BCI_Vehicle_Upfit_Specifications_Round2.pdf

Bureau of Criminal Investigations

1560 St. Rt. 56

London, OH 43140 www.OhioAttorneyGeneral.gov

Request for Quotations (RFQ) Custom Crime Scene Truck Body Upfit

1.0. Overview and Purpose

The Ohio Attorney General’s Office (“AGO”) is seeking quote submissions in response to this Request for

Quotations (RFQ) to secure goods or services as defined below.

Ohio Attorney General Dave Yost is an elected official who is the Chief Law Officer for the State of Ohio and its agencies, boards and commissions, pursuant to Ohio Revised Code Chapter 1091. The office consists of about 1,600 employees in nearly 40 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws.

The AGO Bureau of Criminal Investigation (“BCI”) is soliciting quotes for one (1) custom truck body upfit installed on a BCI owned Crime Scene Truck Chassis to provide investigators a complete and functioning work van to assist BCI staff at crime scenes.

Responders to this RFQ are referred to herein as “bidders,” “offerors,” “supplier,” or “vendors” and these references may be used interchangeably throughout this RFQ and have the same meaning.

2.0. Required Items and Deliverables

The AGO is soliciting firm, fixed pricing for a custom-built truck body upfit on a BCI owned Crime Scene truck;

model Ford F-350 Super Duty 4x4 Chassis Cab. Quotes must include all items on parts list and labor.

If a bidder offers any alternates, the bidder must submit a detailed description of the alternate offered and how the proposed alternate meets or exceeds the quality of the specifications. The AGO reserves the right to determine whether any proposed alternate meets the specifications.

2.1. Upfit Parts List

2.1.1 Exterior Upfit Construction

1. Custom Aluminum Crime Scene Van Body 10’ Long x 7’ Wide x 6’ Inside height box van-style truck body, all aluminum construction, 4” structural channel longsills, 3” structural channel crossmembers on 16” centers, 1”x6” extruded aluminum floor plank, 1-1/2” box tube wall

1 Chapter 109 - Ohio Revised Code | Ohio Laws https://codes.ohio.gov/ohio-revised-code/chapter-109 framing, .040” prepainted white aluminum exterior skin, taped to studs, screwed at seams, .040 seamless aluminum roof over 1-1/4” roof bows on 24” centers, extruded radius front corner posts, top rail and bottom rub rail, cast aluminum front corners and radius roof leading edge, and

19” formed aluminum rear corner posts and door header.

2. Integral side compartments w/ exterior access on both sides as follows: 31”L x 60”H x 17”D front compartment, 36”L x 24”H x 17”D rear under-floor compartment w/ double door.

3. Continuous integral wheel skirt w/ wheel flare.

4. Double panel aluminum compartment doors with stainless steel external strap hinges and whale tail compression latches, clip-on automotive-style door seal, and gas spring door holders.

5. 44”W x 72”H rear door opening w/ aluminum roll-up shutter door and recessed entry step.

Shutter door locks independently from compartments and can be operated from inside

6. 12”D Full-width aluminum rear deck bumper w/ handrails and folding entry step.

7. Body side compartment exterior and doors painted white to match body exterior skin. Corner vertical and roof perimeter extrusions left natural aluminum.

2.1.2 Interior Upfit Construction

1. Body floor, Rear bumper and steps spray-lined.

2. LED grommet-mounted STT, reverse and marker lighting.

3. Poly-woven full height white liner on inside walls.

4. Insulated walls and ceiling.

5. 38” High, 33” deep full-width countertop work area between front cabinets.

6. Four (4) 44x30 Pull out drawers below counter, all with adjustable dividers, 18” clear space below drawers to floor.

7. 18” Deep shelf above countertop w/ space for roll-paper dispenser beneath, Shelf to be L shaped on curbside, extend around curbside corner to side wall cabinet, shelf installed as high as possible, includes front lip and power cord access opening.

8. Removable chemical tray w/ dividers installed on streetside end of counter w/ containment rail.

9. Interior sidewall storage – 78”L x 60”H x 15”D storage on both interior side walls, with adjustable shelving and locking aluminum rolling shutter cover installed on each side – 50” open work space between side storage covers – two (2) full length adjustable trays w/ dividers streetside, four (4) half-length adjustable trays w/ dividers curbside, 2” full length rail along bottom front of both cabinets.

10. Two (2) trays w/ adjustable dividers in streetside front compartment. Single pull-out drawer below lower tray. Drawer to have adjustable dividers and hinged flat lid for desktop.

11. One (1) pull-out bin in curbside rear underbody compartment, lift-out for disposal.

2.1.3 Upfit Lighting

1. LED lighting inside body loadspace and compartments.

2. Loadspace and sidewall storage lighting wired through switch at rear door.

3. Exterior compartment lighting controlled by magnet door switches.

4. Feniex D (or equivalent) Lux 6x4 LED scene lighting on sides and rear of body (two (2) per side and two (2) rear). Scene lights wired through three separate switches – left, right and rear.

5. Feniex (or equivalent) Fusion Dual Stack red/blue warning lights, eight (8) in upper body corners and two (2) in chassis grille.

2.1.4 Upfit Electrical Components

1. Power compartment door locks, connected to chassis PDL.

2. Workspace heater – Webasto (or equivalent) 5kW gas-fired 12V auxiliary heater, connected to chassis fuel supply, Installed in body w/ remote wall-mount control.

3. 3000 Watt AC Power inverter system – Includes Dimensions 12/3000N Pure Sine Inverter w/ in-cab power switch, 3000W (25A @ 120VAC) continuous power and two (2) deep cycle 12V auxiliary batteries – installed on 18” shelf above counter, batteries connected to chassis alternator through isolator, 120V AC 8 amp battery charger (charger connected to aux and chassis batteries), 20A/120V shore power plug - installed in body panel and connected to battery charger and AC outlets, manual transfer switch to direct 110V AC electric power supply from inverter OR shore power to on-board outlets, Installed and wired complete.

4. AC Outlets connected to inverter/shore power and located as follows: one (1) in each outside compartment, two (2) above work counter.

5. 100’ 12/3 AC retractable cord reel w/ triple outlet, connected to inverter/shore power, installed in bottom rear of curbside wall cabinet, cord exits through fairlead in body rear wall w/ rain hood above.

6. Rear view camera connected to chassis dash display.

7. Backup alarm.

8. Body and equipment installed complete on customer chassis, Includes all electrical and fuel connections, rear flaps and anti-sail plates.

9. Complete vehicle alarm system, installed.

2.1.5 Upfit Cosmetic

1. Complete BCI reflective vinyl decal package (BCI to provide artwork), installed

2. Tint cab side windows.

2.2. Warranty. The contractor shall provide all standard manufacturer warranties on all parts and equipment provided and applicable warranty on all services for a period of at least one (1) year. During the warranty period, the contractor shall provide any replacement parts and repair service at no additional cost to the

AGO. The warranty shall commence upon delivery and acceptance of the equipment by the AGO.

2.3. Delivery. Work should begin upon receipt of a valid Purchase Order (P.O.) from the State of Ohio. The

Chassis Cab will have to be picked up and delivered to BCI by the bidder. The work shall be completed within

6 weeks of bidder pick up.

2.4. Term. The initial term will begin upon signature of the contract up to and including June 30, 2026. The

Attorney General may renew the Agreement on the same terms for an additional one-year term ending on

June 30, 2027.

3.0. Vendor Quote Content and Submission

Vendors must provide information and responses as directed within the Ohio Buys Questionnaire and Item

Grid. All responses to this RFQ must include the information listed below to ensure the quote submission is considered for this opportunity. Any material deviation from the format or information below or within Ohio

Buys may result in rejection of a response.

The vendor’s responses to the information requested will allow for a well-defined comparison of the bids received. Quotes must be valid for no less than 60 days from the quote due date.

1. Quote. Vendors must provide a complete comprehensive quote that will enable effective delivery of the requested custom-built truck box and its installation.

• The cost of all materials, labor, installation, and on-going services, such as warranty services, must be detailed and included within the quote for review.

o Bidders must describe all direct and indirect costs associated with the project, including setup and support fees.

2. Timeline. Vendors must provide a schedule detailing their work timeline which includes the total project duration from start to final delivery, including any lead time needed to source items required for the customization.

3. Terms and Conditions. Vendors must review the RFQ and the Sample Contract and within the

Questionnaire must identify and attach any vendor assumptions or exceptions to the AGO Terms and

Conditions in vendor’s response and/or state if the vendor holds a current contract with the AGO and include that AGO contract number. If the selected vendor currently holds a contract with the AGO, it is within the AGO’s discretion to amend that contract to include the items solicited in this document, at the prices bid. All other terms and conditions of the existing contract will remain the same.

All responses must be submitted online via Ohio Buys no later than the date listed in the Calendar of Events.

When submitting bid files, vendors should note the following:

• All attachments should be in a searchable PDF format, unless directed differently by this document.

o When directed, other file types may be attached but only the following extensions will be allowed: .docx, .xlsx, .zip.

The AGO has the discretion to select a vendor and to reject responses that are not in the best interest of the

AGO, or to cancel this solicitation. The AGO may waive minor defects and/or request clarifications in the responses if doing so does not materially deviate from the specifications or otherwise create an unfair competitive advantage. Any response, revision, improper marking, or amendment to a response or submission may be disqualified

The AGO will not be liable for any costs incurred by a vendor in responding to this solicitation, regardless of whether the AGO awards any contract(s) through this process, decides to cancel this solicitation for any reason, or issue another solicitation if it is deemed to be in the best interest of the AGO to do so.

The AGO reserves the right to negotiate all terms associated with this solicitation. It is entirely within the discretion of the AGO to permit negotiations. A vendor must not submit a response assuming that there will be an opportunity to negotiate any aspect of the response. The AGO is free to limit the negotiations to particular aspects of any response. Vendors should not base their pricing on the assumption of long-term financing by the AGO that extends beyond the upcoming biennium, which ends June 30, 2027.

The award will be made to the vendor that offers the lowest priced responsible and responsive submission.

4.0. Calendar of Events

The official schedule for this RFQ is maintained in View Public Solicitations: OhioBuys page. Dates listed in

OhioBuys may be adjusted at the discretion of the Ohio Attorney General’s Office, and any changes will be communicated through OhioBuys.

5.0. Communication and Inquiries

Unless the AGO advises differently, all contact is to be in writing using the Ohio Buys website. Ohio Buys provides the primary platform for Supplier partners to engage in procurement activities with the State of

Ohio. For additional information on using Ohio Buys follow the link provided below:

• Ohio Buys for Suppliers

All inquiries and responses will be posted to the Ohio Buys website. The due date for any inquiry within the intent and scope of this solicitation must be received by the date listed in the Calendar of Events.

https://procure.ohio.gov/bidders-and-suppliers/resources/01_selling+to+the+state

Vendors may make inquiries regarding this solicitation any time during the inquiry period listed in the

Calendar of Events and Deadlines. To make an inquiry, vendors must login to Ohio Buys, navigate to the solicitation, open the inquiry tab, and submit their inquiry. Vendors will not receive a personalized e-mail response to their question, nor will they receive notification when the question has been answered.

Vendors may view inquiries and responses on the Ohio Buys Public Solicitations page by opening the

Solicitation Overview and navigating to the inquiries section of that page.

If Vendors experience technical difficulties accessing the Ohio Buys website where the solicitation and its related documents are published, they may contact the Ohio Shared Services Help Desk through one of the options listed here:

• Email OBM.ContactCenter@obm.ohio.gov and put "Ohio Buys" in the subject line.

• Phone 614-338-4781 or 1-877-644-6771.

6.0. Terms and Conditions

The selected vendor may not ship any items to the AGO, and no work may commence until the selected vendor receives an AGO purchase order and, if determined by the AGO, an AGO contract as well as all other applicable agreements are executed.

The AGO Attachment – Sample Contract is included with this RFQ. The RFQ and the Attachment, unless otherwise determined by the AGO, constitute the terms and conditions for this AGO purchase. Vendors must review the RFQ and Sample Contract and must identify any exceptions to the Terms and Conditions and/or state if the vendor holds a current contract with the AGO and the AGO contract number in the vendor’s response.

If exceptions are not noted in the response, the vendor stipulates the vendor’s acceptance of the Sample

Contract Terms and Conditions and RFQ requirements.

Additionally, the selected vendor(s) may be required to sign various AGO forms and/or agree to comply with certain requirements prior to commencement of work.

Once the selected vendor reports to the AGO, all work will be conducted in accordance with AGO policies, procedures, coding standards, and best practices as instructed by the AGO.

The Ohio Attorney General’s Office is subject to Ohio Revised Code Chapter 149, known as the Ohio Public

Records Act. Consequently, the Offeror understands that all documents submitted in response to this RFQ are considered public records and will be released when a public records request is made by anyone, including news media, competitors, or other interested parties, in accordance with the law. If you contend that certain clearly marked portions of your response constitute an exception to Ohio's public records law, you must submit your legal basis in support of that assertion with your response. The legal basis must include the Ohio statute that applies to exempt that specific information and a description of why that specific information is covered by the cited statute.

mailto:OBM.ContactCenter@obm.ohio.gov

If a public records request is made for any portion of the documents that you have submitted and you have not clearly marked such documents as information constituting an exception to Ohio's public records law, your information will be released immediately. If a public records request is made for such information and you have clearly marked portions of your response as information constituting an exception to Ohio's public records law, and you have submitted the legal basis supporting such claim, the AGO will release a redacted version of your information to the requester and notify you that a request was made and that a redacted version of your response was released. Should the requester indicate that the redacted version is not sufficient for their purposes, you then will be immediately responsible for obtaining an order from a Franklin

County, Ohio Court of Common Pleas enjoining release of your clearly marked information constituting an exception to Ohio's public records law.

If a public records request is made for such information and you have clearly marked portions of your response as information constituting an exception to Ohio's public records law, but you have not submitted the legal basis supporting such claim, the AGO will release your information to the requester and notify you that a request was made and that your response was released. Do not mark your entire response/submittal as information constituting an exception to Ohio's public records law. If your entire response/submittal is so marked, the AGO will not consider your offer.

The terms and conditions of this solicitation are subject to Ohio Revised Code Section 9.27 - State Contracts

- Invalid Terms and Conditions. Under Ohio Revised Code Section 9.27, the AGO is prohibited, among other things, from including provisions by which the AGO agrees to indemnify and hold harmless a vendor. These provisions, if added to an agreement, are immediately unenforceable. Vendors must not include prohibited terms subject to Ohio Revised Code Section 9.27 in their standard terms and conditions, manufacturer warranties, and applicable warranty services.

The selected vendor shall be engaged by the AGO solely on an independent contractor basis, and the vendor shall therefore be responsible for all the vendor’s business expenses, including, but not limited to, employees’ wages and salaries, insurance of every type and description, and all business and personal taxes, including income and Social Security taxes and contributions for Workers’ Compensation and

Unemployment Compensation coverage, if any.