CHIPPEWA VALLEY SCHOOLS

“Inspiring and empowering learners to achieve a lifetime of success.”

19120 Cass Avenue

Clinton Township, MI 48038

REQUEST FOR PROPOSAL

Barracuda Email Security and Backup Solution RFP No. 21.2526B

Publish Date: February 13, 2026

Pre-Bid Meeting (Virtual): March 4, 2026 at 2:00 pm

Bid Opening: March 20, 2026 at 2:00 pm

Bid Award: May 11, 2026

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Barracuda Email Security and Backup Solution Request for Proposal

Table of Contents

Bid Requirements

Bid Award / Evaluation Process

Scope of Work & Technical Specifications

Bid/Proposal Specifications

Contract Terms & Conditions

Instructions for Bid Submission

Bid Proposal Form

Bid Pricing Form

Affidavits / Disclosures

Contract Acknowledgement

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I. BID REQUIREMENTS

Introduction/Purpose The intent of this Request for Proposal (hereinafter “RFP”) is to solicit proposals from qualified and responsive vendors to provide a Barracuda Email Security and Backup solution, including all required equipment, software, licensing, and installation services, in accordance with the specifications and requirements of Chippewa Valley Schools (hereinafter the “District”).

The District intends to award the contract to the vendor(s) whose proposal is determined to be the most advantageous to the District, considering price, qualifications, experience, and overall value. The Districts reserves the right to award the contract to one vendor, to multiple vendors, or to make no award, in whole or in part, if deemed to be in the best interest of the District.

General Scope of Work The awarded vendor shall be responsible for providing a turnkey solution that includes the procurement, delivery, configuration, and implementation of the Barracuda Email Protection – Premium Plus solution and a 48TB Barracuda Scalable Backup 3200, or an approved equivalent.

The awarded vendor shall provide all labor, materials, equipment, and services necessary to:

• Configure all new equipment

• Perform data migration and transition services from the District’s existing systems to the new solution

• Ensure the solution is fully operational in accordance with the manufacturer’s specifications and the requirements set forth in this RFP

The RFP does not include any inspection, service, repair, maintenance, or modification of the District’s existing computer network infrastructure. Proposals that include or assume such work will be considered non-responsive and will not be evaluated.

Tentative Timetable The following schedule represents the District’s best estimate of the anticipated procurement timeline. The District reserves the right to modify this schedule at any time, as deemed necessary and in the best interest of the District.

Event Date RFP Issued February 13, 2026 Pre-Bid Meeting (Virtual) March 4, 2026 at 2:00 pm EST

Bidder Clarification Questions Due March 6, 2026 by 4:00 pm EST Addendum Issued, if needed March 10, 2026 Bid Opening March 20, 2026 at 2:00 pm EST

Board of Education Review/Approval April 13, 2026 and May 11, 2026 Contract Begins June 2026

Installation and migration activities shall be performed during the summer months. Specific schedules, milestones, and cutover dates shall be coordinated and approved by the District in collaboration with the awarded contractor.

Any work that may cause disruption to District operations must be scheduled during second shift hours or other District-approved non-operational periods. The District requires full project completion no later than August 1, 2026.

Submission of Bid Bids shall be submitted in accordance with this RFP. Sealed bids clearly labeled “Barracuda Email Security and Backup Solution RFP 21.2526B” and Bidder’s business name must be delivered and received by Chippewa Valley Schools no later than Friday, March 20, 2026 at 2:00 p.m., EST, at which time all bids will be publicly opened and read aloud. All interested parties may attend the bid opening; however, no award decision will be made at that time.

Late submissions will not be accepted. Proposals received after the deadline will remain unopened and may be retrieved by the Bidder at their own expense. The District will not accept proposals submitted via fax or email under any circumstances.

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All proposals shall remain firm for a period of ninety (90) days from the bid opening date until time of the bid award.

Each bid must be signed by an authorized representative of the submitting company. Bidders must submit one (1) original and two (2) copies of the Bid Proposal Form, Bid Pricing Form, Affidavits, and all other required documents.

A copy of this RFP is not required to be submitted with the proposal.

Proposals are to be delivered to:

Chippewa Valley Schools Attn: Lillian Grayson, Purchasing Coordinator

Bid Submission Guidance The District recommends that proposers deliver sealed bids in person or via overnight delivery due to inconsistent and delayed USPS mail service. In the event the District declares a building closure on the scheduled bid opening date, the bid opening will be automatically rescheduled to the next business day at the same scheduled time.

Document Access Complete bid packages may be downloaded from the District’s website Chippewa Valley Schools Bids. Vendors are responsible for checking this website for any addenda prior to submitting a bid. The District is not responsible for the content of any bid package received through any third party bid service or any source other than Chippewa Valley Schools’ Purchasing Department. It is the sole responsibility of the vendor to ensure the completeness of the documents received from any third party.

Bid Inquiries and Clarification Requests Any requests for clarification or bid-related questions concerning this RFP must be submitted in writing no later than 4:00 p.m. EST on March 6, 2026. All communications regarding this RFP must be submitted via email to the District personnel listed below, who shall serve as the sole points of contact for this solicitation. Both listed contacts must be included in all correspondence.

Name Title Email Address Lillian Grayson Purchasing Coordinator lgrayson@cvs.k12.mi.us

Sarah Monnier-White Director of Technology swhite01@cvs.k12.mi.us

Pre-Bid Meeting (Virtual) A virtual pre-bid meeting will be held on March 4, 2026 at 2:00 pm to provide prospective proposers an opportunity to ask questions concerning this RFP. Statements made during the pre-bid meeting shall not be binding unless confirmed in writing by the District through a formal Addendum. A summary of questions and responses will be issued as an Addendum and distributed to all parties who have requested or received the RFP. Attendance at the pre-bid meeting is not mandatory, but prospective proposers are encouraged to attend.

Link to join: https://us02web.zoom.us/j/84754831450?pwd=TAO9UtMRoFjO4mVdxQMt05kHyQ5cEf.1

Meeting ID: 847 5483 1450 Passcode: 190870

Addendum Addendum will be issued to all parties known by the District to have obtained a set of bidding documents. Copies of addendum will also be available for inspection wherever bid documents are on file. Each bidder is responsible for verifying, prior to submitting a bid, that they have received all addendum issued. All addendums released during the bidding period shall become part of the bid and contract documents, and receipt must be acknowledged on the Bid Proposal Form.

Acknowledgment of Insurance Requirements By signing its proposal, Bidder acknowledges that it has read, understands and adheres to the insurance requirements https://vendors.chippewavalleyschools.org/vendors/bids.asp mailto:lgrayson@cvs.k12.mi.us mailto:tchapman@cvs.k12.mi.us https://us02web.zoom.us/j/84754831450?pwd=TAO9UtMRoFjO4mVdxQMt05kHyQ5cEf.1

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Documentation Requirements Proposers must submit proposals in the format and manner prescribed in the RFP documents. Proposals must be substantially compliant with the requirements of this RFP. Failure to comply with material provisions of this RFP may result in a proposal being deemed non-responsive.

The District reserves the right to waive informalities or minor irregularities in proposals, provided such waiver is determined to be in the best interest of the District. No proposer shall be permitted to modify the proposal after the submission deadline except as permitted by law.

Conflict of Interest and Non-Collusion Certification Submission of a proposal shall constitute certification by the Proposer that no officer, employee, or agent of Chippewa Valley Schools has any direct or indirect financial interest in the proposal or any resulting contract, and that the proposal is submitted in good faith, without fraud, collusion, or connection with any other proposer.

The Proposer further certifies that it has not offered, promised, or given any gratuity or inducement to any District employee or official in connection with this RFP.

Proposals and Presentation Costs The District shall not be liable for any costs incurred by any Proposer in the preparation, submission, presentation, or discussion of its proposal, nor for the participation in any negotiations or related activities conducted by the District.

Validity of Proposals

All proposals shall remain valid and binding for a period of ninety (90) days following the proposal submission deadline, unless otherwise extended by mutual written agreement.

Sole Bidder It is the District’s intent that this RFP encourages open and competitive procurement. Proposers are encouraged to notify the District in writing if any provision of this RFP is believed to unnecessarily restrict competition or limit response to a single source. Such notification must be received no later than eight (8) calendar days prior to the proposal submission deadline.

If only one proposal is received, the District may, at its discretion, request a detailed cost proposal and perform a cost or price analysis and/or audit to determine whether the proposal is fair, reasonable, and in the best interest of the District.

Bid Protest The District maintains the following protest procedures to handle and resolve disputes relating to procurements and, in all instances, discloses information regarding the protest to the agency.

A bidder who wishes to file a bid protest shall file such notice and follow procedures prescribed by the Request For Proposals (RFPs) or the individual bid specifications package for resolution. Bid protests shall be filed, in writing, with the Superintendent within seventy-two (72) hours of the opening of the bids in protest.

Within five (5) days of receipt of a protest, the Superintendent shall review the protest as submitted and render a decision regarding the merits of the protest and any impact on the acceptance and rejection of bids submitted.

Notice of the filing of a bid protest shall be communicated to the Board and shall be so noted in any subsequent recommendation for the acceptance of bids and awarding of contracts.

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed shall constitute a waiver of proceedings.

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II. BID AWARD/EVALUATION PROCESS

Evaluation of Proposals Proposers are advised to carefully review the requirements and specifications of this RFP. Submission of a proposal does not obligate the District to award a contract or otherwise enter into any agreement. The District reserves the right to suspend, withdraw, or cancel this RFP, in whole or in part, at any time and for any reason, and to issue clarifications, modifications, or addenda as deemed appropriate.

The District reserves the right to waive informalities or minor irregularities in proposals when such action is determined to be in the best interest of the District. Any such waiver shall not modify the substantive requirements of the RFP or relieve a Proposer from full compliance with all applicable requirements if awarded a contract.

Rejection of Proposals The District reserves the right to accept or reject any or all proposals, in whole or in part. Proposals determined to be non-responsive may be rejected. Failure of a Proposer to promptly provide information requested in connection with responsibility or qualifications may constitute grounds for a determination of non-responsibility.

Requests for Clarification The District may request clarification, additional information, or conduct discussions with one or more Proposers for the purpose of evaluating proposals and ensuring a full understanding of the proposed solution. Clarifications shall not be used to permit material alterations to submitted proposals. The District is not obligated to request clarifications from all Proposers.

Method of Source Selection An award, if made, will be made to the responsible and responsive Proposer(s) whose proposal is determined to be the most advantageous to the District, considering price and other evaluation factors set forth in this RFP.

The District may conduct discussions, interviews, or demonstrations with none, one, some, or all Proposers as deemed necessary for evaluation purposes. The District is not required to conduct discussions with all Proposers.

Evaluation Criteria In evaluating proposals, the District may consider, but is not limited to, the following factors:

1. Conformance with the requirements, terms, and conditions of this RFP.

2. Total cost of ownership, pricing structure, and payment terms.

3. Technical qualifications, certifications, and demonstrated capability to implement and support the proposed solution.

4. Vendor experience providing similar cybersecurity and backup solutions to K-12 or comparable public-sector organizations.

5. Implementation approach, project management, and ability to meet proposed timelines.

6. Customer support model, responsiveness, and ongoing vendor support capabilities.

7. References and past performance with similar projects.

8. Prior experience with the District, if applicable, provided such experience is relevant and documented.

9. Any other evaluation criteria specifically identified within this RFP.

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III. SCOPE OF WORK & TECHNICAL SPECIFICATIONS

General Scope of Work The awarded vendor shall provide a turnkey, Barracuda Email Security and Backup solution in accordance with the requirements and specifications outlined in this RFP. This shall include all necessary software licensing, configuration, implementation, migration, documentation, training, and support services required to deliver a fully operational system for Chippewa Valley Schools for a three (3) year term.

The proposed solution shall include:

• Barracuda Email Protection – Premium Plus, or approved equivalent

• Barracuda Backup Solution with a minimum of 48TB usable capacity, or approved equivalent

• Professional Installation & Configuration Services, or approved equivalent

The solution must be compatible with the District’s existing email and productivity environment and must be capable of supporting a large K-12 public school district with multiple users.

Turnkey Implementation and Migration Services The awarded vendor shall be responsible for all activities to implement the solution, including, but not limited to:

• Provisioning and activation of software licenses and subscriptions

• Configuration of email security, threat protection, archiving, and backup features

• Migration of existing configurations, data, or policies, as applicable

• Testing and validation of system functionality

• Coordination of cutover activities to minimize disruption to District operations.

The vendor shall ensure that all services are performed in accordance with manufacturer-recommended best practices.

All work shall be coordinated directly with the District’s Technology Department. Work initiated or authorized by any other District personnel shall not be eligible for payment unless expressly approved by the District’s Technology Director or Purchasing Department.

Support and Service Requirements The awarded vendor shall provide ongoing support services in accordance with the manufacturer’s support and offerings and the terms of the proposal.

Support services shall include:

• Access to vendor and manufacturer technical support

• Issue escalation procedures

• Timely response to service requests

• Assistance with system updates, patches, and enhancements as applicable

The District requires minimal service disruption during normal business hours. Any planned maintenance or system changes that may impact service availability must be coordinated in advance with the District.

Document and Training The awarded vendor shall provide the District with comprehensive documentation upon completion of implementation, including:

• System configuration details

• Administrative guides and user documentation

• Warranty and support information

The vendor shall also provide administrative training for District staff sufficiently to enable effective system management and oversight.

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Hardware, Network, and Facilities Exclusions This RFP does not include and expressly excludes the following:

• Physical network infrastructure work, including cabling, wiring, patch panels, or raceways

• Electrical work or power modifications

• Building or facilities modifications

• Inspection, service, or repair of the District’s computer network

• Construction or low-voltage contracting services

Proposals that include assumptions of such work may be deemed non-responsive.

Approved Equivalents Proposers may offer solutions deemed functionally equivalent to the specified Barracuda products, provided such solutions meet or exceed the technical, functional, and security requirements set forth in this RFP. Approval of any proposed equivalent solution shall be at the sole discretion of the District.

Warranty and Support Obligations The awarded vendor shall coordinate all applicable manufacturer warranties and support services on behalf of the District at no additional cost. All software licenses, subscriptions, and services shall include a minimum of three

(3) year warranty and support term, unless otherwise approved by the District.

Proposers may optionally provide pricing for extended warranty and support coverage beyond the base requirement. Such pricing shall be submitted as a voluntary alternate.

Ownership and Licensing All software licenses, subscriptions, and services provided under this Contract shall be purchased by and licensed to the District. Leased equipment or services shall not be accepted unless expressly approved in writing by the District.

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IV. BID/PROPOSAL SPECIFCATIONS

All proposed solutions shall comply with the requirements set forth below. Unless otherwise specified, all pricing shall be based on 1,800 users and a three (3) year term.

EMAIL SECURITY & BACKUP SOLUTION

(Barracuda Email Security and Backup, or equivalent)

General Requirements The Bidder shall provide an enterprise-grade email security and backup solution designed to protect against spam, malware, phishing, impersonation attacks, and data loss, while ensuring reliable data backup and recovery.

The Bidder shall furnish all software licenses, hardware (if applicable), professional services, and support necessary for full implementation of the proposed solution.

Email Security Solution The proposed email security solution shall include functionality equivalent to Barracuda Premium Plus Email Protection (EP-PREMPLUS-U-1M) for 1,800 users.

The solution shall, at a minimum, provide:

• Advanced spam and malware protection

• Phishing, impersonation, and business email compromise (BEC) protection

• Advanced threat detection, including zero-day attack mitigation

• Data loss prevention (DLP) capabilities

• Centralized administration and reporting

• Email archiving service

Backup Solution The Bidder shall provide a backup solution equivalent to a Barracuda Backup 3200 Appliance – 48TB (BBS-3200-TB-

CLD-1M)

The backup solution shall:

• Support local and cloud-based backup storage

• Cloud-to-cloud backup

• Provide encrypted data storage and transmission

• Allow granular recovery of email and associated data

• Support disaster recovery and business continuity requirements

Professional Services The Bidder shall provide professional installation and configuration services equivalent to Barracuda White Glove Installation Services (BPS-RMQS-01).

Professional services shall include:

• Configuration of all solution components

• Validation and testing of implemented services

• Knowledge transfer and documentation for District staff

Responsiveness & Equivalency Bidders shall clearly identify any proposed products, services, or programs offered as an “equivalent” to a specified manufacturer, product, or service named in this Request for Proposal.

To be considered responsive, any proposed equivalent shall meet or exceed all functional, technical, security, performance, and support requirements stated in this RFP. The burden of proof rests solely with the Bidder to demonstrate equivalency.

Bidders proposing equivalent products or services shall submit comprehensive documentation, including but not

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• Product specifications and feature comparisons

• Detailed functional descriptions

• Security architecture and compliance documentation

• Support and service level descriptions

Failure to clearly demonstrate equivalency may result in the proposal being deemed non-responsive.

The District reserves the sole right to determine whether a proposed product or service is equal to that specified and to reject any proposal that, in the District’s judgment, fails to meet the requirements or intent of this RFP.

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V. CONTRACT TERMS AND CONDITIONS

General Description of Required Performance Outcomes Except where otherwise specifically stated in this RFP, all services shall conform to industry best practices and professionally accepted standards applicable to enterprise email security, data protection, and information security awareness platforms.

The Contractor shall furnish all software licenses, subscriptions, professional services, documentation, training, and support necessary to deliver a fully functional email security, backup, and associated services solution on a complete and operational turnkey basis.

All services shall be suitable for use within a K–12 public school district environment and shall comply with all applicable federal, state, and local laws and regulations, including data privacy and student information protection requirements.

Scope Coordination and Implementation Schedule The Contractor shall coordinate all implementation, configuration, and support activities with the District’s designated contact.

Services shall commence following contract award and a post-award kick-off and planning meeting. The Contractor shall provide an implementation schedule identifying major tasks, milestones, and completion timelines.

Project completion shall be completed no later than August 1, 2026, unless otherwise approved in writing by the District.

Any activities requiring District staff involvement or potential service interruptions shall be scheduled in coordination with the District to minimize operational impact.

Assignment, Subcontracting, and Non-Collusion The Contractor shall not assign, transfer, or subcontract any portion of the Contract without the prior written consent of the District’s Purchasing & Risk Management Coordinator.

The Contractor certifies that:

• This proposal is made without collusion or fraud

• No officer or employee of the District has any direct or indirect interest in the proposal

• If awarded, the Contractor shall enter into and perform the Contract in accordance with all specifications, terms, and conditions of this RFP

Legal Eligibility and Background Compliance No person or entity shall be eligible for award if the entity has been convicted of a felony involving the distribution of controlled substances.

For any onsite services, the Contractor shall not assign any individual who has been convicted of a “sex offense” as defined in MCL 380.1535a(1).

Contract Term and Acceptance The contract term shall be for the period specified in the RFP, with pricing based on a three (3) year subscription and service term unless otherwise stated.

Final Acceptance of services shall occur upon the District’s written communication that all required products and services have been successfully implemented, configured, validated, and made operational in accordance with the RFP.

Final Acceptance shall mark the commencement of vendor support and service level obligations, as well as any applicable warranty or up-time commitments.

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Contract Termination, Cancellation, and Suspension The District reserves the right to terminate the Contract, in whole or in part, for convenience, upon thirty (30) days’ written notice to the Contractor.

The District may terminate the Contract immediately for cause, including but not limited to failure to perform, breach of contract, or non-compliance with RFP requirements.

The Contractor shall not be entitled to anticipated profits, future subscription payments, or unearned compensation resulting from termination.

Performance delays caused by circumstances beyond reasonable control (force majeure), including acts of God, government actions, epidemics, or interruptions in utility or internet services, shall not constitute a default, provided prompt written notice is given.

The District reserves the right to suspend services when necessary for operational, security, or compliance reasons, without additional cost, except for equitable schedule adjustments.

Pricing and Invoicing All prices shall be firm and shall include all costs required to meet the RFP requirements, including licensing, implementation, configuration, and support services.

Subscription pricing shall not increase during the initial contract term.

Invoices shall be submitted in accordance with the pricing schedule and shall identify the applicable service period.

Invoices shall be in a format acceptable to the District.

The District shall remit payment within thirty (30) days of receipt of a correct and satisfactory invoice.

The Contractor shall not invoice for services or features not explicitly included in the Contract or approved in writing by the District.

Data Ownership, Privacy, and Security All data, including email content, metadata, logs, reports, and backups shall remain in the sole property of the District.

The Contractor shall not access, use, disclose, or retain District data except as necessary to perform the contracted services.

The Contractor shall implement administrative, technical, and physical safeguards to protect District data from unauthorized access, disclosure, or loss and shall comply with all applicable data protection laws, including FERPA where applicable.

Data Breach Notification & Incident Response The Contractor shall notify the District in writing without reasonable delay, no later than seventy-two (72) hours after discovering any actual or suspected security incident, breach, or unauthorized access involving District data.

Such notification shall include, to the extent known at the time:

• The nature of the incident

• The date and time of discovery

• The categories and approximate volume of data affected

• Mitigation actions taken or planned

• Recommended steps the District should consider

The Contractor shall cooperate fully with the District in investigating the incident, fulfilling legal notification obligations, mitigating harm, and preventing future occurrences.

The Contractor shall not make any public statements regarding a security incident involving District data without

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All costs associated with incident response attributable to the Contractor’s failure to comply with contractual or legal obligations shall be borne by the Contractor.

Hold Harmless and Indemnification To the fullest extent permitted by law, the Contractor shall defend, indemnify, and hold harmless Chippewa Valley Schools, its board members, officers, employees, and agents from and against any claims, damages, losses, or expenses arising from the Contractor’s performance under this Contract, including claims related to data breaches, privacy violations, or service failures.

Insurance Requirements The Contractor shall maintain insurance coverage appropriate for technology and information security services and shall provide Certificates of Insurance prior to commencement of services.

Minimum Coverage Requirements

• Commercial General Liability:

$1,000,000 per occurrence / $2,000,000 aggregate

• Commercial Automobile Liability:

$1,000,000 combined single limit (if applicable to on-site services)

• Workers’ Compensation:

$1,000,000 per accident Michigan statutory requirements

• Cyber / Network Security Liability:

$1,000,000 per claim / $1,000,000 aggregate Including coverage for data breach, network security failure, unauthorized access, and privacy liability, and costs associated with incident

Insurance shall name Chippewa Valley Schools as an Additional Insured, be primary and non-contributory, and be issued by carriers licensed in the State of Michigan with a Best’s rating of B+ VII or better.

Failure to maintain required insurance shall constitute a material breach of contract.

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VI. INSTRUCTIONS FOR BID SUBMISSION

Bid Package: Barracuda Email Security and Backup Solution RFP 21.2526B

Bid Due Date: March 20, 2026, 2:00 p.m., local time

Deliver Bid to: Chippewa Valley Schools Attn: Lillian Grayson, Purchasing Coordinator

Bidders must clearly mark the outside of the proposal package with both the bid package name and the submitting business name to allow for proper identification prior to opening.

Please submit one (1) original and (2) copies of bid proposal. Submit ONLY the following completed forms with your bid. Chippewa Valley Schools requires Bidders to submit information only on forms provided through this bid, unless otherwise stated.

□ Bid Proposal Form

□ Bid Pricing Form

□ School Safety Compliance Affidavit

□ Familial Disclosure Affidavit

□ Iran Sanctions Affidavit

□ Debarment Disclosure

□ Non-Collusion Affidavit

□ W9

□ Certificate of Liability Insurance

□ Any required professional licenses and certificates

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VII. BID PROPOSAL FORM

AGREEMENTS

The undersigned understands that the District reserves the right to reject any and all bids and to waive informalities and irregularities in bidding. District also reserves the right to hold bids for a period of 90 days from bid opening date.

The District reserves the right to accept or reject any or all Bids in whole or in part, or to waive any informality therein. If in the District’s opinion it is in their best interest, the contract may be awarded to other than the lowest bidder, for quality of the supplies and services, delivery time, fill rate, etc.

If award is made to us under this proposal, we agree to enter into an Agreement with Chippewa Valley Schools to furnish services, in strict accordance with this proposal, bid documents and all pertinent portions of specifications.

My signature certifies that the proposal as submitted complies with all Terms and Conditions as set forth in this RFP. My signature also certifies that the accompanying proposal is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud. Furthermore, I understand that fraud and unlawful collusion are crimes under Federal Law, and can result in fines, prison sentences, and civil damage awards.

My signature also certifies that this firm has no business or personal relationships with any other companies or persons that could be considered as a conflict of interest or potential conflict of interest to Chippewa Valley Schools, and that there are no principals, officers, agents, employees, or representatives of this firm that have any business or personal relationships with any other companies or persons that could be considered as a conflict of interest or a potential conflict of interest to Chippewa Valley Schools, pertaining to any and all work or services to be performed as a result of this request and any resulting contract.

I hereby certify that I am authorized to sign as a Representative for the Firm:

NAME OF BIDDER

Firm Name: __________________________________________________________________________________

Address: ____________________________________________________________________________________

City/State/Zip:________________________________________________________________________________

Name of Contact Person:____________________________________________Title:_______________________

Phone: __________________________________ Cell: ______________________________________________

Email:__________________________________ Website Address:______________________________________

Name, title, and signature of individual duly authorized to execute contracts:

Name:_________________________________________________ Title: ________________________________

Signature:___________________________________________________________________________________

LEGAL STATUS OF BIDDER

A Company organized and existing under the laws of the State of _____________________________________

Business Structure: □ Corporation □ Partnership □ Sole Proprietor

Legal Name of Company _______________________________ Tax Identification Number ________________

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ADDENDUM

The undersigned acknowledges receipt of the following addendum, if any, issued by the District:

Addendum # _______dated_______________ Addendum #_______dated_______________

Addendum # _______dated_______________ Addendum #_______dated_______________

If no Addendums were issued, please acknowledge: _________ (initials)

REFERENCES

Please provide a minimum of three (3) references, preferably, school districts other than Chippewa Valley Schools, for similar sized projects.

(1) School (Business) Name: ________________________________________________________________

Contact Person: ______________________________________ Title: ___________________________

Phone: __________________________________ Email: _____________________________________

Briefly describe project: ________________________________________________________________

(2) School (Business) Name: ________________________________________________________________

(3) School (Business) Name: ________________________________________________________________

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BID ACKNOWLEDGEMENTS

Bidder has read and understands the bid instructions, specifications, and requirements thoroughly. □ Yes □ No

Bidder acknowledges that all bid proposals will be evaluated as “submitted.” □ Yes □ No

Bidder has acknowledged any and all exceptions to the bid specifications on the Bid Proposal Form. □ Yes □ No

Bidder acknowledges that the District may, at their option, reject any and all proposals, and award to the bidder with the most advantageous proposal. □ Yes □ No

Bidder agrees to hold their pricing firm for twelve (12) months. □ Yes □ No

Bidder has attached any proposed contract documents that his firm would require as part of a bid award. These documents are attached for the District’s review.

Bidder cannot submit proposed contract language at any time after submission of the bid response. □ Yes □ No

EXCEPTIONS: Bidder must detail any exceptions or deviations from bid requirements or any terms and conditions below:

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VIII. BID PRICING FORM

Barracuda Email Security and Backup Solution RFP 21.2526B

Company Name:_________________________________________________________________

PLEASE CHECK ONE:

□ Pricing submitted using manufacturer-specified products listed in this RFP (Barracuda)

□ Pricing submitted using proposed equivalent product(s) or service(s) (details required)

If proposing an equivalent solution, Bidders must clearly identify all equivalent products and provide documentation demonstrating equivalency as required by this RFP.

INSTRUCTIONS TO BIDDERS:

• Pricing shall be based on 1,800 users and a three (3) year contract term unless otherwise noted.

• Prices shall be firm for the full contract term.

• Equivalent products or services must be clearly identified.

Email Security & Backup Solution (Barracuda or Equivalent)

Description Manufacturer / Equivalent

Part Number Quantity Total 3-Year Cost

Premium Plus Email Protection with 3-year application software (1,800 users)

Barracuda or Equivalent ER-PREMPLUS-U-1M 1 $ __________

Backup Appliance – 48TB with 3-year application software

Barracuda or Equivalent BBS-3200-TB-CLD-1M 1 $ __________

White Glove Installation & Configuration Services

Barracuda or Equivalent

BPS-RMQS-01

1 $ __________

Total (3-Year) Cost: $ ______________________________

CERTIFICATION AND SIGNATURE

By signing below, the Bidder certifies that:

• All pricing submitted is accurate, complete and based on the requirements of this RFP

• Pricing is firm for the stated contracted term

• The product and service designations selected above (manufacturer-specified or equivalent) are accurate and fully disclosed

• The Bidder agrees to be bound by the terms, conditions, and specifications of this RFP

Authorized Signature : ______________________________ Date : _____________________

Printed Name: _____________________________________ Title: _______________________

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AFFIDAVIT OF BIDDER

(COMPLIANCE WITH SCHOOL SAFETY INITIATIVE LEGISLATION)

The undersigned, the District or authorized officer of (the "Bidder"), certifies to Chippewa Valley Schools (the "School District"), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder's employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any "listed offenses".l The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder's employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d and 380.1230g.

In this regard, Bidder agrees, without limitation, to report within three (3) business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediately report to the School District if that person is subsequently convicted, plead guilty or plead no contest to that crime.

BIDDER: ________________________________

By: _____

Its: __________________________

STATE OF __________ )

COUNTY OF _______________________)

This instrument was acknowledged before me on the ________ day of ___________________, 2026, by

, Notary Public

__________________ County, ____________

My Commission Expires:__________________

Acting in the County of : __________________

1The term listed offenses means those defined in section 2 of the Sex Offenders Registration Act (SORA), MCL 28.722 2MCL 380.1535a(1).

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AFFIDAVIT OF BIDDER

FAMILIAL DISCLOSURE

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Chippewa Valley Schools Board or the Chippewa Valley Schools Superintendent shall be accompanied with the Proposal.

Bids and Proposals without this disclosure statement will not be accepted.

The members of the Chippewa Valley Schools Board of Education are: Mr. Kenneth Pearl, Ms. Denise Aquino, Mr. Shannon King, Mr. Bruce Wade, Mr. Christopher Gura, Mr. George Sobah, and Mr. Robert Wojtowicz. The Chippewa Valley Schools Superintendent is Mr. Ronald Roberts.

□ The following are the familial relationship(s):

Owner/Employee Name Related to Relationship

1. _______________________ _____________________ _______________________

2. _______________________ _____________________ _______________________

3. _______________________ ______________________ _______________________

Attach additional pages if necessary to disclose all familial relationships.

□ There is no familial relationship that exists between the owner, officer, director or administrator of Bidder, or any employee of Bidder who is involved in this procurement and contracting process, and any board member, administrator or employee of Chippewa Valley Schools, or any family member of any board member, administrator, or employee of Chippewa Valley Schools.

The undersigned, the owner or authorized representative of Bidder _____________________________ Name of Company does hereby represent and warrant that the disclosure statements herein contained are true.

Signature of Bidder Representative Print Name Title

STATE OF __________ )

) ss

COUNTY OF _______________________)

This instrument was acknowledged before me on the _________ day of _______________, 2026, by

, Notary Public

_________________County, _____________

My Commission Expires:_____________________

Acting in the County of: _____________________

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AFFIDAVIT OF COMPLIANCE

IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of _____________________ (the “Contractor”), pursuant to the compliance certification requirement provided in the Chippewa Valley Schools’ (the “School District”) Request For Proposals, hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned Request For Proposal, the Contractor will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

Bidder: __________________________________________ Print Name

By: _________________________________

Its: _________________________________

STATE OF __________ )

) ss

COUNTY OF _______________________)

This instrument was acknowledged before me on the _________ day of ___________________, 2026, by __________________________.

, Notary Public

__________________ County, ____________

My Commission Expires: ______________

Acting in the County of: _______________

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DEBARRED DISCLOSURE

By submitting this bid/proposal, the undersigned certifies that neither the bidder/contractor, nor any of its principals, subconsultants, subcontractors, partners, officers, directors, or persons in a position with management responsibility or responsibility for the administration of federal funds:

(a) Is presently debarred, suspended, proposed for debarment, or declared ineligible or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) Has, within three-year period preceding this certification, been convicted of or had a civil judgment rendered against it for certain offenses related to obtaining or performing a public transaction or contract, antitrust violations, or other offenses involving dishonesty;

(c) Is presently charged by a governmental entity with commission of any of the offenses mentioned in paragraph (b);

(d) Has, within a three-year period preceding this certification, had one or more public transactions terminated for cause or default;

(e) Has been debarred or suspended from participating in state or federal procurement programs, including those administered by the State of Michigan’s Department of Technology, Management & Budget.

(f) The Contractor is “Actively” registered with SAMS and has been assigned the following DUNS Number: ______________________.

If unable to provide this certification, a written explanation must be submitted with the bid/proposal.

The Contractor further certifies that it shall not knowingly enter into any transaction with any subcontractor, material, supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from covered transactions by any federal or state department/agency.

Dated this ______________ day of ______________________, 2026

By ______________________________________________________ Authorized Signature for Contractor

Printed Name and Title

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NON-COLLUSION AFFIDAVIT

State of ________________________________ ; Bid No. ____________________

County of ______________________________ ;

I state that I am _______________________________ of ____________________________

Title Name of Firm

I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid.

I state that:

1. The price(s) and amount(s) of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, Bidder, or potential Bidder.

2. Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid, have been disclosed to any other firm or person who is a Bidder or potential Bidder, and they will not be disclosed before bid opening.

3. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

5. My firm, its affiliates, subsidiaries, directors and employees are not currently under investigation by any governmental agency and have not in the last three years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows:

I state that my firm understands and acknowledges that the above representations are material and important and will be relied on by Chippewa Valley Schools in awarding the contract(s) for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from Chippewa Valley Schools of the true facts relating to submission of bids for this contract.

Company Name: ______________________________________________________________

Name: ______________________________________________________________________

Title: ________________________________________________________________________

Signature: ____________________________________________________________________

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CONTRACT ACKNOWLEDGEMENT

CHIPPEWA VALLEY SCHOOLS

BARRACUDA EMAIL SECURITY AND BACKUP SOLUTION RFP 21.2526B

CONTRACT PERIOD: June 1, 2026 through August 1, 2026

SECTION I. Conditioned upon Vendor being awarded by the Chippewa Valley School Board of Education, or award being made administratively, the bid requirements set out in RFP 21.2526B, and upon order of the Township of Clinton, Michigan, Vendor does hereby agree to provide above services to Chippewa Valley Schools in accordance with the terms of Vendor's submitted Bid Proposal and the Specifications in above referenced RFP, the services listed in the RFP as awarded to Bidder in the…