bid-151-25-award.pdf

This is a Bid Summary and Award document from the New Hampshire Department of Administrative Services, Division of Procurement Support Services, Bureau of Purchase Property, for RFB #151-25 issued on behalf of the Department of Natural and Cultural Resources (DNCR). The procurement sought bids for two vehicles: one 2025 Honda SXS1000M5P and two 2025 Polaris Sportsman 570 Trail units. The bid closing and award date was April 23, 2025, at 10:00 AM. Delivery locations were specified as Cannon Mountain Ski Area in Franconia, New Hampshire for the Honda vehicle and DNCR Hampton Beach State Park in Hampton, New Hampshire for the Polaris units. The contract was awarded to Chaves Brothers ACH, with FOB delivery to the DNCR locations.

The award was based on lowest cost evaluation. Three bids were received and tabulated, with Chaves Brothers ACH selected as the lowest responsive bidder at a total cost of $41,215.00 ($19,635.00 for the Honda SXS1000M5P and $21,580.00 for the two Polaris Sportsman 570 Trail units at $10,790.00 each). Alternative bids were received from HK Powersports and Ovr Flo Logistics365, with costs of $41,948.00 and $47,208.00 respectively. Payment method was designated as ACH. The document notes that nine NIGP vendors were sourced, 50 solicitations were sent, 54 were received, and five non-responsive bids were submitted. A Dun & Bradstreet report was attached as part of the procurement documentation.