BCA_Educators_Master_Contract_Program.pdf
PDF 29 KB Posted
- Attached to
- BCA Educators Master Contract Program
- Solicitation number
- 2000018642
- Issued by
- Ramsey County, Minnesota
About this file
This is a Request for Proposals (RFP) issued by the Bureau of Criminal Apprehension (BCA), a division of the Minnesota Department of Public Safety (DPS), seeking qualified educators to provide training services for peace officers, law enforcement staff and leadership, and various BCA programs and conferences. The BCA Educators Master Contract Program will establish a bank of educators capable of teaching one or more topics or elements of courses, programs, and conferences required to fulfill the BCA's statutory training mission under Minnesota Statutes 626.848. The training must correspond to officers' powers and duties, use of approved equipment, and latest techniques for detection, identification, and apprehension of criminals. The response deadline is October 5, 2026, at 4:00 PM CDT, with a proposal submission start date of September 9, 2026, at 8:00 AM CDT. The due date for contract commencement is October 10, 2026. The solicitation does not specify an award date, contract term, or renewal options.
Pricing is to be submitted as the price per unit for training and instructional services on a lot basis. The RFP requires respondents to address diversity and inclusion criteria, including small business status certification, minority ownership, women ownership, disability ownership, veteran ownership, or location in economically disadvantaged counties. Respondents must be independent contractors and not state employees. Companies employing more than 40 full-time employees in Minnesota must provide a current Certificate of Compliance or submit an Affirmative Action plan to the Minnesota Department of Human Rights. Respondents must provide proof of insurance in amounts outlined in the RFP and confirm compliance with IT accessibility standards. The solicitation permits subcontracting with full disclosure of subcontractor information. Contact for the solicitation is Ashley Gene Scharffbillig at the DPS, 651/201-7007, Ashley.Scharffbillig@state.mn.us.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Solicitation_Attachments_A-E_Final.docx | DOCX document | |
| Sample_Contract-Exhibits_A-E_Final.docx | DOCX document | |
| RFP_DPS_BCA_SE_2-18642_Educators_Program.docx | DOCX document | |
| Addendum_Q_A2000018642.doc | DOC document |
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Text version
Event Description The Bureau of Criminal Apprehension (BCA), a division of the Minnesota Department of Public Safety (DPS), is requesting proposals from qualified responders to provide training for peace officers, law enforcement staff and leadership, and for various BCA programs and conferences. The resulting contracts from this solicitation will create the BCA Educator Master Contract Program (“Program”) which will be a bank of educators capable of teaching one or more of the topics or elements of the courses, programs and conferences required for the BCA to fulfill its statutory training mission.
An important component of the Program is to meet BCA’s statutory requirement under Minnesota Statutes §
626.848 to provide training for peace officers. By statute, the courses must correspond to the officers’: 1) powers and duties; and 2) use of approved equipment and the latest techniques for detection, identification and apprehension of criminals.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Public Safety Department Contact: Scharffbillig,Ashley Gene Phone: 651/201-7007 Fax #:
Email: Ashley.Scharffbillig@state.mn.us
Event ID Format Type Page P0701-2000018642 Sell RFx 1 Event Round Version 1 1 Event Name BCA Educators Master Contract Program Start Time Finish Time
09/09/2026 08:00:00 CDT 10/05/2026 16:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Do you accept the Terms and Conditions set forth in the sample contract? If no, detail all exceptions.
Required: Yes Ideal Resp Reqd? No
Response Comments
Do you accept the General Requirements attached in the RFP? If no, detail all exceptions.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Public Safety Department Contact: Scharffbillig,Ashley Gene Phone: 651/201-7007 Fax #:
Email: Ashley.Scharffbillig@state.mn.us
Event ID Format Type Page P0701-2000018642 Sell RFx 2 Event Round Version 1 1 Event Name BCA Educators Master Contract Program Start Time Finish Time
09/09/2026 08:00:00 CDT 10/05/2026 16:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Are you an independent contractor (Not a State employee)?
Required: Yes Ideal Resp Reqd? No
Response Comments
Per the State of Minnesota - Affirmative Action Certification language in the Special Terms and Conditions attached to this event, select one of the following statements and provide any additional information required. If your company has employed more than 40 full-time employees on any single working day in Minnesota and does not have a Certificate of Compliance and/or Affirmative Action plan has not been submitted- the response will be rejected. Select One
Options: We did not employ more than 40 employees in the State of MN We have a current Certificate of Compliance (attch Cert.)
We have sumitted an AA plan to MDHR (submit date sent) We do not have an AA Certificate, or submitted an AA plan
Required: Yes Ideal Resp Reqd? No
Response Comments
Is this company applying for a Veteran-Owned Preference? If yes, the following must be true and certified by the Responder to the Event.
- 1. Is An Eligible Veteran-Owned Small Business, As Defined In Minnesota Statute § 16C.16, Subd. 6A; and
- 2. Has Its Principal Place Of Business In The State Of Minnesota; and
- 3. Is CVE verified By The United States Department Of Veterans Affairs Center For Veterans Enterprise.
Required: Yes Ideal Resp Reqd? No
Response Comments
If awarded, will you provide proof of insurance in the amounts outlined in the attached RFP? If no, detail those exceptions.
Required: Yes Ideal Resp Reqd? No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Public Safety Department Contact: Scharffbillig,Ashley Gene Phone: 651/201-7007 Fax #:
Email: Ashley.Scharffbillig@state.mn.us
Event ID Format Type Page P0701-2000018642 Sell RFx 3 Event Round Version 1 1 Event Name BCA Educators Master Contract Program Start Time Finish Time
09/09/2026 08:00:00 CDT 10/05/2026 16:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Are your products/services offered in response to this solicitation in compliance with the IT Accessibility Standards (applicable 508, Web content Accessibility Guidelines and Non Visual Access) as specified in the solicitation document?
Required: Yes Ideal Resp Reqd? No
Response Comments
Does your response contain any material classified as trade secret as defined in Minnesota Statute §13.37? The State will NOT consider the prices submitted by the responder to be Trade Secret Materials.
Attach trade secret materials to the Trade Secret/ Non-public Information link on the Event Details page.
Required: Yes Ideal Resp Reqd? No
Response Comments
Will you be subcontracting any of the services called for? If yes, provide the name, address, phone and fax number and what services the subcontractor(s) will provide, for each proposed subcontractor.
Required: Yes Ideal Resp Reqd? No
Response Comments
Name, Title, e-mail and phone number of individual who prepared the response.
Required: Yes Ideal Resp Reqd? No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Public Safety Department Contact: Scharffbillig,Ashley Gene Phone: 651/201-7007 Fax #:
Email: Ashley.Scharffbillig@state.mn.us
Event ID Format Type Page P0701-2000018642 Sell RFx 4 Event Round Version 1 1 Event Name BCA Educators Master Contract Program Start Time Finish Time
09/09/2026 08:00:00 CDT 10/05/2026 16:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.
Required: Yes Ideal Resp Reqd? No
Response Comments
By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Public Safety Department Contact: Scharffbillig,Ashley Gene Phone: 651/201-7007 Fax #:
Email: Ashley.Scharffbillig@state.mn.us
Event ID Format Type Page P0701-2000018642 Sell RFx 5 Event Round Version 1 1 Event Name BCA Educators Master Contract Program Start Time Finish Time
09/09/2026 08:00:00 CDT 10/05/2026 16:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: No Reserve Price: No
Description: Training and Instructional Services
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Public Safety Department Contact: Scharffbillig,Ashley Gene Phone: 651/201-7007 Fax #:
Email: Ashley.Scharffbillig@state.mn.us
Event ID Format Type Page P0701-2000018642 Sell RFx 6 Event Round Version 1 1 Event Name BCA Educators Master Contract Program Start Time Finish Time
09/09/2026 08:00:00 CDT 10/05/2026 16:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Public Safety Department Contact: Scharffbillig,Ashley Gene Phone: 651/201-7007 Fax #:
Email: Ashley.Scharffbillig@state.mn.us
Event ID Format Type Page P0701-2000018642 Sell RFx 7 Event Round Version 1 1 Event Name BCA Educators Master Contract Program Start Time Finish Time
09/09/2026 08:00:00 CDT 10/05/2026 16:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Training and Instructional Services
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DPS BCA ADMIN
1430 MARYLAND AVE E
ST PAUL MN 55106-2802
United States
Quantity: 1 Due Date: 10/10/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Public Safety Department Contact: Scharffbillig,Ashley Gene Phone: 651/201-7007 Fax #:
Email: Ashley.Scharffbillig@state.mn.us
Event ID Format Type Page P0701-2000018642 Sell RFx 8 Event Round Version 1 1 Event Name BCA Educators Master Contract Program Start Time Finish Time
09/09/2026 08:00:00 CDT 10/05/2026 16:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Public Safety Department Contact: Scharffbillig,Ashley Gene Phone: 651/201-7007 Fax #:
Email: Ashley.Scharffbillig@state.mn.us
Event ID Format Type Page P0701-2000018642 Sell RFx 9 Event Round Version 1 1 Event Name BCA Educators Master Contract Program Start Time Finish Time
09/09/2026 08:00:00 CDT 10/05/2026 16:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .