Battin CHFB Cooling Tower SOW - Construction.pdf

U.S. General Services Administration Public Buildings Service

Statement of Work for

Construction Services

PROJECT IDENTIFICATION

Project Title: Battin CH Cooling Tower Replacement

Building: James F. Battin U.S. Courthouse

Building ID #: MT0050ZZ

Building Location: 2601 2nd Avenue North

BILLINGS, MT 59101

Project Control Number: RMT31076

Kahua Number: 28292

SOW Author: Kevin Spruell

Construction Services Statement of Work, V8.0 Battin CH Cooling Tower Replacement, James F, Battin U.S. Courthouse, MT0050ZZ

March 12, 2026 2 of 35 Back to Top

TABLE OF CONTENTS

1. 4

1.1. PROJECT SUMMARY 5

1.2. PROJECT BACKGROUND 5

1.3. CONTRACT TYPE 5

1.4. DELIVERY TYPE 5

1.5. PROJECT OBJECTIVES 5

1.6. PROJECT SCHEDULE 6

2. 5

2.1. PROJECT REQUIREMENTS 6

2.2. PROJECT SITE REQUIREMENTS 7

2.3. STANDARDS AND CRITERIA DOCUMENTS 9

2.4. CUTTING & PATCHING REQUIREMENTS 11

2.5. NATIONAL HISTORIC PRESERVATION ACT (NHPA) REQUIREMENTS 12

2.6. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) REQUIREMENTS 12

2.7. NATIONAL CAPITAL PLANNING COMMISSION (NCPC) REQUIREMENTS 12

2.8. U.S. COMMISSION OF FINE ARTS (CFA) REQUIREMENTS 12

2.9. FINE ARTS REQUIREMENTS 12

2.10. ACCESSIBILITY REQUIREMENTS 12

2.11. SAFETY AND OCCUPATIONAL HEALTH REQUIREMENTS 12

2.12. FIRE PROTECTION AND LIFE SAFETY REQUIREMENTS 14

2.13. HAZARDOUS MATERIAL REQUIREMENTS 17

2.14. ENERGY AND WATER EFFICIENCY REQUIREMENTS 20

2.15. BUILDING CONTROL SYSTEMS, INCLUDING BUILDING AUTOMATION SYSTEMS (BAS)

AND BUILDING MONITORING AND CONTROL (BMC) SYSTEMS 20

2.16. CONNECTIONS TO FEDERAL GOVERNMENT BUILDING SYSTEMS NETWORKS (BSN) 21

2.17. COMMISSIONING 21

2.18. PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS): KAHUA 21

2.19. MANUFACTURER REQUIREMENTS 22

2.20. BUILDING INFORMATION MODELING (BIM) 22

2.21. ENERGY MODELING AND PERFORMANCE 22

2.22. COBie 22

2.23. METERS & SUBMETERS 22

3. 21

4. 21

4.1. GENERAL 22

4.2. PERMITTING 22

4.3. CONSTRUCTION SCHEDULE 23

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4.4. CONSTRUCTION PROGRESS REPORTS 24

4.5. SHOP DRAWINGS / PRODUCT DATA SUBMISSIONS 25

4.6. SCHEDULE OF INSPECTIONS AND TESTS 25

4.7. CONSTRUCTION INSPECTIONS 26

4.8. SPECIAL INSPECTIONS 26

4.9. COMMISSIONING 26

4.10. QUALITY CONTROL PLAN 27

4.11. CONSTRUCTION INDOOR AIR QUALITY (IAQ) MANAGEMENT 30

4.12. SITE SPECIFIC SAFETY AND HEALTH PLAN 31

4.13. COORDINATION OF WORK 31

4.14. REQUESTS FOR INFORMATION 31

4.15. MODIFICATIONS / CHANGE ORDERS 32

5. 31

5.1. CONTRACTOR’S STAFF 32

5.2. MEETINGS 33

5.3. COMMUNICATION 34

5.4. PROJECT CLOSEOUT 34

5.5. SCHEDULE OF VALUES 35

5.6. FEE & PAYMENT 36

5.7. GOVERNMENT FURNISHED PROPERTY 36

6. 35

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1. PROJECT INFORMATION

This section provides an overview of the project.

1.1. PROJECT SUMMARY

Replacement of corroded cooling-tower components and relocation of associated control units, including: replacement of cooling-tower coils, sprayer nozzles, and evaporative media;

relocation of the existing exterior-mounted VFDs indoors to the mechanical penthouse;

replacement of deteriorated heat-trace and insulation on exterior condenser-water and other non-glycol piping serving the towers; and all associated hydronic and electrical work required to support this scope.

See Section 2.1 for detailed project requirements.

The Contractor shall coordinate work and gain approvals required in this Statement of Work (SOW) with the Contracting Officer (CO) and Contracting Officer’s Representative/Project Manager (COR/PM) as required.

1.2. PROJECT BACKGROUND

Construction of the James F. Battin Courthouse was completed in 2012. The two (2) existing roof mounted wet cooling towers are Evapco model ESWA-77- 36K-R. were found to be deteriorating as noted in field report dated 05-01-2024 by an Evapco. The authorized service technician found that “both tower coils show signs of rust and pitting indicative of predictive failure.” This project also seeks to improve long-term viability and maintainability of the cooling-tower system and associated controls to support reliable operations and ease of O&M.

1.3. CONTRACT TYPE

This contract is a firm-fixed price contract. The services required shall include, but shall not be limited to, the following:

● Contract Management

● Construction Services including Materials, Labor, and Supervision

● Professional Inspection and Testing Services

1.4. DELIVERY TYPE

The project is Construction Services for Design-Bid-Build delivery type.

1.5. PROJECT OBJECTIVES

To be considered successful, the project must achieve the following objectives:

● Provide necessary materials and equipment to complete all aspects of the project

● Coil replacement

● Relocate exterior mounted VFDs and all associated conduit / wiring and remount inside as shown in the construction plans

● Remove pipe insulation and heat tape, replace with new

● Recommission cooling tower units

● Restore / Replace sidewalk, paving, landscaping and irrigation impacted by the project

● Deliver the project on time and within budget

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● Complete the project while following all security requirements

● Ensure a safe work environment during construction for workers and authorized visitors on the construction site. Building and parking lot will remain operations during construction.

● Provide timely reports and communications

● Ensure that all sensitive documents are handled, distributed, archived and destroyed according to project procedures

1.6. PROJECT SCHEDULE

The overall Period of Performance shall be 180 calendar days from Notice To Proceed (NTP) to Project Closeout, based on the following:

● NTP to Substantial Completion 120 calendar days after NTP

● Submit All HSPD-12 Clearance Applications 10 calendar days after Award

● Project Closeout (as defined in Section 5.4.) 60 calendar days after Substantial

Completion

The Contractor shall plan and sequence work to minimize cooling tower outages during peak cooling season and shall coordinate any required outages with the PM and Building Manager as early as practicable. The schedule shall identify key milestones for coil and evaporative-media replacement, hydronic tie-ins, VFD relocation and energization, completion of TAB, and recommissioning of the cooling-tower system.

2. SCOPE OF WORK

This section details the technical requirements and constraints for which the Contractor is responsible. The Contractor shall perform all services described in this Statement of Work (including work required under exercised options, if any). The Contracting Officer and the COR/PM must approve all proposed changes to the Scope of Work.

2.1. PROJECT REQUIREMENTS

2.1.1. Base Bid

The Base Bid shall include all labor, materials, equipment, testing, and coordination necessary to execute the 100% construction documents for the Battin CH cooling-tower project, including at a minimum:

● Pre-Tab report - all pumps, controls and valves will also remain in place. Flows should remain the same, however, if any irregularities occur after installation, knowing the operating state before the work is critical.

● Replacement of existing cooling-tower coils with new galvanized coils as specified in Division 23 6514 and related sections.

● Replacement of all evaporative media within the cooling towers, including removal, disposal, and installation of new media in accordance with the 100% design.

● Replacement of all cooling-tower sprayer nozzles, including verification of nozzle quantity and type per the design documents.

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● Replacement of existing heat-trace cabling and insulation on exterior condenser-water and other non-glycol hydronic piping serving the cooling towers, including heat trace at the basin fill/float location, and restoration of all pipe insulation.

● Relocation of the two existing exterior-mounted VFDs from the roof to the mechanical penthouse, including mounting, conduit and wiring modifications, power and control reconnection, and BAS integration as indicated in the 100% design.

● Associated hydronic and electrical work required to support the above (demolition, piping, valves, supports, heat-trace power, grounding, terminations, panel/feeder modifications, and reconnection of BAS I/O), in accordance with Divisions 23 and 26.

● Testing, adjusting, and balancing (TAB) of condenser-water flows, and functional performance testing of cooling-tower operation, VFDs, and sequences of operation in accordance with Sections 23 0593 and commissioning requirements.

The Contractor shall execute the above scope fully in conformance with the 100% construction documents attached to this SOW.

2.1.2. Permits and Responsibilities

Per FAR 52.236-7 Permits and Responsibilities, the Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered, and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

2.2. PROJECT SITE REQUIREMENTS

2.2.1. Work Restrictions

The Contractor shall survey the entire worksite and review existing documentation to be familiar with the existing conditions. This includes all areas of the building, structure, and site affected by the removal and demolition work, alterations and new construction work prior to initiation of construction.

The Contractor shall limit the use of the premises to the work areas indicated, to allow for Government occupancy and public use. The Government reserves the right to perform work, or retain other contractors to perform work, on portions of the project.

The building is to remain fully operational throughout the entirety of the project, with no disruption to tenant operations. All work areas must be cleaned at the end of every workday.

The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

The Contractor shall coordinate all work activities with the GSA Building Manager and the COR/PM to ensure that proper security and access arrangements are made without impact on the construction schedule.

Where applicable, the contractor must employ adequate dust control measures.

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The Contractor shall develop shutdown and outage plan describing the anticipated duration, impacted zones/air-handling systems, expected indoor temperature ranges, and mitigation strategies to maintain occupant comfort and mission continuity. The plan shall identify proposed outage windows and shall be submitted to the PM and Building Manager for review at least 14 calendar days prior to any planned cooling-tower shutdown.

2.2.2. Working Hours

2.2.2.1. Government Occupied Hours

Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays, [6:00] AM to [6:00] PM.

2.2.2.2. Contractor's Working Hours

The following work shall be performed outside of Government Occupied Hours:

● Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

● Work requiring shutdown of the building’s utilities

● Any work that would impact the U.S. Courts while they are in session

Work accomplished outside of Government Occupied Hours shall be included in the bid. The Contractor shall submit a proposed schedule and gain the COR/PM approval at least [72] hours before proceeding with any work during Government Unoccupied Hours.

2.2.3. Loading Dock

Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies between the hours of [8:00] AM to [4:00] PM. Loading dock activities shall be coordinated with the GSA Building Manager a minimum of [72] hours in advance.

2.2.4. Parking

No parking is available on site. The Contractor shall make their own arrangements for parking off site.

2.2.5. Staging and Storage

The Contractor may be provided a staging area within the building, contingent upon GSA approval, and provided that its use will not interfere with operations of the Government. No GSA employees will assist with unloading/loading of vehicles(s). The contractor shall provide all personnel and equipment needed for unloading, moving, and assembling the materials.

2.2.6. Dumpster

Limited space may be available on site for a dumpster. Location to be coordinated with Building Manager. Use of existing building dumpsters and trash bins is strictly prohibited.

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2.2.7. Restrooms

Restrooms may be available for use. Restrooms must be designated by the GSA Building Manager. Placement of portable facilities must be designated by the GSA Building Manager.

2.2.8. Freight Elevator

A freight elevator is available for use at the project site.

2.2.9. Existing Conditions

All Government property or systems displaced, altered, or damaged during the performance of this contract other than stated in this SOW shall be restored to its original condition at no cost to the Government. These repairs, if needed, shall be executed immediately when the Contractor is notified by the Contracting Officer that such repairs are required due to actions by the contractor or his/her subcontractors.

Maintenance of Existing equipment - Contractor shall collect information as needed from the Building Manager or O&M staff for work to be done on any existing equipment / building systems for awareness and knowledge.

Assessment - All due diligence must be performed to assess the existing conditions of the site, building, perimeter security and roadway access for the proposed project.

Survey - A thorough survey must be carried out in order to understand the existing conditions and how the proposed project will impact the use, occupancy and surrounding areas.

2.3. STANDARDS AND CRITERIA DOCUMENTS

The Contractor shall ensure that all work performed, and materials used, under this scope of work are in accordance with the guidelines, codes and specifications of the following associations and agencies. Any conflicts or ambiguities within, or among, the referenced Standards and Criteria Documents, or any deviations from requirements contained in the Standards and Criteria Documents, shall be reported to the COR/PM in writing, for determination as to applicability. The Contractor shall use the most recent versions of these documents issued at the time the RFP for the project is issued. In the event that there are conflicting requirements, the more stringent of the two shall be used.

2.3.1. GSA Requirements

● PBS Interim Core Building Standards, including all applicable Standards, Criteria and Guides listed therein

● PBS P-120, Public Buildings Service Cost and Schedule Management Policy Requirements

● Implementation of Subject Matter Expert Review and Oversight Process for PBS Design, Construction, and Repair Projects

● PBS Building Code Official Authority for GSA Federal Buildings

● Architectural Barriers Act Accessibility Standard (ABAAS)

● PBS Order 3490.3 CHGE 1, “Security for Sensitive Building Information Related to

Federal Buildings, Grounds, or Property”, March 22, 2021

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● IAQ Guidelines for Occupied Buildings under Construction by SMACNA

● Occupational Safety and Health Administration (OSHA) regulations for Construction and

General Industry; 29 CFR Parts 1926 and 1910

● Specification Section 015950 – Safety and Health(see attachments)

● International Code Council Codes (ICC)

● National Fire Protection Association (NFPA) National Fire Codes and Standards

● ANSI NETA Standards

● Section 889

● PBS Building Commissioning Guide (September 2020)

● 40 CFR 61 National Emission Standards for Hazardous Air Pollutants

● 40 CFR 763 Asbestos

● 49 CFR 107 Hazardous Materials Program Procedures

● 49 CFR 172 Hazardous Materials Table, Special Provisions, Hazardous Materials

Communications, Emergency Response Information, and Training Requirements

● EPA Mold Remediation Guidelines, September 2008

● District of Columbia Green Construction Code 2017 (construction and demolition debris recycling)

● Polycyclic Aromatic Hydrocarbons (PAHs)/Coal Tar Sealants: D.C. Code § 8–153.01;

Maryland Safer Sealant Act of 2022

The following can be found at https://sites.google.com/gsa.gov/project-management-pm-hub/pm-support/pm-templates#h.z9twkwslm0av]

● Section 02085 - Asbestos Abatement Procedures

● Section 02085R - Asbestos Abatement Roofing Removal Procedures

● Section 02087 - Removal of Bird and Bat Droppings

● Section 02089 - Control of Polychlorinated Biphenyl Specification

● Section 02090 - Control of Lead Based Paint Specification

● Section 02090 - Control Of LBP

2.3.2. Building Management and Controls (BMC) and Federal Government Building Systems Network (BSN) Connection Requirements

● 7002.1 ADM GSA Smart Buildings (December 2021)

● Smart Buildings Implementation Guide Requirements (see attachments)

● Smart Buildings Program Guide (see attachments)

● GSA Data Normalization for Building Automation Systems (see attachments)

● GSA National Capital Region Advanced Metering Systems (AMS) Guide, v1.1 (see attachments)

● Niagara NiCS Statement (see attachments)

● Security and Privacy Controls for Federal Information Systems and Organizations, NIST

800-53 Rev 5

● Guide to Industrial Control Systems (ICS) Security, NIST 800-82 rev 2

● GSA IT Building Technology Technical Reference Guide (BTTRG) v2.0 (see attachments)

● GSA Order 2100.1M GSA Information Technology (IT) Security Policy (see attachments)

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● IT Security Procedural Guide: Key Management CIO-IT Security-09-43, rev4 (see attachments)

● IT Security Procedural Guide: Building Monitoring and Control (BMC) Systems Security Assessment Process CIO-IT Security-16-76, rev2, October 13, 2020 (see attachments)

● IT Security Procedural Guide: Managing Enterprise Cybersecurity Risk CIO-IT Security- 06-30, rev19, April 15, 2021 (see attachments)

● 2180.2 CIO GSA Rules of Behavior for Handling Personally Identifiable Information (PII), October 8, 2019 (see attachments)

● 2181.1 ADM Homeland Security Presidential Directive-12, Personal Identity Verification and Credentialing, and Background Investigations for Contractors, March 18, 2020 (see attachments)

● PBS Technology Policy (see attachments)

2.4. CUTTING & PATCHING REQUIREMENTS

The Contractor shall replace, patch, and repair material and surfaces cut or damaged by methods and with materials in such a manner as not to void any existing warranties.

All substrates must be inspected and defects repaired prior to installing new material or finish. All replacement and new materials shall match the existing in material, dimensions, color and finish. All material selections and/or mock-ups need to be reviewed and accepted by the COR/PM and Tenant Agency prior to ordering.

2.4.1. Structural Systems

Do not cut structural beams or major structural elements without the written review and approval of a Licensed Structural Engineer. Additionally, the COR/PM shall obtain review and acceptance from GSA’s OE’s (Office of Engineering) structural engineer and A/E’s structural engineer. Prior to cutting and/or drilling through any structural member, the Contractor shall conduct ground penetrating radar, or similar type of investigative measure to prevent cutting concealed material. Submit structural calculations sealed by a Licensed Structural Engineer to the COR/PM concurrently for acceptance.

Do not cut and patch structural elements in a manner that would change their load-carrying capacity or load-deflection ratio.

2.4.2. Operational Systems

The Contractor shall not cut and patch operating elements, safety related systems, or related components in a manner that would result in reducing their capacity to perform as intended, or that would result in increased maintenance, or decreased operational life or safety.

2.4.3. Visual / Finishes

The Contractor shall not cut and patch exterior materials, or in occupied spaces, in a manner that would, in GSA's opinion, reduce the building's aesthetic qualities, or that would result in visual evidence of cutting and patching. The Contractor shall remove and replace construction that is cut and patched in a visually unsatisfactory manner.

Patched areas shall be neatly trimmed prior to patching. Feather all patches to provide a complete and finished surface. Paint all exposed work provided under the contract including

March 12, 2026 11 of 35 all patched areas, and exposed areas uncovered during demolition, to provide a complete and finished project. Paint patched areas and surrounding areas to the nearest break in wall surface, or other building line to provide a neat and finished appearance. All paint shall match adjacent painted surfaces. Protect all surrounding areas including fixtures, furniture, floors and accessories from paint splatter and droppings. Clean and restore all areas splashed with paint.

Any work related to removing equipment, brackets, supports, etc. that leaves holes or damaged surfaces on the floor, walls, and ceilings, shall be patched with the same adjacent material and finish.

2.5. NATIONAL HISTORIC PRESERVATION ACT (NHPA) REQUIREMENTS

N/A.

2.6. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) REQUIREMENTS

Pursuant to paragraph 5.3 of the PBS NEPA Desk Guide (October 1999), this project is an automatic CATEX and requires no checklist.

2.7. NATIONAL CAPITAL PLANNING COMMISSION (NCPC) REQUIREMENTS

The design has been approved by NCPC. Modifications to the design of the exterior of the building or site work will require a review by OE (Office of Engineering) and could result in a resubmission to NCPC.

2.8. U.S. COMMISSION OF FINE ARTS (CFA) REQUIREMENTS

The design has been approved by CFA. Modifications to the design of the exterior of the building or site work will require review by OE (Office of Engineering) and could result in a resubmission to CFA.

2.9. FINE ARTS REQUIREMENTS

It is not anticipated that Fine Arts will be disturbed during construction activities. The Contractor shall protect Fine Arts per the Fine Art Protection Work Plan and coordinate with SME in OE (Office of Engineering).

2.10. ACCESSIBILITY REQUIREMENTS

The Architectural Barriers Act Accessibility Standard (ABAAS) is mandatory for all GSA projects and shall be maintained at all times.

2.11. SAFETY AND OCCUPATIONAL HEALTH REQUIREMENTS

The Contractor(s) shall comply with the safety standards and guidelines referenced in Section 2.3.1 as well as the following requirements:

GSA’s National Safety and Health are the authority having jurisdiction (AHJ) for all safety and health concerns at all GSA owned facilities.

The Contractor shall provide a site-specific Safety and Health Plan that includes job hazard analysis, bloodborne pathogens, emergency response, personal protective equipment (PPE) requirements, hazard mitigation, hazardous energy control (lock out/tag out), arc flash

March 12, 2026 12 of 35 requirements, hazardous noise, confined space, crane plans, fall protection, chemicals being used onsite, trainings/ certification, and when safety toolbox meetings will occur.

The Contractor shall provide Safety Data Sheets (SDSs) for all substances/ materials to be used in the performance of this contract to the onsite O&M shop. The Contractor will ensure all personnel wear the appropriate personal protective equipment required by the SDSs.

The Contractor shall ensure that all hazards at the end of the workday/ project end are mitigated to ensure that the site is not left in an unsafe condition (e.g., fall, confined space, excavation, chemicals, walkways).

The Contractor shall ensure a first aid kit is available at the site and that all employee injuries and incidents are reported to the COR immediately for reporting to GSA Safety and Health.

The Contractor shall ensure that all hazardous energy sources are locked and tagged out, arc flash procedures are followed to include all PPE, lock out/ tag out (LOTO), labeling, demarcation of zones, and all 1-line drawings are updated. All new electrical must be updated on the inside electrical panel door, all wires are run correctly, and wires are labeled.

All equipment and material that is owned by the contractor must be labeled with the contractor's contact name and cell number for rapid identification during inspections or emergency situations.

The Contractor shall only use extension cords with three (3) prongs (ground) and only use them for temporary power on a daily basis. All extension cords will be inspected before use for damage, frayed electrical, exposed wires, and must dispose of all damaged extension cords. Damaged extension cords cannot be repaired with electrical tape and must be replaced with new to prevent electrical shock hazards and fire. Extension cords cannot be plugged into outlets that have appliances or essential equipment plugged into them. The GFCI extension cord adaptors can be used to prevent tripping of electrical services.

The Contractor shall not store chemicals, equipment, debris, or trash in or around electrical rooms/ panels, in hallways, stairwells, on stairs, or in authorized spaces at any time.

The Contractor shall not permit any contractors/ employees from entering a confined space, accessing the roof top areas without the proper clearance, fall protection, RF Radiation hazard areas, or any other area deemed unsafe by the COR or GSA National Safety and Occupational Health.

The Contractor will ensure compliance with all confined spaces with attention to the entry of permit required confined spaces. The contractor is responsible for working with the O&M contractor and Building Manager for compliance with the site’s confined space program.

The Contractor shall at any time be able to submit inspection documentation and training documentation for its employees to the COR and GSA National Safety and Occupational Health personnel.

All accidents must be reported to the COR immediately and any injuries to personnel must be reported to the COR and National Safety and Health immediately with updates hourly until the situation is addressed. A written report shall be submitted within 24 hours of the injury to the COR and National Safety and Health. Incidents without injury must submit a written report to the COR within 24 hours.

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Reference Specification 015950 - SAFETY AND HEALTH, included as an attachment.

2.12. FIRE PROTECTION AND LIFE SAFETY REQUIREMENTS

GSA’s Fire Protection Engineers are the authority having jurisdiction (AHJ) for all GSA owned facilities.

2.12.1. Egress/Life Safety

● The existing means of egress for the remainder of the occupied building shall be maintained in an NFPA 101 compliant manner at all times unless specifically approved by the GSA regional fire protection engineer.

● Demonstrate compliance with the safeguarding construction and alteration operations requirements of NFPA 241. Construction activities for tenant alterations or building modernizations shall be separated from the remainder of an occupied building with walls having a minimum 1-hr fire resistant rating with 45-min opening protectives or shall be provided with an active sprinkler system and continuous smoke partitions throughout the duration of construction. Construction phasing and/or separation walls shall be located in such a manner to maintain an NFPA 101 compliant egress arrangement for the remainder of the occupied building (dead-ends, common paths of travel, travel distances, etc.).

2.12.2. Fire Protection Systems

● Modify existing sprinkler systems in accordance with the latest requirements of NFPA 13, Standard for the Installation of Sprinkler Systems.

● Working plans sprinkler system layout shall be performed by a minimum NICET Level III or IV Water Based Systems Layout technician, or a licensed Fire Protection Engineer.

● Provide detailed shop drawings, in accordance with NFPA 13, "Working Plans”.

Drawings shall be drawn to an indicated scale on sheets of uniform size and be submitted to the COR for review and approval by the GSA regional fire protection engineer. Information shall include but not be limited to the following:

○ Layout indicating details, plan view, elevations and sections of the system piping.

Indicate the location of sprinkler heads and piping in relation to the ceiling layout, showing pipe lengths and sizes.

○ Detailed riser diagram showing schematic of systems supply, supply connection, devices, valves, pipe and fittings.

○ Hydraulic calculations

○ Annotated manufacturer’s data sheets showing the specific model, type and size of each item.

○ The signature and seal of a licensed Professional Fire Protection Engineer, or a

NICET Level III or IV Technician.

● Perform hydrostatic testing of sprinkler piping in accordance with the requirements of

NFPA 13.

● Final Inspection and Testing: Advise the COR/PM when hydrostatic and alarm tests have been completed and all necessary corrections made, so as to permit final inspection and testing. Submit requests for testing at least 15 calendar days prior to the test date.

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○ The final test shall be witnessed by the GSA regional fire protection engineer and/or the third-party fire protection engineer responsible for inspections and acceptance testing. The Contractor and an authorized representative from each supplier of equipment shall attend the final test.

○ Final testing shall include, but is not limited to, testing of all waterflow and tamper switches.

○ Provide all equipment, services and labor to properly perform all required tests.

2.12.3. Fire Alarm Systems

● Modify existing fire alarm system in accordance with the requirements of NFPA 72, National Fire Alarm and Signaling Code. Provide new UL-listed fire alarm equipment. All new equipment shall be compatible with the existing fire alarm equipment manufacturer.

● Fire alarm initiating device and notification appliance shop drawing layout shall be performed by NICET Level III or IV fire alarm systems technician, or licensed fire protection engineer. Installation shall be accomplished by an electrical contractor with a minimum five years of experience in the installation of fire alarm systems.

● All circuits and pathways shall match existing in class and survivability designations.

Conductors must match existing gauge, type, and color coding. All conductors which are terminated, spliced, or otherwise interrupted in any enclosure, cabinet, mounting or junction box shall be connected to terminal blocks in a workman like manner.

● Provide detailed installation shop drawings, in accordance with NFPA 72 documentation and shop drawing requirements. Drawings shall be drawn to an indicated scale on sheets of uniform size and submitted to the COR/PM for review and approval by the GSA regional fire protection engineer. Submittal information shall include but not be limited to the following:

○ A complete description of the system operation.

○ A complete list of device addresses and corresponding messages.

○ Point-to-point wiring diagrams showing the points of connection and terminals used for all electrical field connections in the system, including all interconnections between the equipment or systems which are supervised or controlled by the system.

○ Annotated manufacturer’s data sheets showing the specific model, type and size of each item.

○ Notification appliance circuit calculations including voltage drop, circuit capacity, amplifier capacity, and power supply capacity.

○ Battery calculations for both the alarm and supervisory power requirements.

Ampere-¬hour requirements for each system component shall be submitted with the calculations.

○ Provide a color code schedule for the wiring and floor plans showing the location of all devices and equipment.

○ The signature and seal of a licensed Professional Fire Protection Engineer, or a NICET Level III or IV Technician.

● Prior to installation the contractor shall coordinate and schedule a fire alarm outage with the GSA project manager or GSA facilities management office. When work is being performed on an active fire alarm circuit(s), the fire alarm system must be taken out of

March 12, 2026 15 of 35 service by the O&M vendor or their designated representative. The fire alarm system shall be returned to “normal” operating condition before the contractor and subcontractor(s) leave for the work shift.

● Fire alarm programming changes are permitted only when confirmed acceptance testing is scheduled with the AHJ or their designated representative. A fire alarm program change must be tested for acceptance within 24 hours of the change. The AHJ is the GSA regional fire protection engineer.

● Perform preliminary tests to ensure that all devices and circuits are functioning properly.

After preliminary testing is complete, provide a letter certifying that the installation is complete and fully operable.

● Perform final acceptance testing in accordance with the requirements of NFPA in the presence of the GSA regional fire protection engineer or third-party fire protection engineer.

2.12.4. Fire and Life Safety System Testing and Acceptance

● The Contractor shall provide a subcontracting Fire Protection Engineering firm, other than the Design Team Fire Protection Engineer (FPE subcontractor), acceptable to the GSA Fire Protection Engineering Section, to witness system acceptance testing and inspections.

○ The contracting firm shall be a firm whose prime enterprise is in the field of fire protection engineering. The contracting firm must provide a program manager who possesses a BS or MS in Fire Protection Engineering and meets the experience requirements for fire protection engineers listed below. Complete documentation to support fire alarm systems testing experiences must be resubmitted as a part of the submittal package.

○ Qualified fire protection engineer(s) shall witness acceptance testing. The FPE subcontractor must employ a full-time team of at least two qualified fire protection engineers, available for the Testing required by this contract. The engineers shall possess a BS or MS in fire protection or fire safety engineering with at least four consecutive years of experience in fire protection engineering work, within the past six (6) years, or professional engineering licensure in fire protection.

Proposed personnel shall demonstrate that they have been involved in fire protection and life safety systems inspection and testing similar in complexity relevant to the scope.

○ The fire protection engineer(s) shall have experience in submittal review, construction inspection, acceptance testing and commissioning systems.

○ The fire protection engineer(s) shall demonstrate thorough working knowledge and formal training in fire protection codes and standards, especially the latest edition of NFPA 101, NFPA 13, NFPA 72, NFPA 90A and the International Building Code. The proposed personnel shall demonstrate that they have acted in charge of fire protection engineering designs including fire protection and extinguishment systems, fire alarm systems, life safety systems, and smoke control systems.

● Testing and inspections for the fire alarm shall include the following minimum criteria:

○ Testing and commissioning in accordance with NFPA 72

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○ All new equipment shall be 100% fully tested

○ Confidence (re-acceptance) testing to include 10% of the building field devices

○ Test each fire alarm initiating and indicating device and circuit for proper operation and response

○ Test the system for all specified functions in accordance with the contract specifications, and the approved sprinkler and fire alarm submittals

○ Determine that the system is operable under trouble conditions

○ Test the adequacy of the notification appliances (visible and audible characteristics)

○ Program changes to the building fire alarm control panel will require re-acceptance testing within 24 hours of the change

○ As applicable, perform a battery test for all new control panels and extender panels

● Testing and inspections for the fire protection system shall include the following minimum criteria:

○ Verify compliance with NFPA 13

○ Visual inspection of the sprinkler system adequacy, coverage, piping, hangars, sprinkler locations, hydraulic nameplates, and sprinkler types.

● Inspections for fire compartment integrity shall include the following minimum criteria:

○ Visually inspect fire rated partition/wall and floor assemblies, partition stenciling, fire door, and fire/smoke damper operation.

● Inspections for life safety and egress shall include the following minimum criteria:

○ Verify compliance with the NFPA 101 egress requirements

○ Visually inspect emergency lighting, exit signage, and egress arrangement

(pathways, exits, special locking, etc.)

The Contractor shall provide a written Discrepancies and Omissions (D&O) list within 48 hours of completion of each test or inspection. The D & O list shall include a description of the work that was completed, a description on the system equipment and operation, and describe conditions which do not comply with the above criteria. Provide corrective action recommendations for all discrepancies and omissions. Note that the task includes follow up inspections and testing necessary to verify corrections of items. If no items are necessary for correction, the D&O list shall indicate all items have been corrected and the space is acceptable for issuance of an occupancy certificate.

2.13. HAZARDOUS MATERIAL REQUIREMENTS

All work, including contact with and handling of hazardous materials, the disturbance or dismantling of structures containing hazardous materials, and/or the transport and disposal of hazardous materials shall comply with the applicable requirements of 29 CFR 1910/1926, and 40 CFR 761/260-271.

2.13.1. Hazardous Materials Survey

The Contractor shall hire a qualified Industrial Hygiene firm to inspect and test all portions of the building that are included in this project as part of the Existing Conditions Survey.

Qualified is defined as utilizing personnel who are U.S. Environmental Protection Agency (EPA) accredited AHERA Inspectors/Management Planners or Project Designers. The survey and assessment shall include the following:

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● Search through any existing documentation

● A walk-through inspection

● Sampling of any possible asbestos containing materials (ACM) and lead based paint

(LBP) not identified in existing documentation. Sampling of ACM shall conform to the requirements found in 40 CFR 763.85.

● Provide sampling, testing and reporting for ACM and LBP that will be disturbed as a result of the project. If material suspected to be ACMs or LBPs are encountered, the material shall be sampled for bulk asbestos and/or lead paint chips.

● Adequately test and characterize the LBP waste by the toxicity characteristics leaching procedure (TCLP) – Lead

● Provide sampling, testing and reporting for caulking, waterproofing materials, and waste generated for PCB content in accordance with 40 CFR 761

● Consider all unmarked lamp capacitors and ballasts to contain PCBs, and manage these items as required by GSA Specification 02089

● Perform a comprehensive assessment, including the count and location of mercury-containing devices such as switches, thermostats, and gauges

● Perform a comprehensive assessment, including the count and location of observed universal waste (e.g. fluorescent lamps, batteries, etc.) and/or hazardous waste

● Perform a comprehensive assessment, including the number of exit signs that may require special disposal

2.13.2. Asbestos Containing Material

The Contractor shall survey the project area for ACMs per section 2.13.1. of this SOW. It is not anticipated that Asbestos Containing Material will be encountered during work activities.

All thermal systems insulation (i.e. boiler insulation, duct insulation, pipe insulation), surfacing materials (i.e. plaster and sprayed-on fireproofing) and miscellaneous materials (i.e. asphalt flooring, ceiling tiles, adhesives and mastics, drywall, roofing, gaskets and cement board), installed no later than 1980, must be considered asbestos containing unless proven otherwise in accordance with 29 CFR 1926.1101. Work involving the disturbance, dismantling or demolition of asbestos containing materials or structures containing asbestos;

or the removal and disposal of asbestos, shall also comply with the requirements of 40 CFR Part 61, Subparts A and M; 29 CFR 1910.1001 (where applicable); and GSA Specification 02085 Asbestos Abatement Procedures.

The most recent asbestos building-wide survey is provided for reference. Materials assessed to be part of a homogenous area previously determined to be NAD need not be re-sampled.

2.13.3. Lead Based Paint

The Contractor shall survey the project area for LBP per section 2.13.1. of this SOW. It is not anticipated that Lead-Based Paint (LBP) will be encountered during work activities.

All finished/painted surfaces of buildings constructed prior to 1978 shall be considered finished with lead-based paint unless proven otherwise. The Contractor shall protect employees and the building by minimizing the creation of dust when patching/repairing/prepping existing surfaces for new paint. Dry sanding is prohibited.

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Work involving the disturbance, dismantling or demolition of lead-based paint shall comply with 29 CFR 1926.62, as well as GSA Specification 02090 Lead Based Paint Abatement Procedures.

2.13.4. Polychlorinated Biphenyl

For all caulking and/or waterproofing removal projects in buildings constructed prior to 1979, assume PCB contamination above 50 ppm. Testing of waste materials is not mandatory, but if no testing is conducted the waste must be classified per EPA as "PCB Bulk Waste".

The Contractor’s Industrial Hygiene Consultant has the option to test caulking, waterproofing materials, and waste generated for PCB content in accordance with 40 CFR 761. If the materials yield PCB levels below 50 ppm they can be disposed of as standard construction debris.

2.13.5. Mercury

The Contractor shall survey the project area for mercury containing devices per section

2.13.1. of this SOW. It is not anticipated that mercury will be encountered during work activities.

2.13.6. Universal / Hazardous Waste

The Contractor shall survey the project area for universal / hazardous waste per section

2.13.1. of this SOW. It is not anticipated that universal / hazardous waste will be encountered during work activities. All fluorescent bulbs shall be disposed of as universal hazardous waste.

2.13.7. Hazardous Materials Cost Tracking

The Contractor shall propose and invoice costs for all effort related to asbestos separately from costs for all efforts related to all other hazardous materials, both of which shall be separate from all other costs for GSA’s accounting purposes.

2.13.8. Construction and Demolition (C&D) Debris

The Contractor shall divert a minimum of 50% of C&D waste from landfills and/or incinerators. The Contractor shall provide enough containers for collecting construction debris and construction materials to be recycled. At the beginning of the project, the Contractor shall submit a waste management plan with monthly update reports on progress to the COR/PM, as well as a final report documenting the total tons recycled, total tons reused, and total tons landfilled. The C&D Waste Management Plan and Report form is the required form for reporting, and is attached to this SOW.

Waste reports and associated documentation must be submitted with each invoice.

2.13.9. Protection of Stratospheric Ozone

The Contractor shall not allow the venting of refrigerants to the atmosphere in compliance with section 608 of the Clean Air Act (40 CFR Part 82).

2.13.10. Refrigerant Recovery and Significant New Alternatives Policy (SNAP) Requirements

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The Contractor shall identify the type(s) and amount(s) of refrigerant(s) to be recovered as part of the project and their viability for reuse as recovered or after reclamation. GSA will determine and inform the Contractor of the disposition plan (reuse by GSA, reuse by the DOD, sale to a certified technician or reclaimer or disposal per RCRA regulations).

New chiller equipment, refrigerators, air conditioners, and heat pumps may only use refrigerants listed as “Acceptable” by the U.S. Environmental Protection Agency (EPA)’s Significant New Alternatives Policy (SNAP) Program, even if EPA's "Unacceptable as of" date is in the future.

2.13.11. Polycyclic Aromatic Hydrocarbons (PAHs)/Coal Tar Sealants

Note that high PAH sealants, including coal tar sealants, shall not be used. Sealcoat (two applications at a rate of 0.11 – 0.13 gallon/yd²) with a Coal Tar Pitch Emulsion (CTPE) sealer that meets or exceeds RP 355e and ASTM D5727 specifications and standards may be used (strive for 30% asphalt content). Include CTPE sealer specifications.

2.14. ENERGY AND WATER EFFICIENCY REQUIREMENTS

Refer to PBS Interim Core Building Standards for applicable laws and regulations to follow.

If any pumps or motors are purchased, they shall be NEMA Premium Efficiency rated and controlled by a Variable Frequency Drive (VFD).

If insulation is replaced or installed, it shall be the maximum feasible insulation on tanks, pipes, fittings, valves, and other associated equipment related to the domestic hot water system in the building.

2.14.1. Energy Rebates

All available rebates must be pursued and funds returned to GSA at the end of the project. Rebates are available through local utility for some project components.

REF: https://northwesternenergy.com/docs/default-source/default-document-library/billing-and-payment/e-programs/commercial-electric-rebate-2021.pdf.

2.14.2. HVAC System Replacement, HVAC System Controls, Cooling Tower Replacement

Refer to PBS Interim Core Building Standards, ASHRAE, International Energy Conservation Code (IECC), or International Green Construction Code (IGCC), as necessary.

2.15. BUILDING CONTROL SYSTEMS, INCLUDING BUILDING AUTOMATION SYSTEMS

(BAS) AND BUILDING MONITORING AND CONTROL (BMC) SYSTEMS

The property does have a BAS or BMC.

The Contractor shall integrate all new equipment into the existing BAS or BMC and controllers. This includes interface compatibility, required programming, and commissioning to ensure performance meets required performance objectives per the PBS Smart Buildings Directive, Smart Building Implementation Guide Requirements, Smart Buildings Program Guide, GSA Data Normalization for Building Automation Systems, GSA National Capital Region AMS Guide, Technology Policy for PBS Owned Building, Monitoring and Control Systems, and Niagara NiCS Statement. If the BAS or BMC are on a Federal Government

March 12, 2026 20 of 35 network, or will be connected to the network by this project, then the Contractor shall comply with Section 2.16 of this SOW.

Existing BAS point list, sequences of operations, including start/stop logic, staging, temperature and level control, freeze protection/heat-trace control, alarm handling, and seasonal changeover are assumed to remain the same.

For the cooling-tower system and relocated VFDs, the Contractor shall:

Implement BAS trending of key cooling-tower and VFD points (e.g., condenser-water supply and return temperatures, basin level where applicable, fan speeds, VFD status, and key alarms) during the shakedown period and through Substantial Completion, with a minimum trending interval of 15 minutes unless otherwise approved. Trend logs shall be made available to FM and the Commissioning Agent.

Provide an operator-friendly narrative describing normal operation, seasonal modes, typical alarm conditions, and basic troubleshooting steps for the cooling-tower system and VFDs.

2.16. CONNECTIONS TO FEDERAL GOVERNMENT BUILDING SYSTEMS NETWORKS (BSN)

This project has an existing connecting to GSA’s Network. All individuals working on this task order, and interfacing with a Federal Government internet or intranet network shall be HSPD-12 cleared prior to working on the network, regardless of the number of days engaged in the project. All work shall comply with Section 2.3.3. of this SOW.

HSPD-12, Tier 2 clearance is required for contractor(s) performing BAS work.

2.17. COMMISSIONING

2.17.1. Commissioning Agent

The GSA will retain the services of a Commissioning Agent (CxA) through the Construction Manager as Advisor (CMa) to verify that the Contractor has executed the project per the design. Commissioning services will include HVAC

2.17.2. Mechanical/HVAC Commissioning

The Contractor shall execute commissioning of the required systems identified in the project specifications. The Contractor shall complete the required commissioning checklists, and schedule commissioning of the systems with the CxA, and make adjustments to the systems until the systems pass the required tests including, but not limited to, equipment startup, testing, adjusting and balancing, demonstration of performance, calibration, sequence of operations, capacity verification, and communications interface with the existing building control and monitoring system.

2.18. PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS): KAHUA

The Contractor shall provide all project documentation through GSA’s electronic Project Management Information System (PMIS). GSA’s current PMIS is Kahua. The Contractor shall request logins to the system for key personnel, after their HSPD-12 Final Fitness is complete and the Personal Identity Verification (PIV) card has been issued, through the PM/COR. The Contractor shall take the Kahua training in order to use the GSA PMIS Kahua. Training videos are available on You Tube.

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2.19. MANUFACTURER REQUIREMENTS

The Contractor shall follow all manufacturers’ instructions and best accepted trade practices during performance of this work.

2.20. BUILDING INFORMATION MODELING (BIM)

Not applicable.

2.21. ENERGY MODELING AND PERFORMANCE

Not…