RCA.pdf
PDF 333 KB Posted
- Attached to
- Airfield Markings State and local contract opportunity
- Solicitation number
- B-24-13
- Issued by
- Volusia County, Florida
About this file
The document is a Request for Commission Action from the City of DeLand for the DeLand Airport Airfield Markings project, involving the Federal Aviation Administration (FAA) and Florida Department of Transportation (FDOT). The project was publicly bid on November 7, 2024, with four companies submitting bids for airfield marking services. The lowest bidder was Hi-Lite Airfield Services, LLC from Watertown, NY, with a base bid of $60,043.60 and an alternate bid of $13,399.40. The project is expected to be completed in Fall 2025, with the bid process having been prolonged due to the FAA's conversion of Bipartisan Infrastructure Law grants to Infrastructure Investment and Jobs Act grants.
The total project cost is $73,443.00, with funding sources broken down as 95% from FAA, 4% from FDOT, and 1% from the Airport fund. The bid included a Disadvantaged Business Enterprise (DBE) goal of 14.37%, which Hi-Lite addressed by indicating they would perform all work internally. AVCON, Inc., the engineering firm reviewing the bids, recommended awarding the contract to Hi-Lite Airfield Services, LLC, subject to funding availability. The recommendation was based on Hi-Lite being the lowest responsive bidder and submitting required documentation such as bid security, power of attorney, and project completion history.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| B2413Tabulation.pdf | ||
| B2413Tabulation.pdf | ||
| B2413ADD2.pdf | ||
| B2413ADD2.pdf | ||
| B2413ADD1Attachment.xlsx | XLSX spreadsheet | |
| B2413ADD1Attachment.xlsx | XLSX spreadsheet | |
| B2413ADD1.pdf | ||
| B2413ADD1.pdf | ||
| B2413Specs.pdf | ||
| B2413Plans.pdf | ||
| B2413Specs.pdf | ||
| B2413Plans.pdf |
Show all 12
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Text version
CITY OF DELAND
Request for Commission Action
August 4, 2025 SUBJECT: Consideration re Award of Bid for DeLand Airport Airfield Markings.
DEPARTMENT: Airport
PREPARED BY: John Eiff, Airport Manager
ATTACHMENTS: B2413Tabulation(Short), Airfield Markings ROA Letter
APPROVED BY: Michael Pleus, City Manager, July 30, 2025
SUMMARY/HIGHLIGHT:
This project was bid in accordance with the City’s purchasing procedures including advertisement in the local newspaper and on the internet-based Demand Star system. On November 7, 2024, four bids were received as summarized on the attached bid tabulation. Hi-Lite Airfield Services, LLC of Watertown, NY was the lowest and the most responsible bidder in the amount of $60,043.60 (Base Bid) plus Bid Alternate A in the amount of $13,399.40 for a total of $73,443.00. Earlier this year, the Federal Aviation Administration (FAA) converted their Bipartisan Infrastructure Law (BIL) Grants into Infrastructure Investment and Jobs Act (IIJA) which prolonged the award of bid process.
STRATEGIC PLAN FOCUS AREA/ACTION STEP:
Sustainability.
SUSTAINABILITY:
N/A
FISCAL IMPACT:
The lowest bidder, Hi-Lite Airfield Services, LLC base bid amount is $60,043.60 and bid alternate A is $13,399.40. The FAA is funding 95% of this project, FDOT is funding 4% and the Airport fund will pay 1%.
RECOMMENDATION:
Staff recommends that the City Commission award Airfield Marking Project to Hi-Lite Airfield Services, LLC for the base bid amount of $60,043.60 and the bid alternate A amount of $13,399.40 for a total of $73,443.00.
BACKGROUND/DISCUSSION:
Completion of plan is expected to be completed in Fall of 2025.
120 S. Florida Ave.
DeLand, FL 32720
Phone: 386-626-7000 Fax: 386-626-7140
BID TABULATION SHEET
Bid Title: Airfield Markings Bid No: B-24-13 OPENING DATE & TIME: November 7, 2024 @ 3:00 PM POSTING DATE: November 12, 2024 POSTED BY: Corey McMillen
Vendor City, State Base Bid Alternate Bid
Hi-Lite Airfield Services, LLC Watertown, NY $60,043.60 $13,437.00
Better Barricades, Inc. New Smyrna Beach, FL $79,534.00 $24,026.00
Remac, Inc. Freeman, VA $90,929.70 $53,100.40
Hasco, Inc. Greensboro, NC $98,993.00 $31,437.00
Tabulation represents the lowest-responsive bidder and the recommended awardee of the City of DeLand. Bid tabulations are posted to DemandStar at www.demandstar.com & VendorLink at www.vendorlink.com.
http://www.demandstar.com/ http://www.vendorlink.com/
AVCON, INC.
ENGINEERS & PLANNERS
July 22nd, 2025
5555 E. Michigan Street, Suite 200 Orlando, FL 32822 Phone:
(407) 599-1122 Fax: (407) 599-1133 www.avconinc.com
Mr. John Eiff Airport Manager City of DeLand 1000 Flightline Blvd DeLand, FL 32720
Re: Recommendation to Award DeLand Municipal Airport (DED) B-24-13 - Airfield Markings
Dear Mr. Eiff:
On November 7, 2024 at 3:00PM, the City received bids on the above-referenced project. A total of four (4) bids were received as follows:
Bidder Base Bid Bid Alternate A
Hi-Lite Airfield Services, LLC $60,043.60 $13,399.40
Better Barricades, Inc. $79,534.00 $24,026.00
Hasco, Inc. $98,993.00 $31,437.00
Remac, Inc. $90,929.70 $53,100.40
Attached is the bid tabulation.
The apparent low bidder is Hi-Lite Airfield Services, LLC (Hi-Lite) whose Base Bid Total is $60,043.60 and Bid Alternate A Total is $13,399.40. Hi-Lite submitted the 5% Bid Security with notarized Power of Attorney, acknowledgement of Addendums 1 & 2, a list of various projects completed in the last five years ranging in value from $1.3k to $14.5M as well as certain other required proposal documents. Regarding the DBE goal set for the project of 14.37%, Hi-Lite advised “This project consists entirely of work that Hi-Lite does. It would not make sense for us to have any of the work done by anyone else” and they submitted a partially completed response regarding their Good Faith Efforts. We believe this to be sufficient given the nature of the project.
The second low bid was from Better Barricades, Inc. whose Base Bid Total is $79,534.00 and Bid Alternate A Total is $24,026.00. Better Barricades also submitted the 5% Bid Security with notarized Power of Attorney, acknowledgement of Addendums 1 & 2, a list of ten similar projects, Transforming Today’s Ideas into Tomorrow’s Reality http://www.avconinc.com/ as well as certain other required proposal documents. Regarding the DBE goal set for the project of 14.37%, Better Barricades advised “BBI performs specialty work and there are no DBE subcontractors in our area of operations” and they submitted a primarily blank response regarding Good Faith Efforts. We believe this to be sufficient given the nature of the project.
Notwithstanding the City’s Legal Counsel review, AVCON recommends award of the contract to Hi-Lite Airfield Services, LLC for the Total Base Bid amount of Sixty Thousand, Forty-Three Dollars and 60/100 ($60,043.60) and for the Total Bid Alternate A amount of Thirteen Thousand, Three Hundred Ninety-Nine Dollars and 40/100 ($13,399.40), subject to the availability of funding.
We stand ready to assist the City in the implementation of this project. Should you have any questions or require additional information, please do not hesitate to call.
Sincerely, AVCON, INC.
Daniel J. Nickols, Jr., P.E.
Senior Project Manager
Attachment: Bid Tabulation
Transforming Today’s Ideas into Tomorrow’s Reality
| 3. Consideration re Award of Bid for DeLand Airport A |
| Request for Council Action |
| B2413Tabulation(Short) |
| Airfield Markings ROA Letter |
File details come from the government source that posted it. Updated .