B2413ADD1.pdf

ADDENDUM NO. 1

CITY OF DELAND

BID NO. ITB-B-24-13-0-2024/CM

OCTOBER 25, 2024

The following items are clarifications, corrections or deletions to the contract documents. THIS

ADDENDUM TAKES PRECEDENCE OVER THE ORIGINAL PARTS OF THE

CONTRACT DOCUMENTS.

All the parts of the contract documents, not specifically modified by this or other addenda, remain in full force and effect.

Contractors shall thoroughly familiarize themselves with the contents of this addendum before submitting bid proposals. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO

INFORM THE SUBCONTRACTORS, SUPPLIERS, MANUFACTURERS AND OTHER

PARTIES PARTICIPATING IN THE WORK OF APPLICABLE REQUIREMENTS IN

THIS ADDENDUM.

Contractors shall acknowledge receipt of this addendum, identified by number and date, on their bid proposal. Failure to acknowledge receipt of addendum may be grounds for rejection of the bid proposal.

I. GENERAL

A. Minutes and Sign-In Sheet from the Pre-Bid Meeting are provided with this Addendum.

B. Bid Worksheet is reissued and provided with this Addendum.

II. ATTACHMENTS

A. Pre-Bid Meeting Minutes and Sign-In Sheet

B. Reissued Bid Worksheet (Excel version on Demandstar)

III. QUESTIONS

1. Who is providing the lighted closed runway markers?

a. The Airport will provide, set up, and remove the lighted closed runway markers as needed for each work area.

2. Is there a specification for the cleaning of the markings.

a. Cleaning has been removed from the bid item list. Surface preparation shall be in accordance with Bid Specification P-620-3.3

3. What is the intent of this project to have the Index No. 1 Cleaning of existing Markings and Index No. 2 Surface preparation? Please distinguish the difference between the two line items per the P-620 specification.

a. Bid Item No. 1 shall be removed from the project. Item P-620 surface preparation, specifically specification section P-620-3.3 includes information regarding the cleaning and preparation of surfaces prior to application of paint.

4. On the bid schedule and the C-105 specification the Mobilization shows that it is listed at

10%. In Section 20-03 it states that the Mobilization is limited to 5%. What is the correct amount for Mobilization?

a. Mobilization shall be 10% maximum for each bid schedule.

5. Number 27 of the General Conditions and Instructions, and Section 20-3 states that on the pricing form that need to be filled out in letters and numerals. Where on the bid schedule should the written unit price be listed?

a. A locked excel bid sheet has been included with Addendum #1. The bidder shall fill out the name of the business, contact person, email address, and enter the unit prices in dollars. The excel sheet shall be printed, signed next to the “Authorized

Signature” line, and the paper copy shall be submitted with the bid.

6. Item C-106-1.9 Portable Lighted Runway Closure Markers states that the contractor shall provide 4 lighted closure markers. On Drawing G101 says that the airport will provide the

Light Closed Runway Markers. Will the airport provide closure markers?

a. The Airport will provide, set up, and remove the lighted closed runway markers as needed for each work area.

7. Can specifications be provided for the biocide additive?

a. The biocide additive is a FDOT Statewide Marking contract exclusive item, that is not eligible for FAA funded projects. That line item and requirement has been removed from the project. The locked excel bid sheet reflects this change, and the bid items for the project have been revised accordingly. A PDF example of the locked excel bid sheet is provided as an attachment to this addendum.

END OF ADDENDUM

Disclaimer: This Addendum was posted on Vendor Link (www.demandstar.com). It is the sole responsibility of the bidder to confirm that all Addenda have been received prior to submitting bid and acknowledge such in the Bid Documents.

Meeting Agenda

DeLand Municipal Airport – Airfield Marking Rehabilitation

Meeting: Pre-bid Meeting – MINUTES Date/ Time: October 15, 2024, 2:04 P.M.

Owner: City of DeLand DeLand Municipal Airport (DED)

Engineer: AVCON, Inc.

1) INTRODUCTIONS

The meeting is non-mandatory. Bidders are encouraged to schedule a site visit to be more familiar with the project and existing conditions. Site visits may be scheduled with the airport on an as needed basis.

2) BIDDER REGISTRATION AND QUESTIONS

Plans and registration are available online via DemandStar. Call or Email:

Whitney Zittle, Project/Contract Administrator zittlew@deland.org

All questions need to be submitted in writing to the office of the City of DeLand Contract Administrator, Whitney Zittle, zittlew@deland.org

Alternatively, questions can be emailed directly to the Engineer of Record, AVCON. Emails may be directed to Contract Administrator, Sue Finney, sfinney@avconinc.com

3) PROPOSALS DUE THURSDAY, NOVEMBER 7, 2024 @ 3:00 P.M. AT THE CITY

HALL 2ND FLOOR RECEPTIONIST, LOCATED AT 120 S FLORIDA AVENUE,

DELAND, FLORIDA, 32720

a) DO NOT turn in proposals to anyone on the ground level.

b) DO NOT deliver bids to the airport.

c) Verify that you have all the required attachments included with your bid.

d) Bids will be read and only the bid bond will be verified at the time of the bid opening.

4) REVIEW RFP

a) Bid Bond required (5%).

b) Davis Bacon / Wage Rates apply

c) DBE Goal: 14.37%

d) NTP Anticipated in December/January/February

e) Contract time is 30 calendar days from NTP to substantial completion.

f) Questions and requests must be received in writing no later than 5:00 P.M. on

Friday, November 1, 2024.

5) TECHNICAL ITEMS

a) Review the project limits

b) Airfield Marking Rehabilitation in accordance with the bid drawings.

6) SAFETY, PHASING, AND ACCESS

a) Phase 1 – Airfield Marking Rehab

b) Phase 2 – Airfield Marking Rehab

c) Phase 3 – Runway/Runway Intersection Marking Rehab

d) Construction access will involve crossing active airfield pavement.

e) Contractor to coordinate NOTAMS for closures.

f) Contractor, AVCON, DED, and airport tenants will coordinate during construction to ensure access is maintained to all airport tenants

7) ISSUED/ANTICIPATED ADDENDUM

a) No addendums are anticipated at this time.

b) Meeting Minutes, Prebid Sign-In Sheet and Responses to Questions

Submitted to date shall be included in Addendum #1.

8) QUESTIONS & ANSWERS

a) All questions asked at this meeting will be addressed via bid addenda.

b) Question: Who is providing the Lighted Closed Runway Markers

1. See Addendum #1

c) Question: Is there a specification that provides direction on cleaning of airfield markings?

1. See Addendum #1

CITY OF DELAND

INVITATION TO BID: ITB-B-24-13-0-2024/CM

DELAND MUNICIPAL AIRPORT

CONTRACTOR'S NAME

CONSTRUCTION OF

AIRFIELD MARKINGS

AT THE

$0.00

BASE BID - TOTAL PROJECT COST

$0.00

BID ALTERNATE A - TOTAL PROJECT COST

VENDOR INITIALS ___________ PROPOSAL - 2

EXAMPLE

EXAMPLE

NAME OF BUSINESS

CONTACT PERSON

EMAIL ADDRESS

AUTHORIZED SIGNATURE:

Item

No.

FAA Spec

No.

Description

Estimated

Quantity Unit Unit Price Total Price

1 P-620 SURFACE PREPARATION 46,820 SF $0.00

2 P-620 TAXIWAY MARKINGS, YELLOW, WATERBORNE PAINT 16,190 SF $0.00

3 P-620 TAXIWAY MARKINGS, BLACK, WATERBORNE PAINT 30,630 SF $0.00

4 P-620 TYPE III REFLECTIVE MEDIA 16,190 SF $0.00

5 C-106 CONSTRUCTION SAFETY AND PHASING PLAN COMPLIANCE 1 LS $0.00

6 C-105 MOBILIZATION (10% MAXIMUM) 1 LS $0.00

$0.00

Item

No.

FAA Spec

No.

Description

Estimated

Quantity Unit Unit Price Total Price

7 P-620 SURFACE PREPARATION 10,480 SF $0.00

8 P-620 TAXIWAY MARKINGS, YELLOW, WATERBORNE PAINT 3,510 SF $0.00

9 P-620 TAXIWAY MARKINGS, BLACK, WATERBORNE PAINT 6,970 SF $0.00

10 P-620 TYPE III REFLECTIVE MEDIA 3,510 SF $0.00

11 C-106 CONSTRUCTION SAFETY AND PHASING PLAN COMPLIANCE 1 LS $0.00

12 C-105 MOBILIZATION (10% MAXIMUM) 1 LS $0.00

$0.00DELAND MUNICIPAL AIRPORT - AIRFIELD MARKINGS - BID ALTERNATE A (TAXIWAY B ONLY) TOTAL at DeLand Municipal Airport

BID WORKSHEET

BASE BID - AIRPORT MARKING REHABILITATION

Completed bid form MUST be submitted with bid.

(Instruction to save Bid Form from website: Perform "file save as" and save spreadsheet to your computer. Fill in Pricing in highlighted column, preferably electronically.)

I (WE) AGREE TO PERFORM ALL WORK INCLUDED IN THE CONTRACT DOCUMENTS FOR THE FOLLOWING UNIT PRICES:

Bidders are required to completed all fields shaded in green. All other fields will be automatically calculated.

Construction of Airfield Markings

Construction of Airfield Markings

City of DeLand Project No. ITB-B-24-13-0-2024/CM

BID ALTERNATE A - AIRPORT MARKING REHABILITATION (TAXIWAY B ONLY)

DELAND MUNICIPAL AIRPORT - AIRFIELD MARKINGS - BASE BID TOTAL

VENDOR INITIALS ___________ PROPOSAL - 3

EXAMPLE