Bid 11 2026-27 (notice to bidders).pdf

BID # 11-HEMV 2026/2027

NOTICE TO BIDDERS

CLINTON STREET WATER PLANT

AOP TREATMENT – PHASE I

CONTRACT No. 1-6.1 – AOP SITE WORK

IN THE

INC. VILLAGE OF HEMPSTEAD

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SEALED BIDS FOR “Clinton Street Water AOP Treatment – Phase I: Contract No.

1-6.1 – AOP Site Work”, will be received by the Board of Trustees at the Village Office, 99 James A. Garner Way, Hempstead, New York, until 11:00 A.M., on Tuesday, October 27, 2026 at which time all bids received will be publicly opened and read aloud.

The information for Bidders, Form of Bid, Form of Contract, Plans and Specifications may be picked up at the office of the Purchasing Agent, 99 James A. Garner Way, Hempstead, NY 11550 from 9:00 AM to 4:00 PM Monday through Friday beginning Monday, September 28, 2026. A deposit of fifty dollars ($50.00) in the form of a check only, made payable to the Inc. Village of Hempstead, will be required for each copy of the Contract Documents. Any bidder, upon returning such set within 30 days from the bid date and in good condition, will be refunded his deposit; and, any non-bidder upon returning such set will be refunded one-half of the deposit.

The Village is not responsible for any internal or external delivery delays, which may cause a bid to arrive beyond the deadline. Bids received after the time stated in the bid due date will not be considered and will be returned to the Bidder unopened. The Bidder assumes the risk of any delay in the mail or in the handling of the mail by Village employees. The Bidder assumes all responsibility for having the proposal deposited on time at the place specified.

Each bidder must deposit with his bid, a certified check of not less than five percent (5%) of the base bid or bid bond with a Bonding Company licensed to do business in the State of New York, in the form and subject to the conditions provided in the Instructions to Bidders.

The Board of Trustees reserves the right to waive any informalities in, or reject any or all bids, and to accept the bids which they deem most favorable to the interest of the Village.

Attention of Bidders is particularly called to the requirements as to conditions of employment to be observed and minimum wage rates to be paid under the Contract.

The Village will not accept bids from, nor award a Contract to, anyone who cannot prove to the satisfaction of the Board of Trustees of the Village that “They Have” or “He or She Has” had sufficient experience in this type of work and is financially able and organized to successfully carry out the work covered by the Specifications in the required time.

The Village may, in its discretion, make an investigation as it deems necessary or desirable to determine the qualifications of a Bidder to perform the work, and the Bidder shall furnish additional information and data for this purpose as may be required. The Village reserves the right to reject any bid if any additional information requested from the Bidder, or the investigation of such Bidder, fails to demonstrate that the Bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein within the time frame designated.

Bids shall be addressed to the Board of Trustees, shall be received at the OFFICE OF

THE TREASURER (ATTN, PURCHASING AGENT LARRY LUTZ) and marked “Bid No. 11

– Clinton Street Water Plant, AOP Treatment – Phase I: Contract No. 1-6.1 – AOP Site Work.”

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Any contract or contracts awarded under this bid may be funded in part by the New York State Financial Assistance programs provided by the New York State Environmental Facilities Corporation (NYSEFC) and New York State Empire Development Agency (NYSEDS) and the American Rescue Plan Act (ARPA). Bidders shall comply with all the requirements of these programs with all terms and conditions posted here: https://efc.ny.gov/wiia. Neither the State of New York nor any of its departments, agencies or employees is or will be a party to this bid or any resulting contracts.

All Bidders please be advised that this project may be funded entirely or at least in part from a

Federal assistance agreement between EPA and the Inc. Village of Hempstead. In accordance with State, local or tribal laws and regulation as well as Federal laws and Uniform Grant Guidance (UGG) – 2 CFR Part 200, 40 CFR Part 33 and/or 40 U.S.C. Part 1101 et seq., all Bidders shall acknowledge the federal requirements and provisions for construction contracts including, but not limited to: the Davis-Bacon Act;

EPA’s Disadvantaged Business Enterprise (DBE) program; Build America, Buy America (BABA) Act;

and American Iron and Steel (AIS) Act.

The contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in termination of this contract or other legally available remedies.

Bidders shall comply with all requirements of the specific Federal grants program. Bidders shall also comply with all the requirements of these programs with all terms and conditions posted here:

https://www.ecfr.gov/current/title-40/chapter-I/subchapter-B/part-33?toc=1.

Davis Bacon The Davis-Bacon Act requires that all contractors and subcontractors performing construction, alteration, and repair (including painting and decorating) work under federal contracts in excess of $2,000.00, pay their laborers and mechanics not less than the prevailing wage and fringe benefits for the geographic location. Personnel costs include salaries, wages, and allowable incentive compensation for recipient employees (i.e., who receive W-2 forms) who spend time working on the project and are not subject to Davis Bacon.

This project includes both State and Federal prevailing wages. If Federal Davis-Bacon wages differ from the New York State prevailing wage rates, then the higher of the two rates shall be paid.

EPA’s Disadvantaged Business Enterprise (DBE) Program EPA’s DBE Program applies to all EPA Assistance Agreements and requires recipients who procure goods and/or services to: employ the good faith efforts, document their efforts and maintain DBE forms and other documentation from the prime contractor, and report their procurement and DBE activities even if there isn’t anything to report.

Build America, Buy America (BABA) Recipients are required to ensure that procurement plans comply with BABA requirements prior to grants being awarded. Requirements call for all the iron, steel, manufactured products, and construction materials used in the project to be produced in the United States.

American Iron and Steel (AIS) The AIS provision requires recipients to use iron and steel products that are produced in the

United States for the construction, alteration, maintenance, or repair of a public water system or treatment works. AIS requirements correspond to a subset of BABA requirements; therefore recipients in compliance with BABA are in compliance with AIS.

https://efc.ny.gov/wiia https://www.ecfr.gov/current/title-40/chapter-I/subchapter-B/part-33?toc=1

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It is the Bidder’s responsibility to ensure that their bid is received by the Purchasing Department in a timely manner. All bids received after the time stated in the Notice to Bidders will not be considered and will be returned unopened to the bidder.

All Bids must be submitted on the prescribed forms and returned intact. All blank spaces for Bid prices must be filled in, both in words and figures. Bidders should include any comments regarding the proposed form of Contract and General Conditions including, but not limited to, any requested revisions to proposed language and cost impacts of particular provisions. Proposals that contain any omissions, erasures, alterations, additions or items not called for in the itemized proposal, or that contain irregularities of any kind, may constitute sufficient cause for rejection of the Bid. In case of any discrepancy in the price or amount Bid for any item in the proposal, the price as expressed in words shall govern.

No oral requests for information, clarification or interpretation will be honored. All such requests should be submitted to the Owner’s Consulting Engineer in writing not less than five (5) days prior to the last date for submission of Bids. All replies to such requests will be made in the form of an addendum and will be sent to each prospective Bidder who received initial copies of the Plans, Contract and Specifications.

Bidders are cautioned not to submit proposals until after having inspected the site of the proposed work and having made themselves familiar with local conditions. The attention of persons intending to make proposals is specifically called to that paragraph of the Contract which debars a Contractor from pleading misunderstanding or deception because of estimates of quantities and location or other conditions surrounding same.

All Bidders are encouraged to visit the site of work to take field measurements and examine existing conditions. A non-mandatory pre-bid meeting will be held on Wednesday October 7, 2026 at 11:00 A.M. Interested parties shall meet at The Clinton Street Water Plant, 320 Clinton Street, Hempstead, NY 11550. Interested parties may contact Mr. Daniel Mastrocco of J.R. Holzmacher P.E., LLC Consulting Engineers, (631) 234-2220 ext. 114 or email: Dan@holzmacher.com. All questions concerning this Project shall be submitted in writing to Mr. Mastrocco by close of business on or before Thursday, October 8, 2026.

By Order of the Board of Trustees of the Incorporated Village of Hempstead.

DATE OF NOTICE: SEPTEMBER 25, 2026 OFFICE OF THE TREASURER

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