WSSP_BAA_Amendment 03 final.pdf

Weapon System Sustainment Program (WSSP) Broad Agency Announcement

Source Selection Information—See FAR 2.101 and 3.104

BROAD AGENCY ANNOUNCEMENT

Weapon System Sustainment Program (WSSP) – Research and Development

BAA 0002-19

PART: U.S. Government Procurements

SUBPART: Services

OFFICE ADDRESS/RECEIPT OF PROPOSALS:

DLA Contract Service Office – Philadelphia

Attn: Latoya Monroe Coney, Bldg. 6, Station 6D428

700 Robbins Avenue

Philadelphia, PA 19111-5092

CLASS CODE: A--Research and Development

SUBJECT: A-Weapon System Sustainment Program (WSSP)

POSTING DATE: August 28, 2019

INITIAL CLOSING DATE FOR RECEIPT OF PROPOSALS: September 30, 2019

NAICS CODE: 541715 -- Research and Development in the Physical, Engineering, and Life Sciences

SET ASIDES: N/A

SOL: BAA 0002-19

POINT OF CONTACT (POC) : Latoya Monroe Coney

CONTACT INFORMATION : Email : Latoya.Monroe@dla.mil Phone : 215-737-0961

ALTERNATE POINT OF CONTACT : DCSO-P R&D Mail box RandD.DCSO@dla.mil

1. GENERAL INFORMATION

This notice constitutes a combined synopsis and Broad Agency Announcement (BAA) for the acquisition of research and development (R&D) in accordance with Federal Acquisition Regulation 35.016, “Broad agency announcement,” as supplemented with additional information included in this notice. No other solicitation will be issued. Only the information provided in this notice is available.

Requests for other forms of solicitation shall be disregarded.

The Weapons System Sustainment System Program (WSSP) is exploring the application of emergent technologies and commercial or other innovative business practices to develop new capabilities and improved Defense Logistics Agency (DLA) processes to sustain Department of Defense (DOD) weapon systems. WSSP seeks to develop and demonstrate capabilities with beneficial application across one or more DLA Major Subordinate Commands (MSCs) or HQ Process Owners.

WSSP is a DLA-sponsored logistics R&D program with a mission to conduct research and development projects to provide improved capabilities and methods for delivery of parts and services to DLA’s customers. Problems addressed by WSSP are usually, although not always, associated with DLA mailto:Latoya.Monroe@dla.mil mailto:RandD.DCSO@dla.mil management of weapon system parts in Supply Class IX, although the R&D solutions can be deployed to additional areas of DLA’s business processes. WSSP projects address problems faced by the Troop Support, Aviation, and Land and Maritime MSCs and several DLA Headquarters Process Owners.

Offerors are encouraged to propose innovative solutions within the scope of the WSSP. Equal consideration will be given to all approaches that enable improved processes aligning with the DOD and DLA Director’s Strategic Initiatives.

This BAA will remain open for five (5) years from the date of original posting (though August 28, 2024) and will have a one-time initial closing date of September 30, 2019, for receipt of proposals.

2. BACKGROUND

DLA seeks interested parties to collaborate with the PM in developing enhanced DLA business processes using state-of-the-art emerging technologies and innovative business practices. The

Vendors who receive awards are intended to be organizations with demonstrated expertise in relevant areas of DLA business processes. WSSP’s mission will be accomplished through sharply focused Short- Term Projects (STPs), typically ranging from four to 24 months in duration, that will be executed by IDIQ awardees, and possibly by other contractors, who submit project White papers after award of the initial IDIQ contracts (as described in Section 6, below). The Government’s intention is to create a working group so vendors may actively participate in scheduled meetings for the purpose of working to identify problems and develop improvements in DLA business processes that will have measurable results. Working group activities may be added to contracts/task orders as optional CLINs to be exercised as the Program Manager determines a need.

Subject to availability of funds, a total Government investment up to $7 million per year for 5 years is planned during Fiscal Years 2020-2024. This investment will be used to fund all contracts and projects.

The government has reopened the BAA to accept White Papers from contractors that were awarded IDIQ’s during the initial closing period, and other potential vendors, that identify problems and present achievable improvements with measurable results in the business processes that support the WSSP program. A White Paper is an abbreviated document (limited to 5 pages) in which a submitter shall describe a technical R&D concept (see Section 7: White Paper Instructions and Format, for guidance on formatting and submitting a White Paper). If such a technical concept is deemed by the Government to be of interest, the Government may request a full cost and technical proposal (see Section 8: Proposal Format). Full proposals submitted through this White Paper process may result in additional awards— either IDIQ contracts or one- time, definitive contracts. The Government reserves the right to select all, some, or none of the submitted proposals for award. The primary basis for selecting proposals for acceptance will be technical, importance to agency programs, and fund availability. Cost realism and reasonableness will be considered to the extent appropriate. Technical proposals for non- innovative, marginal improvements are inappropriate under this BAA and will receive no further consideration.

Proposals not considered will be destroyed.

The Government intends to award cost-type IDIQ contracts under this BAA and cost-type definitive contracts for vendors who are not awarded IDIQ’s. Cost-type contracts include cost-reimbursement (FAR 16.302), Cost- sharing (FAR 16.303), or cost-plus fixed fee (FAR 16.306). Proposals based on any other type of contract may NOT be considered. However, the Government reserves the right to award another type of contract at its sole discretion. Eligibility for a DLIR contract requires prospective offerors to meet the minimum standards of responsibility set forth in Part 9 of the Federal Acquisition Regulation (FAR).

IDIQ contracts awarded from this BAA will be for a one-year base period and four one-year option periods. These contracts will include two Contract Line Items (CLINs); the second CLIN is completely optional and will only be utilized on a case-by-case basis:

CLIN 0001 Short Term Projects (STPs)

CLIN 0002 Optional CLIN for Working Group Activities

The period of performance for definitive contracts will be based on the individual proposal and project work plan. An Optional CLIN for Working Group Activities may be added to definitive contracts based on project/program needs, as determined by the PM.

3. SCOPE

WSSP will conduct STPs primarily, but not exclusively, in support of four DLA Key Processes:

Planning, Procurement, Order Fulfillment, and Technical/Quality:

1. Planning - process includes predicting what customers will order during defined intervals, defining what parts should be ordered in response to that projected customer demand and setting minimum and maximum stockage quantities for items with customer demand that is not amenable to accurate forecasting, e.g., low, or irregular demand items.

2. Procurement - process places orders to suppliers for items in accordance with the supply plan and tracks delivery. The procurement process is central to DLA performance.

3. Order Fulfillment - process principally is focused on delivering items from suppliers or warehouses to customers when and where the items are needed. DLA maintains a system of 26 warehouses around the world that are responsible for receipt, storage, issue, packing, preservation and transportation.

4. Technical/Quality - process supports the other three processes through many different functions such as qualifying new suppliers, solving item quality problems, addressing the issues raised by counterfeit items, and assuring the availability of complete and accurate technical data to produce parts.

Emerging Technologies to Enhance Part, Component and Logistical Product Data Granularity, Availability and Interoperability Research must focus on developing solutions that support DoD’s Digital Engineering Strategy and Digital Modernization efforts for DLA by:

1. Using digital data in place of documents as the authoritative source of data;

2. Extending the model-based approach by incorporating digital engineering technologies and practices that connect business and technical data;

3. Building Digital Twin of Organization (DTO) that simulates DLA’s business processes such as Acquire to Retire (A2R) and sub-processes such as supply chain (DTSC – Digital Twin of Supply Chain) that incorporates:

a. Human behavior in the business processes;

b. Technologies such as Machine Learning (ML), Artificial Intelligence (AI), Robotic Process Automation (RPA), etc.;

c. Real time feedback loops to not only improve routine business processes but also predict abnormal situations such as supply chain disruptions;

4. Providing a standards-based open system IT infrastructure that enables the digital thread, distributed manufacturing, advanced methods for cybersecurity, and protection of intellectual property; and

5. Preparing the workforce for change management and strategic communications necessary to transform DLA use of digital data.

STPs may address other DLA processes, such as Distribution, Supply Management, or Customer Support, so long as they fall within the Technical Area of Interest described in Section 4.

4. PROGRAM INFORMATION

WSSP Structure

Each WSSP Partner will execute any R&D projects awarded to them under the guidance of the WSS PM, who is assisted by a PM Support Team. The WSSP PM and Support Team will manage all aspects of planning, execution, and reporting of the overall WSSP project portfolio, with particular attention to cost, schedule and deliverables. Each individual project will be managed by the contractor who executes that project, while the PM and Support Team will perform all coordination and management across STPs.

Working Groups Each vendor who receives an IDIQ may be part of a working group whose purpose is to collaborate with the Government Program Manager and each other to identify problems and achieve improvements with measurable results in the business processes that support the WSSP program. Each IDIQ awardee is required to bring specific technical expertise that lends itself to significant improvements to DLA processes. The purpose of IDIQ contracts is to allow DLA to identify and address a wide range of candidate technologies and business practice innovations.

Meetings

Working Group members will meet multiple times a year, as scheduled by the WSSP PM, to collaboratively support the WSSP PM’s efforts to identify problems and achievable improvements with measurable results in the business processes that support weapon systems sustainment.

WSSP STPs

In addition to the initial project submissions used to identify performers to receive IDIQ contracts, DLA will also accept white papers for additional STPs from IDIQ awardees (and, later, possibly other potential contractors) as described in Section 8, below. Vendors will not be compensated for developing white papers for proposed STPs. WSSP STPs awarded to IDIQ awardees, will be separate task orders issued under the base IDIQ. Tasks Orders issued against resultant IDIQ’s will outline tasks to be performed and applicable deliverables; tasks will only be utilized in support of established research projects. All proposals submitted for an STP are required to have a business case that specifies how success will be measured and a delineated path to implementation that addresses a specific DLA or DOD need.

Technical Area of Interest

As stated above, the WSSP is exploring the application of emergent technologies and commercial or other innovative business practices to develop new capabilities and improved DLA processes to sustain DOD weapon systems. The capabilities to be developed from this effort must have beneficial application across one or more MSCs or DLA HQ Process Owners.

Consideration will be given to all innovative approaches that enable improved processes aligning with the DOD and DLA Director’s Strategic Initiatives.

Project Transition The Research & Development (R&D) Program Management Office (PMO) may determine to transition an R&D project to the production environment. This determination will be made on a case-by-case basis considering contractor performance, successful demonstration of technical capability, and alignment with DLA R&D’s objectives. Prior to making the determination to transition a project, the DLA PMO will request that the contractor submit a transition plan for review. Upon review of the transition plan, the contractor will receive further instructions on submission of technical and cost proposal for the transition effort.

5. GENERAL PROPOSAL SUBMISSION INFORMATION

Offerors must submit a proposal for an R&D project of their choosing that they believe is suitable for execution by the WSSP as an STP (to be determined by evaluation against the criteria stated below).

The key business processes of interest are Planning, Procurement, Order Fulfillment, and Technical/Quality, although others may be considered as long as the proposal falls within the stated technical area of interest. The Government intends to award Partner Contracts based upon evaluation of the submitted STP proposals. Proposals shall demonstrate knowledge, experience, and expertise in the Technical Area of Interest described in Section 4. Proposals must also provide information detailing past performance that demonstrates related efforts, achievements, technological aptitude, management support skill, and potential contribution and relevance to DLA’s mission. Resulting IDIQ contracts are separate from individual STP awards. The projects submitted as proposals for evaluation for an IDIQ Contract award may or may not be funded as task orders under the resultant IDIQ. Accordingly, it is possible for an offeror to receive an IDIQ without receiving an STP task order. Each STP proposal submitted will be evaluated separately using the evaluation criteria in Section 6.

Offerors must submit electronic proposals to the DCSO R&D Mailbox cited as the alternate Point of Contact on Page 1. The Government reserves the right to award contracts based on all, some, or none of the proposals received. This is an unrestricted acquisition. All responsible sources capable of satisfying the Government's needs may submit a proposal, which will be considered by DLA. DLA encourages industry, educational institutions, small businesses, small, disadvantaged business concerns, and historically black colleges (HBCU) and universities and minority institutions (MI) to submit proposals under this BAA. However, no portion of this BAA will be set-aside for HBCU and MI participation due to the impracticality of reserving discrete or severable areas of research in this technology. For purposes of this acquisition, the small business size standard is 1000 employees, and the North American Industry Classification System (NAICS) code is 541715, Research and Development in the Physical, Engineering and Life Sciences. All correspondence and questions on this BAA should be directed to the Contracting Officer POC at the top of the BAA; e-mail is preferred. Large business offerors will be required to submit a Small Business and Small Disadvantaged Business Subcontracting Plan at the time of proposal submission if proposal cost exceeds the $750,000.00 threshold. Proposals must remain valid 180 days from the date of submission.

6. EVALUATION CRITERIA FOR IDIQ AWARDS AND SHORT-TERM PROJECTS

The Government reserves the right to award contracts based on all, some, or none of the proposals received. Proposals will not be evaluated against each other since they are not submitted in accordance with a common work statement. Offerors are encouraged to form teams to expand the level of technical expertise in their proposed STP, if appropriate. Evaluation of proposals shall be accomplished through a detailed review of each proposal, using the following criteria, listed in descending order of relative importance:

1. Overall Scientific and Technical Merit

2. Potential Relevance and Contributions to the Area of Interest

3. Past Performance and Scientific, Manufacturing, and Technical Experience

4. Organizational and Project Management

5. Cost Realism

1) Overall Scientific and Technical Merit:

Offerors will propose an R&D project (i.e., a potential WSSP STP) that includes:

a. The improved capability to be established, expressed in terms of outcomes that are important to a specific DLA process.

b. Statement of Work (SOW) written in plain English outlining the scope of the effort and citing specific tasks to be performed and performance requirements.

c. Detailed technical approach, rationale, and strategy for accomplishing technical goals in support of innovative claims and deliverables.

d. Deliverables associated with the proposed research including a clear description of the results, products, transition plan, and transferable technology should be provided.

e. Schedule and milestones for each task in the proposed efforts.

f. All proprietary claims to results, prototypes, or systems supporting or necessary for the use of the research, results, or prototypes. If there are no proprietary claims, this shall be stated.

All proposal pages containing proprietary information shall be labeled as such on top and bottom of page.

Offerors will be evaluated on the overall scientific and technical merit of the proposed effort based on the individual elements listed above (a through f) of the proposed project.

2) Potential Relevance and Contributions to the Area of Interest:

Offerors will be evaluated based on the degree to which the proposed solution meets the short- and long-term needs of DOD and DLA and provides benefits to DOD or DLA. Each proposal must demonstrate (in addition to providing the qualifications and experience of its key personnel as described below) that the offeror understands the relationships between DLA functions and their Service customers.

3) Past Performance and Scientific, Manufacturing, and Technical Experience:

Offerors will be evaluated based on provided information pertaining to prior significant and related work experience or expertise in the technical area of interest, and how that expertise will be beneficial to this program.

Offerors shall provide the following information:

a. The five largest accounts, contracts, or projects within the last three years for which they have provided services or supplies of a nature relevant to this BAA.

b. A minimum of two points of contact for each account or contract, with a telephone number and e-mail address for each point of contact, a description of the service or supply that was provided, and a brief description of their performance on each of those accounts or contracts.

c. If related work was performed with teaming partners, points of contact of teaming members shall be provided, including company name, participating employees’ names, phone numbers, and e-mail addresses.

d. If no past performance related to weapon systems sustainment business processes is available, offerors shall describe their prior work that demonstrates experience in dealing with their comparable major customers and shall include supplemental information similar to that requested above.

4) Organizational and Project Management:

Offerors will be evaluated on how the proposed project will be managed and how its organizational structure will ensure performance stability, reliable customer service and commitment to DLA and WSSP for the entire performance period. Specifically, offerors shall identify key personnel including the Project Coordinator to be permanently assigned to the project, and other personnel with relevant qualifications and experience. Proposals shall include a résumé for each person identified as key personnel.

5) Cost Realism:

The cost proposal shall include all of the cost information related to the proposed R&D project described in the technical proposal, including:

a. Direct Labor – Individual labor categories or assigned persons with associated labor hours and unburdened direct labor rates

b. Indirect Costs – Fringe benefit, Overhead, G&A, Cost of Money, etc. (must show base amount and rate)

c. Proposed Contractor Acquired Equipment – Capital equipment purchases are not allowable project costs. Acquisition of materials and devices must be justified and approved in advance.

d. Travel – Number of trips, destinations, durations, etc.

e. Subcontracts – A cost proposal is required to be submitted by any proposed subcontractor

f. Materials – Specifically itemized with estimated (or actual) costs.

g. Lease Items - Fair market value of lease items and the method used for making such evaluations

Sufficient information should be provided in supporting documents to evaluate the reasonableness and realism of the proposed costs. A cost proposal adequacy checklist from DFARS 252-215- 7009, has been included at the end of this BAA for guidance.

In summary, an offeror’s proposal shall clearly address how its scientific and technical competence will result in its success as a WSSP performer. The proposal should show an understanding of DLA’s business processes, including the level and depth of interaction between DLA, the Services and other government agencies, and these should be addressed in the proposed STP.

7. WHITE PAPER INSTRUCTIONS AND FORMAT

Offerors may submit white papers via e-mail to the following addresses: Latoya.Coney@dla.mil and RandD.DCSO@dla.mil

The white paper shall not exceed 5 pages. The white paper shall include:

• Title

• BAA number

• Offeror name

• Problem statement or opportunity description

• Expected outcome and benefits

• Technical description of the concepts and plans to accomplish the technical objectives

• High level transition / implementation strategy

• Project duration

• Preliminary schedule

• Estimated total cost.

• Identification of risks

• All proprietary claims to results, prototypes, or systems supporting and/or necessary for the use of the research, results, and/or prototypes. If there are no proprietary claims, this should be stated.

A brief abstract of the proposed work must also be provided in the white paper. The “Evaluation Criteria for IDIQ Contracts and Short-Term Projects” listed in Section 6 must be addressed in the White paper.

The Government may select White papers that are of interest for further consideration. White papers for non-innovative, marginal improvements are inappropriate under the BAA and will receive no further consideration.

Offerors of White papers selected for further review will be asked to submit a full proposal as described in Section 8– “Proposal Format”.

In order to receive an STP award after submission and evaluation of a full proposal, submitters of white papers must meet the same “minimum standards” as stated in the BAA for proposal submission.

mailto:Latoya.Coney@dla.mil mailto:RandD.DCSO@dla.mil

8. PROPOSAL FORMAT

Proposals MUST be submitted in the following format and provide the content requested in Section 6 “Evaluation Criteria for IDIQ Awards and Short-Term Projects” of this BAA. Each page of the proposal shall be marked “Source Selection Information—See FAR 2.101 and 3.104.”

• Two separate volumes consisting of:

o Volume I – Technical Proposal o Volume II – Cost/Price Proposal

• Volume I, Technical Proposal o Shall describe the proposed STP and address the Evaluation Factors for STPs as contained in this BAA.

• Volume II, Cost/Price Proposal o Shall contain cost and pricing information in support of Volume I technical project.

o Cost/Price information shall include breakout of cost elements as provided for in the Cost Realism evaluation factor in Section 6 of this BAA.

• NO pricing information shall be contained in the technical proposal.

Volume I – Technical Proposals:

• Technical proposals shall be submitted in the following format: one electronic copy in “.pdf” format sent via email to the Contracting POC and the DCSO-P R&D Mailbox.

• Technical proposals in response to this BAA shall be limited to 15 single sided, 8 ½” x 11” pages, including Cover Page, Executive Summary, Proposal Information, Appendices and Attachments, but not including résumés of key personnel. Any transmittal letter (if submitted) will also be counted toward the fifteen-page limit. There is no penalty for submitting shorter proposals, so long as the offeror covers all the required material. There is no page limitation on the cost proposal.

• Type font shall be 12-point Times New Roman with 1” margins around the page.

PROPOSALS THAT DO NOT CONFORM TO THE REQUIREMENTS DETAILED IN THIS

SECTION WILL NOT BE EVALUATED OR AWARDED. TECHNICAL PROPOSALS THAT

EXCEED 15 PAGES WILL BE AUTOMATICALLY EXCLUDED FROM CONSIDERATION.

The Technical Proposal shall contain the following sections:

1. Section I – Cover Page

The cover page will include the following information:

• BAA number

• Proposal Title

• Technical Point of Contact, including name, telephone number, e-mail address, and mailing address

• Administrative/Contracting Point of Contact, including name, telephone number, e-mail address, and mailing address

Contractor's business type selected among the following categories: Large Business, Small Disadvantaged Business (SDB), Other Small Business, HBCU, MI, Other Educational, or Other Nonprofit.

2. Section II – Executive Summary

An Executive Summary of the offeror's entire proposal is required. This summary shall clearly present the overall proposal contents. It shall identify and highlight significant features, summarize innovative claims and unique contribution(s) of the proposal, and include the salient points of the proposed project, and the expected outcome (process improvements) associated with the project. The information contained in this section shall be limited to two pages.

3. Section III – Detailed Proposal Information:

The offeror shall define the technical approach to solving a DLA problem or improving a DLA process.

At a minimum, project structuring shall include details of the following:

• Objective: Describe what the STP is to achieve.

• Problem Description: Clearly state the problem to be solved.

• DLA Needs and Benefits: Address how solving the problem will satisfy an existing DLA need and what the benefits to DLA will be from the new problem solution or capability.

• R&D Content: Provide rationale for the development and demonstration of the new solution or capability.

• Scope: Define the scope of the effort and specific tasks to be performed, with performance requirements.

• Customer: Clearly identify the DLA functional organization expected to be responsible for supporting solution development and implementation.

• Transition / Implementation Considerations: Describe how successful results will be implemented or transferred, including solution maturity considerations.

• Operating Environment: Describe any constraints or considerations related to the operating environment the solution is targeted for and that will impact solution development or implementation.

• Metrics: Describe metrics to be employed to assess progress and achievement of end results of the project and to quantify benefits to be achieved by implementation of proposed solutions.

• Technical Concept and Approach: Clearly define the proposed tasks and describe how each will be executed to accomplish the objective.

• Deliverables: A list of the technical deliverables that will be provided.

• Risks: A summary of the risks associated with the project.

• Management Approach and Resource Assignments: Identify the task participants, their roles, their qualifications to perform those roles, and how they will be directed to accomplish the objective within cost and schedule.

• Period of Performance and Schedule: Submit a schedule with detail, including technical milestones, to the task level.

• Technology Transfer and Data Rights: The presumption is that all data or products developed under the project will become the property of DLA. Address any exceptions to this requirement here.

• Transition Plan: Offerors shall include a comprehensive plan for project transition for review and consideration. If DLA R&D determines a project should enter the transition phase, a proposal will be requested from the vendor for evaluation and possible award under the BAA.

4. Section IV- Past Performance and Key Personnel

• Recent contracts.

• Resumes for all proposed key personnel.

Volume II – Cost Proposal

No page limits apply to the Cost Proposal. The cost proposal shall include total project cost by month.

The offeror shall also give a detailed breakdown of the total project costs by each Task listed in the technical proposal. If subcontracts are contemplated, the offeror must estimate the total amount of effort to be subcontracted and specify the “burden” or “pass through rate” that will be applied to those subcontracts. Offerors are required to submit certification of current cost or pricing data in accordance with FAR 15.406-2 (Certificate of Current Cost or Pricing Data). The total cost of each major cost element and the make-up of those costs shall be presented in the offeror's proposal. A statement related to the latest DCAA audit and whether the offeror’s accounting system has been approved by the DCAA shall be included in the Cost Proposal. State if there are currently negotiated DCAA rates or forward pricing rate agreements and factors being used in the proposal. Include a detailed breakdown of costs by cost category by offeror's calendar or fiscal year:

• Direct Labor - Individual labor categories or person with associated labor hours and unburdened direct labor rates

• Indirect Costs - Fringe benefit, Overhead, G&A, Cost of Money, etc. (must show base amount and rate)

• Travel - Number of trips, destinations, durations, purpose, etc.

• Subcontracts - A cost proposal is required to be submitted by any proposed subcontractor and

“burden” or “pass through rate” shall be clearly stated.

• Materials - Specifically itemized with estimated (or actual) costs.

• Lease Items - Fair market value of lease items and the method used for making such evaluations.

Sufficient information shall be provided in supporting documents to evaluate the reasonableness and realism of these proposed costs.

9. PREPROPOSAL INFORMATION

All questions regarding this solicitation should be directed by email only to Latoya Monroe Coney at Latoya.Monroe@dla.mil. Questions by telephone will not be accepted. The Subject line of the email shall read: Questions, BAA 0002-19. All questions received by September 3, 2019, will be responded to in writing and posted to the BAA location on Sam.gov. Questions received after September 3, 2019, will be answered at the discretion of the Contracting Officer.

Attachment I: Proposal Adequacy Checklist

PROPOSAL ADEQUACY CHECKLIST

DFARS 252.215-7009

REFERENCES SUBMISSION

ITEM

PROPOSAL

PAGE No.

If not provided

EXPLAIN

(may use continuation pages)

GENERAL INSTRUCTIONS

1. FAR 15.408, Table

15-2, Section I Paragraph A

Is there a properly completed first page of the proposal per FAR 15.408 Table 15-2 I.A or as specified in the solicitation?

2. FAR 15.408, Table 15-2, Section I Paragraph A(7)

Does the proposal identify the need for Government-furnished material/tooling/test equipment? Include the accountable contract number and contracting officer contact information if known.

3. FAR 15.408, Table

Paragraph A(8)

Does the proposal identify and explain notifications of noncompliance with Cost Accounting Standards Board or Cost Accounting Standards (CAS); any proposal inconsistencies with your disclosed practices or applicable CAS; and inconsistencies with your established estimating and accounting principles and procedures?

4. FAR 15.408, Table 15-2, Section I, Paragraph C(1)

FAR 2.101, “Cost or pricing data”

Does the proposal disclose any other known activity that could materially impact the costs? This may include, but is not limited to, such factors as— (1) Vendor quotations;

(2) Nonrecurring costs;

(3) Information on changes in production methods and in production or purchasing volume;

(4) Data supporting projections of business prospects and objectives and related operations costs;

(5) Unit-cost trends such as those associated with labor efficiency;

(6) Make-or-buy decisions;

(7) Estimated resources to attain business goals; and

(8) Information on management decisions that could have a significant bearing on costs.

5. FAR 15.408, Table 15-2, Section I Paragraph B

Is an Index of all certified cost or pricing data and information accompanying or identified in the proposal provided and appropriately referenced?

6. FAR 15.403-1(b) Are there any exceptions to submission of certified cost or pricing data pursuant to FAR 15.403-1(b)? If so, is supporting documentation included in the proposal?

(Note questions 18-20.)

7. FAR 15.408, Table

Paragraph C(2)(i)

Does the proposal disclose the judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data?

8. FAR 15.408, Table

Paragraph C(2)(ii)

Does the proposal disclose the nature and amount of any contingencies included in the proposed price?

9. FAR 15.408 Table 15-2, Section II, Paragraph A or B

Does the proposal explain the basis of all cost estimating relationships (labor hours or material) proposed on other than a discrete basis?

10. FAR 15.408, Table

Paragraphs D and E

Is there a summary of total cost by element of cost and are the elements of cost cross-referenced to the supporting cost or pricing data? (Breakdowns for each cost element must be consistent with your cost accounting system, including breakdown by year.)

11. FAR 15.408, Table

Paragraphs D and E

If more than one Contract Line Item Number (CLIN) or sub Contract Line Item Number (sub-CLIN) is proposed as required by the RFP, are there summary total amounts covering all line items for each element of cost and is it cross-referenced to the supporting cost or pricing data?

12. FAR 15.408, Table

Paragraph F

Does the proposal identify any incurred costs for work performed before the submission of the proposal?

13. FAR 15.408, Table

Paragraph G

Is there a Government forward pricing rate agreement (FPRA)? If so, the offeror shall identify the official submittal of such rate and factor data. If not, does the proposal include all rates and factors by year that are utilized in the development of the proposal and the basis for those rates and factors?

COST ELEMENTS

MATERIALS AND SERVICES

14. FAR 15.408, Table 15-2, Section II Paragraph A

Does the proposal include a consolidated summary of individual material and services, frequently referred to as a Consolidated Bill of Material (CBOM), to include the basis for pricing? The offeror’s consolidated summary shall include raw materials, parts, components, assemblies, subcontracts and services to be produced or performed by others, identifying as a minimum the item, source, quantity, and price.

SUBCONTRACTS (Purchased materials or services)

15. DFARS 215.404-3 Has the offeror identified in the proposal those subcontractor proposals, for which the contracting officer has initiated or may need to request field pricing analysis?

16. FAR 15.404-3(c)

FAR 52.244-2

Per the thresholds of FAR 15.404-3(c), Subcontract Pricing Considerations, does the proposal include a copy of the applicable subcontractor’s certified cost or pricing data?

17. FAR 15.408, Table 15-2, Note 1;

Section II Paragraph A

Is there a price/cost analysis establishing the reasonableness of each of the proposed subcontracts included with the proposal? If the offeror’s price/cost analyses are not provided with the proposal, does the proposal include a matrix identifying dates for receipt of subcontractor proposal, completion of fact finding for purposes of price/cost analysis, and submission of the price/cost analysis?

EXCEPTIONS TO CERTIFIED COST OR PRICING DATA

18. FAR 52.215-20

FAR 2.101,

“commercial item”

Has the offeror submitted an exception to the submission of certified cost or pricing data for commercial items proposed either at the prime or subcontractor level, in accordance with provision 52.215-20?

a. Has the offeror specifically identified the type of commercial item claim (FAR 2.101 commercial item definition, paragraphs (1) through (8)), and the basis on which the item meets the definition?

b. For modified commercial items (FAR

2.101 commercial item definition paragraph (3)); did the offeror classify the modification(s) as either—

i. A modification of a type customarily available in the commercial marketplace (paragraph (3)(i)); or

ii. A minor modification (paragraph (3)(ii)) of a type not customarily available in the commercial marketplace made to meet Federal Government requirements not exceeding the thresholds in FAR 15.403- 1(c)(3)(iii)(B)?

c. For proposed commercial items “of a type”, or “evolved” or modified (FAR 2.101 commercial item definition paragraphs (1) through (3)), did the contractor provide a technical description of the differences between the proposed item and the comparison item(s)?

19. [Reserved]

20. FAR 15.408, Table

15-2, Section II Paragraph A(1)

Does the proposal support the degree of competition and the basis for establishing the source and reasonableness of price for each subcontract or purchase order priced on a competitive basis exceeding the threshold for certified cost or pricing data?

INTERORGANIZATIONAL TRANSFERS

21. FAR 15.408, Table

15-2, Section II Paragraph A.(2)

For inter-organizational transfers proposed at cost, does the proposal include a complete cost proposal in compliance with Table 15-2?

22. FAR 15.408, Table 15-2, Section II Paragraph A(1)

For inter-organizational transfers proposed at price in accordance with FAR 31.205-26(e), does the proposal provide an analysis by the prime that supports the exception from certified cost or pricing data in accordance with FAR 15.403-1?

DIRECT LABOR

23. FAR 15.408, Table

15-2, Section II Paragraph B

Does the proposal include a time phased (i.e.;

monthly, quarterly) breakdown of labor hours, rates and costs by category or skill level? If labor is the allocation base for indirect costs, the labor cost must be summarized in order that the applicable overhead rate can be applied.

24. FAR 15.408, Table

Paragraph B

For labor Basis of Estimates (BOEs), does the proposal include labor categories, labor hours, and task descriptions, (e.g.; Statement of Work reference, applicable CLIN, Work Breakdown Structure, rationale for estimate, applicable history, and time-phasing)?

25. FAR subpart 22.10 If covered by the Service Contract Labor Standards statute (41 U.S.C. chapter 67), are the rates in the proposal in compliance with the minimum rates specified in the statute?

INDIRECT COSTS

26. FAR 15.408, Table

15-2, Section II Paragraph C

Does the proposal indicate the basis of estimate for proposed indirect costs and how they are applied? (Support for the indirect rates could consist of cost breakdowns, trends, and budgetary data.)

OTHER COSTS

27. FAR 15.408, Table

15-2, Section II Paragraph D

Does the proposal include other direct costs and the basis for pricing? If travel is included does the proposal include number of trips, number of people, number of days per trip, locations, and rates (e.g. airfare, per diem, hotel, car rental, etc)?

28. FAR 15.408, Table

Paragraph E

If royalties exceed $1,500 does the proposal provide the information/data identified by Table 15-2?

29. FAR 15.408, Table

Paragraph F

When facilities capital cost of money is proposed, does the proposal include submission of Form CASB-CMF or reference to an FPRA/FPRP and show the calculation of the proposed amount?

FORMATS FOR SUBMISSION OF LINE ITEM SUMMARIES

30. FAR 15.408, Table

15-2, Section III Are all cost element breakdowns provided using the applicable format prescribed in FAR 15.408, Table 15-2 III? (or alternative format if specified in the request for proposal)

31. FAR 15.408, Table 15-2, Section III Paragraph B

If the proposal is for a modification or change order, have cost of work deleted (credits) and cost of work added (debits) been provided in the format described in FAR 15.408, Table

15-2.III.B?

32. FAR 15.408, Table 15-2, Section III Paragraph C

For price revisions/redeterminations, does the proposal follow the format in FAR 15.408, Table 15-2.III.C?

OTHER

33. FAR 16.4 If an incentive contract type, does the proposal include offeror proposed target cost, target profit or fee, share ratio, and, when applicable, minimum/maximum fee, ceiling price?

34. FAR 16.203-4 and FAR 15.408 Table 15-2, Section II, Paragraphs A, B, C, and D

If Economic Price Adjustments are being proposed, does the proposal show the rationale and application for the economic price adjustment?

35. FAR 52.232-28 If the offeror is proposing Performance-Based Payments did the offeror comply with FAR 52.232-28?

36. FAR 15.408(n)

FAR 52.215-22

FAR 52.215-23

Excessive Pass-through Charges– Identification of Subcontract Effort: If the offeror intends to subcontract more than 70% of the total cost of work to be performed, does the proposal identify: (i) the amount of the offeror’s indirect costs and profit applicable to the work to be performed by the proposed subcontractor(s); and (ii) a description of the added value provided by the offeror as related to the work to be performed by the proposed subcontractor(s)?