EA

16 2" Elec. Control Valve 13 EA

17 1" Elec. Control Valve 35 EA

18 Quick Coupler Valve 128 EA

19 ARV 5 EA

20 DRV 4 EA

Lateral Isolation Valve Assembly

Control System

Sprinkler Assemblies

Quick Couple Valve Assembly

Overhead Costs

Landscape Valve Assembly

Pump Station

Stone Creek Golf Club Irrigation Renovation Project

April 27, 2026

Itemization Form

Weather Station

Bunker Drip Zone Assembly

Drain Valve Assembly

Air Relief Valve Assembly

Baer Design Group, LLC Irrigation Design and Consulting

p. 208.938.7721 | e. greg@baerdg.com

Item # Description

Estimated Qty

Unit Measure Unit Cost

21 2" Lateral Valve Assembly 327 EA

Mainline Isolation Valve 22 16" Mainline Valve Assembly 2 EA 23 12" Mainline Valve Assembly 6 EA 24 10" Mainline Valve Assembly 4 EA 25 8" Mainline Valve Assembly 11 EA 26 6" Mainline Valve Assembly 23 EA

Pipe

27 18" HDPE 4710 DR11 120 LF

28 16" HDPE 4710 DR11 215 LF

29 12" HDPE 4710 DR11 2,480 LF

30 10" HDPE 4710 DR11 2,090 LF

31 8" HDPE 4710 DR11 4,800 LF

32 6" HDPE 4710 DR11 13,250 LF

33 6" HDPE 4710 DR17 (Transfer Pipe) 2,100 LF

34 2" HDPE 4710 DR11 84,500 LF

35 Bridge Crossing 1 EA 36 Cart Path - Cut and Patch 1 LS

Electrical 37 12-2 Communication Wire 20,135 LF 38 14-2 Communication Wire 84,750 LF 39 Grounding & Arrestor Assembly 117 EA

Crossings

Name of Firm:_____________________________________________________________

Name (print):______________________________________________________________

Signature:__________________________________________________________________

Date:________________________________

MINIMUM CONTRACTOR QUALIFICATIONS

#2026-24 Stone Creek Golf Course Irrigation Renovation Project

Due to the technical and specialized nature of this project, and the intent of these provisions to obtain a first class product, only Contractors, and Subcontractors experienced as required by this solicitation document are qualified to work on this project.

Each Bidder shall submit examples of project experience that is similar to the work on this project. Examples will be on company letter head, and include complete information demonstrating complete and full qualification as described below.

The Minimum Contractor Qualifications examples shall be submitted with the bid response by 2:00 p.m. on the day of the Bid opening. Failure to provide this information may render a bid non-responsive and may be grounds for rejection of the bid.

The Owner may check references to determine successful completion and may check references regarding Bidder’s performance, including but not limited to: (a) quality control; (b) safety record; (c) timeliness of performance; (d) use of skilled personnel; (e) management of subcontractors; (f) availability of and use of appropriate equipment; (g) compliance with contract documents, including permit requirements; and (h) management of submittals process, change orders and closeout.

Following are minimum qualifications to bid items of work for this project:

Experience Constructing Similar Projects The Bidder shall have successfully completed a minimum of five projects of a similar size and scope within the five previous years with the following project components:

• Installation of a new irrigation system on an existing golf course;

• Installation of HDPE 4710 DR 11 piping with current certifications in fusing HDPE pipe by means of butt fusion, socket fusion and side wall fusion techniques;

• Installation of golf course irrigation two-wire decoder/IC control systems;

• Installation of HDPE piping via vibratory plow.

Bidder shall submit examples of project experience that demonstrate successful completion of work with the following attributes:

• Project(s) with similar work elements completed in a six month period.

• Work on an existing Golf Course while open to play.

• Installation of 6” to 24” diameter HDPE piping inside an open trench within existing Golf

Course.

• Installation of 2” diameter HDPE piping via vibratory plow within existing Golf Course.

• Installation of 12-2 and 14-2 direct bury communication wire and decoder controlled

Golf Course irrigation systems.

1. Has your firm successfully installed a new irrigation systems on a Golf Course while it remains open to play?

☐ Yes ☐ No

If yes, please provide the following information on company letterhead:

a. Name of the project and how it meets the similar size and scope requirements;

b. Initial contract time (planned start and end dates), and final contract time (actual start and end dates);

c. The initial contract monetary value;

d. The final contract monetary value;

e. Name and telephone number of project owner;

f. Name and telephone number of the owner’s project manager or other person who can verify the Bidder’s experience.

2. Has your firm and/staff dedicated to installing pipe on this project successfully completed a certification process provided by the pipe manufacturer in fusing techniques including butt fusion, socket fusion and side wall fusion?

☐ Yes ☐ No.

If yes, please provide the following information on company letterhead:

a. Name of the project and how it meets the similar size and scope requirements;

b. Initial contract time (planned start and end dates), and final contract time (actual start and end dates);

c. The initial contract monetary value;

d. The final contract monetary value;

e. Name and telephone number of project owner;

f. Name and telephone number of the owner’s project manager or other person who can

3. Has your firm successfully installed a Golf Course decoder controlled irrigation control system on a Golf Course irrigation system.

☐ Yes ☐ No.

If yes, please provide the following information on company letterhead:

g. Name of the project and how it meets the similar size and scope requirements;

h. Initial contract time (planned start and end dates), and final contract time (actual start and end dates);

i. The initial contract monetary value;

j. The final contract monetary value;

k. Name and telephone number of project owner;

l. Name and telephone number of the owner’s project manager or other person who can

4. Has your firm successfully installed 2” HDPE pipe by means of vibratory plow on an existing golf course?

☐ Yes ☐ No.

If yes, please provide the following information on company letterhead:

m. Name of the project and how it meets the similar size and scope requirements;

n. Initial contract time (planned start and end dates), and final contract time (actual start and end dates);

o. The initial contract monetary value;

p. The final contract monetary value;

q. Name and telephone number of project owner;

r. Name and telephone number of the owner’s project manager or other person who can

Clackamas County Contract Form B-5 (1/2026) Page 5

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

PROJECT: BID#2026-24 Stone Creek Irrigation Replacement Project

BID OPENING: June 2, 2026, 2:00 PM, Pacific Time

Failure to submit this Form by the disclosure deadline will result in a nonresponsive bid.

INSTRUCTIONS:

This First-Tier Subcontractor Disclosure Form (“Form”) must be submitted and received at the location specified in the Notice of Public Improvement Contract Opportunity on the advertised Bid Closing, and within two working hours after the advertised Bid Closing Time.

Proposals will only be accepted electronically thru a secure online bid submission service, Bid Locker.

Email submissions to Clackamas County email addresses will no longer be accepted.

A. Completed proposal documents must arrive electronically via Bid Locker located at https://bidlocker.us/a/clackamascounty/BidLocker.

B. Bid Locker will electronically document the date and time of all submissions. Completed documents must arrive by the deadline indicated in Section 1 or as modified by Addendum.

LATE PROPOSALS WILL NOT BE ACCEPTED.

C. Proposers must register and create a profile for their business with Bid Locker in order to submit for this project. It is free to register for Bid Locker.

D. Proposers with further questions concerning Bid Locker may review the Vendor’s Guide located at https://www.clackamas.us/how-to-bid-on-county-projects .

Subcontractor lists may be submitted with the bid in the same envelope or email at the Bid Closing date and time. Subcontractor lists MUST be submitted within two (2) hours of the Bid Closing date and time.

List below the name of each subcontractor that will be furnishing labor, or labor and materials, for which disclosure is required, the category of work that the subcontractor will be performing, and the dollar value of the subcontract. Enter “NONE” if the value of the project bid is less than $100,000 or there are no subcontractors that need to be disclosed. ATTACH ADDITIONAL SHEETS IF NECESSARY.

SUBCONTRACTOR NAME DOLLAR VALUE CATEGORY OF WORK

1. ____________________________

2. ____________________________

3. ____________________________

4. ____________________________

5. ____________________________

6. ____________________________

The above listed first-tier subcontractor(s) are providing labor, or labor and material, with a Dollar Value equal to or greater than:

a) 5% of the total Contract Price, but at least $15,000. If the Dollar Value is less than $15,000 do not list the subcontractor above; or

b) $350,000 regardless of the percentage of the total Contract Price.

Firm Name:

Bidder Signature: Phone # https://www.clackamas.us/how-to-bid-on-county-projects

Clackamas County Contract Form B-6 (2/2025)

CLACKAMAS COUNTY

PUBLIC IMPROVEMENT CONTRACT

Contract #000000XXXX

This Public Improvement Contract (the “Contract”), is made by and between the Clackamas County, a political subdivision of the State of Oregon (“Owner”), and Contractor Name (No DBA/ABN) (“Contractor”), both collectively referred to as the “Parties”. This Contract shall become effective on the date this Contract has been signed by all the Parties and shall expire upon completion the completion of all obligations under the terms of this Contract unless terminated earlier by the Parties.

All capitalized terms in this Contract shall have the meanings identified in the Clackamas County General Conditions for Public Improvement Contracts (11/21/2024) (“General Conditions”) referenced within the Instructions to Bidders.

Project Name: #2026-24 Stone Creek Irrigation Replacement Project

1. Contract Price, Contract Documents and Work.

The Contractor hereby agrees to perform all the work described in, and reasonably inferred from, the Contract Documents, as further defined below (“Work”). In consideration of the Contractor performing the Work in accordance with the terms of the Contract, the Owner agrees to pay the Contractor an amount not to exceed Dollars ($ ) (the "Contract Price"). Payment will be made in accordance with the terms and conditions provided in the Contract Documents.. The Contract Price is the amount contemplated by the Base Bid adjusted for Alternates [Identify accepted Alternates], as indicated in the accepted Bid.

The following documents are incorporated by reference in this Contract and made a part hereof (“Contract Documents”):

• Notice of Contract Opportunity • Instructions to Bidders

• Supplemental Instructions to Bidders • Bid Bond

• Bid Form • Performance Bond and Payment Bond

• Clackamas County General Conditions • Supplemental General Conditions

• Prevailing Wage Rates • Payroll and Certified Statement Form

• Plans, Specifications and Drawings • [Addenda]

2. Representatives.

Contractor has named as its Authorized Representative to act on its behalf.