B1231 PA Sys PWS.pdf

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PERFORMANCE WORK STATEMENT

FOR

FURNISH, INSTALL, and EXPAND EXISTING PUBLIC

ANNOUNCMENT SYSTEM (PA) B1231 THOMAS

AVENUE, LITTLE ROCK AFB, JACKSONVILLE AR.

72099.

FINAL VERSION

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Table of Contents

1.0 SECTION I: DESCRIPTION OF SERVICES

1.1 General Scope

1.2 Background

1.3 Inherently Governmental Function

1.4 Period of Performance

1.5 Place of Performance

1.6 Specific Tasks

1.7 Historical Data

1.8 Minimum Qualifications

1.9 Deliverables & Mile Stones

1.10 Government Property

2.0 SECTION II: GENERAL INFORMATION

2.1 Hours of Operation

2.2 Contractor Personnel

2.3 Continuation of Essential DoD Contractor Services During Crisis

2.4 Supply Chain Risk Management

2.5 Security Requirements

2.6 Environmental Management System (EMS)

2.7 Waste Disposal and Recycling

2.8 Agency Affirmative Procurement Programs

2.9 Safety Requirements

2.10 Welding, Cutting, & Brazing Operations

2.11 Crane Waiver

2.12 Inspection of Services

2.13 Service Contract Reporting

2.14 Invoicing/Payment and Receipt/Acceptance

2.15 Quality Control Plan/Quality Management System (QMS)

2.16 Trafficking in Persons

3.0 SECTION III APPENDICES & EXHIBITS

APPENDIX A Commander’s Environmental Commitment Statement

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SECTION I:

1.0. DESCRIPTION OF SERVICES.

1.1. General Scope. This is a nonpersonal services contract to expand the existing PA system at Bldg. 1231 Thomas Avenue Little Rock AFB, Jacksonville AR. 72099. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government

1.1.1 Description of Services/Objectives. The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and nonpersonal services necessary for contractor to furnish, install, and expand existing PA system as specified in this Performance Work Statement (PWS). The contractor shall meet all Federal, State and Local regulations in this contract. The contractor shall be responsible for maintaining communication with the contracting officer (CO) and the Government Representative (GR), and to immediately notify both the CO and the GR of any problems that would prevent the timely performance of this contract. The contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract. The services are required to expand the existing PA system to areas/classrooms not covered/connected. These services include splitting existing system, adding a matching TOA BG-2120 mixer amplifier, run cable in existing cable trays to new speaker install locations, install/mount speakers, connect to existing Valcom V-9972 universal paging interface system, and test/commission PA system as specified in this PWS.

1.2. Background. Existing PA system does not cover the entire facility; classrooms, training rooms, and offices.

1.3. Inherently Governmental Function. The contractor shall not perform inherently governmental functions as defined in RFO Subpart 7.5 in relationship to this PWS.

1.4. Period of Performance. Work shall start upon award of contract. Contractor has 10 business days after contract award to provide the CO and GR estimated delivery dates for the equipment specified in this PWS and provide a schedule to include Mile-Stones for delivery date, start date, and testing/commissioning date. Contractor shall start work no later than 7 business days after equipment delivery. Contractor has 30 days to complete the service after start-date.

1.5. Place of Performance. The contractor shall perform the services in this PWS at Bldg.

1231 Thomas Avenue Little Rock AFB, Jacksonville, AR. 72099.

1.6. Furnish Equipment.

1.6.1. Contractor shall furnish specified equipment below – if not listed contractors’ choice.

Note: 75% of material purchased to accomplish this PWS must be Made in U.S.A.

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1.6.1.2. One each TOA BG-2120 Mixer Amplifier.

1.6.1.3. Sixty-Seven 2’X2’ drop-in ceiling speakers and one 8” square ceiling mounted speakers compatible with the TOA BG-2120 Mixer Amplifier.

1.6.1.4. All correctly sized cables, connectors, and other accessories necessary to install, combine, and connect existing amplifier to new amplifier and existing Valcom V-9972 universal paging interface device.

1.6.2. Installation of Equipment.

1.6.2.1. Contractor shall split amplifiers into two separate circuits; one amplifier for existing circuit and one amplifier for the new circuit. Contractor shall ensure both amplifiers are properly balanced and neither circuit is overloaded. Contractor shall install new amplifiers according to manufacture specifications.

1.6.2.2. Contractor shall install speakers according to manufacture specifications. Contractor shall securely mount speakers. Contractor shall run speaker cabling in existing cable trays and properly secure cables and connectors.

1.6.2.3. Contractor shall correctly connect both amplifiers to existing Valcom V-9972 universal paging interface device. Contractor shall make all connections according to manufacture specifications.

1.6.3. Commissioning

1.6.3.1. Contractor shall commission PA system. Contractor shall coordinate testing with the COR and facility manager. This facility conducts training and testing shall be performed in the least disruptive manner possible; this may include after hours.

1.6.3.2. Contractor shall provide warranty paperwork after system is commissioned.

1.7. Historical Data. Bldg. 1231 is a Large Training Facility with multiple phases of construction. Multiple areas/spaces are not connected to the facilities existing paging network.

1.8 Minimum Qualifications. Contractor shall utilize employees possessing adequate training, skills, and knowledge to fulfil the requirements of this contract. Contractors and Sub- Contractors shall have current and valid professional certifications and licenses required to perform the work in this PWS. All certifications and licensing requirements by the Federal, State, and local agencies shall be current/valid and complied with at the contractor's expense.

Contractor and Sub-Contractor shall include in the BID Package recent/past work performances

1.9 Deliverables & Mile Stones.

1.9.1 Below is a list of deliverables under this contract.

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Support Area Title Delivery Date/Description Contract Award Submittals 5-Business Days after Contract Award -

Contractor Provide CO/COR Equip.

Submittals

Submittal Approval Delivery Schedule 5-Business Days after CO/COR Approve Submittal - Contractor Provide ETA for Equip/Mat

Schedule Mile-Stones 14-Business Days after Contract Award Contractor to Submit Project Mile- Stones to include: Delivery Date, Equip. Install Date, Completion Date, Commissioning Date, Project Completion Project Length 30-Business Days after Equip/Mat Arrival Contractor shall Complete this Project.

Close Out Documentation

Warranty Paperwork 7-Business Days after Project Completion Contractor to Provide CO/COR all Commissioning Test Results & Equip. Warranty Documents

1.9.2 Contractor Reporting Information. Contractor shall immediately contact CO or GR should any unforeseen delays in material delivery or performance occur. Contractor to provide details on corrective measures taken and a new schedule reflecting these changes.

1.9.4. Inspection. GR will make periodic inspections of worksite. Contractor to keep site clean and secure.

1.10 Government Furnished Property.

1.10.1 Government Furnished Property: No government property shall be provided.

Nomenclature Condition Unit of Issue Qty

Unit Cost Total

XXXXXXXX Used Each 0 $ $

Total Estimated Value of GFP $

SECTION II:

2.0. GENERAL INFORMATION:

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2.1. Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 0600-1700 Monday through Friday except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

On occasion, an employee will be required to work on weekends and Federal holidays. The government will notify the contractor within 24 hours of such occurrence.

2.1.1 Recognized Federal Holidays. Contractor shall not work on Federal Holidays listed below.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

2.1.2 Holidays and Facility Closings. Contractor/subcontractor personnel shall observe holidays and facility closings as authorized for government personnel. Contractor/subcontractor personnel shall only be permitted access to Government facilities when Government personnel are present.

2.2. Contract Personnel.

2.2.1. Contract Manager (CM). The contractor shall provide a contract manager and alternate(s) who are knowledgeable of work being performed in this PWS. The contractor shall submit the name and telephone number to the CO or GR within 2 days of the contract start date.

The CM or alternate(s) shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The CM or alternate(s) shall be available within one business day to meet on the installation with government personnel designated by the CO to discuss problem areas. The CM and alternate(s) shall be able to read, write, and speak English.

The CM shall be able to effectively communicate with contractor employees.

2.2.2. Personnel Roster. The contractor may be required to provide a personnel roster consisting of names and other pertinent personnel data to the requiring activity for the purposes of 100% accountability real-world and exercise situations. The personnel roster shall be updated as individuals are removed and added.

2.2.3. Contractor Employees. Contractor employees shall have current and valid professional certifications and licenses required to perform the work in this PWS, prior to contract award. All certification and licensing requirements by the Federal, State, and local agencies shall be complied with at the contractor's expense. The contractor shall utilize employees possessing adequate training, skills, and knowledge to fulfil the requirements of this contract. English

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Language. Employees who deal directly with customers will be required to communicate clearly and concisely with the customers in English. This requirement is strictly for the purpose of efficiently performing the contract tasks.

2.2.4. Use of Government Employees. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest.

In addition, the contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies contained in AFI 64-106, Chapter 1, Industrial Labor Relations Activities.

2.2.5 Employment of Spouses/Dependents. The contractor shall not employ any person who is a spouse or dependent child of a Department of Defense employee (either military or civilian) when such employee would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

2.2.6. Off-duty Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to reorder to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

2.2.7. Privately Owned Vehicles. Each contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the state. All personnel entering Little Rock AFB must be a United States Citizen and have a REAL ID (Driver’s License or ID) issued from their home state or a current United States passport. All vehicles accessing the installation shall have valid/current/in-hand vehicle registration and valid/current proof of insurance. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seat belts is mandatory. Any contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined.

2.3. Continuation of Mission-Essential Services During a Crisis. The Functional Commander/Director has determined these services are not mission-essential and will not continue in the event of a crisis.

2.4 Supply Chain Risk Management. Under RFO Part 25 - End products and construction materials must exceed 65% of all components (by cost) must be mined, produced, or manufactured in the U.S. For items predominantly made of iron or steel the domestic component cost requirement is 95% of cost of all components.

2.5. Security Requirements.

2.5.1. Security Regulations. The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor

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shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility.

2.5.2. Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, subcontracts, and information used in the performance of duties in support of Air Force requirements/missions. The Contractor shall ensure Contractor personnel who perform work on (or in) a Government facility comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

2.5.2. Security Clearance. It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

2.5.3. Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

2.5.4. Access to Government System(s). The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

2.5.5. Access to Little Rock Air Force Base (AFB). The Contractor shall ensure contractor/subcontractor personnel who require access to Little Rock AFB comply with the security requirements of the installation. The Contractor shall provide the CO with a list of all contractor/subcontractor personnel requiring access to Little Rock AFB, the contract/order number and the period of performance. The Contractor shall also provide, if possible, the location of the work site and the days/hours during which the contractor/subcontractor personnel will require access to Little Rock AFB.

2.5.6. Contractor Personnel and Vehicle Authorization Little Rock AFB. Contractor personnel and vehicles must possess appropriate passes. These shall be obtained from Installation Security Forces Pass and ID at the Vehicle Inspection Center. All personnel entering Little Rock AFB must be a United States Citizen and have a REAL ID (Driver’s License or ID) issued from their home state or a current United States passport. All vehicles accessing the installation shall have valid/current/in-hand vehicle registration and valid/current proof of

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insurance. Non-US citizens: Getting authorization to base may take up to 30 days with proper authorization. Email address to start the pass process is: 19sfs.vss.requests@us.af.mil

2.5.7. Identification (ID) Card/Badge.

2.5.8. The Contractor shall ensure an ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the CO listing all contractor/subcontractor personnel requiring access to the facility. The CO will approve the request and forward it to the issuing/registration office for processing. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the ID card(s).

2.5.9. The Contractor shall submit a letter to the CO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. The Contractor shall return any and all ID cards to the issuing/registration office upon completion/termination of the contract.

2.6. Environmental Management System (EMS). Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

2.7 Waste Disposal and Recycling. All waste disposals are the responsibility of the contractor to include any fees or permits. It is mandatory to recycle at Little Rock AFB. Contractors must separate material (wood, metal, cardboard etc.) and turn in all recyclable material to the 19th CES Recycling Center at 501-987-6611. Contractor shall coordinate recycling containers through 19th CES/CEOES at 501-987-7187.

2.7.1. Refrigerant Recovery Form. Contractor requiring the disposal of refrigerant containing equipment must fill out “Refrigerant Recovery Form”.

2.7.2. Large Equipment Disposal. It is the contractor’s responsibility to transport and dispose of large equipment items. Contractors must coordinate turn in through 19th CES Recycling Center at 501-987-6611 or 19th CES/CEOES at 501-987-7187. If equipment contains refrigerant contractor must complete section 2.7.1. Contractor will transport recyclable equipment to Tenenbaum Recycling Group 4500 W. Bethany Rd. NLR, AR. 72117 501-945-0881. Contractor to return Tenenbaum Weight Slip to 19th CES Recycling Center.

2.7.4 Contractor waste that does not meet one of the categories in Section II 2.7. shall be the contractor’s responsibility to dispose of offsite. Contractors are not authorized to utilize Little Rock AFB dumpsters for construction waste.

mailto:19sfs.vss.requests@us.af.mil

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2.8. Agency Affirmative Procurement Programs. This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

2.9. Safety Requirements. Contractor shall follow all Federal, State, and Local safety regulations associated with the work hazarders required to complete the project described in this

PWS.

2.10. Welding, Cutting, & Brazing Operations. Contractor personnel shall conform to the Standard for Fire Prevention in Cutting and Welding Process, NFPA 51B, and the Standard for Safeguarding Construction, Alteration, and Demolition Operations, NFPA 241.

2.10.1. Air Force Form 592 USAF Welding, Cutting and Brazing Permit. Contractor shall possess on hand a completed and signed AF Form 592 prior to conducting any welding, cutting, or brazing.

2.10.2. An AF Form 592 will be issued by the Fire Department upon completion of an inspection to determine that the operation can be safely accomplished at the desired location.

2.10.3. Contractor shall notify LRAFB Fire Department, Fire Alarm Communication Center (501-987-3737/3228) 1-HR prior to the start of operations. Normally an inspector will be available to issue a permit within 30 minutes from the time called. The person receiving the permit, operator performing the work or on scene supervisor shall sign in block 14 prior to beginning the work. The permit must be maintained on site for the duration of the operation.

2.10.4. Contractor shall upon completion of the work perform an After Operation Inspection to ensure that the area is in a “Fire Safe” condition. Contractor personnel performing the After Operation Inspection shall sign in block 16. At the end of the day, all completed permits shall be returned to the fire department. Further information may be obtained through the Base Fire Prevention Office.

2.11. Carne Waiver. Contractor requiring the use of a crane to perform work identified in this PWS shall coordinate with the COR after contract is awarded. “If the contractor plans on raising any piece of equipment more than 100’ or penetrate the Inner Horizontal Surface (IHS), a construction waiver is necessary”. The contractor shall provide GR required information: start date, location (facility number, GPS), Crane “Boom” length, extended height to perform task, and amount of time equipment will be in use. If 19th Operations Support Squadron (OSS) determines work will require a “FAA” waiver a formal FAA waiver request will have to be filed (https://oeaaa.faa.gov/oeaaa/external/portal.jsp) and will take a minimum of 45 days to a maximum 90 days to process. If 19th OSS determines a formal waiver is not required contractor still must provide the same information and 19th OSS will document that information in the flight logs.

2.12. Inspection of Services/Acceptance of Work. Upon completion of work the contractor shall coordinate a walk-through inspection of the jobsite with the government representative.

https://oeaaa.faa.gov/oeaaa/external/portal.jsp

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100% inspection of the jobsite, installation, workmanship and material shall be completed to the satisfaction of this PWS before work is considered complete

2.13. Service Contract Reporting (SCR). The contract does not meet the DoD Contract Reporting criteria or reporting dollar threshold; therefore, SCR does not apply.

2.14. Invoicing/Payment and Receipt/Acceptance. The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

2.15. Quality Control Plan/Quality Management System (QMS). Not Required.

2.16. Trafficking in Persons. The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

SECTION III

3.0. APPENDICES

Appendix A: Commander’s Environmental Commitment Statement http://www.state.gov/j/tip

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