B1. RFQ AH477809.pdf
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- Attached to
- Maskless Optical Writer *No Substitutes*
- Solicitation number
- AH477809
- Issued by
-
Department of Energy Office of Science
About this file
REQUEST FOR QUOTE (RFQ) SUMMARY
This is a Request for Quote (RFQ) issued by Brookhaven Science Associates, LLC, operator of Brookhaven National Laboratory (BNL) under a Department of Energy prime contract, for the procurement of a Maskless Optical Writer with no substitutes permitted. The RFQ number is AH477809, issued on June 2, 2026, with quotes due by June 17, 2026 at 5:00 PM EST and questions due by June 12, 2026 at 5:00 PM EST. The anticipated delivery date is December 30, 2026. This is a firm fixed price (FFP) procurement under full and open competition with NET30 payment terms and FOB Destination freight prepaid. The NAICS code is 334413 with a size standard of 1250 employees. Submissions must be emailed to Aaron Hagler (Ahagler@bnl.gov, 631-344-3909) and include the signed AMS Form 043 Quotation Pricing Sheet. All pricing must be all-inclusive in U.S. dollars and quoted FOB Brookhaven National Laboratory in Upton, New York, including freight, import duties, and customs costs.
The offeror must meet five mandatory qualifiers to be considered responsive: (1) provide references for at least 10 successfully fabricated and tested systems of comparable complexity with organization names, contacts, phone numbers, and email addresses; (2) demonstrate a robust U.S. service engineer network with qualified technicians available for warranty maintenance and repairs; (3) provide documentation of ISO 9001 certification or equivalent quality assurance program; (4) provide documentation demonstrating pattern writing quality with edge roughness smaller than 100 nanometers using at least one writing mode; and (5) provide documentation demonstrating alignment accuracy to existing structures of 500 nanometers or better. Award will be made to the responsive and responsible offeror submitting the lowest total price meeting all technical requirements. Vendors must be registered in the System for Award Management (SAM) with a Unique Entity ID number to support DOE reporting requirements. The contractor must also identify whether proposed items are domestic end products as defined under FAR Part 25, Buy American Act, or provide country of manufacture for foreign end products.
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Text version
February 2025 AMS-Template-003 Rev. 4
Procurement & Property Management Division Building 101 P.O. Box 5000
Upton, NY 11973-5000 Phone 631-344-3903 ahagler@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov
DATE: 6/02/2026
REQUEST FOR QUOTE (RFQ) NUMBER AH477809
DESCRIPTION: Maskless Optical Writer *No Substitutes*
Issued By:
Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000
Buyer:
Name: Aaron Hagler Telephone No.: 631-344-3909 Email: Ahagler@bnl.gov
Ship To Address:
Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000
Anticipated Freight Terms:
FOB Destination, Fright Prepaid
Anticipated Delivery Date: 12/30/2026
Questions Due Date: 6/12/2026 at 5pm Est Quote Due Date & Time: 6/17/2026 at 5pm Est
Contract Type: Firm Fixed Price (FFP) Payment Terms: NET30
*Brookhaven is a tax-exempt entity.
1.0 INTRODUCTION
Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for Maskless Optical Writer *No Substitutes* as outlined in the Draft Purchase Order (Enclosure A)
NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 334413. The stated size standard is 1250. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).
This procurement:
• Is being solicited for full and open competition.
http://www.sam.gov/
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2.0 SCOPE OF WORK
The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached Draft Purchase Order (PO) (Enclosure A).
2.1 QUALIFIERS:
• Does the offeror have previous experience fabricating and testing Tabletop Maskless Optical Writer systems of comparable complexity to the requirements identified in the SOW/SPEC?
If YES, the offeror shall provide references for at least 10 successfully fabricated, tested and delivered systems of comparable complexity. The references shall include the name of the organization, contacts, phone numbers, and e-mail addresses.
• Does the offeror have a robust instrument service engineer network in the United States?
If YES, the offeror shall provide a summary of the local network of service engineers having experience with instruments similar to this design that will be available to provide maintenance and repairs during the initial warranty period.
• Does the offeror have a robust Quality Assurance program for the design, manufacture, and testing of all systems and equipment provided?
If YES, the offeror shall provide documentation of certification of ISO 9001, a similar industry standard certification, or details of their Quality System.
• Does the offeror have demonstrated pattern writing quality with edge roughness smaller than 100 nm using at least one of the writing modes?
If YES, the offeror shall provide documentation demonstrating writing of such patterns.
• Does the offeror have demonstrated pattern writing alignment to existing structures with alignment accuracy down to 500 nm?
If YES, the offeror shall provide documentation demonstrating writing of such patterns
• Failure to comply with these requirements shall result in the offer being deemed non-responsive.
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3.0 BASIS OF AWARD
BSA will make award to the responsive and responsible Offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein. Total price will be evaluated to determine the lowest price.
The resultant award shall be subject to the terms & conditions of Enclosure A.
An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.
4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION
A complete quotation, including the signed Quotation Pricing Sheet (Enclosure B), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.
BSA will only accept email submissions of formal quotations:
• Email submissions must include the signed Quotation Pricing Sheet
(Enclosure B). Emails will be sent to Buyer listed on page 1 of this RFQ with the BSA RFQ AH477809
• in the Subject Line.
All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.
5.0 PRICING AND SUPPORTING DOCUMENTATION
5.1 Pricing Quotation and Supporting Documentation:
The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure B) attached to this document. Prices shall be all inclusive and quoted in U.S.
dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included), including any import duties, customs, and associated costs, if applicable.
5.2 System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov.
If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may
February 2025 4 of 4 AMS-Template-003 Rev. 4 redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.
6.0 PLACE OF MANUFACTURE
This requirement is subject to FAR Part 25, Buy American Act. The Contractor shall provide if the proposed item(s) are or are not domestic end products as defined at FAR 25.003, Definitions. If foreign end products are proposed, the Offeror shall provide the country of manufacture.
7.0 CLOSURE
We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation; however, should you have any questions, please contact the undersigned.
Enclosures: A. Draft Purchase Order B. AMS Form 043 Quotation Pricing Sheet https://napex.us/
| 1.0 INTRODUCTION |
| 2.0 SCOPE OF WORK |
| 3.0 BASIS OF AWARD |
| 4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION |
| 5.0 PRICING AND SUPPORTING DOCUMENTATION |
7.0 CLOSURE
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