bid-135-26-award.pdf

This is a Bid Summary and Award document from the New Hampshire Department of Administrative Services, Division of Procurement Support Services, Bureau of Purchase and Property for Request for Bid 135-26. The procurement sought one diesel-powered trailer-mounted 6kW light tower, new and current-model-year equipment with no prior use, rebuilding, or refurbishment. The bid closing occurred on April 28, 2026 at 11:30 AM Eastern Time with electronic submission required. The solicitation did not mandate a bidders' conference or site visit. Delivery was required within 60 days of purchase order receipt to DOT Mechanical Services at 33 Smokey Bear Boulevard, Concord, New Hampshire 03301. The equipment must meet or exceed minimum technical specifications with product literature and specifications submitted with bids. The warranty requirement stipulates 100 percent coverage of parts, shipping, labor, and expenses for a minimum of one year or the manufacturer's standard warranty period, whichever is greater. The contract represents a one-time purchase order with no renewal options.

Ready Equipment LLC was selected as the award recipient at the lowest conforming bid price of $13,745.85 on an F.O.B. Destination basis, with all delivery and ancillary costs included and no additional charges permitted after bid submission. Eight vendors were sourced with 39 total solicitations received and 151 number of bidders. Two bidders submitted non-responsive bids: Ready Equipment LLC's initial submission failed to meet battery CCA and fuel capacity specifications, and Trask-Decrow Machinery Inc.'s submission did not meet metal enclosure requirements and lacked 30-amp capability. Payment terms require net 30 days after invoice receipt or delivery, inspection, and acceptance by the agency, whichever is later, via ACH transfer. The successful vendor was confirmed as not debarred or suspended on Sam.gov and a Dun & Bradstreet report is on file. No set-aside designations or restrictions limiting eligibility based on vendor classification or status were specified, and no incumbent vendors or current contractors were identified.