BC-795-241-003 - Hagerstown MSC_Boiler & Pumps Replacement - Pre-Bid Meeting Minutes (1).pdf
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- Solicitation number
- BPM040916
- Issued by
- Washington County, Hagerstown City, Maryland
About this file
The document is the Pre-Bid Meeting Minutes for the Replacement of (2) Hot Water Boilers & Pumps at the J. Louis Boublitz District Court in Hagerstown, Maryland, DGS Project No. BC-795-241-003. The meeting provided an overview of the procurement process, including the Procurement Officer, Bid Due Date, Small Business Reserve solicitation, Project Number and Name, Bidder's Inquiries date, Bond requirement, and Liquidated Damages of $350.00 per day. The project scope involves the removal and replacement of the (2) existing Hot Water Boilers located in the mechanical room, to be performed within 120 calendar days.
The contract will be awarded to the Responsive and Responsible Bidder who submits the Lowest Total Bid price, in accordance with COMAR 21.05.02. The project is classified as Cost Classification - B, and Minority Business Enterprises are encouraged to respond. No other pricing terms, set asides, incumbents, funding requirements, or sources were provided in the document.
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Text version
DEPARTMENT OF GENERAL SERVICES
PRE-BID MEETING MINUTES
DATE & TIME: November 21, 2023 @ 10:00 AM
DGS PROJECT NO. BC-795-241-003
PROJECT TITLE/ LOCATION: REPLACEMENT OF (2) HOT WATER BOILERS &
PUMPS AT THE J. LOUIS BOUBLITZ DISTRICT CT
36 WEST ANTIETAM STREET, HAGERSTOWN, MD 21740
SUBJECT: Pre-Bid Meeting
ATTENDANCE: See Attached Sign-In Sheet
PROJECT COST CLASSIFICATION – B
PROCUREMENT SOURCE SELECTION: Written Bids COMAR 21.05.02 (Contract award to
Responsive and Responsible Bidder who submits the Lowest Total Bid price.
CALENDAR DAYS TO COMPLETE THE PROJECT: 120
LIQUIDATED DAMAGES: $350.00
PROCUREMENT OFFICER: Samantha Delp
DGS PROJECT MANAGER: Daniel Placeres
A/E REPRESENTATIVE: Daniel Placeres
“Minority Business Enterprises are encouraged to respond to this Solicitation Notice”
Overview
The purpose of this meeting was to provide a basic overview and to answer any questions from potential bidding contractors regarding this project. The following items represent a general overview of the meeting.
DGS Project Manager explained the bidding process to include: Procurement Officer, Bid Due
Date, Small Business Reserve solicitation only. Project Number & Name, Bidder’s Inquires date, Bond requirement and Liquidated Damages. The DGS Project Manager opened discussion on the bidding process to the attendees, and all the attendees were clear on the procurement process.
The DGS Project Manager provided a detail description of the project scope during pre-bid. Mrs.
Howell opened discussion of the project scope to the attendees, and all the attendees were clear on the logistics of the scope with the exception of the forth coming questions.
The attendees conducted a site walk through in order for the contractor’s to survey the scope of work and to ask any additional questions.
Questions and Answers:
1) N/A
Question Deadline – The deadline for questions has been established is
November 28, 2023, at 10:30 am.
All questions must be via e-mail to Procurement Officer Samantha
Delp at samantha.delp@maryland.gov and Supervisor Christine
Stenhouse at christine.stenhouse1@maryland.gov .
mailto:samantha.delp@maryland.gov mailto:christine.stenhouse1@maryland.gov
File details come from the government source that posted it. Updated .