BA-659-242-003 Pre-Bid Meeting Minutes.pdf
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- Solicitation number
- BPM043430
- Issued by
- Anne Arundel County, Annapolis City, Maryland
About this file
The document provided is the Pre-Bid Meeting Minutes for the Department of General Services (DGS) project BA-659-242-003, which involves the replacement of sump pumps 1, 2, 3, and 4 at the House of Delegates building located at 6 Bladen St., Annapolis, MD 21401. The project has a 120-day completion timeline and a liquidated damages clause of $250.00 per day. The procurement process is a written bid, and the contract will be awarded to the responsive and responsible bidder with the lowest total bid price. Minority Business Enterprises are encouraged to respond to this solicitation. The pre-bid meeting provided an overview of the project scope, bidding process, and logistics, including parking and site access information.
The project is estimated to cost within the "A" classification, and the contract will be awarded through a Small Business Reserve solicitation. Specific pricing details were not provided, but the project is funded by the State of Maryland. The pre-bid meeting also addressed questions from the attendees regarding the scope of work and logistics, with the deadline for additional questions set for April 24, 2024, at 12:00 pm.
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Text version
DEPARTMENT OF GENERAL SERVICES
PRE-BID MEETING MINUTES
DATE & TIME: April 19, 2024 @ 10:00am
DGS PROJECT NO. BA-659-242-003
PROJECT TITLE/ LOCATION: Sump Pump Replacement Pumps 1, 2, 3 & 4 House of
Delegates 6 Bladen St. Annapolis, MD 21401
SUBJECT: Pre-Bid Meeting
ATTENDANCE: See Attached Sign-In Sheet
PROJECT COST CLASSIFICATION – A
PROCUREMENT SOURCE SELECTION: Written Bids COMAR 21.05.02 (Contract award to
Responsive and Responsible Bidder who submits the Lowest Total Bid price.
CALENDAR DAYS TO COMPLETE THE PROJECT: 120 Days
LIQUIDATED DAMAGES: $250.00
PROCUREMENT OFFICER: Lakecia Dingle
DGS PROJECT MANAGER: Mike Turner
A/E REPRESENTATIVE: N/A
“Minority Business Enterprises are encouraged to respond to this Solicitation Notice”
Overview
The purpose of this meeting was to provide a basic overview and to answer any questions from potential bidding contractors regarding this project. The following items represent a general overview of the meeting.
DGS Project Manager explained the bidding process to include: Procurement Officer, Bid Due
Date, Small Business Reserve solicitation only. Project Number & Name, Bidder’s Inquires date, Bond requirement and Liquidated Damages. The DGS Project Manager opened discussion on the bidding process to the attendees, and all the attendees were clear on the procurement process.
The DGS Project Manager provided a detail description of the project scope during pre-bid.
Mrs. Howell opened discussion of the project scope to the attendees, and all the attendees were clear on the logistics of the scope with the exception of the forth coming questions.
The attendees conducted a site walk through in order for the contractor’s to survey the scope of work and to ask any additional questions.
Questions and Answers:
1) Where are the contractors able to park? Dominic Smith (Building Manager) showed all prospective bidders where they will be able to park, which is located by the main entrance of the garage.
2) Are the pumps just being replaced? Yes, we are only replacing the pumps, all existing piping and electrical will be reused and the pumps should be replaced in kind to the existing pumps.
Question Deadline – The deadline for questions has been established is April 24, 2024 at 12:00pm.
All questions must be via e-mail to Procurement Officer Lakecia
Dingle or Samantha Delp at lakecia.dingle@maryland.gov and samanthat.delp@maryland.gov and Supervisor Lakecia Dingle at
Lakecia.Dingle@maryland.gov .
mailto:lakecia.dingle@maryland.gov mailto:samanthat.delp@maryland.gov mailto:Lakecia.Dingle@maryland.gov
File details come from the government source that posted it. Updated .