BC-730-241-003 Pre bid Meeting Minutes.pdf
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- Solicitation number
- BPM042247
- Issued by
- Cecil County, Elkridge CDP, Maryland
About this file
The document provided is the Pre-Bid Meeting Minutes for project BC-730-241-003, titled "Replace Exterior Lighting, Elkton District Court and Multi-Service Center" located in Elkton, Maryland. The project is being solicited by the Maryland Department of General Services (DGS) and involves furnishing all labor, materials, equipment, and services necessary to replace the exterior lighting at the Elkton District Court and Multi-Service Center. The project is set to be completed within 90 calendar days, with liquidated damages of $250 per day for any delays. The pre-bid meeting provided an overview of the project scope, clarified specifications, and addressed questions from potential bidders. The deadline for submitting questions is March 7, 2024, at 4:00 PM, and bids will be evaluated based on the lowest total bid price from a responsive and responsible bidder.
The contract opportunity is open to all bidders, with Minority Business Enterprises encouraged to respond. The procurement method is a Written Bid, as per COMAR 21.05.02, and the project is classified as a cost category A. No additional details were provided regarding pricing terms, funding sources, or incumbent contractors.
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Text version
DEPARTMENT OF GENERAL SERVICES
PRE-BID MEETING MINUTES
DATE & TIME: 10.00am 02/29/2024
DGS PROJECT NO. BC-730-241-003
PROJECT TITLE/ LOCATION: Replace Exterior Lighting, Elkton District Court and Multi-Service Center 170 East Main Street Elkton, MD 21921
SUBJECT: Pre-Bid Meeting
ATTENDANCE: See Attached Sign-In Sheet
PROJECT COST CLASSIFICATION – A
PROCUREMENT SOURCE SELECTION: Written Bids COMAR 21.05.02 (Contract award to Responsive and Responsible Bidder who submits the Lowest Total Bid price.
CALENDAR DAYS TO COMPLETE THE PROJECT: 90 days
LIQUIDATED DAMAGES: $250.00 per day
“Minority Business Enterprises are encouraged to respond to this Solicitation Notice”
Overview
The purpose of this meeting was to provide a basic overview and to answer any questions from potential bidding contractors regarding this project. The following items represent a general overview of the meeting.
DGS Project Manager explained the bidding process to include: Procurement Officer, Bid Due Date, Small Business Reserve solicitation only. Project Number & Name, Bidder’s Inquires date, Bond requirement and Liquidated Damages. The DGS Project Manager opened discussion on the bidding process to the attendees, and all the attendees were clear on the procurement process.
The DGS Project Manager provided a detail description of the project scope during pre-bid.
Mr. Hingley opened discussion of the project scope to the attendees, and all the attendees were clear on the logistics of the scope with the exception of the forth coming questions.
The attendees conducted a site walk through in order for the contractor’s to survey the scope of work and to ask any additional questions.
Clarification to the Specifications.
1) Omit Section H. Item 2 The Contractor shall pay $350.00 in liquidated damages for every day past the due date of the project that the project is not completed.
Replace with Section H. Item 2 The Contractor shall pay $250.00 in liquidated damages for every day past the due date of the project that the project is not completed.
2) Omit Section M. Hours and Points of Contact Item 1 The work hours for the Facility are Monday through Friday 7;30AM to 4:00PM
Replace with Section M. Hours and Points of Contact Item 1 The work hours for the Facility are Monday through Friday 7;00AM to 3:30PM
Questions and Answers:
1) Question Please advise on the location where Pole Light Fixture type “B” is to be installed. .
Answer Pole Light Fixture type “B” is to be installed on the two poles in the main entrance walkway area.
2) Question Please advise on the Electrical Licensing requirements .
Answer A licensed electrical contractor approved for work in Cecil County, Maryland shall perform all electrical work.
3) Question Please advise on the type of conduit to be used EMT or Rigid. .
Answer EMT may be used but must be supplied with suitable fittings when used on the exterior of the building.
Question Deadline – The deadline for questions has been established is (03/07/2024) at (4.00pm).
All questions must be via e-mail to the following Procurement
Officers
Lakecia Dingle at Lakecia.Dingle@Maryland.gov Samantha Delp at Samantha.Delp@Maryland.gov
File details come from the government source that posted it. Updated .