BID # 13-HEMV 2026/2027

NOTICE TO BIDDERS

EVERGREEN CHARTER SCHOOL

CONTRACT No. 1 – WATER MAINS

IN THE

INC. VILLAGE OF HEMPSTEAD

Notice to Bidders

NB-1

SEALED BIDS FOR “Evergreen Charter School: Contract No. 1 – Water Mains”, will be received by the Board of Trustees at the Village Office, 99 James A. Garner Way, Hempstead, New York, until 11:00 A.M., on Tuesday, November 17, 2026 at which time all bids received will be publicly opened and read aloud.

The information for Bidders, Form of Bid, Form of Contract, Plans and Specifications may be picked up at the office of the Purchasing Agent, 99 James A. Garner Way, Hempstead, NY 11550 from 9:00 AM to 4:00 PM Monday through Friday beginning Monday, September 28, 2026. A deposit of fifty dollars ($50.00) in the form of a check only, made payable to the Inc. Village of Hempstead, will be required for each copy of the Contract Documents. Any Bidder, upon returning such set within 30 days from the bid date and in good condition, will be refunded his deposit; and, any non-bidder upon returning such set will be refunded one-half of the deposit.

The Village is not responsible for any internal or external delivery delays, which may cause a bid to arrive beyond the deadline. Bids received after the time stated in the bid due date will not be considered and will be returned to the Bidder unopened. The Bidder assumes the risk of any delay in the mail or in the handling of the mail by Village employees. The Bidder assumes all responsibility for having the proposal deposited on time at the place specified.

Each Bidder must deposit with his bid, a certified check of not less than five percent (5%) of the base bid or bid bond with a Bonding Company licensed to do business in the State of New York, in the form and subject to the conditions provided in the Instructions to Bidders.

The Board of Trustees reserves the right to waive any informalities in, or reject any or all bids, and to accept the bids which they deem most favorable to the interest of the Village. Attention of Bidders is particularly called to the requirements as to conditions of employment to be observed and minimum wage rates to be paid under the Contract.

The Village will not accept bids from, nor award a Contract to, anyone who cannot prove to the satisfaction of the Board of Trustees of the Village that “They Have” or “He or She Has” had sufficient experience in this type of work and is financially able and organized to successfully carry out the work covered by the Specifications in the required time.

The Village may, in its discretion, make an investigation as it deems necessary or desirable to determine the qualifications of a Bidder to perform the work, and the Bidder shall furnish additional information and data for this purpose as may be required. The Village reserves the right to reject any bid if any additional information requested from the Bidder, or the investigation of such Bidder, fails to demonstrate that the Bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein within the time frame designated.

Bids addressed to the Board of Trustees, shall be received at the OFFICE OF THE TREASURER

(ATTN. PURCHASING AGENT LARRY LUTZ) and marked “Bid No. 13 HEMV 2026/2027 – Evergreen Charter School – Contract No. 1 – Water Mains.”

The contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract.

INC. VILLAGE OF HEMPSTEAD

EVERGREEN CHARTER SCHOOL

Notice to Bidders

NB-2 9/25/2026

It is the Bidder’s responsibility to ensure that their bid is received by the Purchasing Department in a timely manner. All bids received after the time stated in the Notice to Bidders will not be considered and will be returned unopened to the Bidder.

All Bids must be submitted on the prescribed forms and returned intact. All blank spaces for Bid prices must be filled in, both in words and figures. Bidders should include any comments regarding the proposed form of Contract and General Conditions including, but not limited to, any requested revisions to proposed language and cost impacts of particular provisions. Proposals that contain any omissions, erasures, alterations, additions or items not called for in the itemized proposal, or that contain irregularities of any kind, may constitute sufficient cause for rejection of the Bid. In case of any discrepancy in the price or amount Bid for any item in the proposal, the price as expressed in words shall govern.

No oral requests for information, clarification or interpretation will be honored. All such requests should be submitted to the Owner’s Consulting Engineer in writing not less than five (5) days prior to the last date for submission of Bids. All replies to such requests will be made in the form of an addendum and will be sent to each prospective Bidder who received initial copies of the Plans, Contract and Specifications.

Bidders are cautioned not to submit proposals until after having inspected the site of the proposed work and having made themselves familiar with local conditions. The attention of persons intending to make proposals is specifically called to that paragraph of the Contract which debars a Contractor from pleading misunderstanding or deception because of estimates of quantities and location or other conditions surrounding same.

All Bidders are encouraged to visit the site of work to take field measurements and examine existing conditions. A non-mandatory pre-bid meeting will be held on Wednesday, October 14, 2026 at 11:00 A.M. Interested parties shall meet outside the east side of the Evergreen Charter School, 45 Laurel Avenue, Hempstead, NY 11550. Interested parties may contact Mr. Anthony Zalak of J.R.

Holzmacher, P.E., LLC. at (631) 234-2220 or email: tony@holzmacher.com. All questions concerning this Project shall be submitted in writing to Mr. Zalak by close of business on or before Thursday, October 29, 2026.

By Order of the Board of Trustees of the Incorporated Village of Hempstead.

DATE OF NOTICE: September 25, 2026 OFFICE OF THE TREASURER