Solicitation_BEP-RFP-16-0459_9.2.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

BEP-RFP-16-0459

TABLE OF CONTENTS:

Listing of Incorporated Purchase Requisitions Section B - Supplies or Services and Prices/Costs Section C - Description/Specifications/Work Statement Section D - Packaging and Marking Section E - Inspection and Acceptance Terms Section F - Delivery or Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses Section J - List of Documents, Exhibits, and other Attachments Section K - Representations, Certifications, and Other Statements of Offerors Section L - Instructions, Conditions and Notices to Offerors Section M - Evaluation Factors for Award

Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

Section B - Supplies or Services and Prices/Costs

Item Number

Base Item Number

Supplies/Services Quantity Unit

0001 Shop Towels 572000 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

The Contractor shall provide all services, equipment, materials, etc in accordance with Section 4 of the Performance Work Statement (PWS) of this agreement to launder the shop towels.

Sizes and Quantities as shown below:

Shop Towels12 inch x12 inch.

Towels bound in maximum count of 50, limited to 20 bundles per drum.

The total quantity should not exceed 572,000 per year.

Unit Pricing will be evaluated IAW Section L&M of this RFP. RFQ's will be issued to BPA holders for each BPA Call.

Ordering Period of Performance 01 Sept 2016 - 31 Aug 2017 FOB: Destination

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

0002 Drop Cloths 30 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

The Contractor shall provide all services, equipment, materials, etc in accordance with Section 4 of the Performance Work Statement (PWS) of this agreement to launder the drop cloths Sizes and Quantities as shown below:

Drop Cloths 8 feet x 8 feet canvas material.

The total quantity should not exceed 30 per year.

Unit Pricing will be evaluated IAW Section L&M of this RFP. RFQ's will be issued to BPA holders for each BPA Call. .

Ordering Period of Performance 01 Sept 2016 - 31 Aug 2017.

FOB Destination

Base Item Number

Supplies/Services Quantity Unit

0003 Shop Towels 572000 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

The Contractor shall provide all services, equipment, materials, etc in accordance with Section 4 of the Performance Work Statement (PWS) of this agreement to launder the shop towels.

Sizes and Quantities as shown below Shop Towels12 inch x12 inch.

Towels bound in maximum count of 50, limited to 20 bundles per drum.

The total quantity should not exceed 572,000 per year.

Unit Pricing will be evaluated IAW Section L&M of this RFP. RFQ's will be issued to BPA holders for each BPA Call.

Ordering Period of Performance 01 Sept 2017 - 31 Aug 2018.

Base Item Number

Supplies/Services Quantity Unit

0004 Drop Cloths 30 Each Contract Type:Firm Fixed Price

Description:

The Contractor shall provide all services, equipment, materials, etc in accordance with Section 4 of the Performance Work Statement (PWS) of this agreement to launder the drop cloths.

Sizes and Quantities as shown below:

Drop Cloths 8 feet x 8 feet canvas material.

The total quantity should not exceed 30 per year.

Unit Pricing will be evaluated IAW Section L&M of this RFP. RFQ's will be issued to BPA holders for each BPA Call.

Ordering Period of Performance 01 Sept 2017 - 31 Aug 2018.

Base Item Number

Supplies/Services Quantity Unit

0005 Shop Towels 572000 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

The Contractor shall provide all services, equipment, materials, etc in accordance with Section 4 of the Performance Work Statement (PWS) of this agreement to launder the shop towels.

Sizes and Quantities as shown below:

Shop Towels12 inch x12 inch.

Towels bound in maximum count of 50, limited to 20 bundles per drum.

The total quantity should not exceed 572,000 per year.

Unit Pricing will be evaluated IAW Section L&M of this RFP. RFQ's will be issued to BPA holders for each BPA Call.

Ordering Period of Performance 01 Sept 2018 - 31 Aug 2019.

Base Item Number

Supplies/Services Quantity Unit

0006 Drop Cloths 30 Each Contract Type:Firm Fixed Price

Description:

The Contractor shall provide all services, equipment, materials, etc in accordance with Section 4 of the Performance Work Statement (PWS) of this agreement to launder the drop cloths.

Sizes and Quantities as shown below:

Drop Cloths 8 feet x 8 feet canvas material.

The total quantity should not exceed 30 per year.

Unit Pricing will be evaluated IAW Section L&M of this RFP. RFQ's will be issued to BPA holders for each BPA Call.

Ordering Period of Performance 01 Sept 2018 - 31 Aug 2019.

Base Item Number

Supplies/Services Quantity Unit

0007 Shop Towels 572000 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

The Contractor shall provide all services, equipment, materials, etc in accordance with Section 4 of the Performance Work Statement (PWS) of this agreement to launder the shop towels.

Sizes and Quantities as shown below:

Shop Towels12 inch x12 inch.

Towels bound in maximum count of 50, limited to 20 bundles per drum.

The total quantity should not exceed 572,000 per year.

Unit Pricing will be evaluated IAW Section L&M of this RFP. RFQ's will be issued to BPA holders for each BPA Call.

Ordering Period of Performance 01 Sept 2019 - 31 Aug 2020.

Base Item Number

Supplies/Services Quantity Unit

0008 Drop Cloths 30 Each Contract Type:Firm Fixed Price

Description:

The Contractor shall provide all services, equipment, materials, etc in accordance with Section 4 of the Performance Work Statement (PWS) of this agreement to launder the drop cloths.

Sizes and Quantities as shown below:

Drop Cloths 8 feet x 8 feet canvas material.

The total quantity should not exceed 30 per year.

Unit Pricing will be evaluated IAW Section L&M of this RFP. RFQ's will be issued to BPA holders for each BPA Call.

Ordering Period of Performance 01 Sept 2019 - 31 Aug 2020.

Base Item Number

Supplies/Services Quantity Unit

0009 Shop Towels 572000 Each Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

The Contractor shall provide all services, equipment, materials, etc in accordance with Section 4 of the Performance Work Statement (PWS) of this agreement to launder the shop towels.

Sizes and Quantities as shown below:

Shop Towels12 inch x12 inch.

Towels bound in maximum count of 50, limited to 20 bundles per drum.

The total quantity should not exceed 572,000 per year.

Unit Pricing will be evaluated IAW Section L&M of this RFP. RFQ's will be issued to BPA holders for each BPA Call.

Ordering Period of Performance 01 Sept 2020 - 31 Aug 2021.

Base Item Number

Supplies/Services Quantity Unit

0010 Drop Cloths 30 Each Contract Type:Firm Fixed Price

Description:

The Contractor shall provide all services, equipment, materials, etc in accordance with Section 4 of the Performance Work Statement (PWS) of this agreement to launder the drop cloths.

Sizes and Quantities as shown below:

Drop Cloths -8 feet x 8 feet canvas material.

The total quantity should not exceed 30 per year.

Unit Pricing will be evaluated IAW Section L&M of this RFP. RFQ's will be issued to BPA holders for each BPA Call.

Ordering Period of Performance 01 Sept 2020 - 31 Aug 2021.

Section C - Description/Specifications/Work Statement

Performance Work Statement

PERFORMANCE-BASED WORK STATEMENT

FOR

INDUSTRIAL SHOP TOWEL LAUNDRY SERVICE

1. PURPOSE

The purpose of this Agreement is to provide a mechanism for the Bureau of Engraving and Printing (BEP) to utilize the services of a contractor to provide industrial shop towel laundry service on a regular schedule, and occasional laundry of drop cloths. This service is critical to maintaining operations.

2. BACKGROUND

The BEP is the world's largest printer of security documents, which include United States currency. The BEP operates 24 hours per day, 5 days per week at 14th and C Streets, SW, Washington, DC. The BEP uses industrial shop towels to clean ink and other materials from parts and equipment used in the manufacturing process. The shop towels are 12-inch x 12-inch cloth material. The drop cloths are 8-feet x 8-feet canvas material. The estimated quantities of towels requiring laundry are approximately 10,000-11,000 per week with 30 drop cloths per year. These numbers are estimates only; the actual quantity is dependent upon demand.

3. REGULATORY REQUIREMENTS

3.1 EPA Compliance: The Contractor shall comply with all federal, state and local laws, rules and regulations as set forth within the EPA region and state as they pertain to industrial laundering of non-disposable textile towels and drop cloths contaminated with ink, oils, greases, hydraulic fluid, paint and cleaning solvents including the applicable provisions of EPA's Conditional Exclusions From Solid and Hazardous Waste for Solvent Contaminated Wipes. These responsibilities shall carry over to any subcontractors.

3.2 Department of Transportation (DOT) Compliance: The contractor shall comply with all federal, state and local laws, rules and regulations as set forth for transporting soiled materials and contaminate materials outlined in this contract. The contractor shall not transport any liquid materials under this contract.

3.3 The contractor must provide the BEP the name and address of the facility that receives and launders the shop towels along with a copy of their Discharge Permit. The facility must comply with the Handling Facility Requirements as listed in 78 Fed. Reg. 46457 Section 5 (July 31, 2013).

4. SCOPE

The contractor shall provide all personnel, equipment, cleaning solvents, transportation, vehicles and supervision necessary to perform the services specified in this Performance Work Statement and to ensure that customer deliveries are made as required.

4.1 Scheduling

4.1.1 All pick-ups and deliveries shall be scheduled in advance to ensure access to the BEP.

The Contractor shall contact the dock master at 202-874-2333, or the COR at least one week in advance to schedule pick-ups and deliveries. Deliveries shall be made at scheduled and mutually agreeable times between the Contractor and BEP.

4.1.2 The Contractor shall provide the COR a weekly receipt detailing the quantities of each item picked up and delivered. Delivery receipts shall be signed off by the COR or their designated representative.

4.2 Pick-up and Delivery

4.2.1 The Contractor shall pick-up and deliver shop towels and drop cloths at least once a week to the Loading Dock of the Annex Building on D Street, between 13th and 14th Streets, S.W., Washington, D.C 20228., Deliveries shall be made between 9:00 am and 12:00 pm Monday-Friday, except for (Federal Holidays) and the BEP's Year-End-Shutdown. Additional pick-ups or deliveries may be required by the BEP depending upon the demand of the BEP workload.

Federal Holidays

Recognized Holidays: Contractor is not required to perform services on holidays to include Inauguration Day 2017:

New Year's Day Labor Day

Martin Luther King Jr.'s Birthday Columbus Day

President's Day Veteran's Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

4.2.2 Towels will be picked up and delivered weekly in Government furnished 55-gallon drums. The count of the towels and drums returned shall equal the count picked up

4.2.3 All returned items shall be laundered and dried by the best commercial practices free of any cleaning liquid or other chemical used by the contractor and shall be free of paint, oil, grease, metal, plastics or other foreign materials and have no objectionable odor.

4.2.4 The shop towels and drop cloths shall not be laundered with other materials that might contaminate them with metal fragments or other foreign materials.

4.2.5 The soiled towels shall be picked up in 55-gallon drums, free of any liquid. The Contractor shall notify the COR or designated representative of any excessively wet shop towels, or other problems impairing pick-up of shop towels to be laundered.

4.2.6 The Contractor shall perform all required services in accordance with Industry commercial standards and all applicable local, state and Federal safety and environmental regulations/requirements.

4.2.7 The laundered shop towels shall be returned in 55-gallon drums lined with plastic.

The towels shall be neatly folded and bound in counted bundles of 50, limited to 20 bundles per drum. Laundered drop cloths and other items are to be neatly folded and bundled appropriately when returned by the Contractor.

4.2.8 Items laundered and delivered by the Contractor to the BEP that are found not to meet the standards stated herein are to be re-laundered by the Contractor at no additional cost to the Government.

4.2.9 The Contractor shall supply the name and contact information of their Project Manager who will be responsible for competent performance of the specific work.

The Project Manager shall ensure that the towels and drop cloths are inspected as required by contract and that all deficiencies are noted properly and corrected in a timely manner. The Project Manager shall meet with the Government representatives as designated by the Contracting Officer or COR to discuss immediate problem areas.

4.2.10 The Contractor shall return phone calls from the Contracting Officer, or the COR within 4 hours, excluding Federal holidays.

4.2.11 The Contractor must provide to the BEP the name and address of all facilities that launder the shop towels received from the BEP, and confirmation that the laundry or dry cleaning facilities' waste water discharges, if any, go to a publicly owned waste water treatment plants (indirect discharges allowed under Clean Water Act (CWA) Section 307) or are discharged under CWA sections 301 and 402. These facilities must comply with the Handling Facility Requirements as listed in 78 Fed.Reg.46457 Section VI. D. 5 (July 31, 2013). This information must be provided to BEP with your submission of proposal and BEP must be notified in the event of a change in laundry facility.

5. SERVICE DELIVERY SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objectives

Performance

Standards

Acceptable

Quality

Levels

Methods of

Surveillance

Incentive (Positive and/or Negative)

(Impact on Contractor Payments)

Pick-up and Delivery Services

Weekly pick-ups and delivery

No deviation Weekly Receipts Contractor will only be paid for actual pick-up and returned quantities

Quantity The count returned shall equal the count picked up

5% deviation Periodic/Random inspection

Contractor will only be paid for actual returned quantities

Schedule All pick-ups and deliveries shall be scheduled in advance at a mutually agreeable time adhere to the schedule 100%; no deviation

Observation, customer complaints

Contractor may be called back to make pickups and deliveries as required

Cleanliness laundered towels, shall be returned in

55-gallon drums lined with plastic, towels, drop cloths and other items shall be neatly folded and bound

100% of towels are contaminate/soil free

Periodic/Random inspection, customer complaints

Contaminated/unclean shipments will be returned for re-launder at contractor's expense appropriately

Responsiveness The Contractor shall return phone calls from the Contracting Officer, Contract

Administrator, or the COR, within 4 hours, excluding recognized

Federal holidays.

Return 100% of calls, no deviation

100% inspection CPARS will be noted accordingly

6. SECURITY

The Contractor's personnel will not require a security clearance to make pick-ups and deliveries to the BEP. Contractor shall adhere to BEP Security Policies and Procedures. "All contract personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed." These employees will not be able to gain access to the buildings, except for the loading dock. The Contractor's employees shall follow all requests made by any member of the BEP's Office of Security.

7. RESPONSIBILITIES

The BEP's Contracting Officer's Representative is Tanya Redd-Barron. The BEP COR is responsible for maintaining contact with the Contractor to insure goals and deadlines are met. Contact information is as follows:

Tanya Redd-Barron

Bureau of Engraving and Printing

(202) 874-3249

Tanya.redd@bep.gov

The COR will be identified by separate letter from the Contracting Officer (CO). The COR monitors all technical aspects of the contract and assist in contract administration. The COR is authorized to perform the technical requirements of the contract; perform inspections necessary in connection with the contract performances, maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Section D - Packaging and Marking

Section E - Inspection and Acceptance Terms

Section F - Delivery or Performance

Delivery Instructions

The Contractor shall:

Schedule Deliveries with the Loading Dock @ 202-874-2333

All pick-ups and deliveries shall be scheduled in advance to ensure access to the BEP.

The delivery address is as follows:

Bureau of Engraving & Printing

14th & C Streets SW Washington, DC 20228

Room 310A

Section G - Contract Administration Data

Requesting Office Address

BEP-OFS

Bureau of Engraving and Printing Office of Facilities Support 301 14th Street SW Washington DC 20228-0001 Phone: Fax:

Contact Details:

REDD, TANYA A

TANYA.REDD@BEP.GOV

COTR Office Address

BEP-OFS

Bureau of Engraving and Printing Office of Facilities Support

301 14th Street SW Washington DC 20228-0001 Phone: Fax:

Contact Details:

REDD, TANYA A

TANYA.REDD@BEP.GOV

Issuing Office Address

BEP-ACQUISITION

Bureau of Engraving and Printing Office of Acquisition 301 14th Street SW Washington DC 20228-0001 Phone: Fax:

Contact Details:

Duncan, Michelle Michelle.Duncan@bep.gov

Section H - Special Contract Requirements

Section H Special Contract Requirements Section H Special Contract Requirements

BLANKET PURCHASE AGREEMENT (BPA) CONTRACTOR INSTRUCTION AND GUIDELINES

H.1 TYPE OF CONTRACT

This is a Blanket Purchase Agreement (BPA) with Firm Fixed-Price line items.

H.2 NOTICE TO THE GOVERNMENT OF DELAYS

If the Contractor encounters difficulty in meeting the performance requirements, or when the Contractor anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delays the timely performance of this contract, the Contractor shall immediately notify the CO and COR, in writing, giving pertinent details; provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government or any delivery schedule or date or any rights or remedies provided by law or under this contract.

H.3 SECURITY REQUIREMENTS

BEP's facilities are considered to be secure government facilities; therefore visitors to BEP may be given a visitor's security badge by security personnel and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

H.4 SECURITY CLEARANCE OF CONTRACTOR'S EMPLOYEES

Contractor Access and Background Clearance. The bureau has been delegated authority from Office of Personnel Management (OPM) to conduct background investigations and to make suitability determinations for employment and facility access per 5 CFR 731. As identified by the Bureau, Contractor and subcontractor employees shall be subjects of background investigations, conducted by the BEP Office of Personnel Security, before assignment to performance of the work or before facility access is granted.

The COR shall provide the Contractor with the document Contractor Request for Investigation on e-QIP within three (3) calendar days after contract award.

After receipt of the above form, the Contractor shall ensure that all contractor employees and subcontractor employees complete the e-QIP application within the time allotted. Only contractor employees and subcontractor employees identified in the contractor's proposals as direct labor requiring facility access to the BEP on a regular basis will be processed for agency access clearances and subsequently be provided authorized access to the Bureau if the agency access clearance is favorably completed. Upon notice by the COR that the Internet database known as "e-QIP" has been initiated for their employees, the contractor's employees will have fourteen (14) calendar days to access the "e-Qip" database, or the access will be cancelled.

If the online questionnaire is not completed within the fourteen (14) calendar days, the system will automatically delete the employee's name from the database. The Contractor is responsible for ensuring that their employees successfully complete the e-QIP on-line questionnaire in a timely manner. Once the e-Quip Application has been successfully completed the COR will notify the contractor that the employee has been accepted and he can come in and be fingerprinted. At that time the additional forms listed will be issued to the contractor that will need by the employee to be completed and submitted at the time the employee arrives to be fingerprinted, which is the final process needed to start the Security Clearance process.

1. Form 306, Declaration for Federal Employment.

2. Criminal Records Release

3. Disclosure and Authorization

4. HSPD-12, Homeland Security Presidential Directive 12. Once all documents have been completed, the Contractor shall coordinate with the COR to schedule a time for all contractor and subcontractor employees to be fingerprinted at the BEP.

The Bureau reserves the right to deny access to its facilities if the contractor or subcontractor employee is deemed unsuitable, based upon adjudicative guidelines established in 5 CFR 731& 732, Executive Orders 10450 and 12968, and BEP policies and directives. Failure to submit the required security information or to truthfully answer all questions contained in security questionnaires and forms may constitute grounds for denial of agency access clearance.

Please note that if an individual or individuals, who have been approved by e-QIP, do not come in within fourteen (14) calendar days to be fingerprinted, that individual or individuals paper work is purged from the system, and the individual will have to apply for and complete a new e-QIP application before any additional action can be taken in the security application process.

Effective immediately, the Bureau will only provide escorts for only those individuals, who have completed the e-QIP requirement and have been fingerprinted. These individuals will be allowed on site while their paper work is being reviewed by OPM and the BEP Office of Personnel Security Division.

H.5 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor's knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the Contractor must:

(1) Notify the Contracting Officer of a potential conflict, and;

(2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

(3) Present for approval a conflict of interest mitigation plan that will:

(i) Describe in detail the changed requirement that creates the potential conflict of interest; and

(ii) Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

(4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

(5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

H.6 DISCLOSURE OF CONFLICTS OF INTEREST

It is the BEP policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the offeror's technical proposal. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(b) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(d) The Contracting Officer will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, will be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

H.7 EVALUATION OF CONTRACTOR PERFORMANCE

(a) Interim and final evaluations of Contractor performance will be prepared on this contract in accordance with FAR

42.1503. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS), Federal Awarded Performance and Integrity Information System (FAPIIS), The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support, Architect-Engineer contracts and performance on Construction contracts. CPARS reference material can be accessed at http://www.cpars.csd.disa.mil/cparsfiles/cpars/refmatl.htm.

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

Architect-Engineer Contract Administration Support System (ACASS) http://www.acq.osd.mil/dpap/ccap/cc/jcchb/Files/Topical/Past_Performance/guides/acass_policy_manual_2010.pdf

Construction Contractor appraisal Support System (CCASS) http://www.409csb.army.mil/Library/COI/ACASSCCASSUserManual-Nov2012.pdf

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from system.

Contractors may access evaluations at one of the website listed above for review and comment in CPARS.

H.8 CONTROL AND DISPOSAL OF HAZARDOUS CHEMICALS

The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) regulations 29 CFR Parts 1910 and 1926. Attention is directed to the control of hazardous material, Section 1910.1200 of the OSHA regulations and the Environmental Protection Agency regulations concerning the disposal of hazardous waste [Solid Waste Disposal Act, as amended by the Resources Conservation Act of 1976, as amended (42 U.S.C. 6901 et seq.)].

H.9 INDEMNIFICATION

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the

Government against any and all losses or damage of any kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor. If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of any kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the CO shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability: The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.10 BEP WORKING RESTRICTIONS

(a) When performing work during BEP's working hours, such work must be performed without:

(1) Interfering with Government business;

(2) Unduly restricting traffic;

(3) Causing unsafe conditions for employees and visitors; and

(4) Adversely affecting the operation of BEP equipment.

(b) Failure to adhere to this requirement is considered grounds for termination. In addition, if the CO determines that the Contractor is performing work in violation of any of the above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of BEP at no additional cost to the Government.

H.11 INCIDENT AND ACCIDENTS

If there are any incidences of fire, accidents, or release of hazardous materials/wastes affecting personnel or the Plant, the Contractor shall follow and carry out the guidance as outlined in the Handbook, Safety and Environmental Management Program, and any requirements or agreements that may be entered into with the local fire, safety, environmental, or health officials. The Contractor shall provide or assist in the preparation of reports and investigations of an incident or accident.

H.12 POST AWARD MEETING

After contract award, the Government may conduct a post award meeting. The objectives of this meeting are to include;

introduce key participants and review Deliverables and other matters.

Section H Additional Special Contract Requirements

BLANKET PURCHASE AGREEMENT (BPA) CONTRACTOR INSTRUCTION AND GUIDELINES

SECTION I – BPA PROCESS AND PROCEDURE

1. Solicitation: A solicitation will be sent to the Contractors for each order by a Contract Specialist or Contracting Officer. The Contractor is not to fulfill order request from anyone else without written documentation from a Contracting Officer.

2. Competition: The standard process for acquiring these services will be to compete the requirement between BPA holders.

3. Determination of Awardee: Price and proposed delivery will be the determining factor or factors unless otherwise stated in the solicitation.

4. Award: The award will be made to the contractor that best meets the Government's need for each Task Order.

5. Award Distribution: Each Call will be sent for the Contractor's signature for acceptance then dually executed by the Contracting Officer at which time the Contract Specialist will distribute copies to (The Contractor, BEP budget – Accounts Payable – Invoicing and the Contracting Officer) by e-mail.

6. Delivery: The procedures and requirements for delivery are established in the Performance Work Statement of this BPA document.

7. Liability: BEP will not be liable for any task order requirements fulfill not using this process and procedure unless authorized in writing by a Contracting Office.

SECTION II – Terms for discontinuing a BPA agreement

Either party (the government or Contractor) may cancel this BPA by providing written notice. The cancellation will take effect 30 calendar days after the other party receives the notice of cancellation. BPA cancellation does not release the BPA contractor from the duty to continue Task Order performance on existing orders (BPA Terms and Conditions). Ongoing orders continue in accordance with their own period of performance, even if the BPA is cancelled.

SECTION III – Terms for discontinuing a BPA agreement

Either party (the government or Contractor) may cancel this BPA by providing written notice. The cancellation will take effect 30 calendar days after the other party receives the notice of cancellation. BPA cancellation does not release the BPA contractor from the duty to continue Task Order performance on existing orders (BPA Terms and Conditions). Ongoing orders continue in accordance with their own period of performance, even if the BPA is cancelled.

Section IV Ordering Procedures

1. Description of agreement.

The contractor shall provide all personnel equipment, materials, transportation, vehicles and supervision necessary to perform the services specified in the Performance Work Statement and to ensure that customer deliveries are made as required.

2. Extent of obligation. The Government is obligated only to the extent of authorized purchases actually made under the BPA. This agreement may be terminated upon 30 days written notice by either party.

3. Purchase limitation. The dollar limit for each call shall be $20,000.00.

4. Period of Performance: September 15, 2016 through September 14, 2021.

5. Individuals authorized to place calls under the BPA are: The Contracting Specialist, Contracting Officer or the Contracting Officer's designee which shall be written.

6. Delivery tickets. All shipments under the agreement, except those for newspapers, magazines, or other periodicals, shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

i. Name of supplier. ii. BPA number.

iii. Date of purchase. iv. Purchase number.

v. Itemized list of supplies or services furnished.

vi. Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated sys-terms, provided that the invoice is itemized to show this information).

vii. Date of delivery or shipment.

8. Invoices. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

Section I - Contract Clauses

Clauses incorporated by reference

Article Number Reference Text 52.203-17 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of

Whistleblower Rights (APR 2014) 52.203-16 52.203-16 Preventing Personal Conflicts of Interest (DEC 2011) 52.204-7 52.204-7 System for Award Management (JUL 2013) 52.204-9 52.204-9 Personal Identity Verification of Contractor Personnel (MAY 2014) 52.204-13 52.204-13 System for Award Management Maintenance (JUL 2013) 52.204-14 52.204-14 Service Contract Reporting Requirements (JAN 2014) 52.204-16 52.204-16 Commercial and Government Entity Code Reporting (JUL 2015) 52.204-17 52.204-17 Ownership or Control of Offeror (NOV 2014) 52.204-18 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2015) 52.204-19 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.209-2 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation (DEC 2014) 52.209-10 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (DEC 2014) 52.212-4 52.212-4 Contract Terms and Conditions-Commercial Items (MAY 2015) 52.232-1 52.232-1 Payments (APR 1984) 52.232-39 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.233-3 52.233-3 Protest after Award (AUG 1996) 52.233-4 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.244-6 52.244-6 Subcontracts for Commercial Items (FEB 2016)

52.245-1 52.245-1 Government Property (APR 2012)

Clauses incorporated by full text

52.209-7 52.209-7 Information Regarding Responsibility Matters (JUL 2013)

(a) Definitions. As used in this provision-

"Administrative proceeding" means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

"Federal contracts and grants with total value greater than $10,000,000" means-

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

"Principal" means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in-

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through…