BAA_V27_Amend_1_04152015.pdf

BROAD AGENCY ANNOUNCEMENT

BAA-RVKV-2014-0004

ANNOUNCEMENT OVERVIEW

NAICS CODE: 541712

FEDERAL AGENCY NAME: Air Force Research Laboratory, Space Vehicles Division, Space Experiments and Programs Branch (AFRL/RVEP)

BROAD AGENCY ANNOUNCEMENT TITLE: On-Orbit Reprogrammable Digital Waveform Generator (ORDWG).

BROAD AGENCY ANNOUNCEMENT TYPE: This is the Initial Announcement

CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER(S): Not applicable, no grant or agreement opportunities anticipated.

PROPOSAL DATE AND TIME: Proposals are due by 12:00 p.m., MDT, 27 May 2015 delivered to Air Force Research Laboratory (Det 8) (AFRL/RVKVI) 3550 Aberdeen Ave SE, Kirtland AFB, New Mexico, 87117-5776. Proposals received after this due date and time shall be governed by the provisions of Federal Acquisition Regulations (FAR) 52.215-1(c)(3). All offerors should note that this installation observes strict security procedures to enter the facility. These security procedures are NOT considered an interruption of normal Government processes, and proposals received after the above stated date and time as a result of security delays will be considered “late.” Note: If offerors use commercial carriers for delivery of proposals, carriers may not honor time-of-day delivery guarantees on military installations. Early proposal submission is encouraged.

BRIEF PROGRAM SUMMARY: This is a Broad Agency Announcement (BAA) to develop technology that will advance the state-of-the art in signal generation, such as the Global Positioning System (GPS), and other commercial and non-commercial position navigation and timing efforts. The effort will consist of the design, fabrication, integration, test and delivery of an advanced technology space-qualifiable on-orbit reprogrammable digital waveform generator compatible with the next higher level sub-assembly. The desired outcome of this effort is to develop the selected technology to a minimum TRL of 5+ (space-qualifiable). An on-orbit digital waveform generator would be capable of integration into a testbed environment (either ground-or space-based). Signal quality output should meet or exceed the current GPS “Gold Standard.”

This technology shall be capable of withstanding environmental constraints, operating conditions, and the reliability demands of the medium Earth orbit space environment. The implications of respective ORDWG design features must be considered, because the ORDWG must survive in the current space-based position navigation and timing (PNT) medium earth orbit space environment for a minimum of seven years. The ORDWG design must take into account integration into the next higher level sub-assembly for interfaces. The full Announcement can be accessed at the following website www.fbo.gov.

ESTIMATED PROGRAM COST: Anticipated funding for the program (not per contract or award): FY15 $0.8M, FY16 $9.0M, FY17 $5.6M, FY18 $6.0M, FY19 $4.5M, FY20 $4.5M. This funding profile is an estimate only and not a contractual obligation for funding. All funding is http://www.fbo.gov/ subject to change due to Government discretion and availability. Potential offerors should be aware that, due to budget fluctuations, funding may change with little or no notice.

GENERAL INFORMATION: This acquisition is unrestricted. Small businesses are encouraged to propose on all or any part of this Announcement. The NAICS Code for this acquisition is 541712 (for Research and Development in the Physical, Engineering, and Life Sciences (except Biotechnology), and the small business size standard is 1000 employees. This BAA is issued under the provisions of FAR 6.102(d)(2) that provides for the competitive selection of research proposals. Proposals submitted in response to this BAA that are selected for award are considered to be the results of full and open competition and in full compliance with the provisions of Public Law 98-369, the Competition in Contracting Act of 1984. Offerors should be alert and monitor FedBizOps/EPS at http://www.fbo.gov for any BAA amendments that may permit extensions to the proposal submission date or make other changes to the announcement.

TYPE OF CONTRACTS: The Air Force reserves the right to award the instrument best suited to the nature of research proposed. Accordingly, the Government may award any appropriate contract type under the Federal Acquisition Regulation (FAR). The Air Force may also consider award of an appropriate technology transfer mechanism if applicable. The Government anticipates that awards under this BAA will generally be Cost-Plus-Fixed-Fee (CPFF) contracts with Options. Cost reimbursement contracts require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract per FAR 16.301- 3(a)(3).

SYSTEM FOR AWARD MANAGEMENT (SAM): Unless exempted by FAR 4.1102 all offerors must be registered in the System for Award Management (SAM) database prior to award.

Offerors can access registration instructions from the SAM home page at http://www.sam.gov.

In addition, for potential offerors to be eligible for an award, they must submit annual Electronic Representations and Certifications on the SAM website. These FAR and DFARS level representations and certifications are required in addition to the representations and certifications specific to this acquisition.

ANTICIPATED NUMBER OF AWARDS: The Air Force anticipates awarding one or more contracts. The Government reserves the right to select all, part, or none of the proposal(s) received in response to this announcement, subject to the availability of funds. However, the Air Force reserves the right to make a single award or no awards pursuant to this BAA.

AGENCY CONTACTS:

Technical Point of Contact:

Program Manager: Misty Crown, AFRL/RVEP, Phone 505-853-2558, Email:

misty.crown@us.af.mil

Contracting Points of Contact:

Contract Specialist: Ann Preece, Det 8 AFRL/RVKVI, Phone 505-846-4577, Email:

ann.preece@us.af.mil.

http://www.sam.gov/

BROAD AGENCY ANNOUNCEMENT

BAA-RVKV-2014-0004

Air Force Research Laboratory/Space Vehicles Directorate

FULL TEXT ANNOUNCEMENT

NAICS CODE: 541712

FEDERAL AGENCY NAME: Air Force Research Laboratory, Space Vehicles Division, Space Experiments and Programs Branch (AFRL/RVEP)

BROAD AGENCY ANNOUNCEMENT TITLE: On-Orbit Reprogrammable Digital Waveform Generator (ORDWG).

BROAD AGENCY ANNOUNCEMENT TYPE: This is the Initial Announcement

CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER(S): Not applicable, no grant or agreement opportunities anticipated.

PROPOSAL DUE DATE AND TIME: Proposals are due by 12:00 p.m., MDT, 27 May 2015 delivered to Air Force Research Laboratory (Det 8) (AFRL/RVKVI), ATTN: Ann Preece, 3550 Aberdeen Ave SE, Kirtland AFB, New Mexico, 87117-5776. Proposals received after this due date and time shall be governed by the provisions of Federal Acquisition Regulations (FAR) 52.215-1(c)(3). All offerors should note that this installation observes strict security procedures to enter the facility. These security procedures are NOT considered an interruption of normal Government processes, and proposals received after the above stated date and time as a result of security delays will be considered “late.” As such, hand-delivery of proposals is strongly discouraged. Note: If offerors use commercial carriers for delivery of proposals, carriers may not honor time-of-day delivery guarantees on military installations. Early proposal submission is encouraged.

1. REQUIREMENT DESCRIPTION

This is a Broad Agency Announcement (BAA) describing the research areas of interest for the On-Orbit Reprogrammable Digital Waveform Generator (ORDWG) program. The Air Force Research Laboratory (AFRL) Space Vehicles Branch (RVEP), Space Experiments and Programs Section is interested in receiving proposals from all offerors to advance the state-of-the-art and scientific knowledge in digital reprogrammable signal generation such as that used by the GPS, and other commercial and non-commercial position navigation and timing efforts.

Proposals that either enable the directorate to meet performance, reliability, maintainability, supportability and affordability goals, or which enhance performance or significantly reduce cost, schedule, or risk for future space-based PNT systems, are of particular interest.

Currently, the GPS constellation utilizes an analog signal generation chain that is inherently lossy. These analog signal generation units are located in a data handling unit and produce multiple codes that are then combined and broadcast from the satellites. The United States Air Force (USAF) would like to increase the performance, flexibility, affordability and security of PNT payloads by means of an on-orbit reprogrammable digital waveform generator (ORDWG).

The intent of the government is to integrate ORDWG into a testbed environment (either ground-or space-based), for applicability and performance studies against the current analog GPS payload baseline.

The USAF is seeking to develop the technology to advance the state-of-the art in secure signal generation systems such as that used by the GPS. The effort shall consist of the provably-secure design, fabrication, integration, formal testing and delivery of an advanced technology space-qualifiable on-orbit reprogrammable digital waveform generator compatible with the next higher level sub-assembly. The desired outcome of this effort is to develop the selected technology to a minimum TRL of 5+ (space-qualifiable). An on-orbit digital waveform generator based on the results of this effort would be capable of integration into a testbed environment (either ground- or space-based). Signal quality output should meet or exceed the current GPS “Gold Standard.” The security properties for operating in a contested cyber environment must be specified mathematically during the design phase and verified formally during the testing phase. The implications of respective ORDWG design features must be considered, because the ORDWG must survive in the current space-based PNT medium earth orbit space environment for a minimum of seven years. The ORDWG design must take into account integration into the next higher level sub-assembly.

The intent of this procurement is to perform the research and development activities necessary to identify and validate an on-orbit reprogrammable digital waveform generator design/architecture, suitable for integration into a ground/space based experimental platform that is capable of all current and projected navigation signals and modulations, and will operate securely in a contested cyber environment, as found in OTHER INFORMATION (section g) of this document.

For the purpose of this notice, the basic architecture of the on-orbit reprogrammable digital waveform generator includes the reconfigurable processor, memory modules, navigation message generation and formatting, signal combining and carrier modulation, code generation, power conversion and management, and monitoring and control. M’ (M-Prime) code shall be used in the ORDWG development; a cryptographic processor shall be included either in a module fashion or integrated into the system, capable of generation/processing of the cryptographic cipher-text for P(Y) and M’ codes. The focus of the effort will be the waveform generation section within the dashed box shown in Figure 1. The term On-orbit Reprogrammable Digital Waveform Generator will be used to refer to this dashed box section only.

Figure 1. Digital Waveform Generator Functional Block Diagram

The inputs to the on-orbit reprogrammable digital waveform generator are the elements of the GPS navigation message from OCX(or OCS), a synthesized reference frequency, code epoch synchronization, timing data, payload commands, and cryptographic data, control signals.

Proposed efforts shall include mission assurance architecture and implementation enhancements to ensure secure operation in a contested cyber environment. The outputs are a low power signal at the GPS navigation center frequency and spreading sequences in accordance with the appropriate navigation signal codes, and the health/status of each function within the ORDWG.

Basic – (Approximately 6 months or as proposed). All study and design related activities through the System Requirements Review (SRR). This review determines the direction and progress of the systems engineering effort and the degree of convergence upon a balanced and complete configuration. Successful completion of the basic effort includes an approved preliminary system performance specification, a preliminary allocation of system requirements to hardware and software subsystems, identification of all software components (support, deliverable, non-deliverable, etc.), a preliminary risk assessment and management plan, and an approved Systems Engineering Plan that addresses cost and critical path drivers. Interfaces shall be defined. Any programmatic liens will be discussed/addressed at this time that may affect the success of the program.

Further development of the ORDWG shall be developed using a go/no go approach. There are four options for this effort. The following outlines the approach the government would encourage offerors to take, any additions are encouraged; however the government requests documentation supporting the addition of any option. Each option shall be priced separately for both technical and cost for the development and study related endeavors involved in each option to be exercised at the government’s discretion.

OPTION I – Option one will commence (approximately 6 months or as proposed) with all study and design related activities through the Preliminary Design Review (PDR). This review ensures that the system is ready to proceed into detailed design and can meet stated performance requirements within cost (program budget), schedule (program schedule), risk, and other system constraints. Successful completion of option one includes controlled and approved Interface Control Documents (ICDs) for internal and external interfaces for the ORDWG Engineering Development Unit (EDU), approved system performance specifications, approved allocation of system requirements to hardware and software subsystems, allocation of system requirements to hardware and software subsystems, preliminary delivery of the software model of the ORDWG EDU, preliminary delivery of all software components, an updated risk assessment and management plan, a preliminary environmental test plan to ensure a path to compliance with the TRL 5+ goal, and an updated approved Systems Engineering Plan that addresses cost and critical path drivers. Any programmatic liens will be discussed at this time that may affect the success of the program, any liens cleared or accepted from SRR.

OPTION II - Option two will commence (approximately 11 months or as proposed) with all study and design related activities through the Critical Design Review (CDR). This review assesses the system final design as captured in product specifications for each configuration item in the system (product baseline), and ensures that each product in the product baseline has been captured in the detailed design documentation. Successful completion of option two includes approval of EDU baseline to enable production of EDU in option three, final and approved Interface Control Documents (ICDs) for internal and external interfaces for the ORDWG, an approved environmental test plan to ensure compliance with TRL 5+ goal, final and approved system performance specifications, final and approved allocation of system requirements to hardware and software subsystems, final delivery of the software model of the ORDWG EDU, final delivery of all software components, a final updated comprehensive risk assessment for EDU production and any remaining work, a final and approved Systems Engineering Plan that addresses cost and critical path drivers. Any programmatic liens will be discussed at this time that may affect the success of the program, any liens cleared or accepted from PDR.

OPTION III - Option three will commence (approximately 14 months or as proposed). Option three will consist of all activities related to the completion of the design and delivery of three TRL 5+ ORDWG EDUs, including final software deliveries and any environmental testing results that were conducted prior to delivery. OPTION IV - Option four will commence (approximately 23 months or as proposed) Option IV will consist of all activities related to test and integration and software support for the ORDWG EDU, into a laboratory based testbed or demonstration mission.

The following data deliverables are representative of the types of data that may be required: (a) Program Plan with updates as needed; (b) Monthly Status/Financial Reports; (c) Final Report, draft and final; (d) Presentation Materials, (e) Patent Reports; and (f) Unique Identification Designator (UID), (g) Software Deliverables.

Deliverable Items:

a. Data Items: Attachment 1, DD Form 1423, Contract Data Requirement List (CDRL) are representative of the types of data that may be required. Data deliverables are subject to negotiations.

b. Provably-secure design: Must include a mathematical specification of the function of the digital waveform generator, and identify the security properties that the design seeks to satisfy.

The provably-secure design must include architecture requirements, as well as protocol, hardware and software specifications to ensure secure operation against cyber threats, see OTHER INFORMATION (section g) in this document.

c. Software: Any software and requisite source code required for operation and testing of the on-orbit reprogrammable digital waveform generator. This software deliverable shall be delivered with government purpose rights.

d. Hardware: Engineering models/units ORDWG

e. Test Plan: A detailed test plan to demonstrate achievement of TRL 5+ for the ORDWG and that verifies formally that the security properties of the ORDWG implementation satisfy the security goals of the program.

Schedule:

a. Overall effort: 60 Months (57 Months Technical Effort + 3 Months for Final Report)

b. Data Items: Specified on individual CDRL(s) (See Attachment 1)

c. Software: 24 Months Preliminary, 39 Months Final

d. Hardware: 39 Months

Other Requirements:

a. Program security classification: Secret--see DD Form 254 Offerors must verify their Cognizant Security Office information is current with Defense Security Service (DSS) at www.dss.mil. The offeror must possess, or acquire prior to award of a contract, a facility clearance equal to the highest classification stated on the Contract Security Classification Specification (DD Form 254) attached to this Announcement (AFFARS provision 5352.215-9000). Attachment 2.

b. ATTENTION: Offerors shall use the following definitions of R&D to breakout the approach/tasks for both the technical and cost proposal. Each R&D Element should be separately priced for the basic effort and each of the options.

Applied Research (6.2) – Systematic study to gain knowledge or understanding necessary to determine the means by which a recognized and specific need may be met.

Advanced Technology Development (6.3) – Includes all efforts that have moved Into the development and integration of hardware for field experiments and tests.

Operational System Development (6.7) – Includes those development projects in support of development acquisition programs or upgrades still in engineering and manufacturing development, but which have received Defense Acquisition Board (DAB) or other approval for production, or for which production funds have been included in the DoD budget submission for the budget or subsequent fiscal year.

2. ANTICIPATED FUNDING

Anticipated funding for the program (not per contract) to be: FY15 $0.8M, FY16 $9.0M, FY17 $5.6M, FY18 $6.0M, FY19 $4.5M, FY20 $4.5M. This funding profile is an estimate only and not a contractual obligation for funding. This funding includes requested option(s) specified in this BAA. All funding is subject to change due to Government discretion and availability. Potential offerors should be aware that, due to budget fluctuations, funding may change with little or no notice.

3. POINTS OF CONTACT

a. TECHNICAL POINT OF CONTACT (TPOC)

1) Questions of a technical nature shall be directed to the technical points of contact, as specified below:

Misty Crown, Program Manager, misty.crown@us.af.mil

b. CONTRACTING POINT OF CONTACT

1) Questions of a contractual/business nature shall be directed to the contracting points of contact, as specified below:

Ann Preece, Contract Specialist, ann.preece@us.af.mil

Any correspondence must reference the BAA title and number.

c. OMBUDSMAN

AFFARS CLAUSE 5352.201-9101 Ombudsman (APR 2010) is hereby incorporated into this BAA and will be made a part of any awards based on this announcement. The AFRL Ombudsman is Barbara G. Gehrs, Director of Contracting, AFRL/PK, 1864 4th Street, Bldg 15, Room 225, Wright-Patterson AFB, OH, 45433-7130, (937) 904-4407, E-mail: barbara.gehrs@us.af.mil.

4. COMMUNICATIONS

a. Prospective offerors are reminded to contact the contracting point of contact to verify interest in the effort to be proposed and the funding availability PRIOR to committing any resources to the preparation of any proposals in response to this announcement. Foreign owned firms are advised they may be precluded from proposing. These firms are advised to contact the Contracting Point of Contact or Technical Point of Contact before submitting a proposal to determine whether there are restrictions on receiving an award.

b. Dialogue between prospective offerors and Government representatives is encouraged until submission of proposals. Discussions with any of the points of contact shall not constitute a commitment by the Government to subsequently fund or award any proposed effort. Only Contracting Officers are legally authorized to commit the Government. Questions and answers will be posted on FedBizOps/EPS http://www.fbo.gov. Offerors should check the site regularly for updates.

c. Proposals for FAR type contracts should be submitted to: Contract Specialist: Ann Preece, Det 8 AFRL/RVKVI, 3550 Aberdeen Ave., Kirtland AFB, NM, 87117. Proposals sent to any inappropriate address are ineligible for award. Proposals for FAR contracts sent via facsimile or electronic means will not be accepted.

d. Offerors MUST monitor FedBizOps/EPS http://www.fbo.gov in the event this announcement is amended. Offerors must monitor this system to ensure they receive the maximum proposal preparation time for subsequent amendments as this is the official notification vehicle to request proposals.

e. The Responder must send request for technical clarification in writing (through email) to the Contract Specialist as identified above. Any requests for clarification must be received no later than 13 May 2015 NOON MDT. Clarifications may be posted as amendments to this notice at www.fbo.gov to benefit all interested parties. Interested parties are encouraged to periodically check the website during the response period for clarifications.

mailto:misty.crown@us.af.mil mailto:ann.preece@us.af.mil mailto:barbara.gehrs@us.af.mil

5. GENERAL INFORMATION

a. The applicable NAICS code for this announcement is 541712 with a size standard of 1000.

b. This is an unrestricted Announcement. Small businesses are encouraged to propose on all or any part of this Announcement.

c. Organizational Conflict of Interest may apply to this action but cannot be determined prior to issuance of this announcement. This issue and the need for applicable clauses will be resolved prior to the award of any instrument resulting from an offerors proposal.

d. Information critical to developing complete and responsive offers to Phillips Research Site (PRS) Contracting and Assistance opportunities can be found on the PRS Contracting and Assistance Information Fact Sheet which may be accessed at www.kirtland.af.mil/prs/.

e. Federally Funded Research and Development Centers (FFRDCs): The following guidance is provided for FFRDCs contemplating submitting a proposal, as either a prime or subcontractor, against this BAA. FAR 35.017-1(c)(4) prohibits an FFRDC from competing with any non-FFRDC concern in response to a Federal agency request for proposal for other than the operation of an FFRDC (with exceptions stated in DFARS 235.017-1(c)(4)). There is no regulation prohibiting an FFRDC from responding to an Announcement. However, the FFRDCs sponsoring agency must first make a determination that the effort being proposed falls within the purpose, mission, general scope of effort, or special competency of the FFRDC, and that determination must be included in the FFRDCs proposal. In addition, the non-sponsoring agency must make a determination that the work proposed would not place the FFRDC in direct competition with domestic private industry. Only after these determinations are made would a determination be made concerning the FFRDCs eligibility to receive an award.

f. This acquisition involves data that are subject to export control laws and regulations.

Only contractors who are registered and certified with the Defense Logistics Services Center (DISC) and have a legitimate business purpose may participate in this Announcement. Contact the Defense Logistics Services Center, 74 Washington Avenue N., Battle Creek, Michigan 40917-3084 (1-800-352-3572) for further information on the certification process. You must submit a copy of your approved DD Form 2345, Militarily Critical Technical Data Agreement, with your proposal.

g. Government Agencies: If a Government agency is interested in performing work, contact the Program Office identified in the BAA. If those discussions result in a mutual interest to pursue your agency's participation, the effort will be pursued independent of this announcement.

h. Foreign participation: Notice to Foreign-Owned Firms: Such firms are asked to immediately notify the Contracting POC cited in Section VII before deciding to respond to this announcement. Foreign contractors should be aware that restrictions might apply which could preclude their participation in this acquisition.

6. AWARD INFORMATION

a. TYPE OF CONTRACT/INSTRUMENT: The Air Force reserves the right to award the instrument best suited to the nature of research proposed. Accordingly, the Government may award any appropriate contract type under the Federal Acquisition Regulation (FAR). The Air Force may also consider award of an appropriate technology transfer mechanism if applicable.

The Government anticipates that awards under this BAA will generally be Cost Plus Fixed Fee contracts with Options. Cost reimbursement contracts require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract per FAR 16.301-3(a)(3).

b. ANTICIPATED NUMBER OF AWARDS: The Air Force anticipates awarding one or more contracts. However, the Air Force does reserve the right to make more than one award or no awards pursuant to this BAA.

c. Proposals are intended to be evaluated, and award made without discussions, unless discussions are determined to be necessary. However, the Government may obtain clarifications to determine proposal acceptability. Discussions may be held with prospective awardees prior to award if needed. In the event the Government is unable to conclude negotiations with the apparent successful offeror(s), it reserves the right to conduct negotiations with another acceptable offeror.

7. PROPOSAL PREPARATION

a. GENERAL INSTRUCTIONS:

1) This BAA is an expression of interest only and does not commit the Government to pay for proposal preparation cost. The cost of preparing proposals in response to this BAA is not considered an allowable direct charge to any resulting contract or to any other contract. However, it may be an allowable indirect expense as specified in FAR 31.205-18.

2) Proposals must reference this BAA number, and include a unique contractor generated proposal identification number. Unnecessarily elaborate brochures or presentations beyond that sufficient to present a complete and effective proposal should not be submitted.

3) Offerors must identify proposal information considered proprietary by marking their proposals with the restrictive language contained in FAR 52.215-1(e), Instructions to Offerors—Competitive Acquisition.

4) DoD policy, per DFARS 227.7103-1, is to acquire only the technical data and the rights in that data, necessary to satisfy government needs. The Government anticipates receiving, as a minimum, “Government Purpose Rights” to technical data developed under contracts awarded based on proposals received in response to this announcement. Data rights offered other than “Unlimited Rights,” as defined in DFARS 227.7103-5, should be identified in DFARS clause 252.227-7017, Identification and Assertion of Use, Release, or Disclosure Restrictions, and addressed in the business section of the cost proposal.

5) There are no limits to the number of proposals an offeror may submit under this

BAA.

6) You will be ineligible for award if all requirements of this announcement are not met by the proposal due date and time.

b. PROPOSAL SUBMISSION

1) Submit with a cover letter, an original, four paper copies, and one electronic copy of the technical proposal and the cost/business proposal. The original and paper copies of technical and cost/business proposals must be in separate volumes.

The electronic copy must be submitted on a compact disk (CD-R) in a PC compatible file format and must be readable by Microsoft Office. The electronic copy of the cost proposal worksheets must be in Microsoft Office Excel 2003 or later version and must contain all cell formulas. Pages shall be double-spaced, double-sided (each side counts as one page), 8.5 by 11 inches, with at least one-inch margins on all sides. Font shall be no smaller than standard 12-point font Arial. Character spacing must be “normal,” not condensed in any manner. All text, including text in tables and charts, must adhere to all font size and line spacing requirements listed herein. Font and line spacing requirements do not have to be followed for illustrations, flowcharts, drawings, and diagrams. These exceptions shall not be used to circumvent formatting requirements and page count limitations by including lengthy narratives in such items. Pages shall be numbered starting with the cover page as Page 1. The last page shall be no more than 100 pages for the Technical Proposal and 20 pages for the Business Proposal. The Government will not consider pages in excess of this limitation. Cost proposals have no page limitations.

2) Proposals for FAR type contracts should be submitted to Det 8 AFRL/RVKVI, Attn: Ann Preece, 3550 Aberdeen Ave., Kirtland AFB NM 87117-5773. Proposals sent to any inappropriate address are ineligible for award. Proposals for FAR contracts sent via facsimile or electronic means will not be accepted.

3) Unless exempted by FAR 4.1102 all offerors must be registered in the System for Award Management (SAM) database prior to award. Offerors can access registration instructions from the SAM home page at http://www.sam.gov. In addition, for potential offerors to be eligible for an award, they must submit annual Electronic Representations and Certifications on the SAM website. These FAR and DFARS level representations and certifications are required in addition to the representations and certifications specific to this acquisition.

4) Offerors are advised that data included in the technical and cost/business proposals submitted to the Government in response to this BAA may be released to non-Government advisors for review and analysis. Any non-Government advisor will strictly serve in an advisory capacity only to the Government evaluators. Non-Government advisors will have appropriate Organizational Conflict of Interest clauses in their contracts with AFRL and will initiate any required Non-Disclosure Agreements. All offerors must clearly indicate in their proposals if they have any objections or concerns regarding the use of non- Government advisors. Offeror’s will be contacted prior to the release of a proposal to a non-Government advisor.

c. SPECIFIC PROPOSAL PREPARATION INSTRUCTIONS

1) Cover letter

A cover letter shall accompany each proposal. The cover letter should identify the BAA number, and technology area under which the proposal is submitted, a statement that the proposal is valid for 180 days from the due date specified in the BAA, provide technical and contracting points of contact, CAGE code, DUNS number, and include statement indicating if the firm is a small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, 8(a), or women-owned small business concern. The proposal must be signed and dated by an authorized official of the organization.

2) Technical Proposal

i. Content. The technical proposal must convey an understanding of the problems or limitations of the general technology area and the intended application(s). The technical proposal shall include the following items.

A. Executive Summary: Describe the proposed program, objectives, and approach. A description of the innovation and benefits of the proposed approach and relationship to previous efforts should be discussed. It should summarize the technical issues addressed by http://www.sam.gov/ the offerors proposal without repeating the requirements. This should provide a vision of what will ultimately be achieved and what solution this effort will produce.

B. Program Description: Describe the techniques, methods, materials, or ideas that will be addressed in this proposal, their innovation, and to what degree they advance the state-of-the-art.

C. Program Plan: Describe in detail the planned approach and how the plan will be executed. This section should include all technical aspects of the approach. Provide technical detail and analysis necessary to support the technical approach proposed. Clearly identify the core of the intended approach. The “new and creative” solution to the problem(s) should be developed and analyzed in this section. Include a risk assessment of key technical, schedule or cost areas and their potential impact on the program. Identify why proposed subcontractors were selected and what tasks they are to perform.

D. Milestone Chart: A Milestone Chart should indicate when specific objectives are expected to be met in the overall program schedule and should identify the specific accomplishments necessary to continue to the next option. Provide a schedule of when the deliverable items identified are to be delivered.

E. Facilities and Equipment description: Describe the facilities that can be used to achieve the goals of the program, in terms of manufacturing capability, testing facilities, and/or any relevant specialized equipment.

F. Description of Relevant Prior Work: Provide a list of related previous or current government, commercial, or internally funded work during the past five years. For each such effort, provide the principal investigator, title of effort, contract number, brief summary of results, dollar value, and a technical and contracting point of contact, including phone numbers, for the funding organizations.

G. Management Plan: Offerors should provide an approach that demonstrates the ability to effectively and efficiently manage and administer the research program to a successful conclusion.

H. Resumes of Key Individuals shall include brief summaries of resumes of relevant key individuals including any consultants or subcontractors that might be proposed. The proposal page limit does not include the resumes; however, the same formatting rules apply to the resumes.

I. Contractor’s Statement of Work (C-SOW):

1) The C-SOW, a stand-alone document, should detail the research to be accomplished under the technical area and should be suitable for incorporation into the awarded document. The offeror must provide separate sections for the basic contract and the four options, which shall not be included in the 100 page limit of the technical proposal.

The options shall be included as separate sections within the C-SOW. Do not include any proprietary information in the C-SOW. The public, to include other contractors, may request copies of our contracts under the Freedom of Information Act. Consequently, it is imperative that no company-sensitive information be included in the C-SOW.

The C-SOW should include the anticipated deliverables (hardware, software, reports, etc.). Although the technical proposal page limit does not include the C-SOW, the formatting rules do apply to the C-SOW.

2) The following is offered as a recommended format for the

C-SOW. The C-SOW should be structured in three sections; Scope, Applicable Documents, And Requirements.

SCOPE: This section includes a statement of what the program covers. This should include the technology area to be investigated, objectives/goals, and major milestones for the effort. It defines the breadth and limitations of the work to be done.

APPLICABLE DOCUMENTS: This section includes reference documents needed to identify or clarify the work to be performed.

REQUIREMENTS: This section identifies the specific work to be performed. The work effort should be arranged into major tasks, and the options shall be identified in separately numbered paragraphs.

Each numbered major task should delineate by subtask the work to be performed and should follow an outline numbering scheme. The C- SOW must identify all reviews and when/where (identify by milestone or task) that will be conducted. It must also identify any and all items (hardware, software, reports, etc.) to be delivered to the Government as a result of the program. When proposing, indicate the appropriate CDRLs for your effort in the C-SOW, and the applicable C-SOW paragraph in Block 5 of the associated CDRL. Although the cost to prepare CDRL materials is included in the basic price, provide an estimate cost specific to each CDRL proposed. Please complete Block 17 and 18 of each CDRL.

3) Cost/Business Proposal

Separate this proposal into a cost section and a business section.

i. Cost Proposal. The contracting officer has determined that adequate price competition is NOT anticipated. As such, certified cost or pricing data from the offeror shall be required in accordance with FAR 15.403-4.

Submit the electronic copy of the cost proposal worksheets on a compact disk (CD-R) in a PC compatible Microsoft Office Excel 2003 or later version file format. The Excel file must contain all cell formulas. Refer to Attachment 3 “Cost Proposal Instructions – FAR Requirement (Non- APC)” for detailed proposal instructions. Cost proposals have no page limitations. Cost proposals should strictly adhere to the Cost Proposal Instructions (Attachment 3). In accordance with the Cost Proposal Instructions, the cost proposal shall include a breakout of CLIN prices by cost element by Contractor Fiscal Year (CFY). In addition, provide a cost breakout for the following three sections for the basic and all option periods:

A. Work associated with 6.2 funding B. Work associated with 6.3 funding C. Work associated with 6.7 funding

ii. Business Proposal. The business proposal should contain all business aspects to the proposed contractual arrangement, such as type of contract/instrument, any unique terms and conditions, any exceptions to terms and conditions of this announcement, and any information not technically related. Provide rationales for exceptions. As a goal, offerors are requested to keep the business proposal to no more than 20 pages.

This section should include the following items as appropriate.

A. Completed representations and certifications and any specific representations and certifications identified in this BAA.

B. Completed Proposal Content Checklist. Failure to provide a complete proposal will result in a determination that the proposal is non-responsive and will be eliminated from consideration for award.

8. PROPOSAL REVIEW AND EVALUATION PROCEDURES

a. GENERAL

The Government reserves the right to select for award to responsible offerors any, all, part, or none of the proposals received in response to this announcement, subject to the availability of funds. You may be ineligible for award if all requirements of this announcement are not met by the proposal due date and time. At minimum, incomplete proposals may be given lower priority and, although technically acceptable, not awarded due to funding limitations. No further evaluation criteria will be used.

b. EVALUATION CRITERIA

The selection of one or more sources for award will be based on an evaluation of each offeror’s proposal to determine the overall merit of the proposal in response to this announcement. Proposals will be evaluated in accordance with FAR 35.016. The proposals will be evaluated utilizing a peer or scientific review process and shall be evaluated based on the following criteria that are listed in descending order of importance:

1) Overall scientific and technical merits of the proposal

2) Importance to Air Force and DoD programs

3) Funds availability

Once selected for possible award, the offer will be evaluated for realism and reasonableness.

c. REVIEW AND SELECTION PROCESS

Upon completion of the proposal evaluation the proposal will be categorized as follows:

1) Highly Recommended: Proposals are recommended for acceptance if they demonstrate technical merit, importance to Air Force programs and sufficient funding is available, and normally are displaced only by other Highly Recommended

2) Selectable: Proposals are recommended for acceptance if they demonstrate technical merit, importance to Air Force programs, sufficient funding is available, but may require further development, but at a lower priority than Highly Recommended proposals. To ensure a diversity of approaches, a Selectable proposal may be prioritized over a Highly Recommended proposal if the Selectable proposal presents a unique approach unlike any of the Highly Recommended proposals.

3) Not Selectable: Proposal does not demonstrate technical merit, does not meet Air Force needs, or sufficient funding is not available.

d. AWARD NOTICES

Offerors will be notified in writing whether or not their proposal is recommended for award.

An award recommendation is not to be construed to mean the award of a contract is assured, as availability of funds and successful negotiations are prerequisites to any award.

e. DEBRIEFINGS

When requested, a debriefing will be provided. The debriefing process will follow the time guidelines set out in 10 USC 2305(b)(5), but the debriefing content will vary to be consistent with the procedures set out in FAR 35.016 governing BAAs.

9. OTHER INFORMATION

a. SUBCONTRACTING PLANS: Small Business Subcontracting Plans are required under FAR 19.702 for efforts anticipated to exceed $650,000. Prospective offerors shall submit applicable subcontracting plans in accordance with the requirements set forth in FAR 19.704 and DFARS 219.704 along with the technical and cost proposals. Small business is exempt from this requirement. If a company has a master subcontracting plan, as described in FAR 19.701 a copy of the plan shall be submitted with the proposal. The subcontracting plan is a part of the cost/business proposal and will not be included in the page count.

b. WIDE AREA WORK FLOW NOTICE: Any contract award resulting from this announcement will contain the clause at DFARS 252.232-7003, Electronic Submission of Payment Requests, which requires electronic submission of all payment requests. Any contract resulting from this announcement will establish a requirement to use WAWF-RA for invoicing and receipt/acceptance, and provide coding instructions applicable to this contract. Offerors are encouraged to take advantage of available training (both web-based and through your cognizant DCMA office), and to register in the WAWF-RA system. Information regarding WAWF-RA, including the web-based training and registration, can be found at https://wawf.eb.mil/.

c. ASSOCIATE CONTRACTOR AGREEMENTS. Associate Contractor Agreements

(ACAs) are agreements between contractors working on government contract projects that specify requirements for them to share information, data, technical knowledge, expertise, or resources. The contracting officer may require ACAs when contractors working on separate government contracts must cooperate, share resources or otherwise jointly participate in working on contracts or projects. Prime contractor to subcontractor relationships do not constitute ACAs. For each award, the contracting officer will identify associate contractors with whom agreements are required.

d. ITEM IDENTIFICATION AND VALUATION. Any contract award resulting from this announcement may contain the clause at DFARS 252.211-7003, Item Identification and Valuation, (Apr 2005) which requires unique item identification and valuation of any deliverable item for which the government’s unit acquisition cost is $5,000 or more; subassemblies, components, and parts embedded within an item valued at $5,000 or more; or items for which the government’s unit acquisition cost is less than $5,000 when determined necessary by the requiring activity for serially managed, mission essential, or controlled inventory. Also included are any DoD serially managed subassembly, component, or part embedded within a delivered item and the parent item that contains the embedded subassembly, component, or part. Per DFARS 211.274-3 policy for valuation, it is DoD policy that contractors shall be required to identify the government’s unit acquisition cost for all items delivered, even if none of the criteria for placing a unique item identification mark applies. Therefore, your proposal must clearly break out the unit acquisition cost for any deliverable items. Per DFARS 211.274-3 policy for valuation, “the government’s unit acquisition cost is the contractor’s estimated fully burdened unit cost at time of delivery to the government for cost type or undefinitized line, subline, or exhibit line items” (per DoD, “fully burdened unit costs” to the government would include all direct, indirect, G&A costs, and an appropriate portion of fee.). If you have questions regarding the unique item identification requirements, please contact the contracting point of contact listed above. For more information, see the following website: http://www.acq.osd.mil/dpap/pdi/uid/index.html.

e. Offerors who have forward pricing rate agreements (FPRA’s) and forward pricing rate recommendations (FPRR’s) should submit them with their proposal.

f. Pursuant to Far 22.805, a preaward clearance must be obtained from the U.S.

Department Of Labor, Employment Standards Administration, Office Of Federal Contract Compliance Program’s (OFCCP) prior to award of a contract (or subcontract) of $10,000,000 or more unless the contractor is listed in OFCCP’s National Preaward Registry http://www.dol-esa.gov/preaward. This registry indicates that the offeror has been found to be “in compliance” within the past two years with The Equal Employment Opportunity (EEO) regulations that the OFCCP is mandated to enforce. The registry is updated nightly and facilities reviewed more than 2 years ago are removed and new ones are added. Award may be delayed if you are not currently listed in the registry and the contracting officer must request a preaward clearance from the OFCCP.

https://wawf.eb.mil/ http://www.acq.osd.mil/dpap/pdi/uid/index.html http://www.dol-esa.gov/preaward http://www.dol-esa.gov/preaward

g. The offeror must send request for technical clarification in writing (through email) to the Contract Specialist as identified above.

You must request access to the Requirements Tables and other referenced materials, in writing (through e-mail) to Contract Specialist, Ann Preece. Only offerors who are registered and certified with the Defense Logistics Agency (DLA) Logistics Information Service and have a legitimate business purpose may participate in this solicitation. For questions, contact DLA Logistics Information Service on-line at http://www.dlis.dla.mil/jcp or at DLA Logistic Information Service, U.S./Canada Joint Certification Office, Federal Center, 74 Washington Avenue., Battle Creek MI 49037-3084, 1-800-352-3572. The Contract Specialist will request additional information to verify prior to allowing access to the Requirements Tables.

The Requirements Tables will be DISTRIBUTION STATEMENT C. Distribution authorized to U.S. Government Agencies and their contractors export control and critical technology, 20 November, 2013. Other requests for this document shall be referred to AFRL/RVEP.

ATTACHMENTS:

Attachment 1. DD Form 1423, Contract Data Requirement List (CDRL) Attachment 2. Contract Security Classification Specification (DD Form 254) Attachment 3. Cost Proposal Instructions – FAR Requirement (Non-APC)