BID DOCUMENTS

BEAUFORT COUNTY COURTHOUSE

RENOVATION – PHASE I

IFB # IFB121526

Prepared By: Beaufort County Procurement Services

Dated: Tuesday, November 10, 2026

Proposal Due Date: Tuesday, December 15, 2026, 3:00 pm (EST)

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IMPORTANT ELECTRONIC SUBMITTAL REQUIREMENTS

Response submittals for this Invitation For Bid will ONLY be received electronically and must be submitted ONLINE, through the Procurement Portal, no later than 3:00 pm on Tuesday, December

15, 2026.

All responses must adhere to the following guidelines:

• Suppliers are encouraged to submit responses as soon as possible. Responses are received through our secure Procurement Portal and cannot be opened prior to the due date and time. The time and date of receipt as recorded by the server will serve as the official time of receipt. The County is not responsible for late submissions, regardless of the reason.

• All requested information and forms MUST be uploaded as indicated in the

PROPOSAL SUBMITTAL Section. If you have a problem with your submittal, you may contact Support through the Procurement Portal.

TITLE VI STATEMENT

COUNTY COUNCIL OF BEAUFORT COUNTY

Title VI Statement to Prime Contractors, Subcontractors, Architects, Engineers, and

Consultants

It is the policy of the County Council of Beaufort County, South Carolina, hereafter referred to as

“Beaufort County” or “the County”, to comply with Title VI of the 1964 Civil Rights Act (Title

VI) and its related statutes. To this end, Beaufort County assures that no person shall be excluded from participation in, denied the benefit of, or subjected to discrimination under any of its programs or activities on the basis of race, color, national origin, age, sex, disability, religion, or language regardless of whether those programs and activities are Federally funded or not. The

County is also committed to assuring every effort will be made to prevent the discrimination of low-income and minority populations as a result of any impact of its programs or activities. Beaufort County also assures that every effort will be made to prevent discrimination through the impacts of its programs, policies, and activities on minority and low-income populations. Additionally, the County will take reasonable steps to provide meaningful access to services for persons with limited English proficiency. In addition, Beaufort County will not retaliate against any person who complains of discrimination or who participates in an investigation of discrimination. Beaufort County will, where necessary and appropriate, revise, update, and incorporate nondiscrimination requirements into appropriate documents, directives, and regulations.

https://procurement.opengov.com/portal/bcgov/projects/324325/document?section=undefined

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Pursuant to Title VI requirements, any entity that enters into a contract with Beaufort County including, but not limited to Prime Contractors, Subcontractors, Architects, Engineers, and

Consultants, may not discriminate on the basis of race, color, national origin, age, sex, disability, religion, or language in their selection and retention of first-tier subcontractors, and first-tier subcontractors may not discriminate in their election and retention of second-tier subcontractors, including those who supply materials and/or lease equipment. Further, Contractors may not discriminate in their employment practices in connection with highway construction projects or other projects assisted by the U.S. Department of Transportation (USDOT) and/or the Federal

Highway Administration (FHWA).

In all solicitations either by competitive bidding or negotiation made by the Contractor for work to Beaufort County to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under the contract and the Title VI regulations relative to nondiscrimination on the basis of race, color, national origin, age, sex, disability, religion, or language by providing such a statement in its bidding and contract documents.

Upon request, the Contractor shall provide all information and reports required by Title VI requirements issued pursuant thereto, and shall permit access to its books, records, accounts and other sources of information, and its facilities as may be determined by Beaufort County, USDOT, and/or FHWA to be pertinent to ascertain compliance with such regulations, orders, and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information, the Contractor shall so certify to USDOT or FHWA, as appropriate and via Beaufort County, and shall set forth what efforts it has made to obtain the information. In the event of the Contractor's non-compliance with nondiscrimination provisions of this contract, USDOT may impose such contract sanctions as it or FHWA may determine to be appropriate, including, but not limited to:

• Withholding of payments to the Contractor under the contract until the Contractor complies, and/or

• Cancellation, termination, or suspension of the contract, in whole or in part.

In the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of this direction to comply with Title VI, the Contractor may request USDOT to enter into such litigation to protect the interests of USDOT and FHWA. Additionally, the

Contractor may request the United States to enter into such litigation to protect the interests of the

United States. Any person or Subcontractor who believes that they have been subjected to an unlawful discriminatory practice under Title VI has a right to file a formal complaint within one hundred eighty (180) days following the alleged discriminatory action. Any such complaint must be filed in writing or in person:

Beaufort County Government Post Office Drawer 1228 | Beaufort, SC 29901-1228

843-255-2304 Telephone | E-mail: dthomas@bcgov.net mailto:dthomas@bcgov.net

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INVITATION FOR BID

Dates Advertised: November 10, 2026

This is a Formal Sealed Bid

We require Bids to be Electronically submitted through the Procurement Portal. Please go to https://procurement.opengov.com/portal/bcgov and sign up to submit your bid.

BIDS WILL BE RECEIVED UNTIL 3:00 pm LOCAL TIME ON Tuesday, December 15, 2026.

Bid Title: BEAUFORT COUNTY COURTHOUSE RENOVATION – PHASE I Bid No:

IFB121526

PREBID CONFERENCE: A Pre-Bid conference will be held on Thursday, November 19, 2026 at

2:00 pm p.m. virtually through Teams. This is a Non-Mandatory meeting; all interested bidders and subcontractors are encouraged to attend. Teams: This is a virtual meeting; please email Nicole for meeting link @ nicole.sproesser@bcgov.net.

All questions must be submitted through the Procurement Portal no later than 5:00 pm on Monday, December 7, 2026.

A Bid Tabulation Will Be Posted On The Procurement Portal After Bid Opening.

BID ACCEPTANCE AND DELIVERY (Prices bid must be firm for a minimum of 90 Days). In compliance with the Invitation, and subject to all conditions thereof, the Offeror agrees, if this bid is accepted within (90) days from date of opening, to furnish any or all items quoted on at prices as set forth after the item and to make delivery within N/A after receipt of order with transportation cost included and prepaid. Unless otherwise stated and accepted herein, the Offeror agrees to complete this proposed contract in less than thirty (30) calendar days after issue date of purchase order.

I M P O R T A N T

IF YOU CONSIDER THESE SPECIFICATIONS AS RESTRICTIVE, SEE GENERAL

PROVISIONS, PARAGRAPH #20, DISCREPANCIES.

Bids received after the time specified for opening cannot be considered.

https://procurement.opengov.com/portal/bcgov

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BID INVITATION

BEAUFORT COUNTY COURTHOUSE RENOVATION – PHASE I

IFB121526

Sealed bids submitted through the Procurement Portal will be received electronically until 3:00 pm on Tuesday, December 15, 2026 at which time responses to this request will be recorded in the presence of one or more witnesses in the Procurement Services Department. A Bid Tab will be posted on the Procurement Portal for:

BEAUFORT COUNTY COURTHOUSE RENOVATION – PHASE I

A PRE-BID conference will be held on Thursday, November 19, 2026 at 2:00 pm p.m. virtually through Teams. This is a Non-Mandatory meeting; all interested bidders are encouraged to attend. WebEx: This is a virtual meeting; please email Nicole for meeting link @ nicole.sproesser@bcgov.net.

Bid documents are available through the Procurement Portal at https://procurement.opengov.com/portal/bcgov.

Beaufort County reserves the right to reject all proposals and to waive minor informalities and irregularities.

All Bids shall be accompanied by a Bid Bond drawn in favor of the Beaufort County Treasurer of Beaufort County, Beaufort, South Carolina, in the amount of at least five percent (5%) of the bid for the complete work: such Bid Bond representing that the Bidder, if awarded a contract, will promptly enter into a contract and furnish Performance Bond and Payment Bond as provided by law and approved by the attorney for Beaufort County, South Carolina. Each bond shall be equal one hundred percent (100%) of the contract amount. A copy of the Bid Bond or Certified

Check must be electronically sent with your bid documents through the Procurement Portal, as indicated in the Vendor Questionnaire Section. The original Bid Bond or Certified Check must be received by the Procurement Services Department within 10 days after the bid due date.

Failure on the bidder’s part to provide a copy of the Bid Bond or Certified Check by the Bid closing date and time will be considered as a nonresponsive bid and rejected by the County. The

Bid Bond shall be forfeited to the County Council of Beaufort County, South Carolina as liquidated damages if the Bidder fails to execute the contract and provide Performance and

Payment Bonds within fourteen (14) days after being notified that he has been awarded the

Contract.

The successful bidder shall secure and pay for necessary approvals, permits, assessments, and changes required for the construction and installation of this project as required by local, state, and federal regulations. County permits shall be required as applicable, but the fee shall be waived.

This waiver shall apply to the Beaufort County permit fee only and not to any "City or Town" permit fee and/or licenses, when applicable.

https://procurement.opengov.com/portal/bcgov

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Bidders must comply with Title VI of the Civil Rights Act of 1964, the Anti-Kickback Act, the

Contract Work Hour Standard Act, and the National Occupational Safety and Health Act of

1970.

Bidders must certify that they do not and will not maintain or provide for their employees any facilities, which are segregated on the basis of race, color, creed, or national origin.

The Beaufort County Council reserves the right to reject all Bids and waive any formalities. Any claims for cost incurred by any bidders in preparation of any part of, or total package for this project will not be handled for reimbursement by Beaufort County or their representatives.

The Bidding Documents consist of the following, including all addenda issued there with and forms referenced therein, in addition to the drawings:

1. Bid Documents

2. Contract

3. General Conditions

4. Supplemental Conditions

5. General Provisions

6. Special Provisions

7. Specifications

Bid opening will be held at the Procurement Services Department. There will be no Public Bid

Opening. A Bid Tabulation will be posted on the Procurement Portal.

SCOPE OF WORK

Scope of Work

The Beaufort County Courthouse Renovation – Phase I project consists of interior renovations and associated building system improvements within Family Courtrooms 1 and 2, their respective anterooms, and the shared interior vestibule.

The proposed scope includes:

• Family Courtrooms 1 and 2: Renovation of interior finishes, flooring, ceilings, millwork, judges' platforms, low walls, acoustical treatments, lighting, electrical/data infrastructure, and localized HVAC modifications.

• Anterooms 1 and 2: Interior improvements, including flooring, walls, ceilings, doors, hardware, lighting, and associated electrical modifications.

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• Interior Vestibule: Renovation of architectural finishes, doors, hardware, ceilings, lighting, and associated electrical systems.

• Bullet-Resistant Panels: Furnishing and installation of approved bullet-resistant panels at the judges' dais in both Family Courtrooms, subject to County approval of applicable specifications and installation requirements.

All construction activities shall be performed in accordance with the approved construction documents, applicable codes, and Beaufort County requirements, with appropriate coordination to minimize disruptions to ongoing courthouse operations.

Designated Renovation Areas | Proposed Construction Staging

The Beaufort County Courthouse shall remain operational throughout the construction period. Construction activities shall be scheduled primarily during after-hours and weekends to minimize disruptions to judicial proceedings, courthouse personnel, and daily operations. Work during normal business hours may be permitted for non-disruptive, low-noise activities, subject to prior approval by Beaufort County.

The Contractor shall develop and submit a detailed Construction Staging and Sequencing Plan for County review and approval prior to commencing onsite construction activities. The plan shall identify proposed work schedules, construction sequences, anticipated courtroom closures, access restrictions, major construction milestones, and coordination requirements.

All construction activities shall be coordinated with Beaufort County Facilities Management, the Clerk of

Court, and the Beaufort County Sheriff's Office to maintain courthouse security, safe access, required emergency egress, and continuity of essential judicial operations.

Beaufort County reserves the right to require adjustments to the proposed construction schedule, staging, or sequencing to accommodate judicial proceedings, security requirements, and operational needs.

The proposed construction staging and sequencing shall be organized around the following designated renovation areas and associated improvements, with all activities scheduled to minimize disruptions to ongoing courthouse operations:

STAGE 1 | Family Courtroom 1

• Interior renovations, including flooring, wall finishes, ceilings, painting, and architectural finishes.

• Modifications to the existing judge's platform, courtroom millwork, low walls, and related architectural features as indicated in the construction documents.

• Installation or refinishing of designated acoustical wall panels and woodwork.

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• Associated lighting, electrical, and HVAC modifications.

• Installation of bullet-resistant panels at the judge's dais.

o Bullet-resistant panel specifications: Confirm the required ballistic resistance rating, applicable testing standard, and installation details with the Beaufort County Project Manager, architect and courthouse security representatives.

STAGE 2 | Anteroom 1

• Renovation of existing interior finishes, flooring, walls, ceilings, and painting.

• Door and hardware adjustments, where indicated.

• Associated lighting, electrical, and HVAC modifications necessary to support the renovated space.

STAGE 3 | Family Courtroom 2

• Interior renovations consistent with the approved architectural scope.

• Modifications to the existing judge's platform, courtroom millwork, low walls, and related architectural features.

• Installation or refinishing of designated acoustical wall panels and woodwork.

• Associated lighting, electrical, and HVAC modifications.

• Installation of bullet-resistant panels at the judge's dais.

o Bullet-resistant panel specifications: Confirm the required ballistic resistance rating, applicable testing standard, and installation details with the Beaufort County Project Manager, architect and courthouse security representatives.

STAGE 4 | Anteroom 2

• Renovation of existing interior finishes, flooring, walls, ceilings, and painting.

• Door and hardware adjustments, where indicated.

• Associated lighting, electrical, and HVAC modifications necessary to support the renovated space.

STAGE 5 | Interior Vestibule

• Renovation of the shared interior vestibule serving the Family Courtroom area.

• Improvements to designated flooring, walls, ceilings, painting, and architectural finishes.

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• Associated lighting, electrical, and door modifications as identified in the approved construction documents.

STAGE 6 | Courtroom Security

• Coordinate installation requirements with Beaufort County Facilities Management, the Clerk of Court, Broadcasting, and the Information Technology Department.

Work Explicitly Excluded from Phase I

The following improvements are expressly excluded from the Phase I construction scope and are anticipated to be addressed under the separately planned Beaufort County Courthouse

Renovation – Phase II (FY2028) project:

• Alterations to Level 1 men's and women's public restrooms.

• Alterations to Level 2 men's and women's public restrooms.

• Level 1 public lobby renovations.

• Level 2 public lobby renovations.

• Installation of a handrail on the existing stair guard.

• Construction of the proposed unisex ADA restroom.

• Refinishing of stained wood at the existing lobby security desk.

• Plumbing infrastructure repairs associated with the proposed Phase II restroom renovations.

• Family Courtroom 1 & 2 Furniture Selections

The Contractor shall not include the above improvements in the Phase I base proposal unless expressly authorized through a written amendment issued by Beaufort County Procurement.

Design Documents, Field Verification and Scope Control

Contractor to review the attached approved Phase I drawings, specifications, room boundaries, and schedules. Proposers shall field-verify existing conditions, dimensions, access, and interfaces. No alteration to excluded areas shall be assumed without written authorization.

Discrepancies shall be raised through the formal question/addendum process.

Courthouse Operations, Access and Security

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• Maintain safe, secure courthouse operations and coordinate work hours, noise, dust, deliveries, temporary closures, and any utility interruptions with the Facilities

Management Project Manager.

• Coordinate contractor/subcontractor access and background-check requirements with the

Beaufort County Sheriff’s Office; no personnel may access controlled areas without required approvals.

• Provide a security staffing plan identifying anticipated deputy hours, shift assumptions, weekend/holiday needs, and proposed coordination.

• Sheriff’s Office contracted law enforcement rates are indicated as $48.00–$128.75 per hour per deputy, minimum two hours; county-paid holiday rates are indicated as $28.00–

$100.00 per hour per deputy, minimum two hours. Actual rates and staffing must be verified with the Sheriff’s Office; County retains managerial control of deputies.

• Arrange special equipment or facilities in advance with the Sheriff’s Office. Include barricades, dust partitions, signage, protected egress, and daily housekeeping as appropriate.

Owner-Furnished Technology and State Coordination

Beaufort County Broadcasting and IT are to provide designated security/access-control, audio/video, and office equipment. Contractor shall coordinate rough-in, power/data pathways, mounting supports, schedules, and installation access, without assuming equipment supply unless expressly identified. Beaufort County Project Manager is to coordinate removal of State-owned electrical equipment with the State and provide advance notice to the Clerk of Court of required removal dates. No unauthorized disconnection is permitted. Upon completion of the project Beaufort County Project Manager will coordinate the reinstallation of the required equipment.

Contractor Responsibilities and Deliverables

• Provide a dedicated project manager, superintendent, subcontractor list, site logistics plan, and baseline construction schedule with critical milestones.

• Prepare demolition and protection plans, including safe disposal and protection of adjacent occupied spaces.

• Submit product data, samples, shop drawings, bullet-resistant assembly documentation, and coordination drawings as applicable.

• Obtain applicable licenses, permits, inspections, and approvals as assigned in the final contract.

• Maintain required insurance, bonding, safety compliance, quality control, and manufacturer installation requirements.

• Coordinate inspections, testing, punch list, cleaning, owner training (if applicable), warranties, as-built documentation, record (as-built) drawings documenting field changes and closeout.

• Submit requests for information and change proposals in writing; do not proceed with extra work without County authorization.

• Provide Weekly progress reports.

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• Verify existing field conditions prior to beginning work.

• Coordinate all work to minimize disruption to facility operations.

• Protect existing building components from damage during construction.

• Noise, Dust Mitigation, and Environmental Controls: Implement appropriate construction barriers, dust containment, noise mitigation, and housekeeping procedures to protect occupied courthouse areas.

o Establish dust barriers using poly sheeting, temporary walls, or other approved containment systems to fully isolate the construction area from occupied spaces.

o Ensure all barriers are sealed at edges, seams, and penetrations to prevent dust migration.

o Maintain negative air pressure within the construction zone through the use of HEPA-filtered air scrubbers or equivalent equipment.

o Protect HVAC systems by sealing supply and return vents in the construction area and ensuring no dust enters building mechanical systems.

o Conduct daily housekeeping to remove accumulated dust and debris, including vacuuming with

HEPA-filtered equipment.

o Prevent dust from tracking into non-construction areas by installing walk-off mats and cleaning pathways regularly.

o Dust mitigation shall be monitored using a dust monitoring device throughout the project.

Protective measures shall be adjusted as needed to maintain compliance with applicable safety, air quality, and cleanliness standards.

o Air filters shall also be inspected and changed out consistently throughout the duration of the project to maintain proper air quality and cleanliness.

o Remove dust-control materials only after all construction activities generating airborne particulates have been completed and the area has been cleaned.

• Maintain a clean and safe work site throughout the project. This includes DAILY cleanups.

• Remove all construction debris and dispose of it in accordance with applicable regulations.

• Restore any areas damaged as a result of construction activities.

• Coordinate utility interruptions / shut-downs with the Beaufort County Project Manager.

• Perform final testing and operational verification of all modified mechanical and electrical systems.

• The Contractor shall provide a complete list of all subcontractors that will perform work on this project prior to the commencement of any such subcontractor's work.

• Provide 5% of attic stock materials.

Asbestos Testing

Asbestos inspection reports dated May 2, 2026 confirm that no asbestos mineral fibers were identified within the project areas.

Work Hours and Site Access

• The Beaufort County Courthouse maintains operational hours of:

o Monday through Friday o 9:30 AM to 5:00 PM Eastern Standard Time (EST)

• Construction activities generating excessive noise, vibration, dust, or disruption shall be restricted to non-operational hours unless otherwise approved in writing by Beaufort County.

• During operational hours, only quiet and non-disruptive activities may occur, including but not limited to:

o Painting

IFB #IFB121526 DOCUMENTS Page 13 o Cleaning o Finish work o Minor touch-up activities

• The Contractor may access the facility outside of normal courthouse operating hours for performance of all other construction activities, subject to coordination with County representatives and courthouse security personnel.

• The Contractor shall acknowledge that occasional court proceedings or jury deliberations may extend beyond standard operating hours.

• The Contractor will be required to be escorted by the Sheriff’s Office security detail throughout the duration of the project during all after-hours and weekend construction operations.

• The Contracting Party shall make full provision in their tender bid price for all security compensation costs associated with the execution of the works.

Security & Background Requirements

1. Security Screening and Site Access

Due to the secure and operational nature of the Beaufort County Courthouse, all designated Contractor and subcontractor personnel, including individuals responsible for onsite supervision and project management, shall be subject to mandatory security screening prior to receiving authorization for site access.

All Contractor employees, subcontractors, suppliers, and associated personnel shall comply with applicable fingerprinting, background screening, and security clearance requirements established by Beaufort County, the Beaufort County Sheriff's Office (BCSO), and other designated security authorities.

Required security screening measures shall include, as applicable:

• Criminal background checks.

• Fingerprinting.

• Security clearance and approval by Beaufort County and/or designated security authorities.

No personnel subject to mandatory security screening shall be permitted access to restricted construction areas until all required clearances have been completed and approved.

The Contractor shall be solely responsible for ensuring that all employees, subcontractors, suppliers, and associated personnel comply with established courthouse security protocols, access restrictions, and applicable screening requirements throughout the construction period.

2. Beaufort County Sheriff's Office – Contracted Law Enforcement Services & Compensation

Due to ongoing courthouse operations and security requirements, the Contractor shall coordinate all construction-related law enforcement staffing needs with Beaufort County Facilities Management and the Beaufort County Sheriff's Office.

Mandatory Monthly Submission: The Contractor shall submit an updated Sheriff's Office Contract for Law Enforcement Services (CALEA 3.1.1) on a monthly basis, reflecting anticipated construction activities and law enforcement staffing requirements.

Applicable compensation rates are as follows:

• Standard Rates: $48.00–$128.75 per hour, per deputy, with a minimum assignment of two (2) hours per deputy.

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• County-Paid Holidays: $28.00–$100.00 per hour, per deputy, with a minimum assignment of two (2) hours per deputy.

All security staffing requirements, special equipment, and facility arrangements shall be coordinated in advance with the Beaufort County Sheriff's Office.

The Sheriff's Office shall retain full managerial and operational control over assigned law enforcement personnel.

3. Contractor Security Responsibilities

The Contractor shall:

• Designate responsible onsite representatives to coordinate security requirements and contractor access.

• Ensure all personnel requiring background screening, fingerprinting, or security clearance complete the applicable approval process before accessing restricted areas.

• Coordinate after-hours, weekend, and holiday construction activities with Beaufort County Facilities

Management and BCSO.

• Submit the required monthly law enforcement services documentation and coordinate anticipated staffing needs in advance.

• Ensure all subcontractors, suppliers, and associated personnel comply with approved courthouse access procedures.

• Promptly report security concerns, unauthorized access, or proposed changes affecting established security arrangements.

The Contractor shall not modify approved security procedures or law enforcement staffing arrangements without prior authorization from Beaufort County and the Beaufort County Sheriff's Office.

Liquidated Damages

Liquidated Damages are set at ($1,000.00) per calendar day.*

Contractor Qualifications

Bidders shall demonstrate the following minimum qualifications:

• Current and valid licensing applicable to the State of South Carolina

• Experience performing renovations within occupied public or government facilities

• Experience managing phased construction operations

• Ability to comply with courthouse security protocols and operational restrictions

Compliance with all applicable federal, state, and local safety regulations, including OSHA standards

Anticipated Schedule

The County currently anticipates procurement and award consideration in early 2027.

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The actual commencement date, contract duration, and required completion date shall be established in the executed contract, Purchase Order (PO) and Notice to Proceed (NTP).

The Contractor shall provide a proposed construction schedule identifying the anticipated duration of each designated renovation area, procurement lead times, equipment coordination activities, inspections, and project closeout requirements.

All proposed scheduling and phasing shall account for the operational requirements of the

Beaufort County Courthouse and shall be subject to review and approval by Beaufort County

Facilities Management.

Contract Administration

The final RFP and contract shall establish the required performance/payment bonds, insurance limits, indemnification, prevailing legal requirements, change-order process, payment application procedures, retainage, warranty period, liquidated damages (of $1,000.00 per day), and termination provisions. Any Notice to Proceed shall be issued only after completion of required approvals and contract execution.

SMALL AND MINORITY BUSINESS PARTICIPATION

PLEASE REVIEW THIS SECTION CAREFULLY, PAYING PARTICULAR

ATTENTION TO “PRE-AWARD DOCUMENTS” DUE WITH THE BID/PROPOSAL,

THE “GOOD FAITH EFFORTS CHECKLIST”, AND EXHIBITS 1-3.

FAILURE TO FOLLOW THE PROGRAM REQUIREMENTS AND/OR FURNISH THE

REQUESTED DOCUMENTS MAY RESULT IN THE REJECTION OF YOUR

BID/PROPOSAL.

PRE-AWARD DOCUMENTS

Item/Form SubmissionRequirements

1 Program Overview n/a

2 Self-Performance Affidavit Indicates intention to perform work and/or provide services with own current workforce.

Due with bid/proposal only if self-performing

100%.

3 Good Faith Efforts Checklist

Indicates the actions undertook to recruit and solicit small and minority businesses for this project.

Due with bid/proposal.

4 Good Faith Agencies Distribution List

Indicates agencies that should receive notice of solicitation to small and minority businesses for this project.

Copy of notice sent to good faith agencies due with bid/proposal.

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5 Outreach Written Notice Example

Sample of notice to be sent to small and minority businesses soliciting their participation for this project.

Copy of notice sent to small and minority businesses due with bid/proposal.

6 Non-Discrimination Statement – Exhibit 1

Certification that this project is open to all businesses and persons and that no business or person shall be excluded from participating in the Beaufort County procurement process.

Due with bid/proposal.

7 Outreach Documentation Log – Exhibit 2

Documents solicitation efforts to obtain small and minority business participation for this project.

Due with bid/proposal.

8 Proposed Utilization Plan – Exhibit 3

Listing of the small and minority businesses that will participate on this project and their proposed contract dollar amounts.

Due with bid/proposal.

POST-AWARD DOCUMENTS

Item/Form SubmissionRequirements

9 Compliance Efforts

If the successful bidder/proposer, indicates the actions required to earnestly carry out the small and minority business utilization plan and document payments thereof.

n/a

10 Monthly Compliance Status Report – Exhibit 4

Certifies monthly usage and payments to small and minority businesses.

Due monthly after work commences throughout the life of the contract.

* NOTE: Projects involving Federal funds may have Disadvantaged Business Enterprise

(DBE) participation goals and requirements of 49 CFR Part 26, Regulations of the U.S.

Department of Transportation (USDOT), or other Federal requirements prescribed by the

U.S. Department of Agriculture (USDA) or U.S. Department of Housing and Urban

Development (HUD). Contractors submitting bids on such projects will also have to meet any outlined DBE Program requirements listed in the bid documents and submit items, including but not limited to, the following: (1) Certification of Contractor to Comply with

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DBE Requirements; (2) DBE Letter of Intent and Affirmation; (3) DBE Contract Totals and

Percentage; and (4) Bidder’s List Questionnaire. For a current list of South Carolina DBE firms, please visit www.scdot.org and go to “Doing Business with SCDOT”, then see “Office of Business Development and Special Programs” and click on “DBE Directory”. Likewise, any USDA and/or HUD requirements must be met in addition to Beaufort County’s requirements.

PROGRAM OVERVIEW

Introduction

Beaufort County recognizes that the South Carolina General Assembly, in South Carolina Code of

Laws Section 11-35-5210*, has declared that businesses owned and operated by minority persons have been historically restricted from full participation in our free enterprise system to a degree disproportionate to other businesses; and that it is in the state’s best interest to assist minority-owned businesses to develop fully as a part of the state’s policies and programs which are designed to promote balanced economic and community growth throughout the state. Therefore, Beaufort

County wishes to ensure that those businesses owned and operated by minorities are afforded the opportunity to fully participate in its overall procurement process for goods and services. Further, Beaufort County seeks to ensure that small businesses are likewise afforded the same participation opportunity as minority businesses. Consequently, attention of all bidders and proposers is called to contract conditions contained herein pertaining to Beaufort County’s “Small and Minority

Business Participation Program”, as prescribed in the Beaufort County Code of Ordinances

Section 2-537.2.

Definitions

Small Business means a for-profit concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on government contracts, and qualified as a small business under the criteria and size standards in the Code of Federal

Regulations, Title 13, Part 121, as amended. Beaufort County refers to these businesses as Small

Business Enterprises or “SBE”.

Minority Business means a concern at least fifty-one percent (51%) owned by a person determined to be socially and economically disadvantaged. Socially disadvantaged means those persons who have been subject to racial or ethnic prejudice or cultural bias because of their identification as members of a certain group without regard to their individual qualities. Such groups include, but are not limited to, Black Americans, Hispanic Americans, Native Americans (including American

Indians, Eskimos, Aleuts and Native Hawaiians), Asian Pacific Americans, women and other minorities to be designated by the Beaufort County Council. Economically disadvantaged means those socially disadvantaged persons whose ability to compete in the free enterprise system has been impaired due to diminished capital and credit opportunities as compared to others in the same business area that are not socially disadvantaged. Beaufort County refers to minority businesses as Minority Business Enterprises or “MBE”.

Small and Minority Business Enterprises will be abbreviated as “S/MBE”.

http://www.scdot.org/

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Provisions

The successful bidder or proposer, hereafter referred to as “Contractor”, is required to (1) make specific Pre-Award “Good Faith Efforts” to recruit S/MBE and (2) Post-Award “Compliance

Efforts” of its labors to utilize S/MBE, unless self-performing one hundred percent (100%) of the contract work. Falsification of any pre-award or post-award documents will be considered a serious breach of public trust and funds.

* SOUTH CAROLINA CODE OF LAWS, CHAPTER 35 “SOUTH CAROLINA

CONSOLIDATED PROCUREMENT CODE, SUBARTICLE 1 “ASSISTANCE TO

MINORITY BUSINESSES”

COMPLIANCE EFFORTS (POST-AWARD)

The successful Contractor is required to fulfill any Small and Minority Business Enterprise

(S/MBE) commitments made in conjunction with the “Pre-Award Good Faith Efforts”, unless good cause is demonstrated for any failure to fulfill such commitment.

If the Contractor intends to make any substitutions for any reasons, the Beaufort County

Compliance Office must be notified in writing within ten (10) business days for discussion and approval. No Contractor shall enter into an agreement with any S/MBE that would in any manner limit the S/MBE from selling or acting as a subcontractor to any other party.

Beaufort County shall have the right to inspect the Contractor’s records related to activity and expenditures to S/MBE utilized on its projects, to include related contracts/purchase orders and payment records, such as cancelled check copies. Further, designated Beaufort County personnel are permitted access to all work sites. Contractors and their staff should take measures to cooperate fully with all Beaufort County staff, including, but not limited to the Procurement Services

Director and Compliance Officer.

“Post-Award Compliance Efforts” require the Contractor to not only provide monthly reports regarding activity and expenditures to S/MBE, but also to maintain related records throughout the life of the project regarding its efforts to comply with the Small and Minority Business

Participation Program. The “Monthly Compliance Status Report” must be submitted to the

Compliance Office until the project ends, by the fifth (5th) day, reflecting the activity of the previous month.

After the County receives a monthly status report marked as “final”, the Contractor will be issued an affidavit to certify totals regarding S/MBE usage throughout the life of the project.

All questions regarding “Post-Award Compliance Efforts” should be directed to the Compliance

Office vie e-mail at dthomas@bcgov.net or (843) 255-2304.

VENDOR QUESTIONNAIRE

Certification*

IFB #IFB121526 DOCUMENTS Page 19

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm or any corporation, firm, or person submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this bid and certify that I am authorized by the firm to submit this bid.

☐ Please confirm

*Response required

Contact information of authorized representative?*

Please enter name, title, phone and email of the authorized representative:

*Response required

Please Provide Licenses and Certificate of Insurance*

*Response required

100% Labor and Material Payment Bond*

If awarded, you will be required to submit a 100% Labor and Material Payment Bond when requested.

Please note, this is NOT due at the time of bid submission.

☐ Please confirm

*Response required

Bidder Confirmation*

1. BIDDER has examined all Contract Documents including Addenda.

2. BIDDER understands and accepts the terms and conditions of the Invitation to Bid, Instructions to Bidders, and all other Contract Documents.

3. BIDDER having examined the plans and specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and supplies to construct the project in accordance with the contract documents, within the time set forth herein, and at the process stated below, proposed to enter into a contract with the County to provide the necessary machinery, tools, apparatus, all materials and labor, and other means of construction necessary to complete the Work. The undersigned proposes to furnish and construct the items listed in the attached Schedule of Items for the unit prices stated.

4. BIDDER agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Contract

Documents, but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled.

IFB #IFB121526 DOCUMENTS Page 20

☐ Please confirm

*Response required

Communications*

Communications concerning this Bid should be addressed to the BIDDER’s company, to the attention of:

Name:

Address:

Email:

Telephone:

*Response required

Are you submitting this bid as a local vendor?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Local Vendor Preference - Participation Affidavit*

Please download the below documents, complete, and upload.

• Local_Vendor_Preference_-_P...

*Response required

Non-Collusion Affidavit of Prime Bidder*

Please download the below documents, complete, and upload.

• Non-Collusion_Affidavit_of_...

*Response required

Will you be using subcontractors?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Non-Collusion Affidavit of Subcontractor*

Please download the below documents, complete, and upload.

• Non-Collusion_Affidavit_of_...

*Response required https://government-project.s3.us-west-2.amazonaws.com/96409/f84b38b5-bce5-4d5d-a82e-e1fd2b3faba8_Local_Vendor_Preference_-_Participation_Affidavit.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4FSA325FX%2F20261110%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261110T190944Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEHoaCXVzLXdlc3QtMiJHMEUCIDLWnHVNkeKXmqZ7Em3RSNpRyA2vq3vE%2B2%2FVI0SAR5cVAiEApv89qT1skytmNWMR9kt65ZaNJ27Jd9XUCOwRcfMF4g4qjAUIQhACGgw4OTIzNjQ2ODc2NzIiDHFHbmk899Ju64kkiSrpBO%2BCnFfXHhdcO2d%2BqG6DkMOlgfwzf9vNpEFwps8l0eatMG6o6vVb2wQ%2BtFtQhbrGJVJayLUeWoX1cxCKuC4lsEdVetbfBAa8ti%2BtUA0rkeZH3q2x9tdAHmeKpfCwDzvalZP%2Fy95OtwbsypPwf6tFR26XV0OyiE8Y%2FwZ87P9QkkR9VaYL%2BSgxDDXknydsHE2M2o0%2BdmlgZbV%2FnWsBdn6ojrquN5NZpp4wloSYtoxoDZKEwibnFa5JRP0R9Bek17nV8FxqVdWxYotsx2fJGtaJJPQUmEfVP0R2iq%2Bd7%2FRcUkCNjw3r%2FK9iavxOaouOIz9trKZg33aTw334H%2FDj0bXvJydCCpGWgiDzQqbfZki7HXzPwIC4TYE1OViidvWsRqL97XLYmiOeeaZn64pvJyHFxBIXWDZWLZXNLHOSwku7GG3lKq%2Fs4qL7nTh604KxBOnoIQYBiRpl1RwNw4zRNsSAT3ILsT4E2JnPzZG%2BQrVRJlP9rsIUI3AOWgG%2BWbNoxrfmdfWCzal5%2BwXq%2B87jdVHdtDlQlx6GpDSz1rNd1f06ewCF8%2FiwahMIpDJRKNphHCSz5wf%2FQXDcEW2zEZ9FHe9XwrIiwYOI7P3Yy1kv%2Fux0seipVB%2BOjdcIAcwfRFn1p%2B4xcvDkrAq1GfM7YvMTAKMkLJdC3C%2BmEeO5il5FtyNtIrMvxmwfSmDqfadnqQeEI8rh9RPaMvaBFgJ%2Fqx9Hg%2BTgR63xe1AxKESlVK6MyiKfVft97RF2z6y5XWUqYf791avEL0f8UCIO9ASKOii9PK%2BuHNoI%2BOCB%2FPIwmCBo7RPGl05tjrU9pP%2B04JBIMICzzdcGOpkBvMW%2Ft7V8V5eEEvVwT%2B4khqloZSA%2BNyBdqGjCwQU1c1WvkoiyQOfX%2Bj7lVAWWtdDgG6v%2FQbjzPFtQrMZod4kLSeM14apiD9qYnbEgZucQfpkuDxiX%2BHtMllYPniucGZyVM2ULZB59bDNTvs%2BNWqs%2FTBxuzAmIKhz%2F7VjmcvKtVLn6mgry%2BR0iqzENw2cJbAooKuWdllPje9AN&X-Amz-Signature=d1c3e903c1158f3d512d3f89232d8c70bac61220c9e3e086ee9631aef40f75f8&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Local_Vendor_Preference_-_Participation_Affidavit.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/96409/2ac6bb9f-a974-4a14-a297-7d965488dba7_Non-Collusion_Affidavit_of_Prime_Bidder.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4FSA325FX%2F20261110%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261110T190944Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEHoaCXVzLXdlc3QtMiJHMEUCIDLWnHVNkeKXmqZ7Em3RSNpRyA2vq3vE%2B2%2FVI0SAR5cVAiEApv89qT1skytmNWMR9kt65ZaNJ27Jd9XUCOwRcfMF4g4qjAUIQhACGgw4OTIzNjQ2ODc2NzIiDHFHbmk899Ju64kkiSrpBO%2BCnFfXHhdcO2d%2BqG6DkMOlgfwzf9vNpEFwps8l0eatMG6o6vVb2wQ%2BtFtQhbrGJVJayLUeWoX1cxCKuC4lsEdVetbfBAa8ti%2BtUA0rkeZH3q2x9tdAHmeKpfCwDzvalZP%2Fy95OtwbsypPwf6tFR26XV0OyiE8Y%2FwZ87P9QkkR9VaYL%2BSgxDDXknydsHE2M2o0%2BdmlgZbV%2FnWsBdn6ojrquN5NZpp4wloSYtoxoDZKEwibnFa5JRP0R9Bek17nV8FxqVdWxYotsx2fJGtaJJPQUmEfVP0R2iq%2Bd7%2FRcUkCNjw3r%2FK9iavxOaouOIz9trKZg33aTw334H%2FDj0bXvJydCCpGWgiDzQqbfZki7HXzPwIC4TYE1OViidvWsRqL97XLYmiOeeaZn64pvJyHFxBIXWDZWLZXNLHOSwku7GG3lKq%2Fs4qL7nTh604KxBOnoIQYBiRpl1RwNw4zRNsSAT3ILsT4E2JnPzZG%2BQrVRJlP9rsIUI3AOWgG%2BWbNoxrfmdfWCzal5%2BwXq%2B87jdVHdtDlQlx6GpDSz1rNd1f06ewCF8%2FiwahMIpDJRKNphHCSz5wf%2FQXDcEW2zEZ9FHe9XwrIiwYOI7P3Yy1kv%2Fux0seipVB%2BOjdcIAcwfRFn1p%2B4xcvDkrAq1GfM7YvMTAKMkLJdC3C%2BmEeO5il5FtyNtIrMvxmwfSmDqfadnqQeEI8rh9RPaMvaBFgJ%2Fqx9Hg%2BTgR63xe1AxKESlVK6MyiKfVft97RF2z6y5XWUqYf791avEL0f8UCIO9ASKOii9PK%2BuHNoI%2BOCB%2FPIwmCBo7RPGl05tjrU9pP%2B04JBIMICzzdcGOpkBvMW%2Ft7V8V5eEEvVwT%2B4khqloZSA%2BNyBdqGjCwQU1c1WvkoiyQOfX%2Bj7lVAWWtdDgG6v%2FQbjzPFtQrMZod4kLSeM14apiD9qYnbEgZucQfpkuDxiX%2BHtMllYPniucGZyVM2ULZB59bDNTvs%2BNWqs%2FTBxuzAmIKhz%2F7VjmcvKtVLn6mgry%2BR0iqzENw2cJbAooKuWdllPje9AN&X-Amz-Signature=52c62a608f80999e0f8071c0f047ab4066beda9614363d7d63f18b39ca98eab3&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Non-Collusion_Affidavit_of_Prime_Bidder.pdf%22&x-id=GetObject 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IFB #IFB121526 DOCUMENTS Page 21

Certification By Contractor Regarding Non-Segregated Facilities*

Please download the below documents, complete, and upload.

• Certification_By_Contractor...

*Response required

Business Organization

Type of Business Organization:*

☐ Corporation

☐ Individual

☐ Partnership

☐ Joint Venture

☐ Other

*Response required

If you selected "Other" for your type of business, please explain:*

*Response required

If applicable, please provide name of partners and additional information below:*

Names of Partners:

Date of Organization:

Type of Partnership:

List of General Partners:

Name, Address, & Phone No:

Years of GP:

If not applicable, please state N/A.

*Response required

If your agency is a Corporation:*

If your agency is a Corporation, please provide the State of Incorporation.

If NOT incorporated in South Carolina, please provide the following:

• State Corporation Commission Registration Number

• Date of Incorporation:

• Federal ID Number

• Officers o Name o Address o Phone No.

https://government-project.s3.us-west-2.amazonaws.com/96409/1488ef02-a573-42d0-b94f-02e833eb1d99_Certification_By_Contractor_Regarding_Non-Segregated_Facilities.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4FSA325FX%2F20261110%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261110T190944Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEHoaCXVzLXdlc3QtMiJHMEUCIDLWnHVNkeKXmqZ7Em3RSNpRyA2vq3vE%2B2%2FVI0SAR5cVAiEApv89qT1skytmNWMR9kt65ZaNJ27Jd9XUCOwRcfMF4g4qjAUIQhACGgw4OTIzNjQ2ODc2NzIiDHFHbmk899Ju64kkiSrpBO%2BCnFfXHhdcO2d%2BqG6DkMOlgfwzf9vNpEFwps8l0eatMG6o6vVb2wQ%2BtFtQhbrGJVJayLUeWoX1cxCKuC4lsEdVetbfBAa8ti%2BtUA0rkeZH3q2x9tdAHmeKpfCwDzvalZP%2Fy95OtwbsypPwf6tFR26XV0OyiE8Y%2FwZ87P9QkkR9VaYL%2BSgxDDXknydsHE2M2o0%2BdmlgZbV%2FnWsBdn6ojrquN5NZpp4wloSYtoxoDZKEwibnFa5JRP0R9Bek17nV8FxqVdWxYotsx2fJGtaJJPQUmEfVP0R2iq%2Bd7%2FRcUkCNjw3r%2FK9iavxOaouOIz9trKZg33aTw334H%2FDj0bXvJydCCpGWgiDzQqbfZki7HXzPwIC4TYE1OViidvWsRqL97XLYmiOeeaZn64pvJyHFxBIXWDZWLZXNLHOSwku7GG3lKq%2Fs4qL7nTh604KxBOnoIQYBiRpl1RwNw4zRNsSAT3ILsT4E2JnPzZG%2BQrVRJlP9rsIUI3AOWgG%2BWbNoxrfmdfWCzal5%2BwXq%2B87jdVHdtDlQlx6GpDSz1rNd1f06ewCF8%2FiwahMIpDJRKNphHCSz5wf%2FQXDcEW2zEZ9FHe9XwrIiwYOI7P3Yy1kv%2Fux0seipVB%2BOjdcIAcwfRFn1p%2B4xcvDkrAq1GfM7YvMTAKMkLJdC3C%2BmEeO5il5FtyNtIrMvxmwfSmDqfadnqQeEI8rh9RPaMvaBFgJ%2Fqx9Hg%2BTgR63xe1AxKESlVK6MyiKfVft97RF2z6y5XWUqYf791avEL0f8UCIO9ASKOii9PK%2BuHNoI%2BOCB%2FPIwmCBo7RPGl05tjrU9pP%2B04JBIMICzzdcGOpkBvMW%2Ft7V8V5eEEvVwT%2B4kh…