BC-730-241-003 - Project Manual.pdf

PROJECT MANUAL

FOR

REPLACE EXTERIOR LIGHTING

AT

ELKTON DISTRICT COURT

AND MULTI SERVICE BUILDING

170 EAST MAIN STREET

Elkton, MD 21921

FOR

DEPARTMENT OF GENERAL SERVICES

DGS PROJECT NUMBER: BC-730-241-003

DATE: JANUARY 5TH, 2024

PROJECT CLASSIFICATION: “A”

MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO

RESPOND TO THIS SOLICITATION

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES BOARD OF PUBLIC WORKS

Atif Chaudhry, Secretary Wes Moore, Governor 301 West Preston Street, Brooke E. Lierman, Comptroller Baltimore, Maryland 21201 Dereck E. Davis, Treasurer

DIVISION 0 - PROCUREMENT & CONTRACTING REQUIREMENTS

- Notice To Bidders - Solicitation Fact Sheet (eMaryland Marketplace Advantage attachment)

- Instructions to Bidders for Construction Projects (March 2022) (eMaryland Marketplace Advantage attachment)

- General Conditions for Construction Contracts (July 1, 2022) (eMaryland Marketplace Advantage attachment)

- Bid Proposal Affidavit (eMaryland Marketplace Advantage attachment)

- Payment of Employee Health Care Expenses Certification (eMaryland Marketplace Advantage attachment)

- Contractors Questionnaire

- Bid Bond, if applicable (eMaryland Marketplace Advantage attachment)

- Minority Business Enterprise Utilization Procedures (February 5, 2021) (eMaryland Marketplace Advantage attachment)

- MBE Attachment D-1A Forms (eMaryland Marketplace Advantage attachment)

- List of Prevailing Wage Rates, if applicable

- Addenda, if any (eMaryland Marketplace Advantage attachment)

- List of Drawings

- Pre-Bid Conference/Site Visit – Refer to: State Finance and Procurement Article §14- 302(a)(7)(v) and COMAR 21.11.03.09.C.(2)(e).

Table of Contents

Scope of work…………………………………………………………...

Description……………………………………………………………… Site Conditions…………………………………………………………..

Materials………………………………………………………………...

Pre-bid meeting………………………………………………………….

Environmentally Hazardous Materials………………………………….

Submittals……………………………………………………………….

Regulations and Code requirements…………………………………….

Bids……………………………………………………………………...

Hours and Point of Contact……………………………………………...

Warranty………………………………………………………………...

A. General Scope of Work:

The Contractor is requested to remove the existing exterior mounted and pole mounted light fixtures and replace them with new fixtures. To add an additional four (4) wall mounted light fixtures complete with new conduit and wiring. The Contractor shall be required to obtain an Electrical Inspection Certificate from a non-governmental inspection agency approved by the State Fire Marshall’s Office.

B. Description of Work:

1. The work to be accomplished under this contract is located at the Elkton District Court and Multi Service Building, 170 East Main Street, Elkton, Cecil County, Maryland. 21921. It consists of furnishing all labor, materials, equipment and services necessary and incidentals for the completion of the work described herein.

2. Base bid: To remove seven (7) existing exterior sconce and fifteen (15) wall pack type fixtures and replace them with twenty-two (22) new wall pack type fixtures.

Remove twelve (12) pole light fixtures and replace with new twenty-four (24) new pole light fixtures complete with new tenon mounts/adapters to add additional fixtures to the existing poles. Provide new wiring etc and connect to existing electrical feed in the pole base. Excavate and locate underground feed to pole light closest to main door, install new weatherproof splice box and provide new feed to pole light. Supply and install new conduit, boxes, wiring, mounting brackets and fixtures to add four (4) new exterior type fixtures. Make all necessary connections test on completion. As required have all work inspected by Non-Governmental Electrical Inspector, C. Site Conditions:

1. The work covered by this specification is in an occupied facility. The hours of work are Monday through Friday from 7.00 to 3.30 unless agreed to, in writing by the Facility Manager, unless as indicated elsewhere in the specifications.

2. The contractor shall, at all times, keep the premises and work area as clean as possible and free from an accumulation of waste materials and rubbish. At the completion of the work, all rubbish, tools, and surplus materials shall be removed, and the work area left completely clean.

3. The contractor shall leave no area unsafe or unsecure at the end of the working day. If requested by the Facility Manager, provide necessary barricades etc.

4. It shall be the contractor’s responsibility to field verify all existing conditions and dimensions prior to bidding and ordering materials.

5. The contractor shall repair and restore to its original condition any equipment, materials, or surfaces damaged as a result of their operations during this contract.

6. The contractor shall be entirely responsible for any loss or damage to his own materials, supplies or equipment and to the personnel property of their employees while they are on State premises.

7. The contractor shall be solely responsible for any damage to the building or its contents and for any loss or damage to any property belonging to the owner or the owner’s employees when such loss or damage may be attributable to their actions or negligence or the actions of their employees.

8. Any work, material, or supplies which have not been specifically mentioned but are reasonably implied and is necessary for the safe and satisfactory completion of the entire project are to be included and installed by the Contractor.

D. Materials:

1. Delivery, storage, and handling.

a. All materials to be delivered to the site in their original, unopened and undamaged condition.

b. Materials to be stored in a warm, dry, well ventilated, and weather-tight area per the manufacturer’s written instructions.

c. Protect all materials from damage while on site.

d. All lights supplied shall match existing fixtures in color The Contractor is requested to provide color samples to the Facility Manager and DGS Project Manager for approval.

e. All new/proposed lights shall be LED type fixtures, and where possible be “nighttime friendly” and “DLC listed Premium.”

2. Pole Light Fixtures

a. Fixture type A to be a D-Series Size 0 with forward optics option P6 and light distribution T4M, suitable for 120-277 Volts, with a field adjustable output module, and supplied with all necessary adapters etc. to tenon mount with multiple heads to each pole, as manufactured by Lithonia or an approved equal.

b. Fixture type B to be a D-Series Size 0 with forward optics option P2 and light distribution T4M, suitable for 120-277 Volts, with a field adjustable output module, and supplied with all necessary adapters etc. to tenon mount with multiple heads to each pole, as manufactured by Lithonia or an approved equal.

c. Fixture type C spotlight, shall be a D-Series DSXF1, to operate at 120 to 277 volts, complete with ½” NPT knuckle and to be supplied with

Vandal Guard. Two to be narrow spot, and one to be a medium flood type fixture. As manufactured by Lithonia or an approved equal.

d. Fixture type D shall be a TWPX1 LED with Package P2, suitable for use with 120 to 277 Volts. To be supplied with field adjustable output. As manufactured by Lithonia or an approved equal.

3. Conduit: Shall be UL approved, electrical conduit, suitable for wet exterior environments. To include all necessary couplings, adapters, fittings, hardware etc., necessary for a complete and satisfactory installation. Sizes to be a common trade size, sized in accordance with NEC Requirements.

4. Conductors: Shall be a copper conductor properly color-coded at both ends in accordance with NEC requirements and complete with ground conductor. Each conductor shall be a continuous length with no splices. Sizes to be calculated in accordance with NEC requirements

5 Electrical Splice box to be underground enclosure sized in accordance with NEC requirements, rated at 15,000lb, UL Listed manufactured from Monolithic Polymer Concrete, supplied with cover and stainless-steel bolts. As manufactured by Quazite or an approved equal.

6. Excavation Backfill Material: backfill excavation with clean previously excavated material or contractor-supplied clean backfill.

E. Method of Work:

1. Prior to performing any excavation work, the Contractor shall have the work site checked and marked for existing underground utilities, by both

Miss Utility and a Private Utility Location company.

2. Excavate, by hand, as directed by Facility Manager around the light pole by the front entrance to the Court Building. Locate the existing underground feed for the light poles. Pull back wiring, install new splice box, provide, splice to existing wiring and install new wiring from splice box to light fixture. Back fill excavation.

3. Remove all existing pole light fixture heads and cross bars, supply new tenon cross bars/bull horns to poles as indicated on the proposed Sketch.

Supply, install, wire as required, connect new pole fixtures.

4. Remove existing wall sconces and wall pack fixtures, offer to Facility Manager for re-use. Install new Wall pack lights, adjusting light level to Facility Manager’s requirements.

5. Remove and replace 3 headed spot/flood light in planter at front of building. As required install new spot/flood lights complete with any addition weatherproof electrical junction boxes required for a full and complete installation.

6. Coordinate with the Facility Manager a time, out of normal hours of work, to meet on site with the lights illuminated and set the level of light to Facility Requirements.

7. Have an electrical inspection by a Non-Governmental Electrical Inspector as approved by the State Fire Marshall’s Office. All fees for said Inspection Certificate shall be paid by the Contractor. Upon completion of the project, prior to final payment, the Contractor shall provide an approved electrical inspection certificate for all electric work performed under this project.

8. Provide a manual of all equipment installed, including test results for grounding and voltages, a simple location drawing show routes of underground electrical services etc.

G. Pre-bid conference:

1. All prospective bidders are encouraged to attend the pre-bid conference and familiarize themselves with all requirements for the project. All dimensions and information given are approximate and provided to potentially assist the contractor and are not intended to define the project.

The contractor should visit the jobsite to familiarize himself/herself with the project and to make any necessary calculations for a complete project.

2. Failure to attend the pre-bid conference shall not relieve the successful bidder from complying with the requirements of this specification at no added cost to the State.

3. Any site visit requiring access to the building must be arranged in advance with the Facility Point of Contact, listed in section L of this specification.

H. Project Duration.

1. The Contractor shall have all project work completed and ready for complete acceptance by the Owner within 90 days of notice to proceed.

2. The contractor shall pay $350.00 in liquidated damages for every day past the due date of the project that the project is not completed.

I. Environmentally Hazardous Materials:

NOTE: If at any time during the performance of the work required by the contract, the contractor finds or has reason to suspect the presence, in any work area, of environmentally hazardous materials, other than those that may be addressed in the specifications and/or drawings, they shall immediately notify the Using Agency Representative, Contract Monitor or Construction Inspector. This notification shall also be in writing, setting forth any observations/suspicions and requesting instructions. At the same time, the contractor shall withdraw all of their personnel from the potentially contaminated area.

J. Submittals:

1. Submittal Procedures: Refer to General Conditions for Submittal procedures.

2. Product Data: Submit data on product selected for use in the project.

3. Manufacturer's Installation Instructions: Submit installation procedures for products selected for use, manufacturer's installation instructions.

K. Regulations and Code requirements:

The contractor’s labor, materials, supplies and/or equipment shall comply with the most updated version of the following codes and regulations. In addition, all work shall be in accordance with the requirements of all local codes and regulations of authorities having jurisdiction over the work performed as well as all State of Maryland codes and regulations. This incudes but is not limited to :-

1. Occupational Safety and Health Act (OSHA)

2. International Building Code (IBC)

3. National Electric Code (NEC)

4. National Fire Protection Code (NFPC)

L. Bids: Submit bids as follows:

1. Total bid shall be the lump sum total for base bid of the project herein described.

2. The contract shall be awarded to the responsible and responsive bidder submitting the lowest total bid.

M. Hours and Points of Contact:

1. The work hours of the facility are Monday through Friday; 7:30 AM to 4:00 PM.

2. The Contractor will follow the requirements of the Facility regarding access requirements, keeping the Facility Manager advised of changes in personnel etc.

3. Point of Contact for the Facility, is as follows:

Mr. Michael Ireland, 410 996 2843 Email Michael.Ireland@maryland.gov

4. Point of Contact for DGS (Project Manager) is as follows:

Mr. Steven Hingley, 410-767-4941.

Email: steven.hingley1@maryland.gov

N. Warranty:

1. The contractor shall submit a written two (2) year warranty covering all work performed as outlined in the State of Maryland “Department of General Services General Conditions for Construction Contracts.” (9.13)

2. Contractor to forward all manufacturer’s warranties, product information, and maintenance materials to the using agency.

3. The Final Inspection shall be done by the contractor, using agency representatives and DGS representatives.

Proposed Lighting Plan

Showing all proposed fixtures EXCEPT existing wall pack and sconce type fixtures